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HomeMy Public PortalAbout04.21.86 VB MinutesPLATN~'IELD VILLAGE BOARD 0~' TRUSTEE Regular Meeting DATE: April 2.1, 1986 AT; Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, J. Dement, K. Callahan, J. Peterson, ~ni. Sharp, J. Boots, D. Gulli.cksen OTHERS PRESENT: Catherine Janis, Deputy Clerk .Attorney J. Harvey Chief Bennett R. Selfridge Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Roll call was taken, all members were present. D..,Gullicksen moved to approve the agenda with the addition of letter under Administration and Personnel re: J. West, Administrator requested by J. Dement; letter under Administra- . tion and Personnel re: J. West, Administrator requested by D. Gullicksen; letters from Plainfield Lions Club and resolution on Victims Rights requested by Mayor Latta; and Executive Session on litigation requested by J. Peterson. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta introduced and swore in William R. Martin as the new Police Sergeant for the Village of Plainfield. Mayor Latta read a letter from Plainfield Consolidated Schools and the Plainfield Lions Club to Chief Bennett expressing their appreciation to the Police Department for volunteering their assistance at the Bear-Lions basketball game on Tuesday, April 15, 1986. Mayor Latta read a letter from the Village of Orland Park regarding the Argonne Consortium Meeting on April 26, 1986 at Argonne National Laboratory. Mayor Latta read two Proclamations: -Proclaiming May 30th and 31st, 1986 as V.F.W. Poppy Days. -Proclaiming April 20-26, 1986 as Victims Rights Week in Plainfield. PLATNFTELD VTLLAGE BOARD OF TRUSTEES April 21, 1985 Page Two J. Bootz moved to approve corrections to invoice list -~ Tame Insurance listed as $1,384.20 should have been. $3;9$8..0.5, and due to credit on Computerland invoice we paid $291.00 instead of $396.00. Seconded by J. Dement. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 5 yes, 0 no. Motion carried. J. Dement read the f.ollowang statement: Sorry this statement had to come 2 weeks later than the occurrence, but as I was. one of the ,few Board members. that was unaware of the plan to dare Jim until the meeting took. place I hope the delay can be excused. I think the people of Plainfield and the Village employees. should know that at no time was there any documented information presented to the Board that indicated Jim was not doing his job or that he was acting unprofessionally. In fact, the very evening that Jim was faxed the Board approved an excellent agreement that he had negotiated with Mr. Graham to reopen Pheasant Chase Subdivision. And to set the record straight, Mrs. Latta and h.er allies did voice concern about being able to work. with. Mr. West but I'm not quite sure that was his fault or theirs. The last point to be addressed in this matter is the $12,000 we are spending to have our employees and departments reviewed by~~the consulting firm of Resource Management Associates. ~~~ are we spending ~~~~~ $1.2,000 to have this done if we fire our top executive before the consultants. can even prepare an evaluation of our situation. Are we that much smarter than the experts? D. Gullicksen read a letter (Attachment 1) ,from J. West addressed to the Village Board stating he is returning the Lotus 1--2-3 program and backup files; 5 keys and 1-battery. Tn has letter Mr. West requests the Village return to him his personal telephone .index, personal notes and records. D. Gullicksen read a statement (Attachment 2) referring to Village Ordinance #1034, Chapter 1, Article II which states in part "The Village Administrator may be removed from office at any tame by a majority vote of the President and Village Board of Trustees." PLAINFIELD VILLAGE BOARD OF TRUSTEES April 21, 1986 Page Three D. Gullicksen moved to grant the previous Administrator 3 months severance pay. due to the injustices we have as the Village Board imposed upon this man and his family. Seconded by K. Callanan. J. Peterson. moved the motion be tabled until we have an opportunity to discuss it in executive session. Seconded by J. Bootz. vote by roll call. Sharp, no; Peterson, yes; Gullicksen, no; Bootz, yes; Dement, no; Callanan, no. 2 yes, 4 no. Motion failed. D. Gullicksen repeated Administrator 3 months we have as the Village family. Seconded by K. Sharp, Yes; Peterson, r. Callanan., yes. 4 yes, his motion to grant. the previous severance pay .due to the injustices Board imposed upon this man and his Callanan. Vote by roll call. o; Gullicksen, yes; Bootz, no; Dement, yes; 2 no. Motion carried. D. Gullicksen .brought to the Board from the Plan Commission • Case #1.45-35862. He introduced Mr. Dan McNeill representing Phillips 66. They propose putting up a 49 square foot Phillips sign and a 42 square foot price sign underneath that. They will be removing 164 square feet and putting up 91 square feet. The 2 signs would be on one, pole; total approximate height 22 feet. They will remove Pride canopy sign. K. Callanan objected to the heighth of the sign. Would like to see lower signs in Plainfield. D. Gullicksen moved to concur with the Plan Commission and approve the sign variance for Phillips 66 and authorize the attorney to draft an ordinance for the variance. