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HomeMy Public PortalAbout08.15.83 VB MinutesPlainfield Villa e Board of Trustees Regular Meeting DATE: August 15, 1983 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Selfridge, G. Ansley, d. Dement, D. Lambert, M. Latta, W. Sharp, d. King was absent. QTHERS PRESENT: Village Administrator-d. West, Village Clerk-V. Krnac, Attorney-d. Harvey, Lt. Lantz, d. Watson. Mayor Selfridge opened the meeting at 7:30 p.m. with the pledge to the flag, and a moment of silent prayer for Mayor doe Hartong from New Lenox who passed away. G. Ansley made a motion to approve the agenda with the addition of an executive session on personnel at the request of D. Lambert. Also, M. Latta requested a dis- cussion an an ordinance establishing a loading zone on Lockport Street. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Sharp, aye. Five ayes, no nays. Motion declared. carried. G. Ansley made a motion to approve current invoices for payment. Seconded by W. Sharp. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. Five ayes, no nays. Motion declared carried. Mayor Selfridge announced the September 5th board meeting will be rescheduled to August 29, 1983. M. Latta made a motion to approve Ordinance ~~1052 establishing a loading zone at 612 Lockport Street. Seconded by W. Sharp. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. Five ayes, na nays. Motion declared carried. Mayor Selfridge stated the loading sign is an order and the curbs maybe painted. M. Latta reported the ordinance increasing the garbage licenses from four to five will be presented at the next board meeting. Mayor Selfridge scheduled a Workshop on Facility Flan and if time permitted,the Liquor Ord.~lednesday, August 24th at 6:30 p.m. Attorney d. Harvey stated he has reviewed the pending ordinance on Cable T.V. and has given 20 pages of the ordinance to d. Dement for review of the Committee, it is basically the form of the New Lenox ordinance with same changes and additions. There is the issue of someone being designated as an over-seer of construction, who ever that person will be, should be determined. • PLAINFTELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 15, 1983 Page two. Generally, it is a good form. The Route 126 and 59 ordinance should wait until the improvements are completed or until we know the completion date.. Attorney Harvey stated he could not find an agreement between the Village and Township on the Township garage an Lockport Street. There was much discussion, should the Emergency Services disband, who should claim ownership of garage. The Village contributed (as per Attorney Harvey) between $6,$00.00 and $7,200.00. G, Ansley stated he was quite sure the Village contributed $7,500.00 and the Township con- tributed $7,500.00. Mayor Selfridge asked Marilyn Gehrke (a member of the Town- ship Board) to contact her Board requesting a letter be sent to Village Board. D. Lambert reported the Police Dept. 3.s sending James Ma~u~er and Greg Chapman to class for relicensing the operation of the Breath Test device~no charge involved. September 21, 19'$3, Edward Bennett will attend class October 27, 1983, both classes at Oak Brook Police Dept. Danny Offerman will be attending an accident investigation class of reconstruction September 12, 1983 at na cost to Village. D, Lambert made a motion to send .Steve Byland Aux. Police Officex', to mandatory 24 hour gun school ~- September 13th,, 15th, 17th, and 24th at District 2 - Elgin, Illinois ;cost $60.00. Seconded by J. Dement, Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. Five ayes, no nays. Motion declared carried, D. Lambert read a thank you from Lt. Lantz to Walt Carlton, Officer Bostanche, Craig [Jagner, Sam Reichart and Roger Lantz donating their time to dismantle and convert one of our squad cars to a K--9 Unit, J,. Watson gave a check to the Board for the Emergency Siren Fund of $50.00 from 'Marne Posh 13, T, Watson reported he has been in contact with Frank Kehoe; Fulton Contractors of Roselle, Illinois in regard to siren warning system in Plainfield Township. Mr. .Kehoe worked out a system of placing sirens at Louis Joliet Mall. and Penn Road which would cover approximately 95% of the Plainfield Townships area. The estimated cost per siren was $24,540,00. J. Watson stated he has sent letters to all organizations within Plainfield Township, this project should be through service organizations. W. Sharp read three (3) quotes for 14 tires, installed and balanced: Midway (Kelly Spring field) $$2b.90 Goodyear $895.10 Joe's Standard (Dunlap) $914.00 W. Sharp made a motion to approve the quote of Joe's Standard, for 14 Dunlap tires installed and balanced at the $914.00 for street, Water and Sewer Dept. Seconded by M, Latta. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. five ayes, no nays. Motion declared carried. ~~ L J L [7 PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 15, 1983 Page three. W. Sharp trade a motion to hire Willie Harris at $417.00 to do the welding repairs an the snow plow and this work must be done in his shop. Seconded by D. Lambert. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. Five ayes, no nays. Motion declared carried. W. Sharp stated he would like to let bids for snow plowing. The Board directed J, West to write up specs and put them out for bids. J. West stated we already have bids for street salt and some are priced lower than last year.' W. Sharp reported Ottawa Street from Route 59 to River Road and Commercial Street are tared and all the catch basins. are cleaned and flushed through out the Village. We have a problem. at the cornor of Des Plaines and 126, a drainage problem, it could be a State problem, they are looking into it. The cornor of Lockport and Eastern are under emergency measures. We had to have two new catch basins, they are completed execpt far final cement at a cost of $3,900.00, work done by Hintze Bras. W. Sharp made a motion to remove and replace three squares of sidewalk and curb ajectent to inlet on Union Street west of Route 59. Work to be done by Hintze Bros.. cast $7.,.200.00. Seconded by M. Latta, Vote by roll ca11. