HomeMy Public PortalAbout08.04.86 VB Minutesr~
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PLATNFIELD VILLAGE BOARD OF TRUSTEES
Regular Meeting
DATE: August 4, 1986
AT: Village Hall
MEMBERS OF BOARD PRESENT: Mayor Latta, J. Bootz, J. Peterson,
W. Sharp, K. Callanan. D. Gullicksen
and J. Dement were absent.
OTHERS PRESENT: V. Krnac, Village Clerk
E. Geschke
H. Countryman
J. Donahue
Chief D. Bennett
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Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag.
Roll call was taken, D. Gullicksen and J. Dement were absent.
J. Bootz moved to approve the agenda with the additions: Ellipsco, Inc./
K. Jania clerical services under Finance requested by J. Bootz; request from
Shorewood for assistance under Police and an Executive Session for personnel,
to reconvene and Workshop for August 25, 1986 at 6:30 p.m. to go through the
Village Study with Mr. Hale requested by J. Feterson; Executive Session on
personnel under Water/Sewer requested by K. Callanan; Executive Session on
personnel under Plan requested by Mayor Latta. Seconded by J. Peterson.
Voice vote. 4 yes, 0 no. Motion carried.
J. Bootz moved to approve minutes for July 7th and 18, 19$6. Seconded by
J. Peterson. Voice vote. 4 yes, 0 no. Motion carried.
W. Sharp moved to approve payment of current invoices from 7/16/86 through
7/30/86. Seconded by J. Bootz. Vote by roll call. Bootz, yes; Peterson,
yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried.
Mayor Latta announced again, .the Illinois Municipal League 73rd Annual Con-
ference, September 19-22, 1986 at Chicago Hilton and Towers, Chicago, Illinois.
To date, J. Peterson, W. Sharp, K. Callanan and Mayor Latta will attend.
Mayor Latta directed the Clerk to contact the rest of the Board and make
reservations at $70.00 per officl.al.
J. Bootz moved to authorize Mayor Latta to sign the purchase order for
Ellipsco, Inc./Kay Jania for clerical consulting services - $7.00 per hour,
computer time - $8.70 per hour. Seconded by W. Sharp. Vote by roll call.
Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion
carried.
J. Bootz reported the Police Pension Board is looking into ways to invest
their money other than CD's because the interest rates are down.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
August 4, 1986
Fage Two
K. Callanan moved to adopt Resolution No. 862 requiring 1000 hours per year
performance before an employee is required to be included in Illinois Municipal
Retirement Fund. Seconded by J. Bootz. Vote by roll call. Bootz, yes;
Feterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried.
K. Callanan moved to adopt Resolution No. 863 appropriating $19,000.00 of
Motor Fuel Tax funds for maintaining the Village of Plainfield street from
January 1, 1986 to December 31, 1986. Seconded by W. Sharp. Vote by roll
call. Bootz, yes; Feterson, yes; .Sharp, yes; Callanan, yes. 4 yes, 0 no.
Motion carried.
W. Sharp stated the MFT funds appropriated are to go out for bids for chipping
and oiling streets in the Village, which include -- Union, Corbin, Ottawa
(from Division to Miles), Miles, Chicago, Park, Hartong, Maple, Ash, River
Lane, and Vista.
W. Sharp moved to authorize Hamilton Engineering to do the bid preparation
for the chip and oil on the various named streets (to be accomplished before
the season is over, approximately mid September). Seconded by J. Bootz.
Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes.
4 yes, 0 no. Motion carried.
J. Peterson reported we have a request from Shorewood Police Department re-
questing assistance of three (3) Plainfield Police Officers regarding the
W. C. Flicks concert in Shorewood (August 9 & 10). Administrator Jim Shapard
discusssed the insurance matter with Mayor Latta, both communities are insured
with SWARM. Attorney Harvey stated even though both communities are insured
with the same group, our premium rates are based on our claim history. If
we enter into an agreement with Shorewood, they would agree to indemnify
the Village Board and any officers for any negligence. Chief Bennett requested
due to the time frame (this weekend), he would appreciate the Board's action
tonight. J. Harvey stated Shorewood's Board should authorize the agreement
and payment for these officers. Chief Bennett stated when he spoke with
Chief Lattin, Mayor Barry was present and agreed with the arrangements.