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, no; Gullicksen, yes; Bootz, no; Dement, no; Callanan, no. 2 yes, 4 no. Motion failed. After some discussion the Board agreed Phillips should adjust the heighth of th.e sign to the height of the present canopy, approximately 16 feet. • PLAINFLELD VILLAGE BOARD OP TRUSTEES April 21, 1986 Page Pour D. Gullicksen moved to approve the sign vaxi.ance fox Phillips 66 allawi.ng a 49 square foot Phillips 66 sign and a 42 square foot price sign an one pole, and to adjust th.e total heighth of the sign to the heigh.th of the present canopx, approximately 16 feet, and authorise the attorney to draft an ordinance for the variance. Seconded by J. Peterson. Vote by roll call., Sharp, yes.; Peterson, yes; Gullicksen, yes.; Baotz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. D. Gullicksen brought to the Board from the Plan Cammisson a report on Boundary Agreement with Naperville. Naperville suggested a baundary at 115th. Street because it is a natural boundary. The Plan Commission recommended the Village Board in their continuing meetings with Naperville negotiate a boundary agreement at 111th. Street. Mayor Latta raised the question that if we go above our facility plan (127th. what obligation do we have outside our facility plan, for example water and sewer. J. Harvey stated there is no legal obligation as to water and aewex. Eventually you would enter into some type of annexation agreements with.. the owners and work out haw the lines would be extended and how the cost would be divided. We can have them in the Village but there is no legal duty to have them hook up to the water and sewer. After same discussi it was agreed that this matter be discussed further at the next workshop meeting. D. Gullicksen acknowledged receipt of a letter of resignation from Donald E. Pearson stating his resignation from the Plan Commission as of the first of May. on J. Harvey presented the proposed Zaning Covenant from R. Selfridge an th.e rezoning of the property at 501 Division Street with a few minor amendments. R. Selfridge stated he was agreeable to the covenant with the changes made by Mr. Harvey. If the covenant is acceptable to the Board Mr. Selfridge would like to have it recorded before the closing an the purchase of the lot. J. Harvey stated assuming this is executed this evening he will prepare the ordinance formally changing the zoning for the next Board meeting. D. Gullicksen moved that we accept the Restrictive Covenant to 501 Division Street as amended in Mr. Harvey's draft of the covenant and authorize the Mayor to execute on behalf of the Village. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, no. 5 yes, 1 na. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES April 21, 1986 Page Bive Mayor Latta presented a letter and drawings from Robert Baish Construction Company regarding the apartment building he built at 719 Main Street. Mr. Baish states that in preparation far locating and pouring sidewalks there are 2 trees in line with the sidewalk location. Mr. Baish requests permission to route the sidewalk around these trees~so they can be preserved. After a short discussion the Board agreed to table this to the next workshop meeting so they can go out and view the site before making a decision. K. Callanan reported she received a memo from H. Countryman and Bud Dralle requesting the Board to discuss a few issues they would like to incorporate in the Plumbing Ordinance, and would like to discuss this at the next workshop meeting. K. Callanan stated she would like to bring forth a proposal in workshop regarding codification of our ordinances. Wanted to know time frame we have to discuss this before we have to have it incorporated in our budget or appropriation request for next • yesr. J. Bootz stated there is enough time. At next Board meeting K. Callanan will request this be discussed at the May 12th workshop .meeting. K. Callanan reported there is a request from Meals on Wheels that she will present for the next workshop meeting. W. Sharp stated that at the last Board meeting he made a motion to transfer funds. for the Whispering Creek settlement to line item #828- There is a correction; it should have been line item #827. W. Sharp moved that the previous line item listed as #828 on my motion of the last meeting be changed to line item #$27 Road and .Bridge. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion carried. W. Sharp requested permission to send an application to the Will County Private Industry Council to get 2 or 4 youth workers for use in the Street Department for the summer. This is the Will County PIC program. This will be at no cast to the Village. • PLAINFIELD VILLAGE BOARD OF TRUSTEES April 21, 1986. Page Six W. Sharp moved to apply to the Will County Pxi.vate Industry Council to obtain youth. workers for the summer. Seconded by J. Peterson. