HomeMy Public PortalAbout05.05.86 VB MinutespLAINp~ELD VILLAGE BOARD O~ TRUSTEES
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Regular Meeting
DATE: May 5, 1986
AT; Village Ha11
MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, J. Peterson,
D. Gullicksen, K. Callanan,
J. Dement, J. Bootz
OTHERS PRESENT: Catherine Jania, Deputy Clerk
Attorney J. Harvey
H. Countryman, Chief. Sennett,
B. Dralle
Mayor Latta opened the meeting at 7:30 p.m. with. the pledge
to the flag.
W. Sharp moved to approve the agenda with. the addition of;
request for temporary sign under Reports and Communications,
and Proclamation for National Public Works Week by Mayor Latta;
ordinance on Mobil Sign, ordinance on rezoning of 501 Division.
Street, ordinance on Phillips sign, ordinance on Bays Plaza,
trees in front of property at Lakeside Drive, and sidewalks in
front of 719 Main Street (Baish) by K. Callanan; move the
Mobil/Texaco matter from Water & Sewer to beginning of
committees by J. Dement; and request for executive session re:
Police Department, Auxiliary Personnel to reconvene by J. Peterson.
Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried.
K. Callanan moved to approve the minutes of the April 7th. and
31st meetings with. the correction on the April 7th. minutes -
page 4, 5th paragraph - Representative misspelled; Page 4,
4th. paragraph - Vote misspelled; Page 3, 2nd paragraph
initialized should be initialed; and on the April 21st minutes
page 2, 2nd paragraph Why misspelled. Seconded by W. Sharp.
Voice vote. 6 yes, 0 no. Motion carried.
J. Bootz moved to approve the current invoices with. the
exception of the 3 attorney invoices. J. Dement pulled the
3 invoices to look. at during the course of the meeting.
Seconded by J. Peterson. Vote by roll call. Sharp, yes;
Peterson, yes; Gullicksen, yes; Callanan, yes; Dement, yes;
Bootz, yes. 6 yes, 0 no. Motion carried.
Plainfield Village Board of Trustees
May 5, 1985
. Page Two
J. Dement read a letter in reference to the.,~'Igbi.l~Texaco
station from Mr. Arnold who was present on behalf of Texaco.
The letter stated their tentative plans for water discharge
into the sanitary sewer system.. Approximately 3 to 7 gallons.
of water per minute will be filtered through activated carbon
prior to entering our system. Mr. Arnold stated what they've
been doing is ground water clean-up where they would like to
remove any subsurface contaminants, treat them and dispose of
th.e water.. The wells are in, and they"ve done some testing on
pumping the water which shows it would be close to 3 to 5 gallons
of water per minute entering our system. Pumping would be
24 hours a day for about 6 months. They will be taking water
samples of the water going into and out of the carbon once a
week. for the first 3 weeks then bi--month.ly to make sure the
water going into our system is clean. WIzen the project is.
complete the wells are filled back in, cemented over and sealed.
J. Dement and H. Countryman expressed concern over petroleum
getting into our sewer lines with the potential .for an explosion
and also possible. adverse conditions. at the plant with bacteria.
Mr. Arnold .stated .the lab tests done weekly on the water would
show it was. clean. Currently the EPA is not involved, but
Mr. Arnold stated the longer we do not pump the worse the
sa-tuation will get.
After a Lang discussion about where the liability would lie
should problems develop the Board felt they should follow the
engineex's recommendation of getting a letter of indemnification
from Texaco before approving the project.
K. Callahan will check with. other community ordinances regarding
guidelines or permit requirements for discharging into sanitary
system.
Mayor Latta. read a letter from Mr. Allen Jones on behalf of
the Plainfield Family Care Center requesting to place a
temporary 4' x 8' portable non-illuminated sign in front of
their building at ll2 N. Division St. announcing their grand
opening May 5th. through 15th.. Mr. ,zones was present and also
requested that the Plainfield Police Department help in conduct-
ing the Fingerprinting Program.
