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HomeMy Public PortalAbout04.07.86 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: April 7, 1986 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, J. Dement, K. Callahan, J. Peterson, W. Sharp, J. Bootz, D. Gullicksen OTHERS PRESENT: J. V. At R. E. L. West - Village Administrator Krnac - Village Clerk Carney J. Harvey and Buck, H. Countryman Geschke, Chief Sennett Pehlke Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Roll call was taken, all members were present. W. Sharp moved to approve the agenda with the addition of employing Police Sergeant requested by J. Peterson; Bob Baish ~ waiver of fees for Plan Commission request for rezoning and acknowledge receipt of Business Transition Zoning and the Sign Ordinance requested by D. Gullicksen; Executive Session on personnel and administration requested by Mayor Latta. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson moved to approve the minutes of March 3rd and 17th and Public Hearing for March 3, 1986, with the correction on the March 3rd minutes, page 2, 4th paragraph -'appropriation (misspelled). Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the current invoices for payment with correction by W. Sharp - Heintz Bros. (last page) $2,675.00 should have been charged to Streets and Sidewalks ~~82$. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to allow travel expenses $.25 per mile for Mayor Latta and K. Callahan to attend the Liability Insurance Crisis Day in Springfield 4/9/86. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read two Proclamations: - Proclaiming April 1st through April 30, 1986 as American Legion Children and Youth Month. T Proclaiming May 23rd and 24, 1986 as Poppy Days in the Village. - A letter from Margaret Hogan/Plainfield Lioness requesting. permission to hold their annual Carmel Corn Day Friday, May 2, 1986. Mayor Latta directed the Clerk to write a letter of approval to each of the organizations. PLAINFIELD VILLAGE BOARD OF TRUSTEES April 7, 1986 Page 'Two J. Bootz moved to approve payment of $242.00 to Senior Services Center for 11 trips made in July, August and September, 19$5. Seconded by J. Peterson. Voice vote. 6 yes, 0 no. Motion carried. J. Bootz moved to acknowledge receipt of the February Treasurer's Report. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Bootz moved tv adopt Resolution No. 856, authorizing transfer of $19,854.42 froze the General. Fund to the Liability Insurance Fund. Seconded by D. Gullicksen. Vote by roll call. Dement, yes; Callahan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. J. Bootz stated the request to fill the full-time clerical. position, he would like to table until we get the results from the Administrative Study. D. Gullicksen brought to the Board from the Plan Commission Case ~~144 - 22586V. He introduced Mr. Stewart Shore who represents Mobil Media Corp. Mr. Shore stated his company agreed with the Plan Commission to reduce the size of signs: I.D. sign 8'2" x 3'7" = 29 sq. ft.; Price sign 4'4" x 3'6" _ 15 sq. ft., total unit 44 sq. ft., installed in same area as Texaco sign, on 10' pole; Canopy Legend 10.9 sq. ft.; Snack Shop sign 16" high x 1" deep. They will remove the Texaco sign and two (2) non-illuminated signs on either side of the property, therefore, we will remove 3 pole signs consisting of 72 sq. ft. D. Gullicksen moved to concur with the Plan Commission and approve the sign variance for Mabi1 Oil and authorize the attorney to draft an ordinance for the variance. Seconded by J. Bootz. 'Vote by roll call. 1~ement, yes; Callahan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. D. Gullicksen introduced Attorney Priscilla Gruber who represented Joseph and Shirley Cromer oh a County Case requesting rezoning of 2.9 acres from A--1 to R-2A single family residence. This property is located between 16303 S. Drauden Road and 16335 S. Draudeh Road. Surrounding land use, north-residence; south--residence,; east-farm; west-farm. D. Gullicksen moved to concur with the Plan Commission and not object to the rezoning of Cromer/County Case on Drauden Road. Seconded by W. Sharp. Vote by ro11 call. Dement, yes; Callahan, abstain; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 5 yes, 1 abstension. Lotion carried. D. Gullicksen moved to concur with the Plan Commission and waive the refiling fee to Bob Baish when he refiles for an A-2 rezoning at 605 • Main Street. Seconded by