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HomeMy Public PortalAbout02.03.86 VB MinutesPLAINEIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: February 3, 19$6 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, D. Gullicksen, J. Peterson K. Callanan, J. Dement, J. Bootz, W. Sharp was absent. OTHHRS PRESENT: J. West - Administrator V. Krnac - Village Clerk Attorney J. Harvey Chief Bennett R. Miller At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, W. Sharp was absent. D. Gullicksen moved to approve the agenda with additions: Twa letters under communications, requested by Mayor Latta; Communicat.ian personnel training, requested by J. Peterson; Executive Session on potential litigation not to reconvene, requested by J. West. Seconded by J. Dement. Voice vote. 5 yes, 0 na. Motion carried. D. Gullicksen moved to approve the minutes of Januaryy 6th (with correction on page 3 - mispelled word ERECT) and January 20, 1985. Seconded by J. Bootz. Voice vote. 5 yes, D no. Motion carried. J. Bootz moved to approve the January 1986 invvoices for payment contingent upon W. Sharp approval of the Street Dept. invoices. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 na. Motion carried. Mayor Latta read communications: -Request Exam American Cancer Society to hold their Annual Cancer Crusade during the month of April, 19$6. Approved. -Request from Plainfield Commerce Association for input from the Village of Plainfield on Street decorations; Board agreed to appoint Trustees Dement, Callahan and Mayor Latta alternate to work with their Committee on Christmas decorations. -Illinois Municipal League is conducting two Seminars on Financing Illinois riunicipal Government - February 21 & 22, 19$5 in Springfield, Illinois February 2$ & March 1, 1986 in Arlington Heights. It was agreed to table until next Board meeting 2/17/$6. -Joliet Junior College. requesting Village of Plainfield designate February 17-23, 19$6 Community College Week In Village Of Plainfield, by Proclamation. Approved. -Illinois Department of Commerce and Community Affairs (DCCA) is ;:.~ conducting a series of six workshops, an up-to-date review of many tapirs of interest to local officials. Thursday, March 6, 19$6 from PLAINFIELD VTLLAGE BOARD OF TRUSTEES Regular Meeting February 3, 1986 Page Two 9:00 a.m. to 3:00 p.m. at Kankakee, lL. is most feasible for our community. Mayor Latta, D. Gullicksen, K. Callanan and J. West will attend (there is no fee). -Will County Municipal League Monthly Meeting wi11 be held at Colonial Restaurant, Route 53, Thursday, February 13, 19$6. Anyone interested, contact the Village Clerk to make reservations. -Plainfield Llons Club/Jack Townill requested tT~e Village block three (3) parking spaces on east side of Illinois Street (west of Plymouth. Congregational Church) on Tuesday, February 25, 1986 from 9:00 a.m. to 12:00 noon for a mobil hearing testing vehicle. Approved and d~.rected the, Clerk to c~rite letter of approval - copy Street Dept. and Police Dept. Bruce Hamilton/Ha:tnilton Engineering spoke in reference to their proposal for Engineering Services for the 19$6 Will County Block Grant Program Project, to improve the problems of flooding and drainage in Marybrook caused by West Norman Drain and the storm sewer is not adequate. 1. This project will include channel cleaning and realignment from the EJ&E Railroad north approx. 1300 feet along the West Norman Drain, will • include widening rip-rap rock bank stabl.lizatian at critical areas as well as seeding to control eroszon. 2. The project will include a larger storni sewer to replace or supplement the existl.ng 12" storm drain from Marybrook Drive to tY~e creek between lots 9 and 10 of Marybrook Subdivision. The storm sewer will be sized during tt~e design phase of the project to handle surface runoff and additional inlets as required will be placed on Marybrook Drive. Cost of this raject: ditch cleaning, alignment, slope stabilization and seeding -~ ,Q,~ approximately $60,000.00; storm sewers, manhole, catch basin, headwall and 3`~ restoration approximately $25,000.00; engineering service, $11,000.00; far ~~ a total of $96,000.00. The Villages share would be $48,000.00 (50/50 split with County).. To qualify for this grant, 51% of the target area must be of moderate income approx. $27,000.00. A survey must be conducted by the Village in the affected area to be submitted with the application. The application fee: Hamilton Engineering will provide services to prepare and complete the application, work with the Village officials and personnel as required to complete the application by the March 14, 1986 deadline, at a cast of $750.00. if application is approved in May 19$6, engineering design could begin immediately, plan.cauld be completed within 30 to 60 days. Tequired permits from I.D.O,T., T.T.S. Corps of Engineers and T.E.P.A, could take 60-120 days. Construction could begin in fall of 1986, or Spring of '19$7. D. Gullicksen moved to