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HomeMy Public PortalAbout08.04.86 VB Minutesr~ L PLATNFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: August 4, 1986 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, J. Bootz, J. Peterson, W. Sharp, K. Callanan. D. Gullicksen and J. Dement were absent. OTHERS PRESENT: V. Krnac, Village Clerk E. Geschke H. Countryman J. Donahue Chief D. Bennett C~ C~ Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Roll call was taken, D. Gullicksen and J. Dement were absent. J. Bootz moved to approve the agenda with the additions: Ellipsco, Inc./ K. Jania clerical services under Finance requested by J. Bootz; request from Shorewood for assistance under Police and an Executive Session for personnel, to reconvene and Workshop for August 25, 1986 at 6:30 p.m. to go through the Village Study with Mr. Hale requested by J. Feterson; Executive Session on personnel under Water/Sewer requested by K. Callanan; Executive Session on personnel under Plan requested by Mayor Latta. Seconded by J. Peterson. Voice vote. 4 yes, 0 no. Motion carried. J. Bootz moved to approve minutes for July 7th and 18, 19$6. Seconded by J. Peterson. Voice vote. 4 yes, 0 no. Motion carried. W. Sharp moved to approve payment of current invoices from 7/16/86 through 7/30/86. Seconded by J. Bootz. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. Mayor Latta announced again, .the Illinois Municipal League 73rd Annual Con- ference, September 19-22, 1986 at Chicago Hilton and Towers, Chicago, Illinois. To date, J. Peterson, W. Sharp, K. Callanan and Mayor Latta will attend. Mayor Latta directed the Clerk to contact the rest of the Board and make reservations at $70.00 per officl.al. J. Bootz moved to authorize Mayor Latta to sign the purchase order for Ellipsco, Inc./Kay Jania for clerical consulting services - $7.00 per hour, computer time - $8.70 per hour. Seconded by W. Sharp. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. J. Bootz reported the Police Pension Board is looking into ways to invest their money other than CD's because the interest rates are down. PLAINFIELD VILLAGE BOARD OF TRUSTEES August 4, 1986 Fage Two K. Callanan moved to adopt Resolution No. 862 requiring 1000 hours per year performance before an employee is required to be included in Illinois Municipal Retirement Fund. Seconded by J. Bootz. Vote by roll call. Bootz, yes; Feterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. K. Callanan moved to adopt Resolution No. 863 appropriating $19,000.00 of Motor Fuel Tax funds for maintaining the Village of Plainfield street from January 1, 1986 to December 31, 1986. Seconded by W. Sharp. Vote by roll call. Bootz, yes; Feterson, yes; .Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. W. Sharp stated the MFT funds appropriated are to go out for bids for chipping and oiling streets in the Village, which include -- Union, Corbin, Ottawa (from Division to Miles), Miles, Chicago, Park, Hartong, Maple, Ash, River Lane, and Vista. W. Sharp moved to authorize Hamilton Engineering to do the bid preparation for the chip and oil on the various named streets (to be accomplished before the season is over, approximately mid September). Seconded by J. Bootz. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. J. Peterson reported we have a request from Shorewood Police Department re- questing assistance of three (3) Plainfield Police Officers regarding the W. C. Flicks concert in Shorewood (August 9 & 10). Administrator Jim Shapard discusssed the insurance matter with Mayor Latta, both communities are insured with SWARM. Attorney Harvey stated even though both communities are insured with the same group, our premium rates are based on our claim history. If we enter into an agreement with Shorewood, they would agree to indemnify the Village Board and any officers for any negligence. Chief Bennett requested due to the time frame (this weekend), he would appreciate the Board's action tonight. J. Harvey stated Shorewood's Board should authorize the agreement and payment for these officers. Chief Bennett stated when he spoke with Chief Lattin, Mayor Barry was present and agreed with the arrangements. J. Peterson moved to authorize the Village President to enter into an agreement for three (3) officers to assist Shorewood Police Department August 9th & 10, 1986 with the stipulation Shorewood will provide indemnification and reimbursement for Plainfield Police officers at the rate of $15.00 per hour and this agreement to be drawn up with the cooperation of the attorneys of both Villages. Seconded by W. Sharp. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. 8:00 p.m. Revenue Sharing Second Hearing J. Bootz reported requests to date: Spring Clean--Up Village Ha11 Payment Senior Nutrition Program $ 1,500.00 12,175.00 1,000.00 PLAINFIELD VILLAGE BOARD OF TRUSTEES August 4, 1986 Page Three Hemats $ 1,000.00 Seniar Services 1,000.00 Easter Seals $00.00 Historical Preservation 2,000.00 Ordinance Codification 8,000.00 Youth Outreach program 1,OOO.Oq Prime Time 2,000.00 TOTAL $30,475.00 Anticipated $30,600.00 from Revenue Sharing. J. Bootz stated we expect this to be the last Revenue Sharing money we will receive. At the end of the year, we will put the balance not used ($125.00) into the General Fund. The order of priorities are: 1. Village Hall Payment $12,175.00 2. Ordinance Codification 8,000.00 3. Prime Time Program 2,000.00 4. Spring Clean-Up 1,500.00 The rest of the requests will receive funding as we receive the money from the Federal Government. We are due funds in July and October 1986. J. Bootz questioned if there are any more requests. No response. J. Bootz moved to approve Federal Revenue Sharing Distribution as proposed. Seconded by K. Callanan. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. W. Sharp moved to close the Revenue Sharing Hearing. Seconded by J. Baatz. Voice vote. 4 yes, 0 no. Motion carried. 