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HomeMy Public PortalAboutP&RAC Minutes 1990 11/07PARKS AND RECREATION ADVISORY COMMITTEE MINUTES November 7,1990 Attending: Kathy Killen, Chairman Dean Martens, Vice Chairman Dr. Wayne Allen Allen Muller Also Attending: Craig R. Baker, Recreation Director Bill Onweiller Net Pen Rearing -Update Muir site approved for two(2) net pens by City Council. Piers to be driven this fall with decking scheduled for June 1, 1991 Bill Onweiller - People powered path around Payette Lake Dr. Allen moved to recommend to the City that it support in concept a bike/walking path through town to connect with the round the lake plan. In addition, it was recommended that the City acquire through use(snow removal), an eight(8) foot corridor on both sides of the road from Shore Lodge to City limits on Warren Wagon Road. Both recommendations are consistent with the Parks and Recreation Long Term Plan. Second by Dean Martens, unanimously passed. Park Use Policy Committee asked staff to attach a copy of Boise's Park Use Policy to the minutes(Article "A"), and keep a copy of Coeur D' Alene's Policy on hand at City Hall for any member who wishes to look at it. The City Administrator hopes to have a rough draft of a Park Use Policy by our next meeting. Golf Course Old Clubhouse Site Dr. Allen moved to recommend that City Council; 1. Establish definite boundary lines. 2. Discover approximate accessed value of the property. 3. Do nothing to create a cost at this time. 4. Old clubhouse building should be removed and any profits put into the park fund. Second by Allen Muller, unanimously passed. Idaho Land and Water Conservation Fund Grant Allen Muller moved to recommend to City Council to have Belts and Associates prepare a proposal to connect Gentry Parcel to Mill Park for LWCF and present it to the Committee for review. Second by Dean Martens, unanimously passed. Dean Marten moved to recommend City Council have staff prepare a written accounting as to bond money dollars available and spent. In addition the written accounting of bond money is to be updated and handed out at the beginning of each monthly Parks and Recreation Committee meeting so informed decisions can be made. Second by Allen Muller, unanimously passed. Lake Front Park Name Dr. Allen moved to recommend City Council to authorize a name the park contest with the Parks and Recreation Advisory Committee as judges. Second by Allen Muller, unanimously passed. Recreation Director Report -Craig Baker 1. New Basketball Court has been receiving a lot of use. Lighting of the entire complex would be very beneficial. 2. Adult Volleyball and Basketball programs are now in full swing. City Administrator Report 1. Boat Trailer Parking - Committee was advised of $20,000 remaining in Waterway's Grant that must be used before June 1, 1991 or remitted. 2. Gentry parcel closed. Now owned by the City. Sports Marina and Crane Dr. Allen moved to recommend that City Council investigate the legal aspects of the Marina lease. Dr. Allen also recommend that City Council have the crane removed from the water this fall as to not set a precedent of allowing the view to be blocked. Second by Allen Muller, unanimously passed. Parks Foundation Kathy Killen to prepare a list of pros and cons for the next meeting. NEXT MEETING DATE December 5, 1990 ADJOURNMENT Meeting adjourned 9:30pm DATED: this X1 jlay of November, 1990 C KATFIY KILL Chairman BOISE PARK SYSTEM September 10, 1990 Craig Baker City of McCall P. O. Box 1065 McCall, ID 83638 Dear Craig: BOISE CITY OF TREES DIRK A. KEMPITIORNE MAYOR COUNCII. MEMBERS MIKE WETHERELL DON BRENNAN COUNCIL PRESIDENT IL BRENT COLES SARA BAKER KARMEN LARSON COUNCIL. PRO-TEM )AY L. WEBB Enclosed is the Park Use Policy developed by the Boise Park System in 1981. If you have questions after reviewing this policy, Ginger Jewell, Park Event Specialist can provide additional information. Ginger's phone number is 384- 4486. Sincerely, -laine Stehr Office Manager Boise Park System /ecs cc: Ginger Jewell 1104 ROYAL BLVD. • BOISE, IDAHO 83706-2898 • 208/384-4240 An Equal Opportunity Employer BYTHECOUNCIL: RESOLUTION NO. ANDERSON, BUERSMEYER, EWING, KOPKE, MCADAMS & SELANDER `A RESOLUTION APPROVING AND AUTHORIZING THE IMPLEMENTATION OF PARK SYSTEM USE PERMIT POLICIES PROMULGATED BY THE BOISE CITY PARKS DEPARTMENT GOVERNING THE USE OF BOISE CITY PARKS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Boise City Parks Department has promulgated park system use permit policies governing the use of Boise City Parks; and WHEREAS, the Board of Park Commissioners has reviewed these policies and recommends their approval; and WHEREAS, the Boise City Council at its regular meeting / August, 1981, accepted the recommendation of the Board Park Commissioners and approved and authorized the imple- mentation of the policies promulgated by the Boise City Parks Department governing the use of Boise City Parks. