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HomeMy Public PortalAbout12.16.85 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: December 16, 1985 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, D. Gullicksen, J. Bootz, J. Peterson, J. Dement, W. Sharp, K. Callanan OTHERS PRESENT: J. West - Administrator V. Krnac - Village Clerk Police Chief Bennett Attorney J. Harvey H. Countryman, R. Miller Mayor Latta opened the meeting at 7:30 p.m.• with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the agenda with the additions: Municipal Compliance Plan under Water and Sewer, that it be moved to the top of agenda; requested by J. Dement; County Rezoning Case and Marc.ley Oil requested by D. Gullicksen; Police Chief report and purchase of vehicle requested by J. Peterson; move Cable TV up to the beginning of meeting after M.C. Plan and discussion on School/Village/IDOT conference, requested by W. Sharp; Executive Session on personnel and litigation requested by Mayor Latta. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. J. Dement reported all Board Tnembers were given a copy of Municipal Compliance Plan with the Resolution from the Workshop we went over the alternative ways of coming into compliance., Gene Gordon is here to go over our alternatives. He read Section 1.2. Conclusions and Recommendations: 1.2 CONCLUSIONS AND RECOMMENDATIONS The evaluations indicate a need to provide certain improvements to achieve compliance. The proposed improvements have been described in detail in Section 6.0 and include the following: a} Upgrade existing lagoon at an estimated cost of $3A,000.00. b) Provide new chlorination facilities to handle the dry and wet weather flows for an estimated cost of $170,000. c) Provide a new outfall to the DuPage River at an estimated cost of $50,000. d) Provide solar heating and cover to two sand drying beds to facilitate sludge dewatering during the adverse winter operations at an estimated cost of $250,000. The total project is estimated to cost $500,000 and the 'Village proposes to finance the improvements through an increase in user charges. PLAINFIELD VYLLAGE BOARD Ok' TRUSTEES Regular Meeting December 16, 1985 Page Two • n The Implementation Schedule outlined in Section 10.0 provides for a plan of action that will complete the improvements by July 1988. 9.0 FINANCIAL CAPABILITY The estimated project cost is $500,000 to achieve compliance for existing needs. Table 9-1 provides the breakdown of the unit costs comprising the total project.. The Village intends to finance the above improvements through an increase in the user charges. The present user charge is $0.64 per 100 CI' of sewage. As the financial statement in Table 9~-1 shows, an increase of 60% in the User Charges will enable the Village to accumulate enough reserve to fund the enfiire project. Other information pertaining to expenses, revenues, etc. is also provided in Table 9-1. 9-1 Financial Statement Operating Revenue (1) Charges fur Service Water Meters Operating Expenses (2) Water Operation Sewer Operation Operating Income Before Depreciation Debt Service Revenue Bands (P&I) Operating zncame After Debt Service And Before Non Operating lncome, And Expenses And Depreciation (Fro forma) 19$6 1987 1988 (60% Increase) $38$,438 $619,750 $619,750 $316,869 $332,.712 $349,348 71,629 287,038 270,402 $ 21,825 $ 21,275 $ 20,725 $ 49,804 $265,.763 $249,677 Cumulative 10.0 IMPLEMENTATYON SCHEDULE $ 49,804 $315,567 $565,243 The Village proposes to accumulate enough reserves from the increase in User Charges so as to fund the entire project without having to issue bonds. Given this Baal, the construction wi11 be deferred until enough funds are in reserve to initiate the project, yet meet the July PLAINFTELD VILLAGE BOARD O1' TRUSTERS Regular Meeting December lb, 19$5 Page Three 198$ deadline for compliance. The following schedule Is proposed: START FINISH Submit MCP - Dec. 31, 1985 Obtain ZEPA Approval of MCP Jan. 19$6 March 1986 User Charge Rate Evaluations Feb. 1986 April 1986 Plans and Specifications Apr. 1986 Feb. 1987 Obtain IEPA Approval of Plans and Specs. Feb. 19$7 April 1987 Preparation of bid documents and letting of bids Apr. 1987 June 1987 Construction Aug. 19$7 July 1988 Mr. Gordan stated thi's is an overview of the plan which was discussed at .the meeting October. l6, 1985. J. Dement stated Benjamin Lang & Associates, Financial Consultants, dl.d these figures and we will have a total review of the whole picture due to their recornrnendation of 60% increase in sewer and water rates. Keep in mind, these are ball park figures from the Lang firm. We are looking at approximately $500,000.00 that we will have to came up with by the time construction starts. G. Gordon stated we should have the study completed by April '86. is 'it going to be a straight 60% across the board or will you vary it somewhat? D. Gullicksen questioned if this is all cut and dried for the construction of this new building? J. Dement stated nothing