HomeMy Public PortalAbout07.21.86 VB Minutes•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
Regular Meeting
DATE: July 21, 1986
AT: Village Hall
MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, J. Peterson,
D. Gullicksen, J. Bootz, J. Dement,
K. Callanan
OTHERS PRESENT: V. Krnac - Village Clerk
Chief Bennett
C7
Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the agenda with the additions: Executive Session
on Personnel in the Street Department requested by W. Sharp and personnel in
Administration requested by Mayor Latta not to reconvene; Streets and Sidewalks,
Commercial Street problem requested by W. Sharp. Seconded by W. Sharp. Voice
vote. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to approve the minutes for Revenue Sharing Hearing, July 14,
1986. Seconded by J. $ootz. Voice vote. 6 yes, 0 no. Motion carried.
J. Bootz moved to approve the current invoices for payment (invoices received
through 7/17/86). Seconded by D. Gullicksen. Vote by ro11 call. Sharp, yes;
Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes,
0 no. Motion carried.
Mayor Latta read a letter from Animal Care Center/Dr. Deeke and Dr. Fredrickson
stating their appreciation to the Board for allowing the operation of their
Animal Care Center.
The scheduled Workshop for July 28, 1986:
- 6:30 p.m. - Telephone presentation
- 7:15 p.m. - Sign Ordinance
- Business Transition
- Revenue Sharing Requests
J. Bootz moved to pay James O'Brien $137.94 for outstanding Bonds from Special
Assessment ~~1014 and ~~1035. Seconded by W. Sharp. Vote by roll call. Sharp,
yes; Feterson, yes; Gullicksen, yes; bootz, yes; Dement, yes; Callanan, yes.
6 yes, 0 no. Motion carried.
J. Bootz announced the Tax Levy for 1986/1987 - $395,800.00 at 105.
J. Bootz acknowledged receipt of a letter (7/11/86) from Senior Services Center
requesting $1,000.00 from Revenue Sharing.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
July 21, 1986
Page Two
J. Bootz acknowledged receipt of the June 1986 Treasurer's Report.
D. Gullicksen introduced Jim Chvbar in reference to 607 Division Street. The
present zoning for this praperty is B-2. (The ordinance is not clearly defined
for some of the new types of businessess today). Mr. Chvbar, his family and
Ken and Karen Seliga are requesting the Board insert automobile detailing into
B-2 zoning. Ken Seliga stated the process would be auto detailing, waxing,
interior shampoos and hand washing. Basically, it would be the fine points
of the interior and exterior. No lines of traffic or heavy use of water, we
will use water saving nozzles. The hours would be $:00 a.m, to 5:00 p.m.,
Monday through Saturday with approximately three (3) employees. There will
be no gas sold. Mr. Chobar stated the tanks and pumps will be removed as soon
as the removal service can do the job. We hope to have them removed
before school starts, but they will be removed before the deadline of
November 9, 19$6. D. Gullicksen questioned J. Chobar if this was going to
be a drop-off for his junk cars? Mr. Chobar stated no, he would not park junk
cars on the lot. J. Harvey stated if business is limited as described, no
steam cleaning or any mechanical washing devices, there should be no violation.
Tt was the consensus of the Board to approve.
D. Gullicksen read a letter from McClester-Nimmons Village of Plainfield Free
Public Library (7/9/86) stating they are interested in annexing their farm
located at 143rd Street and Van Dyke road. They request the annexation fees
be waived, also the legal description attached to the annexation application
be acceptable as a replacement for the plat of survey. J. Harvey stated a
legal description and a plat of survey perform two (2) different functions.
A legal description describes the praperty and a plat of survey is necessary
to show the physical layout of the property.
W. Sharp moved to grant the request of the Public Library to waive the annex-
ation fees but they must supply the Village with a plat of survey. Seconded
by J. Bootz. Vate by roll call. Sharp, yes; Peterson, pass; Gullicksen, yes;
Bootz, yes; Dement, yes; Callanan, yes. 5 yes, 1 pass. Motion carried.
K. Callanan moved to adopt Ordinance No. 1112 Restricting The Load Weights
On Lockport Street, Vehicles in excess of 22,000 lbs. is prohibited on Lockport
Street east from Division Street to the E J & E Railroad tracks. Seconded
by J. Bootz. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes;
Bootz, yes; Dement, yes, Callanan, yes. 6 yes, O no. Motion carried.
K. Callanan moved to approve Resolution No. 861A Creating A Class "F" (Temporary)
Liquor License to St. Mary's Church Picnic Committee for August 3, 1986.
Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen,
yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried.
K. Callanan reported Plainfield Fest was a huge success and publicly thanked
Mary Alice Lambert for her work in getting people to cooperate in funding and
installing the banners in the downtown area.