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. W. Sharp reported an addition in the ,lames Street Project. We have included new sidewalk on the East side of James Street at a cost of $1,713.00. James Street should be completed with the black top by the end of the week. 'The Plaza Drive Project, the Federal and State inspectors suggested we install a sidewalk on the East side of Route 59 from infront of the Cementary to Parks Bras. entrance. Cost will be Federal Funded 70% - 30%. We must get permission from the Cemetary Board. W. Sharp made a motion to authorize the Mayor to execute an agreement with the Cemetary Board, that the Village may install sidewalks on the East side of Route 59 West of their fence, that agreement should hold harmless, Village must maintain agreement subject to approval of our legal staff. Seconded by M. Latta. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. Five ayes, no nays. Motion declared carried _. J'. Dement reported on the Workshop the Board had on the Facility Plan with our engineer •~ We. want to ke.e~ oux name a;n. the xunnin~ fpr Federal man~.y~ a;f and. when we decide t4 expa;nd auk ~a.cil,;ty., PZATNFYEZD VTLLAGE BOARD OF TRUSTEES Regular Meeting August 15, 1983 Page four. - Suggested we could cut size of plant or re-engineer the plant, come up with the plant less costly. - G. Ansley discussed his plan with the engineer. We have received a response from the engineer requesting another Workshop, and we have scheduled it for August 24th. J. Dement reported on the televising by National Power Rodding on Eastern Ave. of the sanitary sewer. - Basements have backed up. - The company provided the Village with pictures of the televising. - They have stated the percentage of infiltration, gallons per day. - They did televise under the tracks to the lift station and that looked good. T They can repair at the joints, but we should address the point at two service entrances that can not be sealed. - There are areas that can not be fixed with groating. - Groating will eleminate 85 to 90 percent of the infiltration with the groating process, then we must decide if it would be cost efficent to:.eleminate the remaining infiltration. The area near the railroad tracks has a tendinacy to cave-in when it was dug in the past, The company will come and show us the vidio tape on our request. Pumps are running almost constantly when we have heavy rains and our lift station over works, The cost would be 8 to 9 thousand dollars, pressure testing, leaking and groating. Cracked tiles can cause cave-ins. H. Countryman stated the areas where he thinks the cracks ark-the lines are very deep.. J. Dement suggested we get back to the company that did the televising and get more information and then decide how far we want to go, Mayor stated his main concern is the nursing home and the school, G. Ansley agreed we need more infor- mation from the company and we must have the information verified. d, Dement reported the man-hole north of the drive~in at the Sank is ready to cave in. Tt is a value for our water lines. Today we had Hintze Bros. give us an estimate of $1,200,00 to repair man hole. d. Dement made a motion to approve Hintze Bros. bid of $1,200.00 to repair the manhole on Illinois Street north of the Bank drive-in. Seconded by W. Sharp. Vote by roll call. Ansl~~, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye; Five ayes, no nays. Motion declared carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 15, 1983 Page five. J. Dement reported the 1974 pick up that was just repaired from the flood damage-,the transmission went out on it this afternoon. We hope the insurance will take care of that. J. Dement reported Glenn Kinley has completed the wiring on the "Welcome to Plainfield'" sign on Route 59 in front of the Pride Gas Station. Mayor Selfridge directed the Clerk to send thank you letters"to Mr. Kinley for his work on the szgn and Mr. Hughes, President of Pride Petrolum for donating the electricity to light the sign, G. Ansley made a motion to send the Village Clerk to Clerk's School in Urbana, Illinois, October 24-28, 1983 at a cost of $442.25 plus travel expense. Seconded by W. Sharp. Vote by roll call. Ansley, aye; Dement, aye; Lambert, aye; Latta, aye; Sharp, aye. Five ayes, no nays. Motion declared carried. G. Ansley stated there is no treasurer's report. W. Sharp reported Firestone has signed a contract for Super-value building and will start operations September 1st full operations October 1, 1983. They will hire approximately 15 to 20 employees. Mostly ware house operations. Mayor Selfridge stated our appreciation should go to Jim West for his many hours he spent getting this company into our area. Mayor Selfridge directed the .Clerk to write a letter of welcome to Mr. Richard Cornyrea, Regional Warehouse Manager, Firestone Corp. W. Sharp announced the meeting between the Village and Whispering Creek developer, will be August 29th at 1:00 p.m. in the Village Hall. G. Ansley stated since Attorney J. Harvey was kind enough to bring a copy of the "Open Meeting Act" for each Board Member, it is our obligation to read it, so we do not do anything illegal. On motion meeting adjourned at 9:20 p.m. to executive session, regular meeting not to reconvene. ~~~ Vera J. Kr Vil ge Clerk