HomeMy Public PortalAboutResolution No. 23-163 Issue an RFP for Professional Recycling ServicesSponsored by: Interim City Manager
RESOLUTION NO. 23-163
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
INTERIM CITY MANAGER TO ISSUE A REQUEST FOR
PROPOSALS (RFP) FOR A QUALIFIED CONSULTANT FOR
PROFESSIONAL RECYCLING SERVICES AT THE CITY'S
MUNICIPAL COMPLEX; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-Locka determined there
was a significant use of recyclables being discarded by City's staff while conducting
City business; and
WHEREAS, in an effort to reduce the amount of energy and gases being
produced by trash, the City Commission passed Resolution #23-091, directing the
Interim City Manager to develop a recycling plan for the City's Municipal Complex;
and
WHEREAS, the City of Opa-Locka ("City") is seeking professional recycling
services at the Municipal Complex; and
WHEREAS, the Interim City Manager is recommending that the City
Commission authorize the issuance of a Request For Proposals (RFP) for
professional recycling services at the City's Municipal Complex; and
WHEREAS, the selected individual or firm is expected to collect, haul, and
dispose of the City's recyclable materials. Additionally, the individual or firm must
coordinate and manage the service schedule and provide monthly collection reports
and bins as needed; and
WHEREAS, the Interim City Manager recommends that the City Commission
further authorize spending of up to Three Thousand Dollars ($3,000.00) for
advertising purposes, if deemed necessary; and
WHEREAS, the City Commission finds it in the best interest of the City and
its residents to authorize the Interim City Manager to issue an RFP for professional
recycling services at the Municipal Complex and to further authorize spending of up
Resolution No. 23-163
to Three Thousand Dollars ($3,000.00) for advertising purposes, if deemed
necessary.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION
OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-Locka hereby authorizes
the Interim City Manager to issue Request for Proposals (RFP), attached
hereto as Exhibit "A", for the provision of a qualified consultant for
professional recycling services at the Municipal Complex within the City and
to further authorize spending of up to Three Thousand Dollars ($3,000.00) for
advertising purposes, if deemed necessary.
Section 3. Sections of this Resolution may be renumbered or re -lettered and
corrections of typographical errors, which do not affect the intent of this
Resolution may be authorized by the Interim City Manager, following review
by the City Attorney, without need of public hearing, by filing a corrected
copy of same with the City Clerk.
Section 4. This Resolution shall take effect upon the adoption and is subject to
the approval of the Governor or Governor's Designee.
PASSED AND ADOPTED this 11th day of Octo.6 , 2023.
EST:
a Flores, City Clerk
John H I : ylor Jr., Mayor
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Resolution No. 23-163
APPROVED AS TO FORM AND
LEGAL S ICIENCY:
Burnam ette or s -Weeks, P.A.
City Attorney
Moved by: Commissioner Kelley
Seconded by: Vice Mayor Ervin
VOTE: 4-0
Commissioner Bass ABSENT
Commissioner Kelley YES
Commissioner Williams YES
Vice Mayor Ervin YES
Mayor Taylor YES
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City of Opa-locka
Agenda Cover Memo
City
Manager:
Darvin Williams
CM Signature:
)(1/q6111(--____
Ordinance
Other
Commission
Meeting
Date:
10.11.2023
Item Type:
(EnterX in box)
Resolution
X
Fiscal
Impact:
(Enter X in box)
Yes
No
Ordinance Reading.
(Enter X in box)
1st Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
Funding
Source:
Account# :
(Enter Fund & Dept)
Ex:
See Financial
Impact Section
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
MI
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
•
NI
NI
t•
NI
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
A resolution authorizing the Interim City Manager to issue an RFP for professional recycling services at the
City's Municipal Complex.
Staff Summary:
History- The City Commission determined there was a significant use of recyclables being discarded by City's
staff while conducting City business. To reduce the amount of energy and gases being produced by trash, the
City Commission passed Resolution #23-091, directing the Interim City Manager to develop a recycling plan
for the City's Municipal Complex.
Current- The City of Opa-locka is seeking professional recycling services at the Municipal Complex. The
selected individual or firm is expected to collect, haul, and dispose of the City's recyclable material.
Additionally, they must coordinate and manage the service schedule as agreed with both parties and provide
monthly collection reports and bins as needed.
The City intends to select a firm that meets the best interests and required qualifications of the City as outlined
in the RFP. The term of this contract is anticipated to be three (3) fiscal years with a renewal of two (2) one-
year terms.
