HomeMy Public PortalAbout05.19.86 VB Minutes•
PLATNPTELD VILLAGE BOARD OT' TRUSTEES
Regular Meeting
DATE: May 19, 1986
AT: Village Hall
MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, J. Peterson
J. Bootz, J. Dement, Trustee K. Callanan
and D. Gullicksen were absent.
OTHERS PRESENT: V. Krnac - Village Clerk
Attorney J. Harvey
H. Countryman
J. Donahue
R. Miller
r~
At 7:32 p.m. Mayor Latta opened the meeting with the pledge to the flag.
Roll call was taken, K. Callanan and D. Gullicksen were absent.
W. Sharp waved to approve the Agenda with additions of Plumbing Ordinance
(Ordinances & Licensing) requested by J. Dement; Trash Clean-up, Verbal
information from Avery Gravel, notice from Court Sub. (Streets & Side--
walks), Tower (Cable TV) requested by W. Sharp; Rules and Policies,
Resignation, Advertise for part-time Crossing Guards (Police Dept.)
requested by J. Peterson; Executive Session of litigation not to reconvene
by Mayor Latta. Seconded by .7. Dement. Voice vote. 4 yes, 0 no.
Motion carried.
Mayor Latta proclaimed May 20, 1986 is hereby declared "Maude Overman Day"
in the Village of Plainfield.
Mayor Latta reported we have received a letter from Mr. Schleeter/Central
School requesting permission to conduct an all school parade on 2+~ay 23
at 9:30 a.m. to celebrate the close of Project Read at Central School.
Mr. Schleeter stated he and Chief Bennett have met to confirm the parade
details. Parade will start at Lockport Street/Central Schaal, west to
Desplaines Street, south to Chicago Street, east to Dillman Street, north
to Lockport Street and back to Central School. We have PTO mothers and
teachers to walk with the students. Chief Bennett stated he could not
foresee any problems. The traffic will be blocked off in front and behind
the students.
J. Dement moved to allow the parade for Central School's Project~Read
program as presented in the May 14, 1986 letter of request. Seconded by
W. Sharp. Vote by roll call. Sharp, yes; Peterson, no; Bootz, yes;
Dement, yes. 3 yes, 1 no. Motion carried.
Mayor Latta read a letter from Jim Chobar requesting permission to appear
at the Board meeting in reference tp the removal of the gasoline tanks
PLATNFTELD VTLLAGE BOARD OF TRUSTEES
May 19, 1986
Page Two
at 607 Division Street. Jim Chobar stated at present, the station is in
real estate sale, listed w1.th Clark Realty. The property will be listed
for sale until mid-.Tiny. Tf we don't open it as a gas station, in six (6)
months, he will voluntarily remove the gas tanks. At this time, it is
not a hazard. J. Peterson questioned if we have a choice, isn't this
under the State Fire Marshall? Attorney 'Harvey stated prior to our
passing our ordinance (underground tanks) it was under State Fire Marshall,
now that we have a more restrictive ordinance, it's under our jurisdiction
and the Board can choose not to enforce a provision to the ordinance.
J. Dement moved to grant Mr. Chobar a slx (6} month extension from
May 19, 1986 to November 19, 1986 on the removal o~ the gas tanks at
607 Division Street. Vote by roll cal].. Sharp, yes; Peterson, yes;
Bootz, yes; Dement, yes. ~+ yes, O no. Motion carried.
Mayer Latta read a letter of request from Plainfield Lions Club requesting
permission to close Chicago Street between Desplaines and Fox River Street
on Sunday, June 15, 1986 for their Annual Chicken Barbecue and Lioness
Arts & Crafts Fair. No objection. Village Clerk was directed to write
a letter of approval.
