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HomeMy Public PortalAbout08.01.83 VB Minutes PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: August 1, 1983 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Selfridge, W. Sharp, M. Latta, J. King, G. Ansley J. Dement, D. Lambert'-was absent. OTHERS PRESENT: Village Administrator-J. West, Village Clerk-V. Krnac, Lt. Lantz, J. Watson. Mayor Selfridge opened the meeting at 7:30 p.m. with the pledge to the .flag. G. Ansley made a motion to approve the agenda with the addition of an executive session on personnel at the request of Mayor Selfridge and J. King. Seconded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. five ayes, no nays. Motion declared carried. W. Sharp made a motion to approve the minutes of meetings June 6th, July 5th, and . July 18, 1983 with correction in minutes of June 27, 1983-page four date of fiscal year ending July 1, 1983, should have read June 30, 1984 and correction minutes of July 18, 1983-page two second paragraph-Street west of T1linois 59 will be re- designated Illinois 126. Should have read, Street west of Illinois 59 will be dedesignated Illinois 126. Seconded by M. Latta. Vote by roll call. Sharp, aye; Latta, aye; King, pass; Ansley, aye; Dement, aye. four ayes, I pass. Motion declared carried. M. Latta read a letter from Village Planner, Ann Hintze reporting to Arlo Simmons, Plan commission chairman, on her visit to First .Federal of Chicago, the present owners of approximately 33 lots in Pheasant Chase Subdivision. Pheasant Chase is not one of their priority. She stated, we are going to have to play hard ball with them to get their attention, make moxe phone calls and be more vocal. We may have to compromise on our demands, depending on the opinion of our attorneys, but I am confident it_ is time to get something moving before it rains again. The Pheasant Chase homeowners plan to be at the Plan Commission meeting this Tuesday. They may be able to play an active roll in accomplishing the completion of this subdivision. M. Latta read a not tc J. West from A. Hintze, asking J. West to 3 "1 please send a copy of the punch list;Michael Mc Grogan;- (Construction Lending and .~peratians Manager for First Federal of Chicago). M. Latta. stated the homeowners of Pheasant Chase did attend the Plan Commission meeting. Then she read a letter from A. Hintze to J. West dated July 30, 19$3. After discussing this with the homeowners, it was recommended an updated punch list be prepared by the Village Engineer and be reviewed at the Flan Commission meeting of August 9th or 23rd with residents of Pheasant Chase present prior to submitting it to First Federal. M. Latta state' an updated puncl: list is necessary. PI,AIIVFIELD VTL1:.?iGE 73O.~kD OF TRUSTEES ker~u_Zar McE:•ting August 1, .1983 Page two. .7. Deme:~t stat~:~a' it is neca~sary t~:~ have the home~~,~r,~ers give ~=~:~ m?~c:h i:nput. as .ncssiblc-~, they .Zive in that area, he hopes tr~~~ erzg.ine;:::rs w.iZ.Z take into con~;ideration wh.~.t t.lit=use homeo:~n~~rs i~a~,= tc say. n~. .~att,~ .:a~ da .~ motion to direct ,our E.ngi.r.G< r tc: ~2pdate our pu,+ar~l~, lust rn.. P1i~~as~~nt C:.ha,~e witl'l i.rformation from Water a,~d ,~e~rver , Streets and Sidewallc~ Dept. and Plan Commission. Seconded by W. Sharp. Vote by roll call. Sharp, aye; Latta,aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried. The Board discussed Ordinance #769 on Scavengers and Garbage Licenses, which states there shall be only four licenses for this service. There have been five Zicenses issued for the past three years. G. Ansley stated if there has been five issued, we can amend the ordinance to five licenses. M. Latta made a motion to direct the clerk to write letters to each garbage service stating they must comply with the ordinance and supply the. village with a certificate of insurance and a {:U performance bond by 30th of August or they are subject/ipenilty or licenses may be revoked. A copy of Ordinance to accompany each letter. Seconded by W. Sharp. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried. M. Latta made a motion to amend Ordinance #769 section 4-2a-1, from four garbage and scavenger licenses to five Licenses. Seconded by J. Dement. vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried. The Board discussed the status of ordinances and agreements known to be at the attorneys for work: - Cable TV. Ordinance - ESDA (Reso1. Twp. garage) - koute 126/59 turning Ord. - No Parking space on Lockport St. - Agreement with Mr. Olson/Ash Dome Mayor directed J. West to contact the attorneys and ask for an update on these ordinances. M. Latta reported on a letter from I1Linois Citizens' Animal Welfare League, who are concerned about steel jaw leg hold traps, to trap animals. After some discussion, Lt. Lantz stated there are State Fish and Game laws that outlaw certain traps and he does not feel we have a problem at this time. Mayor Selfridge announced there will be a Workshop on revamping the Achollc Beverage Ordinance Wednesday, August 3, 1983 at 6:30 p.m. J. King made a motion to acknowledge and accept the receipt of the resignation of Neil Morris from the Ambulance and Captain of squad in Emergency Services, but will continue as an auxiliary member of Emergency Services. Seconded by M. Latta. PLAINFIL'LD VILLAGE BOARD OF TRUSTEES Regular Meeting August 1, 1983 Page three. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried.. ~' W, Sharp reported a final inspection by a Federal Inspect~zori on. Plaza Drive was done Monday, July 25, 1983. Tt will be accepted after two corrections are made. -(1) a lzp on Route 59 infront of Parks Bros, Store that was not properly engineered, it has a drop off of approximatily 6", which is being corrected. (2) another exception at the fill area where water would run down into the creek, th.zs was minor and is being corrected. The project was approved by the Federal and State, with these minar corrections, Plaza will be complete. W. Sharp reported on James .street progress. Thursday of this week the curb contractor should start on the curbs from Ottawa Street to Route 30. It looks like by;~~end of next week they should have the fzrst black top on the street. Estimated time of completion, barring Long periods of .bad weather, should be six to seven weeks. Street will open for traffic within next two weeks. W. Sharp read some bids on 14 tires for the Water, Sewer and Street Departments. Due to the bids being incomplete, not giving brands of tires, the .Board directed the W. Sharp to get some quotes from Plainfield businesses. G. Ansley stated we have allowed $2,500.00 in the approciation for sidewaXk§ and if we are going to do any this year we should do them while the weather is good. The Board directed J. West and R. Miller to compile a list of sidewalks and street repairs. J. Dement reported on the Flood damage at the sewer plant. The 1974 Ford truck has been worked on, but not working. We think the dump truck is totaled. He stated eight of the drying beds will have to be replaced at a cost of approximately $19,aoo.oo. J. Dement stated we must decide what we are going. to do on our Facility Plan. We need to have a Workshop on Facility Plan, it is very important we do something as soon as possible. Mayor Selfridge suggested as long as this is so .important we can devote Wednesday, August 3rd, Workshop to the Facility Plan and if we have time we will devote some time to the Liquor prdinance. J. Dement reported the repairs from water damage at the Village Ha11 have been campXeted and are covered by insurance. J. Dement reported an a letter received by the Village from Thomas Hughes, President of Fri de PetroXeum Co.,Inc. 1n his letter Mr. Hughes stdted the Village has a very attractive "Welcome to Plainfield" sign at the intersection of Renwick Road and Route 59. He indicated he would be willing to pay the electric bill for the lighting of the sign if the village of Plainfield would supply the fixtures and cost of installing a light to illuminate the sign. • PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 1, 1988 Page four. J. Dement made a motion to accept Mr. Hughes offer and install the lights on the "Welco~e to Plainfield" sign at the Pride Station at Renwick Road and Route 59 and -they. will cover cost of electricity. Seconded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried. J. Dement. gave an up date on Cable T.V.