Financial Impact - To ensure the broadest possible coverage in reaching out to potential bidders, the City
may elect to advertise in publications as well as electronic advertising. The cost of this won't exceed $3,000
and will be charged to the Other Advertising account, Non -Department Division ($25,000) in the Tentative FY
24 Budget, subject to the City Commission final adoption of the FY 24 Budget.
Proposed Action:
It is recommended the City Commission approve legislation authorizing the Interim City Manager to issue an
RFP for the recycling service at the Municipal Complex.
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I Attachment:
Request for Proposals (RFP)- Recycling Services at Municipal Complex
Reso No. 23-091
City of Opa-locka
RFP NO: 23 - TBA
REQUEST FOR PROPOSALS (RFP)
RECYCLING SERVICES FOR MUNICIPAL COMPLEX
CITY OF OPA-LOCKA
RFP NO. 23-TBA
RECYCLING SERVICES FOR MUNICIPAL COMPLEX
TABLE OF CONTENTS
Subject Page Number
Cover 1
Table of Contents 2
Advertisement 3
Part I - Proposal Guidelines 4
Part II - Nature of Services Required 9
Part III - Proposal Requirements 11
Part IV - Evaluation of Proposals 13
Proposer Qualifications 16
Price Proposal 17
Debarment, Suspension Certification 19
Drug -Free Certification 21
Non -Collusion Affidavit 22
Non -Discrimination Affidavit 23
E -Verify Form 25
CITY OF OPA-LOCKA REQUEST FOR PROPOSALS
RFP NO: 23-TBA
RECYCLING SERVICES FOR MUNICIPAL COMPLEX
The sealed proposal for Recycling Services at the Municipal Complex for the City of Opa-locka will be
received by the City's Clerk Office, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, TBA, by 2:00
pm. Any RFP Package received after the designated closing time will be returned unopened. The City will
accept proposals by mail; however, the contractor must submit the proposal by the due date. In addition, the
proposal maybe submitted via www.demandstar.com (e -bid) by 2:00 pm.
The address to submit sealed proposal is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive
in PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka,
Florida, and marked RFP for RECYCLING SERVICES FOR MUNICIPAL COMPLEX.
Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting
the City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or
irregularities therein. The City further reserves the right to award the contract to that proposer whose
proposal best complies with the RFP NO: 23-TBA requirements. Proposers may not withdraw their proposal
for a period of ninety (90) days from the date set for the opening thereof.
Joanna Flores, CMC
City Clerk
CITY OF OPA-LOCKA REQUEST FOR PROPOSALS
RFP NO: 23-TBA
RECYCLING SERVICES FOR MUNICIPAL COMPLEX
PART I
PROPOSAL GUIDELINES
1-1. Introduction: The City of Opa-locka seeks proposals for a comprehensive Recycling
Services at the Municipal Complex. The City is soliciting bids on behalf of the City Manager's Office
for the Recycling Services under the laws of the State of Florida. These services must be efficient
and economical, adhere to industry standards and best practices, and utilize the latest
nonproprietary technology. The Contract will be awarded to the highest ranked Proposer, as
described in the Evaluation Procedures Section below.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting
proposals by mail, however it is Proposer's responsibility to submit Proposer's proposal by the due
date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The City must
receive all proposals by 2:00 p.m. on tba, 2023. The address to submit sealed proposals is listed
below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO.
23-TBA - RECYCLING SERVICES FOR MUNICIPAL COMPLEX.
This package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the
deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer,
for a period of 90 days. Once opened, proposals become a record of the City and will not be returned
to the Proposer.
The City cautions Proposers to assure actual delivery of mailed or hand -delivered proposals directly
to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the
deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may
be made by calling (305) 688-4611 before proposal closing time. Any proposal received after the
established deadline will not be considered and will be returned unopened to the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7)
plus one copy on USB flash drive in PDF format of the proposal in a sealed, opaque package
marked as noted above. The Proposer will be responsible for timely delivery, whether by personal delivery,
US Mail or any other delivery medium.
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1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with preparation of a response to this Request for Proposal. Proposers
should prepare their proposals simply and economically, providing a straightforward and concise
description of the Proposer's ability to meet the requirements of the RFP.
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning
or interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are
authorized only to direct the attention of prospective Proposers to various portions of the RFP so
that they may read and interpret such for themselves. No employee of the City is authorized to
interpret any portion of this RFP or give information as to the requirements of the RFP in addition
to what is contained in the written RFP document.
