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HomeMy Public PortalAbout07.21.86 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: July 21, 1986 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, J. Peterson, D. Gullicksen, J. Bootz, J. Dement, K. Callanan OTHERS PRESENT: V. Krnac - Village Clerk Chief Bennett C7 Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the agenda with the additions: Executive Session on Personnel in the Street Department requested by W. Sharp and personnel in Administration requested by Mayor Latta not to reconvene; Streets and Sidewalks, Commercial Street problem requested by W. Sharp. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. D. Gullicksen moved to approve the minutes for Revenue Sharing Hearing, July 14, 1986. Seconded by J. $ootz. Voice vote. 6 yes, 0 no. Motion carried. J. Bootz moved to approve the current invoices for payment (invoices received through 7/17/86). Seconded by D. Gullicksen. Vote by ro11 call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. Mayor Latta read a letter from Animal Care Center/Dr. Deeke and Dr. Fredrickson stating their appreciation to the Board for allowing the operation of their Animal Care Center. The scheduled Workshop for July 28, 1986: - 6:30 p.m. - Telephone presentation - 7:15 p.m. - Sign Ordinance - Business Transition - Revenue Sharing Requests J. Bootz moved to pay James O'Brien $137.94 for outstanding Bonds from Special Assessment ~~1014 and ~~1035. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Feterson, yes; Gullicksen, yes; bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. J. Bootz announced the Tax Levy for 1986/1987 - $395,800.00 at 105. J. Bootz acknowledged receipt of a letter (7/11/86) from Senior Services Center requesting $1,000.00 from Revenue Sharing. PLAINFIELD VILLAGE BOARD OF TRUSTEES July 21, 1986 Page Two J. Bootz acknowledged receipt of the June 1986 Treasurer's Report. D. Gullicksen introduced Jim Chvbar in reference to 607 Division Street. The present zoning for this praperty is B-2. (The ordinance is not clearly defined for some of the new types of businessess today). Mr. Chvbar, his family and Ken and Karen Seliga are requesting the Board insert automobile detailing into B-2 zoning. Ken Seliga stated the process would be auto detailing, waxing, interior shampoos and hand washing. Basically, it would be the fine points of the interior and exterior. No lines of traffic or heavy use of water, we will use water saving nozzles. The hours would be $:00 a.m, to 5:00 p.m., Monday through Saturday with approximately three (3) employees. There will be no gas sold. Mr. Chobar stated the tanks and pumps will be removed as soon as the removal service can do the job. We hope to have them removed before school starts, but they will be removed before the deadline of November 9, 19$6. D. Gullicksen questioned J. Chobar if this was going to be a drop-off for his junk cars? Mr. Chobar stated no, he would not park junk cars on the lot. J. Harvey stated if business is limited as described, no steam cleaning or any mechanical washing devices, there should be no violation. Tt was the consensus of the Board to approve. D. Gullicksen read a letter from McClester-Nimmons Village of Plainfield Free Public Library (7/9/86) stating they are interested in annexing their farm located at 143rd Street and Van Dyke road. They request the annexation fees be waived, also the legal description attached to the annexation application be acceptable as a replacement for the plat of survey. J. Harvey stated a legal description and a plat of survey perform two (2) different functions. A legal description describes the praperty and a plat of survey is necessary to show the physical layout of the property. W. Sharp moved to grant the request of the Public Library to waive the annex- ation fees but they must supply the Village with a plat of survey. Seconded by J. Bootz. Vate by roll call. Sharp, yes; Peterson, pass; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 5 yes, 1 pass. Motion carried. K. Callanan moved to adopt Ordinance No. 1112 Restricting The Load Weights On Lockport Street, Vehicles in excess of 22,000 lbs. is prohibited on Lockport Street east from Division Street to the E J & E Railroad tracks. Seconded by J. Bootz. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes, Callanan, yes. 6 yes, O no. Motion carried. K. Callanan moved to approve Resolution No. 861A Creating A Class "F" (Temporary) Liquor License to St. Mary's Church Picnic Committee for August 3, 1986. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. K. Callanan reported Plainfield Fest was a huge success and publicly thanked Mary Alice Lambert for her work in getting people to cooperate in funding and installing the banners in the downtown area. PLAINFIELD VTLLAGE BOARD OF TRUSTEES July 21, 1986 Page Three J. Peterson read a memo from Chief Bennett requesting authorization from the Board to sign purchase orders up to five hundred ($500.00). dollars, to be submitted directly for payment. J. Peterson stated the recommendation from Resource Management/Mr. Hale was to drop this figure to $250.00 and that was agreed upon by Chief Bennett. J. Dement questioned if this is to be done in all departments? J. Peterson stated the staff study is recommending up to $250.00 purchase for each supervisor to have the authority to sign off on purchase orders, and from $250.00 to $500.00, the purchase orders would require the Village Administrator's approval.. J. Peterson moved the Village ,Board authorize the Village Supervisor's to sign Purchase Orders up to $250.00. Seconded by J. Bootz. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. J. Peterson stated Chief Bennett and H. Countryman will purchase items as needed, retain the bills to he matched with the invoice in their offices and then turned over to Marty at invoice payment time. J. Dement moved the Village of Plainfield enter into an agreement with Deuchler and Associates for the Wastewater Treatment Plant Under Municipal Compliance Plan and authorize Mayor._~atta to sign the agreement (Ex. 1 where signature needed). Seconded by K. Callanan. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. J. Peterson stated the Chief has requested permission to attend the International Association of Police Chiefs in Nashville, Tennessee on October 4th through 9, 1986, at a cost of: .Registration $100.00 Motel 450.00 Gas 50.00 $600.00 J. Peterson moved the Board authorize the Chief to attend the International Association of Chief of Police Convention in Nashville, Tennessee, October 4th through 9, 1986 and authorize up to $600.00 for expenditures. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. Chief Bennett reported our radar units are almost beyond repair. After each repair that has been made of late, the repairs do not last and they are right back in the shop for more repairs and it has become very costly. We have a quote for Agreement to Purchase from Kustoms Electronics Inc. for the fallowing radar systems: 2 T1AWK Radar Systems $3,920.00 1 KR-10 Radar System 1,265.00 1 Falcon Radar System 965.00 (All 3 year warranty) $6,150.00 Interest 1,586.00 TOTAL $7,718.25 (36 Monthly payments - $214.40 per month) . PLAINFIELD VILLAGE BOARD OF TRUSTEES July 21, 1986 Page Three J. Peterson moved to authorize Mayor Latta to sign a Furchase Agreement with Kustom Electronics, Inc. not to exceed $7,718.25 over 36 months payments at $214.40 per month. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. Chief Bennett reported the two (2) 1984 Dodge Diplomats Squad Cars black paint has oxidized and the paint is down to almost nothing, therefore, they are in need of repainting the black portion of the squads. Orland Park Dodge has given us a quote of $170.00 per car; Kelly's Automobile $250.00 per car. It was the consensus of the Board due to the time schedule and man-power to transport, they should be painted in Plainfield. J. Peterson moved the Board authorize Chief Bennett to have the black portion of the two (2) Dodge Diplomats painted not to exceed a cost of $250.00 per squad. Seconded by J. Dement. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callahan, yes. 6 yes, 0 no. Motion carried. Chief Bennett requested help from the Street Department and Water/Sewer . Department t~ get the squads washed and waxed. W. Sharp and J. Dement stated they would check with their department, something can be worked out. J. Harvey reported on the foundation violation at 202 Indian Boundry Road. This property is still owned by the Trust, original owners. As yet, the developers, Sharp & Capista, have not been able to purchase this lot. The developers were willing to purchase these lots that were not included in the 41 that they purchased from First Federal Bank. W. Sharp questioned what options we have to get the violations corrected? J. Harvey stated option (1) site them for various ordinance violations, foundation, weeds, and possibly other property violations. Then bring them into Ordinance Court, which the only penalty is a fine. (2) Demolition and injunction, which would bring them into a Civil Court and if they didn't comply, we could demolish the foundation, putting a demolition lien on the property. We would have to expend the money for the demolition. The shortest time option would be to bring them into Ordinance Court to put some type of pressure on the owners, but we could not guarantee the effectiveness. zt was the consensus of the Board tv site the property owners (Bada/Bertani) for various ordinance violations. Mr. Peter Marks, 204 Indian Boundry, supplied pictures to the Board of the violations showing the deteriorating condition of the six-year-old foundation and weeds on the property at 202 Indian Boundry Road. J. Peterson questioned if someone came in for a permit vn this property, we would not allow them to bulldoze it down and fill in the