approve $750.00 application fee to Hamilton Engineers fax the Village to apply to Will County Community Block Grant Project on the Norman Drain Creek (behind Marybrook Subdivision). Seconded by K. Callanan. Vote by ro11 call. Gullicksen, yes; Peterson, yes, Callanan, yes; Dement, yes; Bootz, yes. 5 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting February 3, 1986 Page Three Mayor Latta stated the target survey will begin in next few days. D. Gullicksen will contact the owner of the property between the Ed&E and the south line of Pheasant Chase. d. Bootz stated Charles Hale/Resource Management Associates spoke at our Workshop Monday, January 27th. J. Peterson ara-ange-d for Mr. Hale to .speak to the Board in reference to his company conducting an administrative and operational evaluation of our Village government. Similiar to what was done for the Police Dept. The purposed study would include a full range of Village services including Water/Sewer, economzc and community development, planning, zoning, financial management and personnel administration. An in-depth analysis of the Police services would not be included but it's relationship with other municipal services and overall governmental structure of the Village would be addressed. At that time, they gave us a cost estimate of $7,750.00 far the study. We indicated at the Workshop that we would like. to add position classification and compensation system and an examination and update of personnel and evaluation system at a cost of $3,750.00 bringing the total to $11,500.00. d. Dement stated he is not sure what would be provided with this study. He would like to see something concrete, can they tell us how we can operate within our budget? In the sewer and water department, we have many things we have to do to comply with EPA. My question is haw helpful can they be to my department (water & sewer), but I do feel they could be helpful to review personnel within all departments in the Village; These consultants are very heavy into Police and Fire Districts. We have 2 people in Street Dept., 4 people in Water and Sewer Dept., ,part-time Planner, some Office personnel and 1 feel it is a lot of money to find out what our goals are, I can't go along wzth it for that kind of money. K. Callanan stated she doesn't think they can do personnel alone without the study objectives and study scope and study motivation. D. Gullicksen stated we should get another proposal before we decide. I agree we need a total evaluation for the Board and employees but we need another cost proposal. J. ~oatz stated a further investigation of the 5% Utility Tax would generate approximately $198,000.00 per year and a 3% tax would generate $119,OQ0.00 per year and residents would pay $64.80 per year, or $5.40 per month. This tax, verses the Real Estate. Tax, would place the burden an all Village utility users. The tax would be paid with utility bills monthly. We (the Board) have complete control and it (the tax) can be reduced at any time. The Utility Tax would automatically expire in four years and 1 doubt if we increased the Real Estate Tax, if it would ever be reduced. The use far this tax, each Board member has a list of projects that should be completed.. The projects, Z feel, should have .priority are, hiring a full-time planner, passible other full-time personnel, upgrade the Village Hall, upgrade the street garage and codification of the Village ordinances, • removal of some unused buildings and a new zoning ordinance. J. Dement reviewed the December Treasurer's Report and stated it seems the revenue . PLAINFTELD VTLLAGE BOARD OF TRUSTEES Regular Meeting February 3, 1986 Page Four C` is up. He stated we should attempt to stay within our budget before we raise taxes and if there is good use of the revenue, it should not be necessary to raise taxes. After much more discussion, D. Gullicksen stated we should ear-mark the spending before we consider a utility tax or raise real estate taxes. Mayor Latta acknowledged receipt of a letter from Plainfield School District, requesting to be exempt from the utility tax, if one is passed. Mrs. Ann Lohman, Plainfield resident, presented the Board with a petition with 503 signatures protesting the utility tax. Comments from the Public: -Dick Payne stated we don't need more taxes. -Barney McCormick stated he is afraid the utilities wi11 up their prices and we will be paying double, this would slowly drive me out of Plainfield, Wi11 County and T1linois. -Robert Mathews questioned what essential functions would be jeopardized without the tax. Mayor Latta stated that Plainfield would not lose police protection or good water and sewer service, but only the worse streets would be repaired. The tax would be a means to correct problems in planning and zonzng. D. Gullicksen reported he and Mayor Latta have redrafted the Plan Commission ordinances into one ordinance and with Boards approval, send this draft to the attorney for review. D. Gullicksen