1-6. Addendum: The City may record its response to inquiries and any supplemental instructions
in the form of written addenda. The City may mail written addenda up to three (3) calendar days
before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain
whether any addenda have been issued. Failure to do so could result in an unresponsive proposal.
Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are
reviewed, accepted by appointed staff, the best proposal has been identified, approved by the
appropriate level of authority within the City and executed by all parties. The City anticipates that
the final Agreement will be in substantial conformance with this sample Agreement; nevertheless,
Proposers are advised that any Agreement may result from the RFP may deviate from the Sample
Agreement.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re -
advertise for other proposals.
1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and
incorporated in the final award. The order of contractual precedence will be the Contract or
Agreement document, original Terms and Conditions, and Proposer response. Any and all legal
action necessary to enforce the award will be held in Miami -Dade County and the contractual
obligations will be interpreted according to the laws of Florida. Any additional contract or
agreement requested for consideration by the Proposer must be attached and enclosed as
part of the proposal.
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1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the
highest number of points will be ranked first; however, nothing herein will prevent the City from
assigning work to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest rated
Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the
right to negotiate and recommend award to the next highest Proposer or subsequent Proposers
until an agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever
occurs first, proposals become "public records" and shall be subject to public disclosure consistent
with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided
by law in the response to the RFP and must identify the data or other materials to be protected and
must state the reasons why such exclusion from public disclosure is necessary. Document files may
be examined during normal working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office for
all news releases or other publicity pertaining to this RFP or the service, study, or project to which
it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the
minimum amounts and conditions specified herein. In the event the Proposer is a governmental
entity or a self -insured organization, different insurance requirements may apply.
Misrepresentation of any material fact, whether intentional or not, regarding the Proposers'
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per
Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coverage with limits not less than $100,000 (Including Policy Number and Policy
Period);
4.The City listed as an additional insured (this may be specifically limited to the specific
jobs) the contractor will be performing);
5. Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the
State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed
and certified shall be rejected.
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1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of
persons and affiliates who are disqualified from public contracting and purchasing processes
because they have been found guilty of a public entity crime. No public entity shall award any
contract to or transact any business in excess of the threshold amount provided in Section
287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on the
"Convicted Vendor List" for a period of thirty-six (36) months from the date that person or affiliate
was placed on the "Convicted Vendor List" unless that person or affiliate has been removed from
the list. By signing and submitting the RFP proposal forms, Proposer attests that they have not been
placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the
City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be
disqualified from performing the work described in this proposal or from furnishing the goods or
services for which the proposal is submitted and shall be further disqualified from submitting any
future proposals for work, goods or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Workplace
(DFW) programs. Whenever two or more proposals which are equal with respect to price, quality,
and service are received by the City for the procurement of commodities or contractual services, a
proposal received from a business that completes the attached DFW form certifying that it is a DFW
shall be given preference in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful execution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the request for
proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working
days prior to the scheduled bid opening. A detailed explanation of the reason for the protest must
be included. Protests of the award or intended award of the bid or contract must be in writing and
received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed
explanation of the protest must be included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City
at any time and for any reason in accordance with this clause whenever the City shall determine that
such termination is in the best interest of the City. Any such termination shall be affected by the
delivery to the contractor at least five (5) working days before the effective date of a Notice of
Termination specifying the extent to which performance shall be terminated and the date upon
which termination becomes effective. An equitable adjustment in the contract price shall be made
for the completed service, but no amount shall be allowed for anticipated profit on unperformed
services.
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CALENDAR EVENTS
EVENT
DATE/LOCATION
Release Date
TBA
Pre -Bid Meeting
TBA
Written Questions Due
TBA @ 5:00pm Email questions to jbergel@opalockafl.gov
With Subject line "RFP No: Bid Questions"
Response to Questions
TBA @ 5:00pm
Due Date/Bid Opening
TBA @ 2:00 pm
at:
City of Opa-locka Clerk Office
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
OR
Electronic Bid on
www.Demandstar.com
PHASE 1:
1st Evaluation Committee
Meeting (Open to the
Public).
TBA
PHASE 2:
(Only if necessary)
Shortlist Presentations
TBA
Committee Ranking
(Open Meeting)
TBA
Contract Negotiations
(Closed Meeting)
TBA
Award Letter
Recommendation
TBA
Post Award
TBA
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PART II
NATURE OF SERVICES REQUIRED
2-1 PURPOSE AND SCOPE OF WORK
Purpose
The purpose of this Request for Proposal (RFP) is to receive proposals for selection of a contractor
to provide the hauling and processing of recyclable materials at the Municipal Complex for the City
of Opa-locka.
