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HomeMy Public PortalAbout05.19.86 VB Minutes• PLATNPTELD VILLAGE BOARD OT' TRUSTEES Regular Meeting DATE: May 19, 1986 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, J. Peterson J. Bootz, J. Dement, Trustee K. Callanan and D. Gullicksen were absent. OTHERS PRESENT: V. Krnac - Village Clerk Attorney J. Harvey H. Countryman J. Donahue R. Miller r~ At 7:32 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, K. Callanan and D. Gullicksen were absent. W. Sharp waved to approve the Agenda with additions of Plumbing Ordinance (Ordinances & Licensing) requested by J. Dement; Trash Clean-up, Verbal information from Avery Gravel, notice from Court Sub. (Streets & Side-- walks), Tower (Cable TV) requested by W. Sharp; Rules and Policies, Resignation, Advertise for part-time Crossing Guards (Police Dept.) requested by J. Peterson; Executive Session of litigation not to reconvene by Mayor Latta. Seconded by .7. Dement. Voice vote. 4 yes, 0 no. Motion carried. Mayor Latta proclaimed May 20, 1986 is hereby declared "Maude Overman Day" in the Village of Plainfield. Mayor Latta reported we have received a letter from Mr. Schleeter/Central School requesting permission to conduct an all school parade on 2+~ay 23 at 9:30 a.m. to celebrate the close of Project Read at Central School. Mr. Schleeter stated he and Chief Bennett have met to confirm the parade details. Parade will start at Lockport Street/Central Schaal, west to Desplaines Street, south to Chicago Street, east to Dillman Street, north to Lockport Street and back to Central School. We have PTO mothers and teachers to walk with the students. Chief Bennett stated he could not foresee any problems. The traffic will be blocked off in front and behind the students. J. Dement moved to allow the parade for Central School's Project~Read program as presented in the May 14, 1986 letter of request. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, no; Bootz, yes; Dement, yes. 3 yes, 1 no. Motion carried. Mayor Latta read a letter from Jim Chobar requesting permission to appear at the Board meeting in reference tp the removal of the gasoline tanks PLATNFTELD VTLLAGE BOARD OF TRUSTEES May 19, 1986 Page Two at 607 Division Street. Jim Chobar stated at present, the station is in real estate sale, listed w1.th Clark Realty. The property will be listed for sale until mid-.Tiny. Tf we don't open it as a gas station, in six (6) months, he will voluntarily remove the gas tanks. At this time, it is not a hazard. J. Peterson questioned if we have a choice, isn't this under the State Fire Marshall? Attorney 'Harvey stated prior to our passing our ordinance (underground tanks) it was under State Fire Marshall, now that we have a more restrictive ordinance, it's under our jurisdiction and the Board can choose not to enforce a provision to the ordinance. J. Dement moved to grant Mr. Chobar a slx (6} month extension from May 19, 1986 to November 19, 1986 on the removal o~ the gas tanks at 607 Division Street. Vote by roll cal].. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. ~+ yes, O no. Motion carried. Mayer Latta read a letter of request from Plainfield Lions Club requesting permission to close Chicago Street between Desplaines and Fox River Street on Sunday, June 15, 1986 for their Annual Chicken Barbecue and Lioness Arts & Crafts Fair. No objection. Village Clerk was directed to write a letter of approval. Mayor Latta made some appointments that were overlooked at the last meeting: Ed Geschke - Treasurer Janet Anderson - Ex Officio Plan Commission (Library) Vera Krnac ~- Collector .john Eichelberger _ Ex Officio Plan Commission (Fire District)' V. Krnac, Village Clerk, reported Vehicle Stickers will go on sale on June 2, 1986. The sale of stickers have dropped in the past few years approximately 100 tv 150 each year. After discussing this with Chief Bennett, we think it would be More feasible for the Police Department to sell the stickers.. They now have a computer and they can put the information on the computer and find people who are not buying vehicle stickers. We have a news release taming out this next week in both the Enterprise and Joliet Herald. Chief Bennett stated this procedure will allow us to more efi~ici:ently handle the sticker sales in the 'Village. We will be working with the Clerk's Office. We will request the vehicle license number, make and model and color of vehicle. J. Bootz moved to authorize Mayor Latta to execute the proposal as set forth in the 4/29/86 correspondence from Si.kich, Gardner & Co, to do our 85/$6 audit, net to exceed $7,250.00 (audit cost reduced from $7,800.00 last year tv $7,250.00 this year). Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. /~ yes, 0 no. Motion carried. J. Boatz read a notation from the auditor on authorizing the Attorney to draft an ordinance closing the Whispering Creek Special Assessment Funds. 1t was agreed upon, no objections. PLAINFIELD VILLAGE BOARD OF TRUSTEES May 19, 1986 Page Three W. Sharp presented Case No. 1~3-220$6. This is the reappearance of Robert Baish for rezoning of 605 Main Street. His previous request to rezone the property from Res. A to A-3 (8 Units). Plan Commission denied request - wanted to see lower density. Mr. Baish re-applied for rezoning from A to A-2 (6 Units). Plan Commission approved A-2 zoning by a vote of 5 to 0. Mr. Baish stated the building would be the same size as presented in the previous drawing, but the size of the units would be a little larger, with a full basement. W. Sharp moved to concur with the Plan Commission and approve the rezoning of 6p5 Main Street from Residence A to A-2 (6 Units) and authorize the attorney to draft the ordinance. Seconded by J. Dement. Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. 4 yes, 0 no. Motion carried. W. Sharp read a request frgm Robert Graham to place a temporary mobile sales Office in lieu of a model home at Joseph Street and Route 59. Mr. Graham furnished the Board with a photograph of the model office and a site plan indicating the location of the office as well as the parking, J. Dement questioned how long the mobile office will be placed on this site? Mr. Graham stated for the balance of this year, a model home will be built in the future. By January 1, 1987, the mobile office will be gone. W. Sharp questioned it will be properly anchored and etc. Mr. Graham stated the traitor company does all the anchoring and set-up. Mayor Latta stated you will apply for a buitding permit and have all inspections required? Mr. Graham stated he will apply for the required buitding permits, also the trailer has a chemical toilet and at this time, until we build a permanent model home, we wilt not have to tap-on to the water and sewer. A gravel parking lot will be installed. We are not sure at this time that the model home will be placed on this lot, it might be further in the subdivision. W. Sharp moved to allow Mr. Graham the temporary Sales Office (mobile office) at the corner of Route 59 and Joseph Street until January 1, 19$7. Seconded by J. Bootz. Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. 4 yes, 0 no. Motion carried. W. Sharp introduced the Phillips Petroleum Corporation sign size variation, tabled from last Board Meeting, May 5, 1986. Mayor Latta stated she spoke to Building Inspector, Allan Mauer, this. sign is not being placed on the pole next to the canopy. It will be placed an a pole further north and he had no problem with the size of the sign on the pole. W. Sharp moved to allow a sign variance Ordinance No. 1107 an the Phillips Petroleum Corporation property at the corner of Renwick Road and Division Street. Seconded by J. Bootz. Vote by roll call. Sharp, yes; Peterson, yes; Bvatz, yes; Bement, yes. 4 yes, 0 no. Motion carried. PLAINFIBLA VILLAGE BOARD OP TRUSTFBS May 19, 1986 Page Four J, Dement moved to approve Ordinance No. 1108 Bstablishing a Minimum Code of Standards for the Fixtures, Materials, Design and Installation Methods of Plumbing Systems in the Village of Plainfield. Seconded by J. Peterson. Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. 4 yes, 0 no, Motion carried. W, Sharp reported John Bays rezoning (106 Division Street) with covenants was tabled at the last Board Meeting, May S, 1986. There has been same question on when the fence will be installed, also when the deed will be prepared and recorded. Mr. Bryant stated a fence company has been contracted to install the fence, all materials are in and they should begin installation within a couple of weeks. We have voluntarily extended the fence east along the north side of the building, past the face of the Henry Boss home, to screen his house from traffic and light. J. Peterson questioned the type of fence to be installed. Mr. Bryant stated it will be a 7 foot cedar stockade fence, posts set about 7 feet apart, it will face outward toward the residential area. It does not require painting, cedar turns natural. Mayor Latta questioned if there will be any gates in the fence? Mr. Bryant stated no' gates. Mayor Latta questioned how long would it take to Canvey the deed (end of Highview Court)? Attorney Harvey stated this covenant has already been executed by Bays,. shouldn't take longer than a week. W. Sharp moved to approve Ordinance No. 1109 rezoning of 106 Aivision Street from B-1 to B-2 with Covenants.' Seconded by J. Bootz. Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, no. 3 yes, 1 na. Motion carried. J. Peterson read a letter of resignation from Marilyn Baish stating as of September 15th, anniversary date, she wi11 have put in 23 years with the Village, on September 15th. 'She will have accumulated 3 weeks vacation and 3 personal days if the Board wi11 grant these accumulative days ahead of her anniversary date, she would retire August 1S, 1986. The Board's consideration in this matter would be greatly appreciated. J. Peterson moved to accept Marilyn Baish~s resignation effective August 15, 1986 and allow her to have her 3 weeks vacation and 3 personal days of which she should have obtained by September 1S, 1986, Seconded by J. Bootz. Vote by roll ca11. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. ~ yes, 0 no. Motion carried. J. Peterson. moved to advertise for 2 part-time Crossing Guards at Central Sehvol at $6.60 per day and start working as soon as possible so they can be trained. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Boatz, yes; Dement., yes. 4 yes, 0 no. 