-ordinance at attorneys office for work. We have talked with Joyce Cable, we will talk with T.C.I. Wednesday night. G. Ansley reported on the meeting last week with EPA. Prior to this meeting I talked with .State Representative Dennis Hassert and Gary Cable about my proposal concerning the sewage treatment plant. They arranged with the EPA to meet with me Last Tuesday. The gentelman from EPA was Charles Van Faulkenberg, engineer, who signs all the individual permits, but he also brought his permit engineer who approves all the new plans with him. We toured the sewer plant, lift station, and we gave them a complete report, what we have done to date, to try to elimanite the surface water including a plan to elimanite some of the surface water on Eastern Ave. My proposal was to size the pipe going into `a pond and then when the infultration went down it would automaticly pump through the sewer plant and we would not have to by pass any water, we stay current with all regulations. My hopes were that we would get. funding far a pilot plant. There . are no funds available at this time. Before any funding comes from the govt. there has to be a back-up system put into the existing plant. We were told we can use our existing pond, we don't have to build another. Saving us about $250,000. They are willing to work with us in every way possible. We can send our engineers to them and they will instruct them. I have a good feeling we can get by much cheaper than we originally thought, which was 6.8 millian and our share was 1.875 millian and the way it looks we may be able to get by with about 10a of that, depending how far we want to go. The people from EPA were very impressed with what we have done, and they suggest we keep our Facility Plan up to date, we are not on the restrictive list. This is the first time these people of this stature have ever come out to a city or village. W. Sharp made a motion the Village send a letter to Opportunity Homes, Fred A. Hintze, Treasurer, that we have approved the following: A. Authorize the Village Engineer to work wi th Mr. Hintze developing facility and annexation plans. B. Submit these plans to the Plan Commission for review and final submission to the Village Board. C. Notify the Plan Commission, Mr. Hintze; and the Village Engineer o.f thin procedure. NOTE: Mr. Hintze has agreed to pay for all engineering and legal fees incurred. • PLAINFTELD V.rLLAGE BOARD pF TRUSTEES Regular Meeting August 1, 1983 Page .five . Seconded by J. Dement. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried. W. Sharp made a motion to direct J. west to write a .letter to Jane Van Harn requesting some oil be poured an the property at the rear of Plainfield Plaza '(her property) due to the dust from delivery trucks. Seconded by J. King. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Five ayes, na nays. Motion declared carried. Joe Talirica, Wa11 County E.S.D:A. announced Small Business Administration is setting up an office at Shorewood Village Hall Thursday and Friday August 4th and 5th, from 10:00 a.m. to 7:00 p.m.to provide low interest loans to the recent flood V2CtumS. We will resume the meeting after executive session. At 9:10 p.m. recessed to executive session. At 11:28 p.m. resumed regular meeting. J. King made a motion inview of the fact we have received correspondance today from Mrs. Wilkerson and her attorney, we are directing our attorney to respond to these letters. Seconded by .7. Dement. Sharp, aye; Latta aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried. be J.King made a motion Mrs. Wilkerson continue to/suspended until our next Board meeting and that she turn in her keys to the Village Administrator tonight. Seconded by M. Latta. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Fi ve ayes, no nays. Motion declared carried. J. King made a motion to set Sergerant Deering salary at $20,500.00 per year t~ffective as of July l8, 1983. Seconded by W. Sharp. Vote by roll call. Sharp, aye; Latta, aye; Kzng, aye; Ansley, aye; Dement, aye. Five ayes, na nays. Motion declared carried. \ J. King made a motion. to hire. Brent pods a~ a fu)l time ambulance attendant are the recommendation of Jahn Watson, at a salary of $200.00 per week. Seconded by J. Dement. Vote by roll call. Sharp, aye; Latta, aye; King, aye; Ansley, aye; Dement, aye. Five ayes, no nays. Motion declared carried. On motion meeting adjourned at I1: 30 p.m. L .~ Vera J. Kr vi1 ge Clerk