Mayor Latta made some appointments that were overlooked at the last meeting:
Ed Geschke - Treasurer
Janet Anderson - Ex Officio Plan Commission (Library)
Vera Krnac ~- Collector
.john Eichelberger _ Ex Officio Plan Commission (Fire District)'
V. Krnac, Village Clerk, reported Vehicle Stickers will go on sale on
June 2, 1986. The sale of stickers have dropped in the past few years
approximately 100 tv 150 each year. After discussing this with Chief
Bennett, we think it would be More feasible for the Police Department to
sell the stickers.. They now have a computer and they can put the information
on the computer and find people who are not buying vehicle stickers. We
have a news release taming out this next week in both the Enterprise and
Joliet Herald. Chief Bennett stated this procedure will allow us to more
efi~ici:ently handle the sticker sales in the 'Village. We will be working
with the Clerk's Office. We will request the vehicle license number,
make and model and color of vehicle.
J. Bootz moved to authorize Mayor Latta to execute the proposal as set
forth in the 4/29/86 correspondence from Si.kich, Gardner & Co, to do our
85/$6 audit, net to exceed $7,250.00 (audit cost reduced from $7,800.00
last year tv $7,250.00 this year). Seconded by W. Sharp. Vote by roll
call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. /~ yes, 0 no.
Motion carried.
J. Boatz read a notation from the auditor on authorizing the Attorney to
draft an ordinance closing the Whispering Creek Special Assessment Funds.
1t was agreed upon, no objections.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
May 19, 1986
Page Three
W. Sharp presented Case No. 1~3-220$6. This is the reappearance of Robert
Baish for rezoning of 605 Main Street. His previous request to rezone the
property from Res. A to A-3 (8 Units). Plan Commission denied request -
wanted to see lower density. Mr. Baish re-applied for rezoning from A to
A-2 (6 Units). Plan Commission approved A-2 zoning by a vote of 5 to 0.
Mr. Baish stated the building would be the same size as presented in the
previous drawing, but the size of the units would be a little larger, with
a full basement.
W. Sharp moved to concur with the Plan Commission and approve the rezoning
of 6p5 Main Street from Residence A to A-2 (6 Units) and authorize the
attorney to draft the ordinance. Seconded by J. Dement. Vote by roll
call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes. 4 yes, 0 no.
Motion carried.
W. Sharp read a request frgm Robert Graham to place a temporary mobile
sales Office in lieu of a model home at Joseph Street and Route 59. Mr.
Graham furnished the Board with a photograph of the model office and a site
plan indicating the location of the office as well as the parking, J.
Dement questioned how long the mobile office will be placed on this site?
Mr. Graham stated for the balance of this year, a model home will be
built in the future. By January 1, 1987, the mobile office will be gone.
W. Sharp questioned it will be properly anchored and etc. Mr. Graham
stated the traitor company does all the anchoring and set-up. Mayor Latta
stated you will apply for a buitding permit and have all inspections
required? Mr. Graham stated he will apply for the required buitding
permits, also the trailer has a chemical toilet and at this time, until
we build a permanent model home, we wilt not have to tap-on to the water
and sewer. A gravel parking lot will be installed. We are not sure at
this time that the model home will be placed on this lot, it might be further
in the subdivision.
W. Sharp moved to allow Mr. Graham the temporary Sales Office (mobile office)
at the corner of Route 59 and Joseph Street until January 1, 19$7. Seconded
by J. Bootz. Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes;
Dement, yes. 4 yes, 0 no. Motion carried.
W. Sharp introduced the Phillips Petroleum Corporation sign size variation,
tabled from last Board Meeting, May 5, 1986. Mayor Latta stated she
spoke to Building Inspector, Allan Mauer, this. sign is not being placed
on the pole next to the canopy. It will be placed an a pole further
north and he had no problem with the size of the sign on the pole.
W. Sharp moved to allow a sign variance Ordinance No. 1107 an the Phillips
Petroleum Corporation property at the corner of Renwick Road and Division
Street. Seconded by J. Bootz. Vote by roll call. Sharp, yes; Peterson,
yes; Bvatz, yes; Bement, yes. 4 yes, 0 no. Motion carried.
PLAINFIBLA VILLAGE BOARD OP TRUSTFBS
May 19, 1986
Page Four
J, Dement moved to approve Ordinance No. 1108 Bstablishing a Minimum Code
of Standards for the Fixtures, Materials, Design and Installation Methods
of Plumbing Systems in the Village of Plainfield. Seconded by J. Peterson.