moved to send Plan Commission ordinance (draft) to the attorney for review. Seconded by J. Bootz. Voice vote. 5 yes, 0 no. Motion carried. K. Callanan moved to approve Ordinance No. 1100 Regulating Right Turns On Lockport Street At Division On school Days When Children Are Present. Seconded by D. Gullicksen. Voice vats. S yes, 0 no. Motion carried. K. Callanan reported we are amending Ordinance No. $S6 (our parking lot ordinance) Section 9-.1-15a to read The' Municipal Parking Lot Located on Des Plaines Street Shall Have Two Hour Parking Twenty-four Hours A Day. The public will be warned pf our 2 hour parking. The Street Dept. and Police Chief are in agreement. The parking lot will be upgraded in the Spring. K. Callanan reported on May 29, 19$5 a display was published in the Enterprise of the parking restrictions in the Village. She requested the Enterprise to republish the display far public awareness before the Police Dept. begin to enforce the violators. Also, we have an ordixtance restricting inoperative or abandon vehicles and this will be enforced as well. • PLAINFIELD VILLAGE BOARD 0~ TRUSTEES Regular Meeting February 3, 1986 Page Five Lea Kelly had requested to be on the agenda in reference to parking in the DesPlaines Street Municipal Parking Lot. He reported between 12 and 16 cars are parked in the lot everyday by ernplayees from businesses in the area. There are two vehicles that have been parked in the lot for two weeks and have never been moved. This should be baked into. K. Callahan stated there will be no restrictions at this time in the Illinois Street Parking Lot. K. Callahan moved to repeal Sec. 9-1-15a to read ~ 2 hour parking 24 hours per day in the Municipal Parking Lot on DesPlaines Street and authorize the attorney to draft the ordinance. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. K. Callahan announced we are. having a "Heart to Heart" celebration fox all the volunteers who helped with our "Seniors Meals on Wheels". This celebration will take place February 14th and we hope to reorganize. J. Peterson announced the revised budget in Communications and Police Dept. The LEADS Computer and the new vehicle came out of ~~501. J. Peterson moved the Board accept the Police Dept./Communications revised budgets. Seconded by K. Callahan. Voice vote, 5 yes, 0 no. Motion carried. J. Peterson moved to authorize Carla Kranz to attend Dispatcher School (February 3rd through 7, X9$6 in Western Springs at cost of $100.00 pre- paid plus mileage/salary). Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. J. Peterson moved to authorize Timarie Maske and Julie Robinson to attend Basic Record Txaining, February 1$th, 19th and 20, 1986 in Western Springs at cost of $60.00 each plus mileage. Seconded by J, Dement. Voice vote. 5 yes, 0 no. Motion carried. J. Peterson announced we have two certificates to be placed in personnel files for Edwin Bennett and Michael Chellini. J. Dement moved to approve Resolution Nv. 851, the yearly resolution for construction on State Highways. Seconded by D. Gullicksen. Voice vote. 5 yes, O no. Motion carried. J. Dement reported we can acknowledge receipt of Cable TV Franchise Agreement and Certificate of Insurance. This will be postponed until next meeting, C PLAIN~'IELD VILLAGE BOARD 01' TRUSTEES Regular Meeting 1'ebruary 3, 1986 Page Six C] J. Dement stated the Cable Company is interested in placing their "dish" on the Mill Street Water Tower but we are doing more research on it. My concern is the liability, installation, damage to our property. We could get a fee for having it placed on our Water Tower; the weight of the dish is approximately 251. lbs. J. West stated in their agreement the Cable Co. is responsible for liability, repairs and replacement to any damage done to the' Water Tower. J. West stated the fee ranges from $25.00 to $175.00 per month and they also need space for a small shed, they agreed it would be brick like existing building. J. Dement requested time at the next Workshop 2/10/86 at 6:30 p.m to discuss the figures and decide how we will finance our Municipal Compliance Plan. Then would like to come to some decision at the next Board meeting 2/17/86, Engineer Ajlt Singh will be at the meeting. J. Dement stated due to the problems with the water billing program, the water billing will be done manually, first Commercial and Industrial, then the residential. J. Peterson stated we should dlscuss this further. J. Bootz moved to adjourn to Executive Session to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. 9:20 p.m. 10:2:4 p.m. J. Dement moved due to the problems with the computer soft ware, that we proceed doing the bills manually, starting with the industrial, Commercial and then the residential customers bills. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. J. Dement moved to adjourn. Seconded by J. Peterson. Voice vote. 5 yes, 0 no. Motion carried. 10:25 p.m. ~... ~... ~~ _., 2 ' - ~1..~ -~_ J Vera Krnac, Villag C,lexk r ~ L J