PLAINFIELD VTLLAGE BOARD OF TRUSTEES
July 21, 1986
Page Three
J. Peterson read a memo from Chief Bennett requesting authorization from the
Board to sign purchase orders up to five hundred ($500.00). dollars, to be
submitted directly for payment. J. Peterson stated the recommendation from
Resource Management/Mr. Hale was to drop this figure to $250.00 and that was
agreed upon by Chief Bennett. J. Dement questioned if this is to be done in
all departments? J. Peterson stated the staff study is recommending up to
$250.00 purchase for each supervisor to have the authority to sign off on
purchase orders, and from $250.00 to $500.00, the purchase orders would require
the Village Administrator's approval..
J. Peterson moved the Village ,Board authorize the Village Supervisor's to sign
Purchase Orders up to $250.00. Seconded by J. Bootz. Vote by roll call.
Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan,
yes. 6 yes, 0 no. Motion carried.
J. Peterson stated Chief Bennett and H. Countryman will purchase items as
needed, retain the bills to he matched with the invoice in their offices and
then turned over to Marty at invoice payment time.
J. Dement moved the Village of Plainfield enter into an agreement with Deuchler
and Associates for the Wastewater Treatment Plant Under Municipal Compliance
Plan and authorize Mayor._~atta to sign the agreement (Ex. 1 where signature
needed). Seconded by K. Callanan. Vote by roll call. Sharp, yes; Peterson,
yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no.
Motion carried.
J. Peterson stated the Chief has requested permission to attend the International
Association of Police Chiefs in Nashville, Tennessee on October 4th through
9, 1986, at a cost of:
.Registration $100.00
Motel 450.00
Gas 50.00
$600.00
J. Peterson moved the Board authorize the Chief to attend the International
Association of Chief of Police Convention in Nashville, Tennessee, October
4th through 9, 1986 and authorize up to $600.00 for expenditures. Seconded
by D. Gullicksen. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen,
yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried.
Chief Bennett reported our radar units are almost beyond repair. After each
repair that has been made of late, the repairs do not last and they are right
back in the shop for more repairs and it has become very costly. We have a
quote for Agreement to Purchase from Kustoms Electronics Inc. for the fallowing
radar systems:
2 T1AWK Radar Systems $3,920.00
1 KR-10 Radar System 1,265.00
1 Falcon Radar System 965.00
(All 3 year warranty) $6,150.00
Interest 1,586.00
TOTAL $7,718.25
(36 Monthly payments - $214.40 per month)
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
July 21, 1986
Page Three
J. Peterson moved to authorize Mayor Latta to sign a Furchase Agreement with
Kustom Electronics, Inc. not to exceed $7,718.25 over 36 months payments at
$214.40 per month. Seconded by W. Sharp. Vote by roll call. Sharp, yes;
Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6
yes, 0 no. Motion carried.
Chief Bennett reported the two (2) 1984 Dodge Diplomats Squad Cars black paint
has oxidized and the paint is down to almost nothing, therefore, they are in
need of repainting the black portion of the squads. Orland Park Dodge has
given us a quote of $170.00 per car; Kelly's Automobile $250.00 per car. It
was the consensus of the Board due to the time schedule and man-power to
transport, they should be painted in Plainfield.
J. Peterson moved the Board authorize Chief Bennett to have the black portion
of the two (2) Dodge Diplomats painted not to exceed a cost of $250.00 per
squad. Seconded by J. Dement. Vote by roll call. Sharp, yes; Peterson,
yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callahan, yes. 6 yes, 0 no.
Motion carried.
Chief Bennett requested help from the Street Department and Water/Sewer
. Department t~ get the squads washed and waxed. W. Sharp and J. Dement stated
they would check with their department, something can be worked out.
J. Harvey reported on the foundation violation at 202 Indian Boundry Road.
This property is still owned by the Trust, original owners. As yet, the
developers, Sharp & Capista, have not been able to purchase this lot. The
developers were willing to purchase these lots that were not included in the
41 that they purchased from First Federal Bank. W. Sharp questioned what
options we have to get the violations corrected? J. Harvey stated option (1)
site them for various ordinance violations, foundation, weeds, and possibly
other property violations. Then bring them into Ordinance Court, which the
only penalty is a fine. (2) Demolition and injunction, which would bring them
into a Civil Court and if they didn't comply, we could demolish the foundation,
putting a demolition lien on the property. We would have to expend the
money for the demolition. The shortest time option would be to bring them
into Ordinance Court to put some type of pressure on the owners, but we could
not guarantee the effectiveness. zt was the consensus of the Board tv site
the property owners (Bada/Bertani) for various ordinance violations. Mr. Peter
Marks, 204 Indian Boundry, supplied pictures to the Board of the violations
showing the deteriorating condition of the six-year-old foundation and weeds
on the property at 202 Indian Boundry Road. J. Peterson questioned if someone
came in for a permit vn this property, we would not allow them to bulldoze
it down and fill in the hole? The Village Clerk stated they would have to
have a permit and a requirement on the permit would be to remove the foundation.