Vote by roll call. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes.
4 yes, 0 no, Motion carried.
W, Sharp reported John Bays rezoning (106 Division Street) with covenants
was tabled at the last Board Meeting, May S, 1986. There has been same
question on when the fence will be installed, also when the deed will be
prepared and recorded. Mr. Bryant stated a fence company has been
contracted to install the fence, all materials are in and they should begin
installation within a couple of weeks. We have voluntarily extended the
fence east along the north side of the building, past the face of the Henry
Boss home, to screen his house from traffic and light. J. Peterson questioned
the type of fence to be installed. Mr. Bryant stated it will be a 7 foot
cedar stockade fence, posts set about 7 feet apart, it will face outward
toward the residential area. It does not require painting, cedar turns
natural. Mayor Latta questioned if there will be any gates in the fence?
Mr. Bryant stated no' gates. Mayor Latta questioned how long would it
take to Canvey the deed (end of Highview Court)? Attorney Harvey stated
this covenant has already been executed by Bays,. shouldn't take longer than
a week.
W. Sharp moved to approve Ordinance No. 1109 rezoning of 106 Aivision Street
from B-1 to B-2 with Covenants.' Seconded by J. Bootz. Vote by roll call.
Sharp, yes; Peterson, yes; Bootz, yes; Dement, no. 3 yes, 1 na. Motion
carried.
J. Peterson read a letter of resignation from Marilyn Baish stating as of
September 15th, anniversary date, she wi11 have put in 23 years with the
Village, on September 15th. 'She will have accumulated 3 weeks vacation and
3 personal days if the Board wi11 grant these accumulative days ahead of
her anniversary date, she would retire August 1S, 1986. The Board's
consideration in this matter would be greatly appreciated.
J. Peterson moved to accept Marilyn Baish~s resignation effective August
15, 1986 and allow her to have her 3 weeks vacation and 3 personal days of
which she should have obtained by September 1S, 1986, Seconded by J. Bootz.
Vote by roll ca11. Sharp, yes; Peterson, yes; Bootz, yes; Dement, yes.
~ yes, 0 no. Motion carried.
J. Peterson. moved to advertise for 2 part-time Crossing Guards at Central
Sehvol at $6.60 per day and start working as soon as possible so they can
be trained. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson,
yes; Boatz, yes; Dement., yes. 4 yes, 0 no. 'Motion carried.
Mayor Latta directed the Clerk to send a copy of the advertisement to
Mr. Schleeter at Central School to be posted.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
May 19, 1986
Page Five
J. Peterson reported some modifications have been made to the Police Dept.
administrative policies and procedures. It was the consensus of the Board
to table until next Board Meeting June 2, 1986.
W. Sharp reported American Cable has reached an impasse on placement of the,
tower that holds receptor dish and they are requesting permission from the
Board to lease a 30' x 30' area of property at the rear of the .back
parking lot at the village Hall approximately 100' back from the building,
at the north edge near the two trees,. They would erect 100' tower and
place the receptor dish on the tower. American Cable has insurance that
covers any indemnity and American Cable .accepts any responsibility for its
tower and equipment. It is possible for us to put our antennas on this
tower. A lease would possibly run about 15 years o~ the term of the
franchise. This lease could run from $1p0.p0 to $15Q.00 per month. American
Cable would maintain the tower, fence, .and building. A picture of the
tower and building for equipment, approximately 4' x 6'. Mr. Herschal,
Representative from American Cable stated they are willing to do all
necessary soil.. testing to make sure the ground will support the structure.
Mayor Latta questioned what material would be in the building construction?
Mr. Herschal stated probably Fiberglas. Mayor. Latta stated she would
rather have brick. Mr. Herschal stated this is open for discussion.
W. Sharp stated what they would like right now, for the Village to approve
the soil testing to make sure the ground will support the structure, then
we can negotiate. J. Dement stated he would also like the building to be
brick to match the decor of the Village Hall. Mr. Sharp stated if the test
boring proves to be positive, ACMFT should contact either J. Dement or
W. Sharp to set up a meeting with American Cable and negotiate and bring
our finding back to the Board. Attorney Harvey requested a copy. of
American Cable's insurance policy.