is cut and dried. Plans will probably be altered before a decision is made. D. Gullicksen stated he can not see putting a pole building in the flood plain, it is half the cost of the project. J. Dement stated it is not a pole building, it is a metal building with foundation and steel girders for $250,000.00. Mayor Latta questioned once we send this to E.P.A., other than ,the financing., are we locked into this plan. G. Gordon stated that we are locked in; we send this plan to E.P.A., they approve or.disapprove, then we are locked into the plan. It can be amended but it could set the schedule back. There may be a certain amount of flexxability. D. Gullicksen stated that's slot of money to build a cover over a couple of sludge beds. G. Gordon stated if we didn't build a building and solor sludge beds, we would have to build 7 or 8 mare sludge beds and there isn't enough room on that property. J. Dement stated the Stake indicated they want us to comply. If we can come up with some- thing more economical and more cost efficient, I'm sure the State .will go along with it. J. Dement stated the Engineers and the Water/Sewer Dept. PLAINF'IELD VILLAGE BOARD Ok' TR[75TEES Regular Meeting December 16, 1985 Page Four Staff have worked on this Plan for a couple of months. It was well over 1 million dollars and now we are down to $500,000.00, and we hope to cut i~t'down same more. J. Dement moved to approve Resolution No. 847 Adopting A Municipal Compliance Plan By The Village Of Plainfield. Seconded by J. Bootz. Vote by ro11 call. Gullicksen, na; Bootz, yes;, Peterson, yes; Dement, yes; Sharp, yes; Callanan., yes. 5 yes, 1 no. Motion carried. J. Dement introduced the new Cable TV ordinance. It was brought to the attention of the Board, Section 1 (a)- that ordinance 1097 previously codified, should read ordinance ].079 reviousl codified, also page 33, Section 26 (b)- place a period after unlawful. (and subject to criminal penility as described in sub-section 3 below: shall be removed). J. Dement moved to adopt Ordinance No. 1096 Providing for the Granting of Non-Exclusive Franchise to Construct and Operate Broadband Communications Systems in the Public Ways of the Village of Plainfield. Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to .adopt Resolution No. $48A Granting Authorization to American Cable Systems Midwest, Tlnlim.ited Partnership to Construct, Operate and Maintain a Cable Television System in the Village of Plainfield. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Baotz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion carried. Roy Heffernan, general manager of American Cablesystems, stated he is looking forward to working with the Village and thanked the board. Mayor Latta introduced Mrs. Lohman from 501 Highview Court, in reference to her 12/9/$5 letter requesting to speak for the Highview Court residents about problems associated with the construction at the end of Highview Court. Mrs. Lohman stated some of the trucks are parking on the sidewalk. Am Y correct, the homeowners have to pay for ~ of the cost of replacing of sidewalk replacement? The Board agreed that is correct. -Mrs,_.:Lahmar stated every truck that comes down Highview Court, turns around in her driveway. She stated they. questioned their attorney if the Village could install a barricade at the (East) end of Highview Court. Their attorney stated as long as Mr. Bays has access to ,his property from other points, the Village would not be depriving him of servicing his property. We are here tonight to ask .far that barricade. Attorney Harvey responded, State Statue provides a means to vacate an alley. Your attorney is free to review Chapter 24, Sections 11~-91--1 authority for vacating a public street, makes no mention of barricading it. There is a specific procedure for vacating a street. W. Sharp stated tomorrow night is the Public PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting December 1b, 1985 Page Five Hearing an this matter, we should wait and see what they come up with. D. Gullicksen stated he wend to the title company and it states on the plat that strip East of Mrs. Davis' property is an alXey, 22' have been dedicated with Highview Court to the Village so can we vacate that 22'? Attorney Harvey stated if we vacate ,the 22', then we are giving up that property and it would not be our property to do anything with.. Mayor Latta stated that this is coming up to the Plan Commission and the Board is aware o£ the problem of trucks an Highview Court and we will take it under advisement.. Mrs. Krupowitz questioned why are there "no trucks" signs on Highview Court and the trunks still run on Highview Court? W.'Sharp stated he does not believe we can prevent trucks on Highview Court when construction is being dare. Mayor Latta stated the way our ordinance reads, no trucks allowed with the exception of pickup and delivery. Mayor Latta introduced Patrick Sawin from 239 N. Teal Court in reference to his 12/10/85 letter requesting