This RFP does not constitute a contract for services performed or to be performed. The City is not
responsible for any costs incurred by the respondent in proposal preparation, presentations, site
visits, or benchmarks performed.
Scope of Work
The selected individual or firm shall be expected to perform the services required under this Request
for Proposal expeditiously. The scope should include the following, but is not limited to:
1. Collection
Four (4) bins/Containers shall be provided by the Contractor. Each bin shall be placed in a strategic
area of the building to maximize collection efficiency. Contractor shall implement a recycling process
that allows for recyclable materials to be collected in two streams.
1. Stream One (1) Paper Bins: recyclable materials like newspapers, magazines and catalogs,
mixed paper,
cardboard, etc.
2. Stream Two (2) Plastic/Non-Paper Bins: recyclable materials like plastic, glass, metal cans
and all non -paper recyclable materials.
2. Hauling Services
The Contractor shall service the recycling collection bins at the municipal site often enough that
reasonable recycling capacity is always available. The City requires that any bin that is at or over 70%
capacity will be pulled/emptied at once. The City will monitor the capacity regularly, in cooperation with
the Contractor.
A schedule for pulls from each collection site shall be established and kept updated for use by the City.
The schedule of pulls may vary by season and will need to be updated from time to time. There may be,
during peak event periods, including weekends and holidays, the need for on -demand service to deal
with heavy usage.
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The objective is to service the bins frequently enough to avoid overfilling/site spillage. It is expected that
at least a core schedule will concentrate on the Fridays and Mondays that bracket expected heavy use.
Contractor must respond to a request for service from the City within 24 hours.
Hauling services provided by the Contractor shall include:
• Contractor will house additional replacement bins to provide if necessary.
• Contractor will provide an updated schedule for pulls (hauling) to the City.
• Contractor will ensure that no trash or recyclable materials are left on the ground when
servicing the recycling sites.
• Provide monthly report on materials collections, including data on each pull (date, time,
container type, volume, weight). The monthly reports shall be in a format acceptable to the City.
2-2 PROPOSER QUALIFICATIONS
Adequate information and documentation must be provided in the Proposal to support or confirm
satisfaction of the required qualifications below:
• The Proposer shall have extensive experience, expertise, and reliability in Recycling
Services; established reputation, particularly with governmental clients; Proposer must
have a minimum of five (5) years of consecutive and successful experience in the
aforementioned areas.
• Proposer's track record in providing Recycling Services to governmental agencies as well
as private entities (Please provide a list of current and relevant projects, including client
names, titles, phone numbers and email address. Please ensure that contact information
is current.)
• Demonstrate an overall combination of skills, prior work experience, business
reputation, and commitment to diversity.
2-3 TERM OF CONTRACT
The term of the contract is anticipated to be two (2) fiscal years with a renewal of one (1) one-year
terms (1). The renewal is subject to the negotiation of terms with the contractor, the concurrence
of the City of Opa-Locka City Commission, and availability of annual appropriation.
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PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized in
the manner specified below and include all information required herein. The proposal must name
all persons or entities interested in the proposal as principals. The proposal must declare that it is
made without collusion with any other person or entity submitting a proposal pursuant to this RFP.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 1/2 "x 11" paper, portrait orientation, with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following should be submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of
contact person, date, and the proposal number and description.
3.2.2 Tab 1 - Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposer's understanding of the work to be done and make
a positive commitment to perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make representations for
the Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the
Proposer's responses to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information or
services if different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business legal
status (corporation, partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the numberof
professional staff employees at that office.
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies.
If it is, please state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the
State of Florida and attach copies of all such licenses issued to the business entity.
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3.2.5 Tab 4 - Project Approach
Describe in detail the proposal to fulfill the requirements of the scope of services listed in section
2.2 of this RFP.
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP
as listed in section 2-2 of the Scope of Services.
Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City
for this project.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete each
component of the Program.
3.2.7.2 Indicate the earliest available start date for Proposer's project team.
3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 - Pricing of Services
3.2.8.1 Fee basis should be an all-inclusive, base fee.
3.2.9 Tab 8 - References
3.2.9.1 List a minimum of three (3) references in Florida for which the Proposer has provided
Recycling Services. Include the name of the organization, brief description of the project,
name of contact person telephone number and email address.
3.2.10 Tab 9 - Additional Forms
Proposers must complete and submit as part of its Proposal all the following forms and/or
documents.