W. Sharp moved to allow American Cable to do their test boring approximately
100' northwest of the Village Hall and if test boring proves the site
location is good for the tower that J. Dement and W. Sharp will meet with
American Cable prior to the next Board Meeting ,and negotiate the lease
agreement. Seconded by J. Dement. Vote by roll call. Sharp,. yes; Peterson,
yes;. Baotz, yes; Dement, yes. 4 yes, 0 no. Motion carried.
W. Sharp read three (3) quotes from disposal companies for the "1986 Spring
Clean--Up"
Banner/Western - $125.00 per 20 cu, yard dumpster
A-Way Disposal - $110.00 per 20 cu. yard dumpster
C & A Disposal - $160.00 per 20 cu. yard dumpster
W. Sharp moved to award A-Way Disposal at $110.00 per cu, yard dumpster not
to exceed a total of $1,500.OO.or 14 dumpsters picked up far the Village
of Plainfield "1986 Spring Clean-up" and a purchase order and a letter .sent
to A-Way of the award and this will start Friday., May 23 with two dumpsters
placed at the rear parking lot of the Village Hall and continue until the
money is spent. Seconded by .7. Peterson. .Nate by roll call. Sharp, yes;
Peterson, yes: Baotz, yes; Dement, yes. 4 yes, 0 na. P4otion carried.
PLATNFTELD VILLAGE BOARD OF TRUSTEES
May 19, 19s6
Page Six
W. Sharp reported on Avery Gravel has a road cut from Lockport Street to
Route 1.26 just east of Pure Rod and Gun Club. Avery Gravel has requested
the Village to grant them a building permit to place a culvert under the
entrance to Lockport Street. Mayor Latta questioned if Avery's have a
special use permit for gravel from the County. After much discussion, it
was the consensus of the Board to set aside a portion of the next Workshop
.Tune 9, 1986 to discuss Avery's request.
W. Sharp read a note signed by Engineer Gene Gordon stating The Court
Subdivision asphalt paving has been approved. W. Sharp stated he was not
pleased the way the paving looks and feels we should get more of a commitment
from the engineer that it won't start chipping in a few years. Mayor
Latta directed. W. Sharp to speak to Allan Mauer of the problem.
W. Sharp reported. on our Hamilton Engineering letter of 5/8/$6 reference
CDBG Project. We are not sure the County is going to go along with this
grant. J. Peterson stated he would like an evaluation to see if this will
do the job. Mayor Latta stated this was done with the application that
was sent to the County. The question was raised why .the bill exceeds from
the original estimate in the letter from Hamilton's in February 19$6 of
$750.00 to invoice dated 4/22/86 of $1,126.75. After much discussion -
W. Sharp moved to authorize an additional $150.00 over $750.00 with a total
of $900.00 to Hamilton Engineering (if that is acceptable to them) for the
Block Grant Project. Seconded by J. Dement. Vote by roll call. Sharp, yes;
Peterson, yes; Bootz, yes; Dement, yes. 4 yes, 0 no. Motion carried.
J. Dement reported on a memo from H. Countryman. The 'Village is in excess
of our Alpha Radiation. We are over the limit of Radium 226 and 22$. The
notices have been published. We are also required to send out notices
of the gross alpha and it will be published in the newspaper for three (3)
consecutive weeks and will also be on the August billing. Until this
problem is corrected, the EPA has placed the Village on "Restricted Status".
This means the Village cannot add any new Water mains to the system until
we are in compliance or we obtain a variance. This does riot mean we
cannot tap-on to existing water lines, but we cannot put any new water
mains in. At this time we are. looking at ways to salve the problem. This
does not propose any immediate health hazard, the notice is for informational
purposes only. Should a hazard exist, immediate notification will be made.
W. Sharp moved to adjourn to Executive Session, not to reconvene. Seconded
by .T. Bootz. Voice vote. 4 yes, 0 no. Motion carried.
9:35 p.m.
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Vera Krnac, Village ~1,erk