8:05 p.m. Appropriation Public Hearing Administration Department $218,600.00 Communications Department 101,525.00 Planning Department 35,425.00 Public Grounds and Buildings Department 26,475.00 Street Department 622,800.00 TOTAL CORPORATE FUND $1,004,825.00 Water Department $1,747,750.00 Sewer Department 3,644,450.00 Police Department 383,350.00 • Public Library Fund 97,700.00 PLAINFIELD VILLAGE BOARD OF TRUSTEES August 4, 1986 Page Four Immunity Fund Road & Bridge Fund Illinois Municipal Retirement Fund & Social Security Library Equipping & Maintenance Police Pension Fund Municipal Audit Fund General Obligation Bond & lnterest GRAND TOTAL $ 81,550.00 27,000.00 78,700.00 6,500.00 25,350.00 6,900.00 27,100.00 $7,131,175.00 Anticipated Revenues By Source Tax Levy $ 395,800.00 Other Sources 6,735,375.00 $7,131,175.00 J. Bootz announced the Appropriation is available in the Village Clerk's Office. The Board will vote on the Appropriation and the Tax Levy at the August 1$, 1986 Village Board meeting. . J. Bootz moved to close the Appropriation Hearing. Seconded by J. Peterson. Voice Vote. 4 yes, 0 no. Motion carried. 8:12 p.m. Mayor Latta opened the regular meeting. J. Peterson read a memo from H. Countryman, Superintendent Water & Sewer Department and D. Bennett, Chief of Police requestl.ng permission to advertise for bids to sell excess equipment as is. Water & Sewer - 1 - 1973 Dodge Sportsman Van (Serial 4fB28AF3X092262) Police Department - 1 - 1980 Buick La Sabre (Serial ~~4N69XAH474636) W. Sharp moved to reschedule the regular Board meeting Monday, September 1, 1986 (Labor Day) to Wednesday, September 3, 1986. Seconded by J. Bootz. Voice vote. 4 yes, 0 no. Motion carried.' J. Peterson moved to direct Attorney Harvey to draft an ordinance authorizing the sale of 1 - 1973 Dodge Sportsman Van and 1 - 1980 Buick La Sabre. The Water Superintendent and Police Chief to advertise for bids for these vehicles to be opened at the September 3, 1986 meeting. Seconded by J. Bootz. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. J. Peterson acknowledged receipt of the May/June 1986 Police Operations from Police Chief Don Bennett. PLAINFIELD VILLAGE BOARD OF TRUSTEES August 4, 1986 Fage Five J. Peterson moved the Village Board adopt Ordinance No. 1113 An Ordinance Prohibiting The Transportation 0r Possession Of Alcoholic Liquors In A Motor Vehicle (amending Chapter 9 W Section 5-2 in it's entirety). Seconded by J. Bootz. Vote by roll call. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. W. Sharp moved to repeal prior action at July 7th meeting to purchase a 19$6 Chevy truck and hereby authorize purchase of 1986 Ford 1-ton 4x4 truck from Rod Baker Ford at a cost. not to exceed $19,450.00 (plus permanent license plates $80.00 and rust proof $245.00). Seconded by J. Bootz. Vate by roll call. BOOtz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. W. Sharp announced we have an agreement with Commonwealth Edison to install high pressure sodium vapor lights. The additional monthly charge will be 30o per light. The area would be from Division Street to Eastern Avenue between Lockport Street to Route 126. These lights will be approximately 10% brighter. W. Sharp moved to authorize the Village President to sign the agreement with Commonwealth Edison to install the street lights (list attached) from letter dated July 29, 1986. Seconded by J. Baatz. Vate by roll call. Boatz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 no. Motion carried. W. Sharp reported American Cablesystems has provided .the Village with a map (attached) showing the anticipated flow of activation of the Cable system. Areas 1, 2, and 3 should be activated during the month of August. Area 4 and 5 to follow in the month of September. J. Bootz questioned if the flow of activation Area 1 - Pheasant Chase; Area 2 - East side of old part of town; Area 3 - West side of old. part of town including Whispering Creek; Area 4 and Area 5 are in the Township? W. Sharp stated that is correct. Everything is moving a little slower than the original plan, due to some problems the utility companies had last week. K. Callanan read a request from Supertindent Water & Sewer Department for permission to send John Donahue and Mark Stofko to William Rainey Harper College in Palatine to attend Waterworks Operations Course for licensing. The cost per person is $67.50 plus $3.00 for parking and .2SG per mile. The Course is scheduled for one (1) night per week for 16 weeks, beginning August 28, 1986. K. Callanan moved to grant permission to John Donahue and Mark Stofko to attend Harper College for a class from 7:00 p.m. to 9:35 p.m. on their own time for Waterworks Operations beginning August 28, 1986 with tuition of $67.50 per person plus $3.00 parking fee and .25G per mile plus a text book fee if required. Seconded by J. Bootz. Bootz, yes; Peterson, yes; Sharp, yes; Callanan, yes. 4 yes, 0 na. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES August 4, 1986 Fage Six J. Bootz moved to adjourn to Executive Session to reconvene. Seconded by J. Peterson. Voice vote. 4 yes, 0 no. Motion carried. 8:20 p.m. 9:25 p.m. J. Peterson reported he had .requested the Board meeting to reconvene but the matter of which concerned has been tabled. Pat Davis questioned if the Pizza Place can open before the fence is completed? There is a portion by my house also behind Carol Russell's house. My understanding everything would be completed for this B--2 district. Attorney Harvey stated that the occupancy permit can be withheld, it could be the alternative if the fence is not completed. They were mandated to put up the fence within a reasonable period of time. Pat Davis stated she talked, to Carl Bryant, he said the fence should be completed this week. Pat Davis questioned if it would be possible to put street lights on Highview Court? W. Sha,-., ~,-.,,-„a h„ ~.,,,,.i a ,.~,,,,,i, ~.,t„ ; t W. Sharp moved no. Motion cal 9:30 p.m.