HomeMy Public PortalAbout11.03.86 VB MinutesPLATNFTELD VILLAGE BOARD OF TRHSTEES
Regular Meeting
DATE: November 3, 1986
AT: Village Hall
MEMBERS QF BOARD PRESENT: Mayor Latta, D. Cullicksen, J. Peterson,
K. Callanan, W. Sharp, J. Bootz and
J. Dement were absent.
OTHERS PRESENT: M. Pusinelli - Administrator
V. Krnac - Village Clerk
Chief Bennett
E. Geschke - Treasurer
At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag.
Ra11 call was taken, J. Bootz and J. Dement were absent.
J. Peterson moved to approve the New/01d Business Section of the
Agenda with the addition of the Will County Municipal League letter.
Seconded by W. Sharp. Voice vote. ~ yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda with the deletion of
(e) Sign Ordinance (to be placed in New/Old Business). Seconded by
J. Peterson. Voice vote. 4 yes, 0 no. Motion carried.
Mayor Latta reported Will County Municipal League monthly meeting will
be Thursday, November 13th at Colonial Restaurant, Romeoville
(Rt. 53). Anyone wanting to attend, contact the Clerk.
M. Pusinelli xepoxted on Computer Software. The staff recommends
that the Village purchase the Fund Accounting Version 2,2 from A.F.
Software. Essentially, this software would put our budget accounting
system on computer, as opposed to the manual system we are using now.
The Board received copies of examples of different reports that are
now done manually. These reports done on the computer would be much
easier and quicker to compile and would give the Board a more recent
view of Village finances than we are able to do with the manual system
we are using now. A.F. Software would provide about 20 hours of training
for a total of $900. We have budgeted for computer software $6,000,00
in Administration. Tf we were to purchase this system by 115-$6,
our cast would be $1,150.00. The Village would not be billed until
this program proved satisfactory to staff. The trial period would
be one "cycle"' for the Program - 30-35 days. M. Pusinelli stated he sat
down with Mr. Free and had him (Mr, Free) go through the entire system
and iri my mind, this system can do what we need now, then in a few
years, we might go into something more sophisticated. D. Gullicksen
stated he has no problem with the cost but we purchased a utility
billing package from this gentleman and we had numerous ("gaboons")
PLAINFIELH VILLAGE BOARD OF TRTJSTEES
November 3, 1986
Page Twa
problems and we couldn't get any service out of them. M. Pusinelli
stated we have worked with Mr, Free on the utili~Cy system and we are
gradually salving the problems that existed in the system. In
fairness to Mr. Free, there are always bugs in software systems that
have to be worked out. Considering his type of system, our needs and
costs, T recommend we go with A.F. Software. The first two weeks
would be getting everything programmed in and the balance of the 30
days would be used to see how the program is working. The cost should
be charged.to 01-04-501 which is Administration,
W. Sharp moved to go with A.F. Software for the fund accounting system
as puxposed in M. Pusinelli's letter dated October 30, 1986. Seconded
by K. Callahan. Vote by roll ca11. Gullicksen, no; Peterosn, yes;
Callahan, yes; Sharp, yes. 3 yes, 1 no. Motion carried.
M. Pusinelli introduced the Library Resolution in a memo to the Board.
If this Resolution was approved by the Board, the Village would have
to levy the ".02%" tax for the 1987/88 fiscal year against the
Village's 1987 Assessed Valuation. W. Sharp questioned if the
".02%" would remove some of our ability. to assess next year; would that
become part of our "5%". Mayer Latta stated if we allow them to levy
for .02%, that must be deducted from our levy. Attorney Harvey stated
we would be safer to include it. V. Kranc stated a correction on the
Resolution - Section 3. Minimum number of voters tca sign petitions
should be 99 instead of 214 on the Village's Resolution. W. Sharp
.questioned why the Library stated a date of February 24, 1987. What
election is being held that day? Attorney Harvey stated it must be a
scheduled election because they could not arbitrarily pick a date, it
must be a valid date. Tt is what someone perceives as the next
general election after the November election. W. Sharp stated he would
like to know that the February date is accurate before we pass the
resolution. J. Harvey stated they have a time limit for publications
of the passing of this resolution. W. Sharp stated his problem with
this is passing a resolution with an actual date of an election
included and we are not sure it is correct. After more discussion,
it was agreed the Administrator would ca11 Mrs. Anderson and Board
will return to this subject.