Mr. Nelson, 200 Indian Boundry Road, stated the foundation nearest to his
house has given way and fill beside the foundation has sunk. His concern is,
will it affect his foundation. W. Sharp stated, he will see the weeds are
cut at 202 Indian Boundry Road. It was the consensus of the Board to direct
Chief Bennett and Attoxney Harvey to proceed with the citation.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
July 21, 198 6
Page Four
J. Peterson reported we have received two (2) resignations of dispatchers.
We would like to accept these resignations and advertise for dispatchers, but
we need to advertise these positions at more than we are now paying to
attract personnel who would be qualified. The recommendation from the staff
study is $4.75 per hour. We are currently paying $3.75 to $4.45 per hour to
the dispatchers. After some discussion, J. Bootz suggested we have a special
meeting, go over Table 5-Proposed Implementation of Recommended Salary
Plan (9/1/86). Then we can make a decision on this recommendation for all
employees. It would be unfair to make a decision now for only the
dispatchers and not. everyone. It was the consensus of the Board to take a
five (5) minute recess for J. Peterson to call Mr. Hale to make arrangements
for a special meeting.
J. Peterson reminded the Board of the "Information Night and Registration"
for "Prime Time Program" will be Tuesday, July 29th at Sharon Methodist Church
from 6:00 p.m. to 7:00 p.m.
9:10 p.m. Recess
9:30 p.m.
J. Bootz reported Mr. Hale is not available this week, but will be available
next week. It was the consensus of the Board to call a special meeting
Wednesday, July 30, 1986 at 6:30 p.m. for the purpose of salary review.
J. Peterson moved the Board accept the resignations of Dispatchers Carla Kranz
(effective 7/31/86) and RoxAnne McGee (effective 7/28/86). Seconded by
W. Sharp. Voice vote. 6 yes, 0 no. Motion carried.
J. Peterson moved the Board authorize the Chief to advertise for the position
of full-time dispatcher at $4.75 per hour and the minimum rate for dispatcher
be set at $4.75 effective August 1, 1986, until readjusted. Seconded by
J. Bootz. Voice vote. 6 yes, 0 no. Motion carried.
J. Peterson moved the Board authorize the Chief to advertise for the position
of part-time dispatcher at $4.75 per hour. Seconded by J. Bootz. Voice vote.
6 yes, 0 no. Motion carried.
W. Sharp reported we have a problem on Commercial Street. Mr. Fazio, property
owner at 610 Commercial Street, supplied the Board with photos of the weeds,
racks, and debris between the sidewalk and the street. Northern zllinois Gas
installed gas lines on Commercial Street from Route 59 to James Street and
left the property in poor condition. Mayor Latta stated R. Miller spoke to
Northern Illinois Gas today. They explained they were not finished, they have
not completed the job, they have not completed all the hook-ups. Mr. Fazio
stated the condition of the parkway is all clay, weeds, and large rocks that
have worked to the surface. It is impassible to cut with a lawn mower due
to the rocks and pieces of metal. Our concern is, have they completed the
job and are they going to leave it as it is? W. Sharp will have R. Miller
stop at Fazio's house tomorrow and explain what he has learned from Northern
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
July 21, 1985
Page Five
Illinois Gas. J. Dement stated when the utilities dig in the parkway, it is
their responsibility to replace. it to at least as good as it was when they
dug it up and it should not take two (2) months to repair it.
W. Sharp reported we have received a gift of $1,000.00 from Ford Motor Company
and Rod Baker Ford each contributing $500.00. This is called "Ford In
Illinois - We Care Campaign Local Dealer Clean-up Project". This allows the
Village to hire needy youths to do clean-up wank in the Village. We have hired
two (2) young men who started today. They will be with us about four (4) weeks
at $3.45 per hour from today to approximately August 22nd. It would be
appropriate for the Mayor to send Rod Baker a thank you on behalf of the
Village.
W. Sharp moved to grant Ron Miller 60 days extension past his anniversary date
7/25/$3, to use his current personal days. Seconded by D. Gullicksen. Voice
vote. 6 yes, 0 no. Motion carried.
W.~Sharp reported we have received a letter from American Cable stating they
are installing cable on Route 59 this week. They have started installing the
Cable Tower at the rear of the Village Hall (rear parking lot). The building
• they will build will be metal, then later, they will cover the building with
brick as we requested. The construction engineer will be giving us an update
every two (2) weeks. They figure Pheasant Chase will be hooked up in 2 to
2~ weeks.
J. Bootz moved to adjourn to Executive Session, not to reconvene. Seconded
by J. Peterson. Voice vote. 6 yes, 0 no. Motion carried.
10:00 p.m.
Vera Krnac, Villa Clerk
C~