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND COUNCIL F;T,HE.CITY OF BOISE CITY, IDAHO:: .;Section-1. That the park system use permit policies promulgated by the Boise City Parks Department governing the use of Boise City Parks, a copy of which, marked Exhibit "A", is attached hereto and incorporated herein by reference be and the same hereby are approved and their implementation authorized. Section 2. That this Resolution shall be in full orce and effect immediately upon its adoption and approval. ADOPTED by the Council of the City of Boise City, Idaho, this "llst day of August , 1981. APPROVED by the Mayor of the City of Boise City, Idaho, this 31st day of August 1981. APPROVED: ATTEST: d �. �-�4 Mputy City Clerk 44.4,x?" Y :'.R-263-81 BOISE PARK DEPARTMENT PARK SYSTEM USE/IMPACT PERMIT POLICIES LEISURE USE PERMITS 1.0 OBJECTIUE The purpose of the Park Department's Use/Impact Permit Policy is, in accord with the Boise City Code, to provide opportunities for the maximum use of parks and reserves with minimizing of use conflicts by the citizens of Boise in a manner and under conditions which leaves these areas unimpaired. To provide for the greatest extent of public utilization without user conflict and park damage, activities requiring a reserved area and/or attract public participation in a park require a Park Department permit. 2.0 ORGANIZATIONS AFFECTED 2.1 Park Department 2.2 Park patrons of organized groups requesting use of park facilities to attract public participation and other park patrons requesting outdoor facility reservations. 3.0 CONDITIONS The following standards and conditions shall govern the Department in evaluating requests for permits. 3.1 The size of the park proposed for use, its carrying capacity, the parks special facilities and the purpose for which it is generally used. Park capacity standards state maximums. 3.2 The projected attendance or participation of the proposed use shall not exceed the park capacity standards. 3.3 The impact the proposed use will have on the park grounds, facilities and regularly scheduled and informal activities. 3.4 The location of the park within the community, the anticipated parking requirements and the impact the proposed activity will have on adjacent property. 3.5 The past performance of the permit applicant(s) with respect to park property protection and adherence to park and City regulations. 3.6 Any or all of the above conditions shall be factors in determining whether a permit is issued and if optional requirements are mandated. 4.0 PERMIT PROCESSING Permits may be mailed or presented in person to the Park Department office, 1104 Royal Boulevard. 4.1 Permit requests must be received at least ten calendar days prior to the proposed event. Fees, when required, shall be paid in full five calendar days prior to permit day. All permit requests shall include name(s) of sponsoring party(ies), date and hours of the event, the purpose of the event and name of individual responsible for the event. Permit request must also include brief description of the event and park or park area proposed for use. 4.2 Under the conditions established in section 3 of this policy, the department staff shall evaluate the proposed event to determine the department's burden in maintaining and policing the park facility and adjacent streets, assuring orderly audience behavior and sustaining the normal park and neighborhood tranquility. 4.2 continued Park schedule -calendar shall be checked to avoid use conflicts. A permit may be denied, may be authorized on another date, authorized in another park or park area or may be authorized with optional requirements to lessen the use -impact burden. 4.3 The department shall complete all review action on a permit application on or before the third day after the permit is submitted. 4.4 The department shall process all permits without discrimination with regard to race, color, religion, ancestry, sex or age of the permit applicant(s). 5.0 APPLICANT RESPONSIBILITIES The applicant will be informed of those requirements applicable to the event being permitted. A charge will be made for department staff time associated with certain requirements. 5.1 When satisfactory trash disposal containers or sanitary facilities are not available in the park, the department may require event sponsors to pay the costs of and/or provide chemical toilet units and/or garbage containers. The designation of a cleanup committee or other appropriate conditions to ensure that general public enjoyment of park properties may also be required. 5.2 Admission fees to permitted events may be charged only in controlled access facilities. 5.3 The projected noise volume of the event permitted shall not exceed 62 decibel at 20 feet, with the exception of events at the band shell. The band shell is the only authorized park location for amplified music which shall be limited to 62 decibel at 600 feet. 5.4 Large attendance may require the presence of law enforcement personnel, the cost of which is to be paid by the applicant. Crowd control must be handled by Boise City Police, traffic and other types of control may be provided by volunteers, security personnel or other. Traffic control officers and/or other traffic control devices may be required by the department at the cost of the applicant. 