Mayor Latta stated the Sign Ordinance was reviewed by the Board a,t
workshop. We still need an area of Historical Zone which Steve Manning
will draft on a map, We are directing Attorney Harvey to put the
Sign Ordinance into ordinance form. The Soard approved ttte direction.
D. Gulliclcsen reported on Planning Case 152-92486V -~ Earl Otter,
1209 N. College Street - sideyard variance. Mr. Otto is requesting
• a variance be granted from the standard sideyard to 3', so he cart
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PLAINFTELD 'VILLAGE BOARD OF' TRUSTEES
November 3, 1986
Page Three
construct a one (~) car garage attached to his house.. Apparently,
he was granted a variance eight (8) or ten (10) years ago by another
Board and he constructed a smaller garage in the back yard.
It was the consensus of the zoning Board of Appeals, since he had
received that variance back then, they also would recommend that
we grant the variance. Without the benefit of a Planner, the Plan
Commission voted 4-0 to recommend the variance be granted. J. Peterson
stated he does not feel in tha~s report from the zoning Board of Appeals
that he responded to the basic issue namely what is the hardship?
Attorney Harvey stated in our ordinance it requires four (~+) findings
of facts that should be made. Hardship is based on three standards:
(1) you can't gain a reasonable return on the property under the current
regulations; (2) it's unique, the owners plight is due to some unique
circumstance based on the configuration of the .land or how the .area
is developed aver time; (3) the public protection, if it is granted,
it won't alter the character of the neighborhood. Due to not having a
Planner or someone 1.n the planning profession, na one set up
"findings of facts".and our zoning ordinance states in the report
should include "findings of facts" as to the issues.. As to this
Board not being there at that meeting, you do not have benefit of
the entire transcript. This."findings of fact" could show the hard-
ship. Mr, Otto stated he has a 1'~ car garage now. and I want. to connect
the new garage to the existing garage.' The garage in the rear. was
used to store a Model A Ford and in the future, T intend to use it as
a back yard recreation building. Mayor Latta questioned if he could
extend the garage in the rear of the lat. Mr. Otto stated he has
city water. but he does not have city sewer and his sept~.c field is in
his back yard. J. Peterson stated he feels this is an incomplete
report and we don't have the basis to make a decision, Therefore, it
should be returned to the Plan Commission. Mr. Otto stated first of
all he thinks someone should decide where they stand because his
property (home) is in T-1 zoning and the immediate area around him is
residential. When the zoning ordinance was initially drawn up in
1968, our area was zoned T-1. After much more discussion --
J. Peterson moved to refer Case ~~152-92486V -- Earl Otta back to the
Plan Commission fvr "findings of fact" and recommendations. Seconded
by K. Callanan. Vote by ra11 call. Gullicksen, no; Peterson, yes;
Callanan, yes; Sharp, no; (due to a tie vote) Mayor Latta, yes.
3 yes, 2 no. Motion carried.
Mayor Latta directed the Clerk to see that Mr. Otto's case is on the Plan
Commission Agenda November 18, 1986.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
November 3, 1986
Page Four
Back to the Library resolution - M. Pusinelli called Mrs. Anderson and
she was not sure of the February election date. Mayor Latta suggested
if the resolution were passed tonight, could the Clerk insert the
correct date into the resolution after contacting the County Clerk
tomorrow? Leaving the Library again, while Attorney Harvey checks the
State Statues for the correct wording to use in the resolution
instead of using an actual date of election.