'Motion carried. Mayor Latta directed the Clerk to send a copy of the advertisement to Mr. Schleeter at Central School to be posted. PLAINFIELD VILLAGE BOARD OF TRUSTEES May 19, 1986 Page Five J. Peterson reported some modifications have been made to the Police Dept. administrative policies and procedures. It was the consensus of the Board to table until next Board Meeting June 2, 1986. W. Sharp reported American Cable has reached an impasse on placement of the, tower that holds receptor dish and they are requesting permission from the Board to lease a 30' x 30' area of property at the rear of the .back parking lot at the village Hall approximately 100' back from the building, at the north edge near the two trees,. They would erect 100' tower and place the receptor dish on the tower. American Cable has insurance that covers any indemnity and American Cable .accepts any responsibility for its tower and equipment. It is possible for us to put our antennas on this tower. A lease would possibly run about 15 years o~ the term of the franchise. This lease could run from $1p0.p0 to $15Q.00 per month. American Cable would maintain the tower, fence, .and building. A picture of the tower and building for equipment, approximately 4' x 6'. Mr. Herschal, Representative from American Cable stated they are willing to do all necessary soil.. testing to make sure the ground will support the structure. Mayor Latta questioned what material would be in the building construction? Mr. Herschal stated probably Fiberglas. Mayor. Latta stated she would rather have brick. Mr. Herschal stated this is open for discussion. W. Sharp stated what they would like right now, for the Village to approve the soil testing to make sure the ground will support the structure, then we can negotiate. J. Dement stated he would also like the building to be brick to match the decor of the Village Hall. Mr. Sharp stated if the test boring proves to be positive, ACMFT should contact either J. Dement or W. Sharp to set up a meeting with American Cable and negotiate and bring our finding back to the Board. Attorney Harvey requested a copy. of American Cable's insurance policy. W. Sharp moved to allow American Cable to do their test boring approximately 100' northwest of the Village Hall and if test boring proves the site location is good for the tower that J. Dement and W. Sharp will meet with American Cable prior to the next Board Meeting ,and negotiate the lease agreement. Seconded by J. Dement. Vote by roll call. Sharp,. yes; Peterson, yes;. Baotz, yes; Dement, yes. 4 yes, 0 no. Motion carried. W. Sharp read three (3) quotes from disposal companies for the "1986 Spring Clean--Up" Banner/Western - $125.00 per 20 cu, yard dumpster A-Way Disposal - $110.00 per 20 cu. yard dumpster C & A Disposal - $160.00 per 20 cu. yard dumpster W. Sharp moved to award A-Way Disposal at $110.00 per cu, yard dumpster not to exceed a total of $1,500.OO.or 14 dumpsters picked up far the Village of Plainfield "1986 Spring Clean-up" and a purchase order and a letter .sent to A-Way of the award and this will start Friday., May 23 with two dumpsters placed at the rear parking lot of the Village Hall and continue until the money is spent. Seconded by .7. Peterson. .Nate by roll call. Sharp, yes; Peterson, yes: Baotz, yes; Dement, yes. 4 yes, 0 na. P4otion carried. PLATNFTELD VILLAGE BOARD OF TRUSTEES May 19, 19s6 Page Six W. Sharp reported on Avery Gravel has a road cut from Lockport Street to Route 1.26 just east of Pure Rod and Gun Club. Avery Gravel has requested the Village to grant them a building permit to place a culvert under the entrance to Lockport Street. Mayor Latta questioned if Avery's have a special use permit for gravel from the County. After much discussion, it was the consensus of the Board to set aside a portion of the next Workshop .Tune 9, 1986 to discuss Avery's request. W. Sharp read a note signed by Engineer Gene Gordon stating The Court Subdivision asphalt paving has been approved. W. Sharp stated he was not pleased the way the paving looks and feels we should get more of a commitment from the engineer that it won't start chipping in a few years. Mayor Latta directed. W. Sharp to speak to Allan Mauer of the problem. W. Sharp reported. on our Hamilton Engineering letter of 5/8/$6 reference CDBG Project. We are not sure the County is going to go along with this grant. J. Peterson stated he would like an evaluation to see if this will do the job. Mayor Latta stated this was done with the application that was sent to the County. The question was raised why .the bill exceeds from the original estimate in the letter from Hamilton's in February 19$6 of $750.00 to invoice dated 4/22/86 of $1,126.75. After much discussion - W. Sharp moved to authorize an additional $150.00 over $750.00 with a total of $900.00 to Hamilton Engineering (if that is acceptable to them) for the Block Grant Project. Seconded by J. Dement. Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. 4 yes, 0 no. Motion carried. J. Dement reported on a memo from H. Countryman. The 'Village is in excess of our Alpha Radiation. We are over the limit of Radium 226 and 22$. The notices have been published. We are also required to send out notices of the gross alpha and it will be published in the newspaper for three (3) consecutive weeks and will also be on the August billing. Until this problem is corrected, the EPA has placed the Village on "Restricted Status". This means the Village cannot add any new Water mains to the system until we are in compliance or we obtain a variance. This does riot mean we cannot tap-on to existing water lines, but we cannot put any new water mains in. At this time we are. looking at ways to salve the problem. This does not propose any immediate health hazard, the notice is for informational purposes only. Should a hazard exist, immediate notification will be made. W. Sharp moved to adjourn to Executive Session, not to reconvene. Seconded by .T. Bootz. Voice vote. 4 yes, 0 no. Motion carried. 9:35 p.m. L~ ~ ~ _: Vera Krnac, Village ~1,erk