hole? The Village Clerk stated they would have to have a permit and a requirement on the permit would be to remove the foundation. Mr. Nelson, 200 Indian Boundry Road, stated the foundation nearest to his house has given way and fill beside the foundation has sunk. His concern is, will it affect his foundation. W. Sharp stated, he will see the weeds are cut at 202 Indian Boundry Road. It was the consensus of the Board to direct Chief Bennett and Attoxney Harvey to proceed with the citation. PLAINFIELD VILLAGE BOARD OF TRUSTEES July 21, 198 6 Page Four J. Peterson reported we have received two (2) resignations of dispatchers. We would like to accept these resignations and advertise for dispatchers, but we need to advertise these positions at more than we are now paying to attract personnel who would be qualified. The recommendation from the staff study is $4.75 per hour. We are currently paying $3.75 to $4.45 per hour to the dispatchers. After some discussion, J. Bootz suggested we have a special meeting, go over Table 5-Proposed Implementation of Recommended Salary Plan (9/1/86). Then we can make a decision on this recommendation for all employees. It would be unfair to make a decision now for only the dispatchers and not. everyone. It was the consensus of the Board to take a five (5) minute recess for J. Peterson to call Mr. Hale to make arrangements for a special meeting. J. Peterson reminded the Board of the "Information Night and Registration" for "Prime Time Program" will be Tuesday, July 29th at Sharon Methodist Church from 6:00 p.m. to 7:00 p.m. 9:10 p.m. Recess 9:30 p.m. J. Bootz reported Mr. Hale is not available this week, but will be available next week. It was the consensus of the Board to call a special meeting Wednesday, July 30, 1986 at 6:30 p.m. for the purpose of salary review. J. Peterson moved the Board accept the resignations of Dispatchers Carla Kranz (effective 7/31/86) and RoxAnne McGee (effective 7/28/86). Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson moved the Board authorize the Chief to advertise for the position of full-time dispatcher at $4.75 per hour and the minimum rate for dispatcher be set at $4.75 effective August 1, 1986, until readjusted. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson moved the Board authorize the Chief to advertise for the position of part-time dispatcher at $4.75 per hour. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp reported we have a problem on Commercial Street. Mr. Fazio, property owner at 610 Commercial Street, supplied the Board with photos of the weeds, racks, and debris between the sidewalk and the street. Northern zllinois Gas installed gas lines on Commercial Street from Route 59 to James Street and left the property in poor condition. Mayor Latta stated R. Miller spoke to Northern Illinois Gas today. They explained they were not finished, they have not completed the job, they have not completed all the hook-ups. Mr. Fazio stated the condition of the parkway is all clay, weeds, and large rocks that have worked to the surface. It is impassible to cut with a lawn mower due to the rocks and pieces of metal. Our concern is, have they completed the job and are they going to leave it as it is? W. Sharp will have R. Miller stop at Fazio's house tomorrow and explain what he has learned from Northern . PLAINFIELD VILLAGE BOARD OF TRUSTEES July 21, 1985 Page Five Illinois Gas. J. Dement stated when the utilities dig in the parkway, it is their responsibility to replace. it to at least as good as it was when they dug it up and it should not take two (2) months to repair it. W. Sharp reported we have received a gift of $1,000.00 from Ford Motor Company and Rod Baker Ford each contributing $500.00. This is called "Ford In Illinois - We Care Campaign Local Dealer Clean-up Project". This allows the Village to hire needy youths to do clean-up wank in the Village. We have hired two (2) young men who started today. They will be with us about four (4) weeks at $3.45 per hour from today to approximately August 22nd. It would be appropriate for the Mayor to send Rod Baker a thank you on behalf of the Village. W. Sharp moved to grant Ron Miller 60 days extension past his anniversary date 7/25/$3, to use his current personal days. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. W.~Sharp reported we have received a letter from American Cable stating they are installing cable on Route 59 this week. They have started installing the Cable Tower at the rear of the Village Hall (rear parking lot). The building • they will build will be metal, then later, they will cover the building with brick as we requested. The construction engineer will be giving us an update every two (2) weeks. They figure Pheasant Chase will be hooked up in 2 to 2~ weeks. J. Bootz moved to adjourn to Executive Session, not to reconvene. Seconded by J. Peterson. Voice vote. 6 yes, 0 no. Motion carried. 10:00 p.m. Vera Krnac, Villa Clerk C~