5.5 Sponsors (commercial and other) and applicants for an event shall not manually distribute any form of advertising or information including but not limited to flyers, handbills, flags, banners, bulletins, pennants or other prepared or manufactured items identifying sponsor interests. Under certain conditions arranged with the Park Department, non- product/commercial programs and information sheets may be passively_ distributed. Logos, mascots and animated characatures identifying commercial products may be allowed by a special permit. Signs with sponsor identification are to be limited to items directly concerned with conducting the specific permitted event and may he affixed only to specified facilities. 5.6 Performance bond, impact fees and other charges may be the responsibility of the applicant. See sections 7 and 8 of this policy for details. 5.7 Applicant receiving a permit shall have such permit available for exhibit upon request for the duration of the permitted event. 5.8 All permits issued by the department shall be subject to all city ordinances, codes and state law. 6.0 APPEALS An applicant may appeal a permit denial or fees being charged by requesting a review by the Park Board, which may at its discretion sit in special session to address the appeal. An appeal request must be made in writing to the department director within three days of issuance of the denial. A reply from the department indicating the course of action for the appeal will be provided to the applicant on or before the third day after the department's receipt of the written appeal. If the Board elects to sit in review of the appeal, a meeting will be scheduled within fourteen days of the original date of denial. 7.0 FEES 7.1 Registration - A basic registration fee of $2.50 shall be charged for all use/impact permits. 7.2 Special service - Proposed events requiring department staff review for determining event suitability in accord with sections 3 and 4 of the policy, an event that requires review of require- ments of section 5 and/or requiring a park site orientation meeting (as determined by the department) shall be charged a fee of $15.00. 7.3 Additional staff support - An event that requires more than one orientation meeting, clean-up bond and trash disposal, set-up assistance and other department staff involvement in addition to items 1 and 2 of this section shall be charged at the prevailing rates. An estimate of these charges will be provided to the applicant. 8.0 BONDS A refundable performance bond (guarantee) may be required to cover events that are anticipated to attract large crowds, may create unusual facility maintenance and/or clean up in addition to regular park use, to assure payment of a concession fee, to cover possible damage to park property. A bond may also be required for events under the band shell noise limitation. 8.1 The bond value shall be in accord with the following schedule and may cover all or any of the conditions of section 8 of this policy. Attendance Bond Amount 100-300 $75.00-$125.00 301-500 $125.00-$175.00 501-1500 $175.00-$300.00 1501-5000 $350.00-$500.00 over 5000 $750.00-2000.00 8.2 The bond may be posted as a cashier or certified check, money order or other recognized bond instrument. 8.3 Upon verification of applicant's adherence to the site use conditions of the bond, the full amount of the performance bond will be returned. For non-compliance to site use conditions the cost incurred by the department for restoration, maintenance or clean up will be deducted from the bond amount. 8.4 The performance bond for adherence to the noise limitation at the band shell shall be a maximum of $250.00 The bond amount shall be forfeited in full upon violation of the band shell noise limitation. 9.0 INSURANCE Liability insurance may be required from applicants proposing events that pose a risk of public injury or private/park property damage. 9.1 When insurance is required, the department shall set liability amounts generally at $500,000 bodily and $100,000 property, which shall not limit the liability of the applicant. 9.2 When insurance is required, the applicant must provide a certificate of insurance naming Boise City as additional insured and indemnifying the City from claims arising from the event at the time event fees are paid. 9.3 A valid certificate may be used for more than one event if an amendment is made identifying each event and the date of occurrence 9.4 An appeal for waiver of insurance may be made by following the Appeal section (#6) of this policy. 10.0 USE CATEGORIES 10.0 Category I - Concessions General Food Vending - Permit allowed only for permanent park buildings, mobile concessions or booths specifically constructed for food preparation and distribution. Booth must have public access controls and be in accord with district health require- ments. No bottle beverages are allowed. A. Requirements: 1. Department permit (registration) 2. 15% of gross revenue use fee (fee may vary for concessions awarded on bid or on long term contract) B. Options: 1. Clean-up Bond 2. Liability Insurance 10.2 Category II - Business Park use by an individual, company or corporation which derives income or profit (directly or indirectly) by the use of the park for the location, setting or staging for the business activity. A. Requirements: 1. Department permit (registration) (base fee) 2. Liability insurance certificates *3. Hourly rental charge or flat rate fee *Hourly rental for requested use initiated by business, flat rate for City sponsored event. No direct sales allowed in park. B. Options: 1. Performance bond 2. Police assistance 3. Special service ($15.00 fee) 4. Additional support (fee per cost incurred) Hourly Rental Schedule $45.00 per hour of park.use $150.00 any 4 hour block $200.00 any 8 hour block 10.2 Category II - Business (continued) Above fees apply during regular open park hours. Charge of $12.00 per hour or part for Department staff time involved in accommodating the use in the park. Area of use shall not exceed 400 x 400 ft. Larger area use charge may be negotiated. 