K. Callahan moved to adopt Resolution No. 868 Personnel Rules and
Regulations dated August, 1986 commonly known as the Employee Handbook.
Secohded by D. Gullicksen. Vote by roll call. Gullicksen, yes;
Peterson, yes; Callahan, yes; Sharp, yes. 4 yes, 0 no. Motion carried.
M. Pusinelli reported on the Workshop 10/27/86 regarding Robert Graham's
request for building permits in Pheasant Chase. The consensus of
the Board following the approval of plans by staff, the immediate
release of six (6) building permits. the Board agreed that the other
four (4) building permits would not be released until the over-land
flow ditch was completed and approved.
. J. Peterson moved to release six (6) additional building permits tc
Robert Graham for Pheasant Chase and no more permits shall be
released until the over-land ditch has been installed and approved.
Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes;
Peterson, yes; Callahan, abstain; Sharp, yes. 3 yes, 1 abstention.
Motion carried.
W. Sharp moved to approve the invoices for payment (10/16/86) thru
10/31/86). Seconded by D. Gullicksen. Vote by roll call. Gullicksen,
yes; Peterssn, yes; Callahan, yes; Sharp, yes. 4 yes, 0 no. .Motion
carried.
Chief Sennett reported Scott Collins was hired as part-time dispatcher
effective 10/30/86 at $4.75 per hour. Chief Sennett requested the
Village President to appoint Richard J. Hiller and Charles J. Sacco
as Auxiliary Police Officers for the Village. Both gentlemen have
completed the 40 hour mandatory fire arms training required by the
State and we have initiated our own 2S hour in-house recruit
training program to make them aware of concerns and problems in the
Village. Both gentlemen are from the Naperville area. Mayor Latta stated
if there are no objections, these two (2) gentlemen are. appointed
to the Auxiliary Police.
W. Sharp requested the tree removal item be stricken from this agenda.
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PLAT.NFZELD VILLAGE BOARD OF TRUSTEES
November 3, 1986
Page Five
M. Pusinelli reported on Expenditures In Excess of $:1,000.00. This
is in reference to Street Department _ Vehicle and Equipment Repair.
All Board members received a copy of letter from Bourbonnais Supply.
Staff is recommending we be authorized to have the snow plow blade
repaired as opposed to the purchase of a new blade at a cost of
approximately $5,000.00. The cost of the repairs would be $1,608.84.
This blade would be used on the 2~ ton truck. D. Gullicksen questioned
what are they going to do when they repair this blade. M. Pusinelli
stated .the problem with the blade is it takes manhole covers off, it
has no spring action. They will install four (4) sprai.ngs, and rework
the front. so it has better configuration. D. Gullicksen questioned if
they would shorten the frame of the truck? M. Pusinelli stated na
they are going to work on the attachment between the truck and the
plow. They say it won't tilt forward, it's center of gravity will
not change. D. Gullicksen stated he does not think the plow is worth
spending that much money an. It was agreed by the Board that
D. Gullicksen would talk to Ran Miller and Bourbonnais people about
these repairs and also the price of a new plow blade.
W. Sharp reported American Cablesystem~has reported to him that
• the Village is 100% installed with cable.
Back to the Library resolution - .7. Harvey reported he Suggests the
language after the ward "is" presently states - February 24, 1987 -
delete. Instead where. it states - "and the date of the prospective
referendum is the next regularly scheduled election.
W. Sharp moved to adopt Resolution No. 869 with the corrections
in Section 3: total number of required signatures on petition should
be 99 and the date of prospective referendum is the next regularly
scheduled election. Seconded by .7. Peterson. Vote by roll call.
Gullicksen, yes; Peterson, yes; Callanan, yes; Sharp, yes. 4 yes,
0 na. Motion carried.
.7. Peterson moved to adjourn. Seconded by W. Sharp. Voice vote.
4 yes, 0 no. 1~Sation carried.
8:40 p.m.
'Vera Krnac - Vil age Clerk