Chief Bennett stated he is in favor of identification for our
young people and asked the Berard whether we provide the
. fingerprinting as a community service or charge the Care Center
for the time and materials. The fingerprinting program is for
one day from 10:00 a.m. to 4:00 p.m. Only one police officer
would be required.
Plainfield Village Board of Trustees
May 5, 1986
Page Three
. After some discussion J. Peterson moved that we assign one
patrolman and the Village be reimbursed by the Plainfield
Family Care Center for wages and materials. Seconded by
W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes;
Gullicksen, yes; Callanan, yes; Dement, yes; Bootz, yes.
6 yes, 0 no. Motion carried.
W, Sharp moved to .allow the temporary sign for use for the
time period of May 6th through May 15th.. Seconded by
D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried.
Mayor Latta read a letter addressed to the Village Board of
Trustees from Mary T. Latta to veto the motion made by
Dale Gullicksen at th.e April 2l, 1986 Board meeting to grant
the .previous Administrator three months severance pay.
Mayor Latta stated five reasons for her veto: 1. Mr. West
and family were not treated unjustly, that the terms of
employment were well known by Mr. West when he was hired,
2. The Village of Plainfield does not have a policy of
severance pay; 3. Mr. West may have saved the Village an
undetermined amount of money, but he was paid a decent salary
for those services; 4. As the Village is a "not-for-profit"
• Corporation it must be accountable for the public funds which
must be expended in the best interest of all the citizens;
and 5. An additional expenditure of $8,343.00 as "severance"
is an expenditure that the Village should not have to bear.
D. Gullicksen stated it is unfortunate the Mayor feels that way.
He then asked Attorney Harvey if the Board has to wait until
the next meeting to vote again on the matter. Attorney Harvey
said the law was ambiguous. No further action was taken by
the Board on this motion.
Mayor Latta read a letter addressed to the Will County Treasurer
from the Village of Plainfield formally requesting the interest
money earned on our property taxes this year, and to adopt the
Resolution requesting same.
J, Bootz moved to adopt Resolution No. 856 to receive interest on
collected but undistributed taxes. Seconded by W. Sharp.
Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes;
Callahan, yes; Dement, yes; Bootz, yes. 6 yes, 0 no, Motion
carried,
Mayor Latta directed the Clerk to have this letter hand
delivered on. May 6th to 'the Will County Treasurer's office.
Plainfield Village Board of Trustees
May 5, 1986
Page Four
Mayor Latta read a letter from Will County Municipal League
regarding their monthly dinner meeting on May 8th., and stated
that anyone wishing to attend to notify the Clezk.
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Mayor Latta. read list of Appointments:
Planning - Dale Gullicksen/Walt Sharp
Ordinance & Lcens~.ng - Karen Callanan
Police & Communications - Jahn Peterson
Streets & Sidewalks - Walt Sharp/Dale Gullicksen
Cable T.V. - Walt Sharp/Jef,f Dement
Water & Sewer - Jeff Dement/Karen Callanan
Building & Grounds -- Jeff Dement
Finance -~,7oseph Bootz/Walt Sharp
Admin. & Personnel - Joseph. Bootz
Development - Dale Gullicksen/Walt Sharp
Plainfield Fest - Tiaren Callanan
Senior/Meals on Wheels -~ Karen Callanan
Youth - John Peterson
Police Pension T Dale Gullicksen (2 .years)
Police Committee ~- John Peterson (3 yearns)
Planning
Ex-0f£icio
Arlo Simmons,Chairman (1 yr.) Robert Russ-1 1/2 mile territory
Herb Bayer,Vice-Chairman (1 yr.) Avon Arbo-School District
Walt Schempf Marilyn Gehrke-Township
James Sobkoviak. Doug Almon-Township
,doe Bostjancic-Village. Limits
Electrician ~ Donald Schmitz
Plumber - Melvin Dralle
Building Inspector - Allan Mauer
Mayor Latta read a letter .from th.e American Legion stating they
will be holding their annual Memorial Day Parade on May 26, 19$6.
