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HomeMy Public PortalAbout11.03.86 VB MinutesPLATNFTELD VILLAGE BOARD OF TRHSTEES Regular Meeting DATE: November 3, 1986 AT: Village Hall MEMBERS QF BOARD PRESENT: Mayor Latta, D. Cullicksen, J. Peterson, K. Callanan, W. Sharp, J. Bootz and J. Dement were absent. OTHERS PRESENT: M. Pusinelli - Administrator V. Krnac - Village Clerk Chief Bennett E. Geschke - Treasurer At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Ra11 call was taken, J. Bootz and J. Dement were absent. J. Peterson moved to approve the New/01d Business Section of the Agenda with the addition of the Will County Municipal League letter. Seconded by W. Sharp. Voice vote. ~ yes, 0 no. Motion carried. W. Sharp moved to approve the Consent Agenda with the deletion of (e) Sign Ordinance (to be placed in New/Old Business). Seconded by J. Peterson. Voice vote. 4 yes, 0 no. Motion carried. Mayor Latta reported Will County Municipal League monthly meeting will be Thursday, November 13th at Colonial Restaurant, Romeoville (Rt. 53). Anyone wanting to attend, contact the Clerk. M. Pusinelli xepoxted on Computer Software. The staff recommends that the Village purchase the Fund Accounting Version 2,2 from A.F. Software. Essentially, this software would put our budget accounting system on computer, as opposed to the manual system we are using now. The Board received copies of examples of different reports that are now done manually. These reports done on the computer would be much easier and quicker to compile and would give the Board a more recent view of Village finances than we are able to do with the manual system we are using now. A.F. Software would provide about 20 hours of training for a total of $900. We have budgeted for computer software $6,000,00 in Administration. Tf we were to purchase this system by 115-$6, our cast would be $1,150.00. The Village would not be billed until this program proved satisfactory to staff. The trial period would be one "cycle"' for the Program - 30-35 days. M. Pusinelli stated he sat down with Mr. Free and had him (Mr, Free) go through the entire system and iri my mind, this system can do what we need now, then in a few years, we might go into something more sophisticated. D. Gullicksen stated he has no problem with the cost but we purchased a utility billing package from this gentleman and we had numerous ("gaboons") PLAINFIELH VILLAGE BOARD OF TRTJSTEES November 3, 1986 Page Twa problems and we couldn't get any service out of them. M. Pusinelli stated we have worked with Mr, Free on the utili~Cy system and we are gradually salving the problems that existed in the system. In fairness to Mr. Free, there are always bugs in software systems that have to be worked out. Considering his type of system, our needs and costs, T recommend we go with A.F. Software. The first two weeks would be getting everything programmed in and the balance of the 30 days would be used to see how the program is working. The cost should be charged.to 01-04-501 which is Administration, W. Sharp moved to go with A.F. Software for the fund accounting system as puxposed in M. Pusinelli's letter dated October 30, 1986. Seconded by K. Callahan. Vote by roll ca11. Gullicksen, no; Peterosn, yes; Callahan, yes; Sharp, yes. 3 yes, 1 no. Motion carried. M. Pusinelli introduced the Library Resolution in a memo to the Board. If this Resolution was approved by the Board, the Village would have to levy the ".02%" tax for the 1987/88 fiscal year against the Village's 1987 Assessed Valuation. W. Sharp questioned if the ".02%" would remove some of our ability. to assess next year; would that become part of our "5%". Mayer Latta stated if we allow them to levy for .02%, that must be deducted from our levy. Attorney Harvey stated we would be safer to include it. V. Kranc stated a correction on the Resolution - Section 3. Minimum number of voters tca sign petitions should be 99 instead of 214 on the Village's Resolution. W. Sharp .questioned why the Library stated a date of February 24, 1987. What election is being held that day? Attorney Harvey stated it must be a scheduled election because they could not arbitrarily pick a date, it must be a valid date. Tt is what someone perceives as the next general election after the November election. W. Sharp stated he would like to know that the February date is accurate before we pass the resolution. J. Harvey stated they have a time limit for publications of the passing of this resolution. W. Sharp stated his problem with this is passing a resolution with an actual date of an election included and we are not sure it is correct. After more discussion, it was agreed the Administrator would ca11 Mrs. Anderson and Board will return to this subject. Mayor Latta stated the Sign Ordinance was reviewed by the Board a,t workshop. We still need an area of Historical Zone which Steve Manning will draft on a map, We are directing Attorney Harvey to put the Sign Ordinance into ordinance form. The Soard approved ttte direction. D. Gulliclcsen reported on Planning Case 152-92486V -~ Earl Otter, 1209 N. College Street - sideyard variance. Mr. Otto is requesting • a variance be granted from the standard sideyard to 3', so he cart C1 PLAINFTELD 'VILLAGE BOARD OF' TRUSTEES November 3, 1986 Page Three construct a one (~) car garage attached to his house.. Apparently, he was granted a variance eight (8) or ten (10) years ago by another Board and he constructed a smaller garage in the back yard. It was the consensus of the zoning Board of Appeals, since he had received that variance back then, they also would recommend that we grant the variance. Without the benefit of a Planner, the Plan Commission voted 4-0 to recommend the variance be granted. J. Peterson stated he does not feel in tha~s report from the zoning Board of Appeals that he responded to the basic issue namely what is the hardship? Attorney Harvey stated in our ordinance it requires four (~+) findings of facts that should be made. Hardship is based on three standards: (1) you can't gain a reasonable return on the property under the current regulations; (2) it's unique, the owners plight is due to some unique circumstance based on the configuration of the .land or how the .area is