J. Peterson moved to authorize the Village President to enter into an agreement
for three (3) officers to assist Shorewood Police Department August 9th &
10, 1986 with the stipulation Shorewood will provide indemnification and
reimbursement for Plainfield Police officers at the rate of $15.00 per hour
and this agreement to be drawn up with the cooperation of the attorneys of
both Villages. Seconded by W. Sharp. Vote by roll call. Bootz, yes;
Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried.
8:00 p.m. Revenue Sharing Second Hearing
J. Bootz reported requests to date:
Spring Clean--Up
Village Ha11 Payment
Senior Nutrition Program
$ 1,500.00
12,175.00
1,000.00
PLAINFIELD VILLAGE BOARD OF TRUSTEES
August 4, 1986
Page Three
Hemats $ 1,000.00
Seniar Services 1,000.00
Easter Seals $00.00
Historical Preservation 2,000.00
Ordinance Codification 8,000.00
Youth Outreach program 1,OOO.Oq
Prime Time 2,000.00
TOTAL $30,475.00
Anticipated $30,600.00 from Revenue Sharing.
J. Bootz stated we expect this to be the last Revenue Sharing money we will
receive. At the end of the year, we will put the balance not used ($125.00)
into the General Fund. The order of priorities are:
1. Village Hall Payment $12,175.00
2. Ordinance Codification 8,000.00
3. Prime Time Program 2,000.00
4. Spring Clean-Up 1,500.00
The rest of the requests will receive funding as we receive the money from
the Federal Government. We are due funds in July and October 1986.
J. Bootz questioned if there are any more requests. No response.
J. Bootz moved to approve Federal Revenue Sharing Distribution as proposed.
Seconded by K. Callanan. Vote by roll call. Bootz, yes; Peterson, yes;
Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried.
W. Sharp moved to close the Revenue Sharing Hearing. Seconded by J. Baatz.
Voice vote. 4 yes, 0 no. Motion carried.
8:05 p.m.
Appropriation Public Hearing
Administration Department $218,600.00
Communications Department 101,525.00
Planning Department 35,425.00
Public Grounds and Buildings Department 26,475.00
Street Department 622,800.00
TOTAL CORPORATE FUND $1,004,825.00
Water Department $1,747,750.00
Sewer Department 3,644,450.00
Police Department 383,350.00
• Public Library Fund 97,700.00
PLAINFIELD VILLAGE BOARD OF TRUSTEES
August 4, 1986
Page Four
Immunity Fund
Road & Bridge Fund
Illinois Municipal Retirement Fund &
Social Security
Library Equipping & Maintenance
Police Pension Fund
Municipal Audit Fund
General Obligation Bond & lnterest
GRAND TOTAL
$ 81,550.00
27,000.00
78,700.00
6,500.00
25,350.00
6,900.00
27,100.00
$7,131,175.00
Anticipated Revenues By Source
Tax Levy $ 395,800.00
Other Sources 6,735,375.00
$7,131,175.00
J. Bootz announced the Appropriation is available in the Village Clerk's
Office. The Board will vote on the Appropriation and the Tax Levy at the
August 1$, 1986 Village Board meeting.
. J. Bootz moved to close the Appropriation Hearing. Seconded by J. Peterson.
Voice Vote. 4 yes, 0 no. Motion carried.
8:12 p.m.
Mayor Latta opened the regular meeting.
J. Peterson read a memo from H. Countryman, Superintendent Water & Sewer
Department and D. Bennett, Chief of Police requestl.ng permission to advertise
for bids to sell excess equipment as is.
Water & Sewer - 1 - 1973 Dodge Sportsman Van (Serial 4fB28AF3X092262)
Police Department - 1 - 1980 Buick La Sabre (Serial ~~4N69XAH474636)
W. Sharp moved to reschedule the regular Board meeting Monday, September
1, 1986 (Labor Day) to Wednesday, September 3, 1986. Seconded by J. Bootz.
Voice vote. 4 yes, 0 no. Motion carried.'