J. Peterson. Vote by ro11 call. Dement, yes; Callahan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. PLAINFIEZD VIZZAGE BOARD OF TRUSTEES April 7, 19$6 Page Three D. Gullicksen acknowledged receipt of the Business Transition honing and the Sign Ordinance (drafts), also the minutes of the Plan Commission meeting of 3/18/$6. J. Harvey reported as of the correspondence from Mr. Graham dated March 28, 19$6, the Village reached a tentative agreement with Mr. Graham regarding the development of 31 lots in Pheasant Chase. He was instructed to put this agreement into a Letter of Intent. This letter states what both sides have agreed to. The letter of intent adopts as an exhibit the 3/2$/$6 letter and the legal description from the option agreement that Mr. Graham has with Citi~Corp. On the second page of the Letter of Intent, there is a blank as to the six (6) lots, these are not determined at this time. Mr. Graham will designate in writing to the Village the lots he desires premits given. Mr. Robert Hamilton of Hamilton Engineers stated he met with Mr. Graham and his engineer Mr. Reiter. The drawing of the inlet had been modified and it essentially conforms to our recommendations. We had requested details as to the type of grate to cover the inlet, this is forthcoming. It is to be the width of the road and lower end of grate to be at the same elevation as the western inlet, the high side to the south. There is a barricade along the north side now, it will be held back 3' or ~' from property line. An additional barricade will be installed across the end of the road south of the, inlet. ,The inlet " width is about 3'. The grading proposed are heavy bars, with about 1~ space between, these bars would be placed north and south and with barricades on both sides. Bicycles couldn't easily get in there. We still need more information on the grate. There was some discussion of the figure on page ~ of the Letter of Intent - (b). Payment to the Village of $4,511.07 on or before the time when the second of said six lots are sold. J. West stated this was a minimum of $4,500.00 plus interest at whatever time the bill is paid. After mare discussion, it was agreed to M Graham h h ~~~~~ ange. r. e c insert a flat $5,000.00 and Mr. Graham t ~~~~~~~~ ~ agreed with the lots listed on 3rd page. J. Bootz moved to adopt the "Letter of Intent" with Mr. Graham (31 lots in Pheasant Chase). Seconded by J. Dement. Vote by roll call. Dement, yes; Callanan, abstain; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 5 yes, 1 abstention. Motion carried. J. Harvey stated (relating to W/C undeveloped lots) Mr. Capista and Mr. Sharp bought the interest of Chicago Title and Joliet Federal. Sub- sequently, they deposited with the Village their Irrevocable Zetter of Credit which assures that the Village will be paid the remaining $70,000.00 of the original $$0,000.00 which was the figure agreed to in the fore- closure. If the lots aren't sold and payments are not made in full prior to September 30, 1986, the Village will .present the Letter of Credit to First Midwest Bank (formerly Union National Bank) no later than October 31, 1986 to receive payment of the remaining obligation. The first installment of $10,000.00 was paid to the Village an March 1$, 1986. C. • PLAINFIELD VILLAGE BOARD OF TRTJSTEES April 7, 1986 Page Faur W. Sharp moved to release the building permits in Whispering Creek pursuant to the terms of the Agreement of November 30, 19$5. Seconded by J. Baotz. Vote by roll call. Dement, yes, Callanan, yes; Peterson, yes; Sharp, yes; Baotz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to accept the remaining improvements of the Whispering Creek Subdivision. Seconded by J. Bootz. Dement, yes; Callanan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to pay back Road and Bridge $5,900.00, borrowed on 6/17/85, and remaining balance of the $10,000.00 from Whispering Creek settlement to Streets and Sidewalks, line item 4$28 General Fund. Seconded by J. Dement. Vote by roll call. Dement, yes; Callanan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. J. Dement moved the balance of the money received from the Whispering Creek Agreement shall be placed in a separate Whispering Creek Repair Fund. Seconded by D. Gullicksen. Vot~.by roll call. Dement, yes ~~6~~~ c$• Callanan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. K. Callanan reported '.e Dennis Hastert will conduct a Town ~,q, Meeting for the Village of Plainfield