developed aver time; (3) the public protection, if it is granted, it won't alter the character of the neighborhood. Due to not having a Planner or someone 1.n the planning profession, na one set up "findings of facts".and our zoning ordinance states in the report should include "findings of facts" as to the issues.. As to this Board not being there at that meeting, you do not have benefit of the entire transcript. This."findings of fact" could show the hard- ship. Mr, Otto stated he has a 1'~ car garage now. and I want. to connect the new garage to the existing garage.' The garage in the rear. was used to store a Model A Ford and in the future, T intend to use it as a back yard recreation building. Mayor Latta questioned if he could extend the garage in the rear of the lat. Mr. Otto stated he has city water. but he does not have city sewer and his sept~.c field is in his back yard. J. Peterson stated he feels this is an incomplete report and we don't have the basis to make a decision, Therefore, it should be returned to the Plan Commission. Mr. Otto stated first of all he thinks someone should decide where they stand because his property (home) is in T-1 zoning and the immediate area around him is residential. When the zoning ordinance was initially drawn up in 1968, our area was zoned T-1. After much more discussion -- J. Peterson moved to refer Case ~~152-92486V -- Earl Otta back to the Plan Commission fvr "findings of fact" and recommendations. Seconded by K. Callanan. Vote by ra11 call. Gullicksen, no; Peterson, yes; Callanan, yes; Sharp, no; (due to a tie vote) Mayor Latta, yes. 3 yes, 2 no. Motion carried. Mayor Latta directed the Clerk to see that Mr. Otto's case is on the Plan Commission Agenda November 18, 1986. PLAINFIELD VILLAGE BOARD OF TRUSTEES November 3, 1986 Page Four Back to the Library resolution - M. Pusinelli called Mrs. Anderson and she was not sure of the February election date. Mayor Latta suggested if the resolution were passed tonight, could the Clerk insert the correct date into the resolution after contacting the County Clerk tomorrow? Leaving the Library again, while Attorney Harvey checks the State Statues for the correct wording to use in the resolution instead of using an actual date of election. K. Callahan moved to adopt Resolution No. 868 Personnel Rules and Regulations dated August, 1986 commonly known as the Employee Handbook. Secohded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Peterson, yes; Callahan, yes; Sharp, yes. 4 yes, 0 no. Motion carried. M. Pusinelli reported on the Workshop 10/27/86 regarding Robert Graham's request for building permits in Pheasant Chase. The consensus of the Board following the approval of plans by staff, the immediate release of six (6) building permits. the Board agreed that the other four (4) building permits would not be released until the over-land flow ditch was completed and approved. . J. Peterson moved to release six (6) additional building permits tc Robert Graham for Pheasant Chase and no more permits shall be released until the over-land ditch has been installed and approved. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Peterson, yes; Callahan, abstain; Sharp, yes. 3 yes, 1 abstention. Motion carried. W. Sharp moved to approve the invoices for payment (10/16/86) thru 10/31/86). Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Peterssn, yes; Callahan, yes; Sharp, yes. 4 yes, 0 no. .Motion carried. Chief Sennett reported Scott Collins was hired as part-time dispatcher effective 10/30/86 at $4.75 per hour. Chief Sennett requested the Village President to appoint Richard J. Hiller and Charles J. Sacco as Auxiliary Police Officers for the Village. Both gentlemen have completed the 40 hour mandatory fire arms training required by the State and we have initiated our own 2S hour in-house recruit training program to make them aware of concerns and problems in the Village. Both gentlemen are from the Naperville area. Mayor Latta stated if there are no objections, these two (2) gentlemen are. appointed to the Auxiliary Police. W. Sharp requested the tree removal item be stricken from this agenda. L J PLAT.NFZELD VILLAGE BOARD OF TRUSTEES November 3, 1986 Page Five M. Pusinelli reported on Expenditures In Excess of $:1,000.00. This is in reference to Street Department _ Vehicle and Equipment Repair. All Board members received a copy of letter from Bourbonnais Supply. Staff is recommending we be authorized to have the snow plow blade repaired as opposed to the purchase of a new blade at a cost of approximately $5,000.00. The cost of the repairs would be $1,608.84. This blade would be used on the 2~ ton truck. D. Gullicksen questioned what are they going to do when they repair this blade. M. Pusinelli stated .the problem with the blade is it takes manhole covers off, it has no spring action. They will install four (4) sprai.ngs, and rework the front. so it has better configuration. D. Gullicksen questioned if they would shorten the frame of the truck? M. Pusinelli stated na they are going to work on the attachment between the truck and the plow. They say it won't tilt forward, it's center of gravity will not change. D. Gullicksen stated he does not think the plow is worth spending that much money an. It was agreed by the Board that D. Gullicksen would talk to Ran Miller and Bourbonnais people about these repairs and also the price of a new plow blade. W. Sharp reported American Cablesystem~has reported to him that • the Village is 100% installed with cable. Back to the Library resolution - .7. Harvey reported he Suggests the language after the ward "is" presently states - February 24, 1987 - delete. Instead where. it states - "and the date of the prospective referendum is the next regularly scheduled election. W. Sharp moved to adopt Resolution No. 869 with the corrections in Section 3: total number of required signatures on petition should be 99 and the date of prospective referendum is the next regularly scheduled election. Seconded by .7. Peterson. Vote by roll call. Gullicksen, yes; Peterson, yes; Callanan, yes; Sharp, yes. 4 yes, 0 na. Motion carried. .7. Peterson moved to adjourn. Seconded by W. Sharp. Voice vote. 4 yes, 0 no. 1~Sation carried. 8:40 p.m. 'Vera Krnac - Vil age Clerk