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification
• E -Verification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY THE
PROPOSER.
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PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals
submitted.
The Selection Committee will use a point formula during the review process to score proposals and
assign points in the evaluation process in accordance with the evaluation criteria. The Proposer
shall satisfy and explicitly respond to all the requirements of the RFP, including a detailed
explanation of how the services shall be performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the submission
requirements outlined in the Solicitation. A responsive Proposal is one which follows the
requirements of this Solicitation that includes all documents submitted in the format outlined in
this Solicitation, is of timely submission, and has the appropriate signatures as required on each
document. Failure to comply with these requirements may result in the Proposal being deemed non-
responsive. The Contract (s) will be awarded to the most responsive Proposer whose Proposal best
serves the interest of and represents the best value to the City of Opa-locka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make presentations and
be interviewed by the Committee as part of the evaluation process for this Solicitation. The
Committee's decision will be communicated by staff to all Proposers. The Proposer's presentation
may clarify but may not modify their submitted Proposal. Any discussion between the presenter (s)
and Evaluation Committee during presentations are intended only for purposes of providing
clarification in response to questions from the Committee.
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Category
Points
Experience and Qualifications.
1. The technical expertise and professional competence in areas directly related to
this RFP; required number of years of experience in performing similar work
demonstrated.
2. The ability to manage and coordinate the services, deliver quality
products/services, be a reliable service provider, stay within budget, and meet
deadlines; level of experience and training of key personnel assigned, including
sub -consultants, if applicable; strength and stability of the firm; breadth and
depth of resources.
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References
1. Provide a minimum of three (3) references of recent demonstrated experience
in providing recycling services similar in nature and size to the Scope of Work
and include any government references. Provide a short description of the work
performed, dates of service, names, addresses, telephone numbers, fax numbers,
locations, remedies, and contract amount.
20
Resources and approach
1. The methodology and systems reflecting the ability to provide the requested services;
thorough discussion of objectives; sensitive approach to public and regulatory concerns;
management, coordination of services and quality controls; attention to detail and
creativity.
30
Price Proposal
1. Cost of proposed services
10
TOTAL
100
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4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee to
clarify their proposals. Only those firms with the highest rated scores in accordance with the stated
criteria and their weights will be invited to give oral presentations. However, the City has the right
to accept the best proposal as submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled for
oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of
the proposal submitted, and its qualifications to perform the specified services. During the oral
presentations, the Proposers should relate their discussion to the evaluation criteria, which will
include (but not be limited to) their approach to the project. The proposed Project Manager must
be in attendance.
The Evaluation Criteria may be changed for the oral presentation evaluation phase. References and
site visits (if completed) shall be included in the final evaluation criteria, along with other criteria
and weights as determined by the Selection Committee. Finalists will be informed as to the revised
criteria, if any, prior to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers
to submit such additional information bearing upon the Proposer's ability to perform the services
in the Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be
the sole judge of its own best interests, the proposals, and the resulting negotiated Agreement. The
City's decisions will be final. Following the selection of firm, the expectation is that an Agreement
will be executed between both parties. City staff will recommend award to the responsible Proposer
whose Proposal is determined to provide overall best value to the City, considering the evaluation
factors in this RFP.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a recommendation
will be made to the City Manager for submission to the City Commission for final approval. Upon
Commission authorization, contract negotiations will be initiated with the first ranked firm. If those
negotiations are unsuccessful, the City will formally terminate negotiations with the first ranked
firm and will commence contract negotiations with the next ranked firm, etc. Upon successful
contract negotiations with the prevailing firm, the remaining firms will be notified that the process
has been completed and that they were not selected.
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RFP NO. 23-TBA
RECYCLING SERVICES FOR MUNICIPAL COMPLEX
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's
Occupational License in the area of their fixed business location. The following information MUST
be completed and submitted with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ( )
3. If Corporation, indicate:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of
such authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has
supplied service/commodities meeting the requirements of the City of Opa-locka RFP during
the last twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the Proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding
any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform
all the required services in a timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are
in conflict, the most stringent requirement shall apply.
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RPF NO. 23-TBA
PRICE PROPOSAL FORM
Firms must use the Cost Proposal below to submit your Firm's cost for this project indicated in the Scope
of Service herein.
The City reserves the right to increase, decrease, and/or choose the items and quantities below for the
Project to meet its available budget using the hourly rates provided below.
The proposing firm must completely fill out each row below. The firm must provide a detailed fee schedule
that explains the cost and services.