Mayor Latta read a Proclamation proclaiming May l8th through
May 24th, 1986 as National Public Works Week in the Village,
J. Bootz moved to acknowledge receipt of the March. T,reasurer's
Report. Secpnded b.y J. Dement. Voice vote, 6 yes, Q no.
Motion carried.
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Plainfield Village Board of Trustees
May 5, 1986
Page Five
K. Callahan moved that We grant James West one and one~half
months severance pay. Seconded by J. Dement. Vote by roll call.
Sharp, yes; Peterson, no; Gullicksen, yes; Callanan, yes;
Dement, yes; Bootz, no. 4 yes, 2 no. Motion carried.
J. Peterson asked K. Callanan for her reasons in making the
motion. K. Callanan stated because we did not negotiate the
monies due him. J. Peterson stated Mr. West received 6 weeks
of benefits therefore having the one and one~half months pay,
and how do we justify this to the taxpayers, He also said
Board action was based on Ordinance 1034 which has been on the
books for some time. The ordinance does. not call for any
Negotiation on severance, and the. Village has no policy for
severance pay regarding termination of supervisory or salaried
personnel.. No one suggested it was unjust until it was applied
to Mr. West. J. Peterson questioned the ordinance when hiring
the Police Chief recommending a contract which would have
included termination procedures, but the Berard did not want to
modify present policy. J. Peterson also said he requested
severance pay for former Plainfield Police Captain Lantz and
the Board said no, they dial not want to set a precedent.
Management principles and policies apply to all supervisory
or salaried personnel at all times. A policy does not suddenly
become. unjust when it is applied.
J. Dement said he felt the ordinance was a good thing, but also
felt that Mr. West was treated unjustly being fired at 10:30 p.m.
and given no reason for his termination.
K. Callanan moved to adopt Ordinance No. 1105 - Variation of
Maximum Sign Size Requirements for Mobil Oil Corporation.
Seconded by D. Gullicksen. Vote by roll call. Sharp, yes;
Peterson, yes; Gullicksen, yes; Callanan., yes; Dement, yes;
Bootz, yes. 6 yes, 0 no. Motion carried.
K. Callanan moved to adopt Ordinance No. 1106 - Rezoning of
501 Division St. Plainfield, Illinois. Seconded by W. Sharp..
Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes;
Callanan, yes; Dement, yes; Bootz, yes. K. Callanan changed
her vote to no. 5 yes, 1 no. Motion carried.
Ordinance on 106 Division St. - Bays rezoning was tabled.
Mr. Bates (in audience) raised a question regarding this
property and the proposed Business Transition District ordinance.
The Board stated they will call Mr. Bates to attend workshop
meeting when this matter is discussed.
plainf~,eld Village Board of Trustees
May 5, 1986
Page Six
K. Callahan reported that at the workshop meeting the Board
asked for clarification. on Nos. 2, 13 and. 14 under the
Plumbing Cade.
Mr. Drape was present and explained. No. 2 - All good
plumbing practices use the lead and the vak.um. No. 13 -.All
this is is a valve with. a locking device on it so if the
Village had to turn th.e water off for any specific apartment
they can do so. W. Sharp stated No. 13 might be rerniorded
to say multiple units or multiple dwelling units, also multi-
rental units.
No. 14 - Mr. Dra11e stated where you have a meter in the
apartment ox condo itself is there a way that the Village can
go in the apartment and shut the water off? Therefore, if they
do not have a centralized meter room they would have to shut
the water off at the street. Want some way to shut each. unit
off separately without having to shut water off to the whole
building. This would cover all multi-units built in th.e future.
W, Sharp suggested that "meter rooms" be worded differently
such as "having individual meters not in a common room."
