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HomeMy Public PortalAbout02.17.86 VB Minutes i PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: February 17, 1986 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, J. Peterson, J. Dement, D. Gullicksen, J. Bootz, W. Sharp, K. Callanan OTHERS PRESENT: J. West - Administrator V. Krnac - Village Clerk Attorney .T. Harvey Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Roll call was taken, all members present. W. Sharp moved to approve agenda with the addition of an exemption to allow personal days for one of the officers and an Executive Session for personnel.. possible disciplinary action and update on Sergeant selection process, not to reconvene requested by J. Peterson; Executive Session on litigation requested by Mayor Latta. Seconded by .7. Peterson. Vote by voice vote. 6 yes, 0 no. Motion carried. J. Dement requested water and sewer be moved up on the agenda due to Engineers Ajit Singh and Gene Gordon are here to give reports an a possible water/sewer rate increase. Mayor Latta communications: -CATS meeting will be held at Plainfield Village Hall, Wednesday, February 19th at 9:30 a.m. -Letter from Little City requesting permission to conduct their twelfth annual "Illinois Smiles for Little City" days on August 15th and 16, 1986. Mayor Latta directed the Clerk to write letter of approval. -Illinois 1Kunicipal League conducting a seminar on financing at Arlington Heights, February 28th & March 1, 1986 (tabled from Board Meeting 2/3/86). J. Dement moved to authorize up to two (2) people to attend the Illinois Munic~.apl League Conference on February 2$th and March 1, ].986 in Arlington Heights at a cost of $65.00 each and travel expense. Seconded by W. Sharp. Voice vote. 6 yes, 0 no, Motion carried. Mayor Latta read a Froclamation, proclaiming Friday, February 21, 1986 "Central Xs Reading Day". Mayor Latta introduced Mr. Schleeter, Principal of Central School. Mr. Schleeter reported 570 students have read 51,000 books from September 1st through February 13, 19$6 and it should be a long range benefit to all students. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 17, 1986 Page Two Mayor Latta read a resolution from the Forest Presexve District of Will County on preservation of Lake Renwick as a wildlife sanctuary. J. Peterson questioned what the Forest Preserve Committee has in mind for this area. Mayor Latta stated initially, they wanted to make this a sanctuary for the birds and have part of the area as recreational area. J, Peterson stated he thinks it should go to Planning. D. Gullicksen will take it to Plan Commission meeting, Tuesday, February 18, 1986. Mayan Latta reported she attended the Will County Economic Development meeting last Thursday. Four task forces were set up to improve economic development in Will County: (1) work on marketing of Will County manufacturing with officials in China, Hang Kang and possibly in Japan; (2) investigate the financing of private and public sector partnerships with foreign countries;. (3) work an external and internal marketing strategy; (4) tackle countrywide networking between municipal- ities. There are five sites in Will County being looked at for the World's Fair. ~" Mayor Latta acknowle©ged a letter from Helen Stepina, 601 W. Lockport ~,~~ Street, stating her apposition to the passing of the ordinance restricting ~l `~1 parking in the DesPlaines Street parking lot to two (2) hours only, +'~V`-'twenty-four (24) hours per day (No one was in audience to represent Mrs. Stepina). Mayor Latta requested a discussion at next Monday's (2/24/86) Workshop on the list o£ items from our Plumbing Inspector, Bud Dralle that he feels would help our building permits and inspection procedures more efficient. Also to discuss public safety improvements program from I.D.O.T. J, Dement stated at our last waxkshop we discussed the different options we have to come into Compliance with the EPA at our sewer plant. We must address the problem of a five (5) year rain storm, when this happens it causes our plant to become hydraulically over loaded. To do the improvements needed the cost will run in the neighborhood of $500,000.00 and we will not receive any funds from the Federal ar State governments. Ajit Singh addressed the Board stating the option that was agreed upon at the workshop was option ~~5; Base water rate $6.00/500 cu. ft., (remains the same) $.90 up to 5000 cu. ft., $1.00 per 100 cu, ft. above 5000; Base sewer $9.00/1500 cu, ft. (remains the same), $.80 up to 5000 cu. ft., $1.00 per cu. ft. above 5000 