residents on Saturday, April 12, (// 1986 at the Clock Tower Restaurant from 10:30 a.m. to noon. K. Callanan suggested all Board Members try to attend. J. Peterson stated on behalf of the Police Committee, he is pleased to recommend to the Village Board, William Martin for the position of Sergeant. Mr. Martin received the highest score in the Wellness Test, Written Test and Oral Interview. He holds associate degrees in Applied Sciences and Arts and Sciences from Joliet Junior College, a Bachelor of Science Degree in Criminal Justice in 1976 and Police Management and supervision from California State University in 1977. He has police experience with Romeoville Folice Department and is currently a patrolman with the Clen Ellyn Police Department. Mr. Peterson stated he believes Mr. Martin will be a very positive addition to the Police Department. J. Peterson moved the Village Board employ William Martin as Sergeant in the Plainfield'Police Department at $11.5/+ per hour to begin Monday, April 21, 1986',. Officer Martin will be sworn in at the Board Meeting that evening. Seconded by W. Sharp. Vote by roll call. Dement, yes; Callanan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. 4 eRrn i n7A r/e r~ .S~~G ~g Ca W. Sharp acknowledged receipt of the on of Sam Nelson as part-time r.c~.,. employee in the Street Department and we have hired Jizmny McDaniel to fill the position. PLAINFILED VILLAGE BOARD OF TRUSTEES April 7, 19$6 Page Five W. Sharp reported American Cable has plans for early June to have first clients wired and they are negotiating the placement far the tower. J. Dement reported we have received a letter from Capaul requesting an adjustment on their sewer charge. J. Dement stated he feels they should pay for the water used. They had a leak and they were notified 6 to $ weeks before they had it repaired, All the water that ran out on the ground, they should pay for. The question is, should they have to pay sewer charge for water that ran onto the ground, at least a considerable amount, not into our sewer system? It is my contention, if it didn't go into sewer system, they shouldn't be charged for sewer usage and my opinion is to give them a break on their sewer charge. Harry's opinion is, they were notified of the problem and they should have repaired it earlier. After much discussion, a motion was made. J. Dement moved to charge Capaul 15,OQ0 cubic feet of sewer return charge one time adjustment only. Seconded by D. Gullicksen. Votes by roll call. Dement, yes; Callanan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. J. Dement moved to send John Donahue to the Illinois Association of Water Pollution Control Operation Convention in Springfield, April 21st through April 24, 19$6 at Holiday Inn East at $455.00 for travel and expenses. Seconded by J. Bootz. Vote by roll call. Dement, yes; Callanan, yes; Peterson, yes; Sharp, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 n4. Motion carried. J. West reported we have hired a part-time custodian for the Village Hall, Ed Deeter, effective 4/4/$6 at $4.00 per hour. W. Sharp moved to adjourn into Executive Session, to reconvene. Seconded by J. Peterson. Voice vote. 6 yes, 0 no. Motion carried. $:50 p.m. 9:40 p.m. J. Bootz moved to terminate the Administrator, James West, immediately. He is to turn in his keys and remove his personnel things from the office. Seconded by J, Peterson. Vote by tall call. Dement, no; Callanan, no; Peterson, yes; Sharp, yes; Baotz, yes; Gullicksen, no; (due to a tie vote) Mayor Latta, yes. 4 yes, 3 no. Motion carried. J. Boatz moved the Village Board advertise for the position of Village Administrator and employ Resource Management Associates as consultants to present three (3) candidates for the position to the Village Board for a fee not to exceed $5,000.00, with the salary for the position to be in the range of low to mid $30,000.00. Seconded by W. Sharp. Vote by tall call. Dement, no; Callanan, no; Peterson, yes; Sharp, yes; Baotz, yes; Gullicksen, no; (due to tie vote) Mayor Latta, yes. 4 yes, 3 no. Motion carried. PLATNFZELD VILLAGE BOARD OF TRUSTEES April 7, 1986 Page Six Mayor Latta requested to have Resource Management at-, next Monday night (4/14/86) Workshop at 7:30 p.m. because we are having a retirement party for Glen Kinley from 6:30 p.m. to 7:30 p.m. W. Sharp moved to adjourn. Seconded by ~. Peterson. Voice vote. 6 yes, 0 no. Motion carried. 9:45 p.m. C. ,.~'.~,J Vera ICrnac, Vill e Clerk • •