H. Countryman suggested if you have a separate meter roam for
. each. individual meter.. he would like to have individual buffalo
taxes for each unit.
Attorney Harvey stated he will have to speak with Mr. Drape
regarding the exact wording on amending the Plumbing Code.
K. Callahan also requested to have a revision made to
Ordinance No. 1009 on the first page underr Sec. 5-1-1 Plumbing
Code: Should be "...Illinois State Statutes as revised 1983."
Also, Ordinance No. 900 under Sec. 5-1-1(C) Should be
"...Plumbing Code 1983 Edition."
J. Harvey will have ordinance. at next meeting for Berard to act
on.
D. Gullicksen reported he received a request from some POW's
that we change our vehicle sticker ordinance in order for them
to have free vehicle stickers. At workshop Board agreed to
grant one free sticker for. a POW per family. W. Sharp asked if
the ordinance covered disabled veterans. This matter was tabled
to research. more information.
D. Gullicksen reported on the invoice from Hamilton Engineers
in the amount of $1,126.75 and stated that that amount is not
what we agreed to pay. J. Peterson stated he would like to
have some explanation why they are 150 gercent above their
estimate.
Plainfield Village Board of Trustees
May.. S, 1986
Page Seven
Mayor Latta reported on a letter fzom th.e. Department of
Community & Economic Development that if we are unable to
complete a viable phase of this apglicatian (-Norman Drain)
to send a letter. to them no later than May 9th returning the
allocation to the County. 1f we can use the funds, to send a
revised description of the project to be completed no later
than May 9th. The Village has been awarded $29,500..0.0 for
the West Norman Drain project and would match. that amount
with funds from reserves and motor fuel tax, making th.e total
funds available far the project. to be $60,000.0.0.
After some discussion the Board agreed we have a viable project
in doing part of bath the creek phase and the storm sewer
phase and to have the engineers revise the project plans to
show what can be done for approximately $60,000.00. The Board
also agreed that W. Sharp should call .engineers to draw up
revised project plan .for $60,000.00 and send a letter to Will
County by May 9th, engineering fees not to exceed $500.00.
J. Bootz moved to authorize W. Sharp, to spend up to $500.00
if need be on the viability engineering study. Seconded by
D. Gullicksen. Ro11 call vote. Sharr, yes; Peterson, yes;
Gullicksen, yes; Callanan, yes; Dement, yes; Bootz, yes.
6 yes, 0 no. Motion carried.
K. Callanan reported on a request from Mr. Mauer regarding
property on Lakeside Drive to put the parkway trees inside the
sidewalk on the owner's property rather than in the parkway
because all the utilities are in the parkway.
After a short discussion K. Callanan moved to allow the
parkway trees in the court on Lakeside Drive to be planted in
the property owner's front yard rather than the parkway.
Seconded by J. Bootz. Roll call vote. Sharp, yes; Peterson,
yes; Gullicksen, yes; Callanan, yes,; Dement, yes; Bootz, yes.
6 yes, 0 no. Motion carried.
K. Callanan reported the building inspector recommended that
the sidewalks on Main Street (Baish) be put on the outside of
the .tree between the buffalo boxes and the tree, because the
property owner should not be liable to grant an easement to the
city. Also, if street is ever widened there still would be
enough room.
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Plainfield Village Board of Trustees
May 5, 1986
Page Eight
K. Callanan moved to follow the building a~nspector's.
recommendation to continue the sidewalk on Main Street
between the trees and the buffalo boxes. Seconded by
J. Peterson. Vote by roll call° Sharp,. yes; Peterson, yes;
Gullicksen, yes; Callanan, yes; Dement, yes; Bootz, yes.
6 yes, 0 no. Motion carried.
K. Callanan reported there will be~.a Plainfield Senior
Tnformatian night on June 5th at the Plainfield Methodist
Church at 7:00 p.m. The purpose of the evening is far seniors
to voice their concerns to representatives of the Village,
Township Boards, senior programs and civic organizations.