J. Peterson moved to direct Attorney Harvey to draft an ordinance authorizing
the sale of 1 - 1973 Dodge Sportsman Van and 1 - 1980 Buick La Sabre. The
Water Superintendent and Police Chief to advertise for bids for these vehicles
to be opened at the September 3, 1986 meeting. Seconded by J. Bootz. Vote
by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes,
0 no. Motion carried.
J. Peterson acknowledged receipt of the May/June 1986 Police Operations from
Police Chief Don Bennett.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
August 4, 1986
Fage Five
J. Peterson moved the Village Board adopt Ordinance No. 1113 An Ordinance
Prohibiting The Transportation 0r Possession Of Alcoholic Liquors In A Motor
Vehicle (amending Chapter 9 W Section 5-2 in it's entirety). Seconded by
J. Bootz. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes;
Callanan, yes. 4 yes, 0 no. Motion carried.
W. Sharp moved to repeal prior action at July 7th meeting to purchase a 19$6
Chevy truck and hereby authorize purchase of 1986 Ford 1-ton 4x4 truck from
Rod Baker Ford at a cost. not to exceed $19,450.00 (plus permanent license
plates $80.00 and rust proof $245.00). Seconded by J. Bootz. Vate by roll
call. BOOtz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no.
Motion carried.
W. Sharp announced we have an agreement with Commonwealth Edison to install
high pressure sodium vapor lights. The additional monthly charge will be
30o per light. The area would be from Division Street to Eastern Avenue
between Lockport Street to Route 126. These lights will be approximately
10% brighter.
W. Sharp moved to authorize the Village President to sign the agreement with
Commonwealth Edison to install the street lights (list attached) from letter
dated July 29, 1986. Seconded by J. Baatz. Vate by roll call. Boatz, yes;
Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried.
W. Sharp reported American Cablesystems has provided .the Village with a map
(attached) showing the anticipated flow of activation of the Cable system.
Areas 1, 2, and 3 should be activated during the month of August. Area 4
and 5 to follow in the month of September. J. Bootz questioned if the flow
of activation Area 1 - Pheasant Chase; Area 2 - East side of old part of
town; Area 3 - West side of old. part of town including Whispering Creek;
Area 4 and Area 5 are in the Township? W. Sharp stated that is correct.
Everything is moving a little slower than the original plan, due to some
problems the utility companies had last week.
K. Callanan read a request from Supertindent Water & Sewer Department for
permission to send John Donahue and Mark Stofko to William Rainey Harper
College in Palatine to attend Waterworks Operations Course for licensing.
The cost per person is $67.50 plus $3.00 for parking and .2SG per mile. The
Course is scheduled for one (1) night per week for 16 weeks, beginning August
28, 1986.
K. Callanan moved to grant permission to John Donahue and Mark Stofko to
attend Harper College for a class from 7:00 p.m. to 9:35 p.m. on their own
time for Waterworks Operations beginning August 28, 1986 with tuition of
$67.50 per person plus $3.00 parking fee and .25G per mile plus a text book
fee if required. Seconded by J. Bootz. Bootz, yes; Peterson, yes; Sharp,
yes; Callanan, yes. 4 yes, 0 na. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
August 4, 1986
Fage Six
J. Bootz moved to adjourn to Executive Session to reconvene. Seconded by
J. Peterson. Voice vote. 4 yes, 0 no. Motion carried.
8:20 p.m.
9:25 p.m.
J. Peterson reported he had .requested the Board meeting to reconvene but
the matter of which concerned has been tabled.
Pat Davis questioned if the Pizza Place can open before the fence is completed?
There is a portion by my house also behind Carol Russell's house. My
understanding everything would be completed for this B--2 district. Attorney
Harvey stated that the occupancy permit can be withheld, it could be the
alternative if the fence is not completed. They were mandated to put up
the fence within a reasonable period of time. Pat Davis stated she talked,
to Carl Bryant, he said the fence should be completed this week.
Pat Davis questioned if it would be possible to put street lights on Highview
Court? W. Sha,-., ~,-.,,-„a h„ ~.,,,,.i a ,.~,,,,,i, ~.,t„ ; t
W. Sharp moved
no. Motion cal
9:30 p.m.