10.3 Category III - Other governments. Park use requested by a governmental agency must be in accord with the purposes of that agency. A. Requirements: 1. Department permit (registration) (base fee) B. Options: 1. Performance bond 2. Liability insurance 3. Police assistance 4. Special services ($15.00 fee) 5. Additional support (fee per costs incurred) 10.4 Category IV - Non-profit organization involved in an event in which no monetary transaction is conducted in association with the event. A. Requirements: 1. *Department permit (registration) (base fee) B. Options: 1. Performance bond 2. Liability insurance 3. Police assistance 4. Special services (no cost) 5. Additional support (no cost) * Department staff time required by the event will be provided at no cost to the organization. 10.5 Category V - Non-profit organization involved in an event with which cash flow is generated by the event. A. Event in which a general sponsor or single organization operates all activities. Requirements: 1. Department permit (registration) (base fee) 2. Performance bond 3. Liability insurance Options: 1. Police assistance 2. Special services ($15.00 fee) 3. Additional support (fee per costs incurred) 4. Facility reservation fees B. Event in which individuals or vendors operate activities on behalf of general sponsor. Requirements: 1. Department permit (registration) (base fee) 2. Performance bond 3. Liability insurance 4. Vendor $15.00 use fee 10.5 Category V - continued Options: 1. Police assistance 2. Special services ($15.00 fee) 3. Additional support (fee per costs incurred) 4. Facility reservation fees C. Event or program scheduled for a season or other continuous use. Requirements: 1. Department permit (registration) (base fee) 2. Liability insurance 3. Performance bond 4. Use -impact fee ($25.00 per program) Options: 1. Special services ($15.00 fee) 2. Additional support (fee per costs incurred) 3. Facility reservation fees 11.0 PERMIT ISSUANCE The following activities require the issuance of a use -impact park permit. 11.1 Vending 1. Sale of merchandise in parks is expressly prohibited by Code, with the exception of permitted activities. 2. Rental of vendor equipment and supplies, etc. must be for acceptable leisure use activities and be authorized by execution of a Park Department concession agreement. 3. Ethnic festivals and other events serving pre-cooked or prepared foods may distribute these foods from tables if precautions are taken to prevent spoilage and contamination. See use category requirements in accord with sponsor designation. 11.2 Film use - Public Service - Permit - no use charge Documentary - Permit - no use charge Spot Commercial- Permit - no use charge Feature Movie - Permit and hourly rental 11.3 Commercial product demonstration 1. Category requirements 11.4 Pre-schools and camps - with tuition or fees but excluding local non -profits supported by community donation programs. 1. Category requirements 11.5 Instructional clinics, lessons, tournaments 1. Category requirements Exclusions a. Use of tennis courts b. Local league staffed sessions 11.6 Annual or Horticultural shows, displays 1. Category requirements 11.7 Shows & Exhibits 1. Category requriements 11.8 .Fairs, bazaars, carnivals (See 12.0-2.) 1. Category requirements 2. Activities must involve general recreation with playing skills accuracy and achievement evident. Activities shall not be based on chance or any form of gambling. 11.9 Bakes, Breakfasts, Frys 1. Category requirements 11.10 Walk, Run and Bike-A=Thons 1. Category requirements 11.11 Parades, Marches 1. Category requirements 2. Police and City permits 11.12 Rallies, Musical Events, Revivals, Vigils 1. Category requirements 2. Police and City permits 3. Special facility rentals 11.13 Weddings - reserved location 1. Permit - $35.00 fee 2. Social reception - in accord with City Code and department picnic reservation policies 11.14 Separate policies apply to: 1. Picnic reservations 2. Bandshell reservations 3. Horse arena reservations 12.0 PROHIBITED EVENTS The following events and activities are not permitted within the park system. 1. Auctions of new or used -second items 2. Mechanical rides and amusements 3. Product sales other than hand crafts and food 4. Fishing derbies in Ann Morrison or Julia Davis parks 5. Programs involving skydiving, hang gliding, gliders, parachuting and flying hot air balloons. Note: City sponsored activities and events are exempted from this policy and are subject to negotiated fees and charges. If any part of this policy is held to be invalid,such part shall be separable and shall not affect the remaining parts of the policy, which will continue in full effect.