cu. ft.; non-residents multiplier will increase from 2 times to 2.5 times. Mr. Richard Kreis, plant manager for Kerr Glass Co. read a prepared statement objecting the proposed increase of the multiplier from 2 times to 2.5 times for non-residents. After much more discussion the Board requested 'Engineers Ajit Singh and Gene Gordon to calculate alternative rates from options 4 and 5, also to calculate 2.25 (instead of 2.50) times rate for non-resident users. The Board went on to other business. . PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 17, 19$6 Page Three J. Dement moved Water Dept. transfer from line item ~~811 - $2,000.00 to line item ~~$15; Sewer De t. transfer line item 4811 - $3,000.00 to line item ~~815 and from line item ~~825 - $2,000.00 to line item ~~815; Water Dept• transfer ~ $5,000.00 from line item ~~817 to line item ~~$34. Seconded by J. Peterson. 6 yes, 0 no. Motion Carried. J. Dement reported the water bills are out and past due March 14, 1986. Next billing will be approximately March 19th or in the general area. J. Dement reported the microwave dish (for Cable TV) on the water tower, we are doing more investigation and will be brought back to next meeting. J, Bootz stated we did nvt receive a Treasurer's Report. D. Gullicksen reported we have an Administrative Study proposal and would like to discuss it at next workshop, also try to have this gentlemen at the workshop to give us some input. Jim West is going to try to schedule him for next Monday evening. D. Gullicksen reported we discussed the new location of the Post Office, K. Callanan is checking some things, will have to put off for a few weeks. K. Callanan moved to pass Ordinance No. 1101 Establishing A Two-Hour Time Limit In Municipal Parking Lot Located On DesPlaines Street. Seconded by J. Peterson. Vote by tall call. Peterson, yes; Dement, yes; Gullicksen, yes; Boatz, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion carried. K. Callanan stated the Historic Preservation Committee is developing an ordinance. J. Peterson moved to approve an exception to policy and allow Steve Byland's personal days and he will take them February 26th, 27th and 28, 1985. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson acknowledged receipt of Certificate of Achievement fax Carla Kranz for completing 40 hours Basic Public Safety Telecommunicators and to be placed in her personnel file. W. Sharp moved to pass our MFT Snow Removal Resolution No. 852 fax the amount of $21,400.00 for January 1, 1986 to December 1, 1986. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp reported due to an emergency in the streets in Whispering Creek, sunken roads, we have had to make seven (7) energency purchase orders, they expect to begin work tomorrow. PLAINFIELD VILLAGE Regular Meeting February 17, 1986 Page Faur BOARD OF TRUSTEES W. Sharp reported Cable T,V. Co. has reported they are about 2 to 3 weeks ahead of schedule. D. Gullicksen moved to recess for five (5) minutes to reconvene. Seconded by J. Bootz, Voice vote. 6 yes, 0 no. Motion Carried. 8:53 p.m. 9:00 p.m. After much discussion a motion was made. J. Dement moved to use option X65 -Water $6.00 min. for first 500 cu. ft. $ .90 per 100 cu. ft. over 500 cu. ft. $1.00 per 100 cu. ft. over 5,000 cu. ft. -Sewer $9.00 min. for first 1500 cu. ft. of water used. $ .80 per 100 cu. ft. over 1500 cu. ft. $1.00 per 100 cu. ft. over 5,000 cu. ft. -Non-Resident 2.25 times the total water and sewer bill (this was changed from original option of 2,50). Effective April 1, 1986 (April, May & June reading) and if the Municipal Compliance is held up or changed, we will have a rate review at the time our Municipal Compliance is completed and our reserves built up, we will also have a rate review. When we go out for bids, if they come in at $500,000.00 and if we don't think this plan will work, then we will come back and review the rates for the entire rate schedule. Seconded by W. Sharp. Vote by roll call. Peterson, no; Dement, yes; Gullicksen, yes; Bootz, yes; Sharp, yes; Callanan, yes. 5 yes, 1 no. Motion carried. J. Dement moved to authorize the attorney to draft the ordinance (water & sewer rate increase) and have the financial picture reviewed by Benjamin and Lange Financial Consultants. Seconded by K. CaTlanan. Vote by roll call. Peterson, yes; Dement, yes; Gullicksen, yes; Bootz, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no: Motion carried. W. Sharp moved to adjourn to Executive session, not to reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 9:18 p,m. . Vera Krnace, Villa e Clerk