LUMP SUM PRICE: $
Fees/Hourly Rates
The City prefer a monthly cost for services; please provide projected fixed cost for each of the 4 sections
listed below (Hauling Services, Collection Monitoring, Monthly Reports).
Please provide pricing for those services you are prepared to provide.
Function Fixed Fee
(Monthly)
Hauling Services
Collection Monitoring
Monthly Reports
Total Fixed Fee
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SUBMITTED THIS DAY OF 2023.
BID SUBMITTED BY:
Company Telephone Number
Name of Person Authorized to Submit
Bid
Signature
Title
CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible
for the award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract
or subcontract; violation of Federal or state antitrust statutes relating to the submission of
offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, tax evasion, or receiving stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph 1-B
of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners;
partners; and persons having primary management or supervisory responsibilities within a
business entity (e.g., general manager; plant manager; head of a subsidiary, division, or
business segment, and similar positions). This Certification Concerns a Matter Within the
jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or
Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001,
Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any
time prior to contract award, the Proposer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not
necessarily result in withholding of an award under this solicitation. However, the
certification will be considered in connection with a determination of the Proposer's
responsibility. Failure of the Proposer to furnish a certification or provide such additional
information as requested by the Contracting Officer may render the Proposer non-
responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render, in good faith, the certification required by paragraph
(a) of this provision. The knowledge and information of a Proposer is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business dealings.
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E. The certification in paragraph (a) of this provision is a material representation of fact upon
which reliance was placed when making award. If it is later determined that the Proposer
knowingly rendered an erroneous certification, in addition to other remedies available to the
Government, the Contracting Officer may terminate the contract resulting from this
solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES
FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
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CITY OF OPA-LOCKA
RFP NO. 23-TBA
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and
service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual
services, a bid/proposal received from a business that certifies that it has implemented a drug -free
workplace program shall be given preference in the award process. In order to have a drug -free
workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of controlled substances is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees for
drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction on or plea
of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled
substance law of the United States or any singular state, for a violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee
who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which
meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1)
through (6) above.
Date Signature
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CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPOSER that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the
attached Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPOSER nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other PROPOSER,
firm, or person to submit a collusive or sham Proposal in connection with the Work for
which the attached Proposal has been submitted; or to refrain from Proposing in
connection with such Work; or have in any manner, directly or indirectly, sought by
agreement or collusion, or communication, or conference with any PROPOSER, firm, or
person to fix any overhead, profit, or cost elements of the Proposal or of any other
PROPOSER, or to fix any overhead, profit, or cost elements of the Proposed Price or the
Proposed Price of any other PROPOSER, or to secure through any collusion, conspiracy,
connivance, or unlawful agreement any advantage against (Recipient), or any person
interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of
the PROPOSER or any other of its agents, representatives, owners, employees or parties of
interest, including this affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
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NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or
entity represented herein shall not discriminate against any person in its operations, activities or
delivery of services under any agreement it enters into with the City of Opa-locka. The same shall
affirmatively comply with all applicable provisions of federal, state and local equal employment
laws and shall not engage in or commit any discriminatory practice against any person based on
race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or
mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for
service delivery.
By:
Title:
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
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E -VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be
required to register with, and use of the E -Verify system in order to verify the work authorization
status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to
utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment
eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within
Florida during the term of the contract; and
b) All persons (including sub-vendors/sub-consultants/sub-contractors) assigned by Vendor
/Consultant/ Contractor to perform work pursuant to the contract with the Department. The
Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of
Homeland Security's E -Verify System during the term of the contract is a condition of the contract
with the City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not
limited to utilization of the E -Verify System to verify the work authorization status of all newly hired
employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor
does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to
termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must
be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor,
the Contractor may not be awarded a public contract for a period of 1 year after the date of
termination. The Contractor acknowledges it is liable to the City for any additional costs as a result
of termination of the contract due to Contractor's failure to comply with the provisions herein.
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E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with
a public employer to provide labor, supplies, or services to such employer in exchange for salary,
wages, or other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a
contractor or another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin
required registration with, and use of the E -Verify system in order to verify the work authorization
status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to
utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment
eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties
within Florida during the term of the contract; and
b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the
Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the
U.S. Department of Homeland Security's E -Verify System during the term of the contract isa
condition of the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering
into this Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not
limited to utilization of the E -Verify System to verify the work authorization status of all newly hired
employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor
does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to
termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract
must be terminated immediately. If this contract is terminated for a violation of the statute by the
Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date
of termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date:
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