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, Q no. Motion carried. W. Sharp reported American Cable is in final stages of negotiating for the new site for the receiving tower. They expect to see wires dropped next week. by utility companies. Time schedule for first homes to be turned on is still June. Question raised from audience asking if Board has received any communication from John Bays or his attorney on the Plainfield Plaza. J. Harvey. stated we have not, that Mr. Jacobs, who was the attorney for Mr. Bays, his office was extensively damaged by fire, therefore anything coming out of his office has been very slow. J. Harvey was asked to follow up on this matter. J. Peterson moved to adjourn into Executive Session to • reconvene. Seconded by J. Bootz. Vote by roll call. Sharp, Yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, C~ no. Motion carried. 8; ~5 p,m. 9.1p p.m. D. Gullick~en moved to adjourn. Seconded by ~'. Boots. Voice vote. 6 yes, 0 no. Motion carried. 9:11 p.m. w Catherine Jania, eputy Village Clerk ATTACHMENT N0. 2 Board Meeting 4/21/$6 i• Village Ordinance Number 1034, part "The Village Administrator time by a majority vote of the Trustees". Chapter 1, Article II, states in may be removed from office at any President and Village Board of What this means is that any time a majority of the Board wants to remove a Village Administrator for whatever reason and regardless of how well a job he may be doing a change may be made far any reason. I personally feel this is not fair to the individual occupying this position. An administrator should be given the same rights given to any other Village employee. That is: If he is doing something a Board Member disagrees with; that Trustee should bring the issue to the Village Board and the Administrators' attention as soon as possible (in a joint meeting with the Board and the Administrator). Tf the Board agrees that a change should be made, the Administrator should be informed by the Board (NOT an individual Trustee) that a change is warranted and then give the Administrator the opportunity to make any correction within a reasonable time. The Administrator should NOT be dismissed just because the majority of the Board doesn't lake the way he parts his hair. This Village Board has had several Workshop meetings attempting . to define what they wanted the duties of the Village Administrator to be because they did not agree with the duties and responsibilities specified in Ordinance 1034. After numerous meetings this Board could not reach a consensus of opinion on the duties expected of our Village Administrator. The only statement I ever heard is that certain Baird Members could and would not accept the duties and responsibilities identified in Ordinance 1034. Several times the Administrator was told to write his own position description then later told to stop work on the position description. This was one of the reasons we, The Village Board, voted to incur an expense of over $11,000... To write position descriptions because we did not know what we wanted our Village Administrator and other Village Employees to do! Over the past four years our previous Administrator has saved the Village of Plainfield and most important the Taxpayers of Plainfield over a half million dollars. He did this by collecting delinquent bills owed the Village; Enforcing Village Ordinances; Setting up purchase order procedures and accounts payable procedures; Requiring contractors to provide Performance Bonds and Certificates of Insurance; He even went after the State and Federal Government when they improperly billed the the Village. He established systems and procedures to increase the efficiencies of Village Departments all of which were an accord with Ordinance 1034 "An Ordinance creating the office of Village Administrator within the Village of Plainfield". . I might add that he did this even while being harassed by certain Board Members, the Mayor, and several Police Officers WHO DID NOT LIKE THE ESTABLISHED WRITTEN PROCEDURES OR THE IDEA OF BEING HELD ACCOUNTABLE FOR PERFORMING THESR JOB.! ATTACHMENT NO. 1 Board Meeting 4/21/86 April 20, 1986 Village Board of Plainfield 1400 N. Division Street Plainfield, I1 60544 Plainfield Village Board: As most of you probably know I have often done Village work at home (after regular scheduled working hours) in an effort to complete work without .interruption and/or to meet certain scheduled deadlines. . During the past week I have discovered several items which belong to the Village. Namely these items are: The LOTUS 1-2-3 Prg. & back up disks; 5-keys; and 1-battery. These items are returned to you in GOOD FAITH and in return I request that you will honor my request to return my personal telephone index, personal notes and records. Thank You. Sincerely, James E. West