K. Callanan reported the Silver Harvest Program of th.e
Preferred Meal System is requesting $142.25 from the Village
as a local cash support. This was discussed at workshop.
K. Callanan moved to grant the request from the Silver Harvest
Program for $142.25 to be paid from revenue sharing money we
allocated. Seconded by D. Gullicksen. Vote by roll call.
Sharp, yes; Peterson, yes; Gullicksen, des; Callanan, yes;
Dement, yes; Bootz, yes. 6 yes, 0 no. Motion carried.
J. Peterson acknowledged receipt of a letter of appreciation
from Louis and Elaine Madison to the Police Department
enclosing a check in the amount of $25.00 for the home protection
provided while they were gone.
J. Peterson acknowledged receipt of th.e Police C7perations for
March, 1986 prepared by Chief Bennett.
J. Peterson acknowledged receipt of the Pola~cy and Procedures
Manual of the Police Department for the Board to review.
J. Dement asked Chief Bennett about a psychological profile
that was done on a police officer regarding disciplinary problem
that required suspension. J. Dement had requested a copy of
the report be presented to the Board to have the Board act an
having the report put in the officer's personnel file.
Chief Bennett stated he feels it should be a Board action to
request copies of personnel documents, not one Trustee.
J. Dement said he is not asking that the report be made public,
just asking th..at the Board should see a copy of the report and
letters regarding this matter. After some discussion, Mayor Latta
stated this was not on the agenda and feels this is a matter
to be discussed in Executive Session.
Plainfield Village Board of Trustees
May 5, 1986
Page Nine
J. Dement proposed to the Board under Water & Sewer Department
Policies, Item No. 3, "Payment of Water and Seer Bills" be
dropped from water and sewer policy for computer and collection
reasons. We will collect the bills and if the late charge is
not paid the person will be billed in the next quarter for the
late charge. The Board agreed this can be reviewed when
necessary.
J. Dement moved to drop Item No. 3, "Payment of Water and Sewer
Bills" from the Water and Sewer Department policies. Seconded
by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes;
Gullicksen, yes; Callanan, yes; Dement, yes; Bootz, yes.
0 yes, 0 no. Motion carried.
J. Peterson questioned Ttem No. 5 on Water and Sewer Department
Policies. How is it enforced and how do we keep track. of
illegal changeovers. After some discussion this was tabled
to be discussed at a work.sh.op meeting.
J. Bootz moved to adjourn to executive session to return
. after a five-minute recess. Voice vote. 6 yes, 0 no.
Motion carried.
10;05 p.m.
10;25 p.m.
J. Peterson moved that Sam Ballard be formally recognized
as a member of the Plainfield Police Department Auxiliary
having completed all the requirements for his probationary period
and that Curt Thompson be removed as a probationary applicant.
Seconded by w. Sharp. Vote by roll call. Sharp, yes;
Peterson, .yes; Gullicksen, yes.; Callanan., yes; Dement, yes;
Bootz, yes. 6 yes, 0 no. Motion carried.
J. Dement stated he reviewed the attorney bills on the April
invoice list. His question was whether these bills represented
the talk our attorney had with. the Mayor and/or Trustees
regarding the West. issue.
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Plainfield Village Board of Trustees
May 5, 1986
Page Ten
J. Dement moved to pay the attorney bills Qn th.~ ~~r,l inypice
list. Seconded by J. Peterson. Vote by roll call. Sharp, yes;
Peterson, yes; Qullicksen, yes; Callanan, yes; Dement, yes;
Hootz, yes. 6 yes, 0 no. Motion carried..
W. Sharp moved to adjourn. Seconded by D. Gullicksen.
Voice vote. 6 yes, 0 no. Motion carried.
10:30 p.m.
Catherine Jania, (,Deputy Va:llage C1er
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