to speak to the hoard of his basketball pale on the parkway in a cul-de-sac. Mr. Sawin stated through a work-order, he was asked to remove his basketball hoop and pole from the Court near his home. He could not understand the reason for the removal. It is good for the kids. R. Millet produced a photo of the pole fox the Board's review. Mr. Sawin stated he is sure it is off to the right far enough so that they shouldn't have trouble pushing the snow in the area where the street dept. pile it. Mr. Sharp stated the concern. is that when they are plowing snow, they could .hit the pole and knock it dawn and we don't want the responsibility of replacing it. Mayor Latta stated her concern. If we allow the pole where it is placed, we are approving kids tq play on the street. Chief Bennett stated the issue we must address, is .the basketball hoop placed on Village property? K. Callanan moved to deny Mr. Sawin's request to keep the basketball hoop on Village; property (near 239 Teal Court). Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion carried. Mr. Sawin questioned what would happen if he does not take it down? Attorney Harvey stated a formal citation of criminal action has not been issued, but based on our ordinances, there has been a criminal violation committed, and i~ is not complied with, a compliant wi11 be filed in the Circuit Court to have Mr. Sawin fined i~ the pole/hoop remains there. Also, we can seek Civil Injunctive relief bo force you to remove it because it is on Village property. It is obvious the Village would like to forego this action, that is why you have been informally contacted. d. Boatz moved to acknowledge receipt. of 'the November '85 Treasurer's Report. Seconded by J. Peterson.. Voice vote. 6 yes, p no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting December 16, 1985 Page Six D. Gullicksen reported he and Mayor Latta attended the Will County Block Grant meeting and we will have more to report to the Board later. D. Gullicksen introduced Jeff Marcley, representative from Marcley Oil Co. who is requesting an extension for the removal of the underground gas tanks at X02 Main Street. Mr. Marcley stated they have had the tanks tested and the testing firm gave an approval. The tanks da not leak. We have the property in the hands of Dolan and Murphy Realty Co. to either lease or sell this property and we would ,like an extension. for the removal of the tanks. J. Peterson stated whether they leak or do not Leak, they are still a fire hazard. Mr. Marcley stated the tanks can be defamed. D. Gullicksen stated the property is becoming a mess; weeds and garbage all around the building, the property is becoming a nuisance in every respect. You people should police it mare carefully. Mr. Marcley stated they will have it cleaned ap before the snow flies. K. Callahan moved to extend the time limit for Marcley Oil Ca. for the removal of the underground gas tanks (402 Main Street) to x/1/86, with the stipulation that; the tanks are defamed and certified that the tanks are no longer a fire hazard, that the area will be cleaned up by 1/1/86 and a progress report sent to the Village monthly from Dolan & Murphy beginning 1/1/$6, also a letter sent to Marcley Oil of this decision. Seconded by W. Sharp. Vote by roll call. Gullicksen, yes, Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callahan, yes. 6 yes, 0 no. Motion carried. D. Gullicksen moved to concurr with the Plan Commission not to object to the County Case J.F. & E.E. Czajkaski rezoning of their property from A-1 to R-2 with special use permit and a letter sent as such to the county. Seconded by J. Bootz. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callahan, yes. 6 yes, 0 no. Motion carried. D. Gullicksen reported we received a letter from Plainfield Park District requesting that the Village's Engineer review their plans. J. West, K. Callahan and D. Gullicksen called Greg Bott today: We told him they should be paying for the engineering services and he agreed to this. K. Callahan stated she talked to both our engineer and attorney and they suggested .J. West contact Greg Bott and explain a meeting will be set up between the engineer and Mr. Bott. We will be billed from the engineer but we will have a letter of agreement from the Park District. They will reimburse the Village. J. Peterson moved the Board terminate the K-9 Program effective immediately and the disposition of all the surplus K-9 equipment. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callahan, yes. 6 yes, 0 no. Motion Carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting December 16, 1985 Page Seven Chief Bennett. reported the dogs will be left with their handlers, kennels on personal property wall be left on the property. Same equ~.pment from the obsticle course will be given to other K-9 Programs. The trailer at the K-9 Field belongs to Sam's and that will be removed. Chief Bennett gave his report. His major concern is to start getting into some planning for the future within the Police Dept. Our immediate need is vehicles. We are down two vehicles. We don't have to replace bath. We can get along with one additlanal vehicle at this time. We are now revising our maintenance program. T'm projecting a vehicle which will take from 60 to 90 days to acquire if it is approved this evening. We have 2 vehicles in excess of 50,000 miles and 2 fairly new, because of the higher m~.leage on the 2 vehicles there is more down time. We have received a proposal through the State of Illinois from Thomas Dodge, Orland Park -- $10,912.60 and we received $4,500.00 .from the insurance company, claim on '80 Buick. The balance of the cost could be transfered from line item 105 to keep our expenditures within the budget, Rod Baker Ford was the other proposal at $12,751.00. J. Dement questioned how many vehicles .are we looking at for the Police. Dept.? Chief Bennett stated he feels five units can service Plainfield plus the Chiefs car and the van. J. Peterson moved the Board approve the purchase of the '$6 Dodge Diplomate from State proposal/Thomas Dodge, Orland Park for $10,912.60, purchase funded by money from line item 105 and money received from insurance claim on '80 Buick transfer to line item 501. Seconded by J. Bootz. 'Nate by ro11 call. Gullicksen, yes; Boatz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes. 0 na. 1'Iotion carried. Chief Bennett stated we are presently looking at a Leads Terminal for Communications as well as having a consultant analysis our communication needs. I have been involved with the Mayor and village Administrator working with the School on the Central School Crossing concerns. W. Sharp reported we need to authorize the attorney to write two ordinances: No right turns on red on school days when children are present at NE corner of Lockport and Division Streets; No parking on the north side of Lockport street from Division Street West 132 and South side of Lockport from Division West 140! W. Sharp reported the School Board are requesting a barrier be errected at the N.E. corner of Lockport anal Division Streets. We need some input from I.D.O.T. on if this can be done or if not, their reasoning. Chief Bennett stated they have met several times with the school officials and they are very concerned about having some kind of protective barrier. Our committee did not feel we were knowledgeable to say what type of barrier would keep a vehicle from going into the school and we felt an engineer j ~ from I.D.O.T., who was familiar with this type of structure, could give _~ PLAZNFIELD TILLAGE BOARD OF TRTTSTEES Regular ~'feeting December 16, 1985 page Eight us some answers. The school. would like the barrier .between the sidewalk and the roadway (parkway). W. Sharp stated we will set up an appointment with I.D.O.T. for late next month. .School and 'Village representatives will meet with T.D.O.T. either Here or in Schaumberg (after the 15th of Jan.) J. West will set up a meeting with T.D.O.T. with two representatives from the Village and two representatives from the school district. W. Sharp stated the State has errected 20 m.p.h. signs on Division when children are present, South. of Lockport Street. AZ.s~.,:we.,would 1i.ke them to errect 20 m.p.h. signs on Division North of Lockport Street. This will also be brought up at the T.D.O.T. meeting. W. Sharp stated R. Miller has some proposals for replacement of the Street Department garage door. It could cost from $1,000.00 - $1,400.00. J. Dement reported James Chellini is no longer employed with the Water and Sewer Department. He was hired for summer help only. J. Dement moved to issue a new purchase order far Mark Stewart not to exceed 40 hours to finish the generator, the lift hoist for the chlorine . tanks and the work left on the barrminator at lift station, @ $6.$9 per hour. Seconded by J. $ootz. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sliarp, Yes; Callanan, yes. 6 yes', O na. Motion carried. J. Dement moved to employ Mark Stofko as full-time employee (per handbook) as a Water and Sewer Probationary Operator @ $6.49. per hour, effective January 6, 1986. Seconded by K. Callanan. Vote by roll call. Gullicksen, yes; Sootz, yes; Peterson, yes; Dement, yes; +3harp, yes; Callanan, yes. 6 yes, 0 no. Motion carried. J. Dement reported we annually have a contract with Distillers Ltd. for the removal of the berries. We invoice Distillers fnr the expense of the removal of the berries. W. Sharp moved to adjourn to Executive Session, to reconvene. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. 9:53 p.m. 10:10 p.m. J. Peterson moved to give the full-time employees $30.00 and part-time employees $20.00 Christmas bonuses. Seconded by J. Dement. vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion carried. PLAINPIELD VILLAGE BOARD OF TRUSTEES Regular Meeting December 16, 1985 Page Nine W. Sharp moved to adjourn. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 10:13 L ~; ~ ~ Vera Krnac, Villa e Clerk