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Home My Public Portal About11.04.85 VB Minutes• PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: November 4, 19$S AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, K. Callanan, W. Sharp, J. Dement, J. Peterson, J. Bootz, D. Gullicksen OTHERS PRESENT: J. West - Administrator V. Krnac - Village Clerk Attorney Buck, E. Geschke - Treasurer Mayor Latta opened the meeting at 7:31 p,m, with the pledge to the flag. Roll call was taken, all board members were present. J. Dement moved to approve the agenda with .the cancellation of Highview Court Residents (at their request), Executive Session on personnel, 1~tigation and matters referencing hiring new. chief, not to reconvene requested by Mayor ,Latta and J, Peterson; current invoice for payment approval, requested by Mayor Latta; matters relating to Illinois Fire and police Association. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. W, Sharp moved to approve the minutes of October 21st, 22nd, 2$th, 29th and 30, 1985. Seconded by J. Bootz. Voice vote. 6 yes, 0 no, Motion carried. W, Sharp moved to approve the current .invoices for payment with one correction - Cagle & Assoc. $590.00 was posted in Administration - should have been in Water $295.00 and Sewer $295.00. Seconded by J, Bootz. Vote by roll call. Callanan, yes; Sharp, yes; Dement, yes; Peterson, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. .Motion carried. D. .Gullicksen moved to approve Temporary Liquor License Class "F" to St. Mary's Church for December 7, 1985/Pre Christmas Dinner Dance and a Temporary Liquor License Class "F" to Plainfield Fire Protection District for November 16, 1985/Turkey Raffle. Seconded by J. Dement. Vote by roll call. Callanan, yes; Sharp, yes; Dement, yes; Peterson, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. Mayor Latta announced the Village received a letter from IEPA/Richard Kotner, Project Manager. The letter gave a summary of the Municipal Compliance plan Meeting with IEPA. Mayor Latta questioned the Board, dial anyone disagree with the summary, na ob~ectians. Mayor Latta read a letter from March of Dimes/Linda Gergescz requesting permission to conduct a Tag Day Saturday, January 25, 19$5 from 8:30 a.m, to 2:,00 p.m. With no objections, Mayor Latta directed the Clerk to write a letter of approval. Mayor Latta announced we have received a letter from Federal Emergency Management Agency requesting the Village amend our Ordinance ~~1039 PLAINFIELD 'VILLAGE BOARD OF TRUSTEES Regular Meeting November 4, 19$5 Page Two regulating development in Special Flood Hazard Areas.. With no objection, Mayor Latta. directed Attorney Harvey to amend our ordinance and make the requested changes for our next meeting. Mayor Latta reported the Will County Municipal League Meeting is Thursday, November 14th at Brun's Restaurant, New Lenox. Anyone wishing to attend, contact the Clerk to make reservations. Mayor Latta announced she, neglected to add to the agenda, a letter from Commonwealth .Edison, requesting the village of Plainfield to allow the Village Hall to lie used as the Will County Emergency Preparedness Exercise Center (EOC) during the upcoming Braidwood Station Emergency Preparedness Exercise scheduled for November 6, 1985. Village Clerk, V. Krnac, reparted to the Board, after researching the State Stature, reference the Library's request to levy an additional, tax for fiscal year 1986/87 of .02%; in the sample resolution, They gave the Village - Sec. 3. The minimum number of voters required to sign a petition requesting that the question of the adoption of the resolution be submitted to the electors of the Village of Plainfield is 1209 - this number should have read 9 9 (10% of the voters in the last election, of which there were 990 votes cast). W. Sharp moved to pass Resolution 4846 to authorize the Library to petition to levy an additional .02% tax for fiscal year 1986/87. Seconded by J. Bootz. Vote by tall call. Callanan, yes; Sharp, yes; Dement, yes; Peterson,.yes; Bootz, yes; Gullicksen, yes: 6 yes, 0 no. Motion carried. J. Bootz moved to acknowledge receipt of the September Treasurer's Report. Seconded by J. Dement. Vote by roll call. Callanan, yes; Sharp, yes; Dement, .yes; Peterson,. yes; Bootz, yes; Gullicksen, yes.. 6 yes, 0 no. Motion Carried. K. Callanan reparted on letter from Senior Services Center stating the transportation service for Seniors terminated on September 30, 1985. Their Federal Grant of approx. $43,000 was not renewed. RTA and GJEHT (consisting of 6 Townships - Homer, Joliet, Lockport, Plainfield, Jackson, and Troy) is providing service for the eldErly and handicapped within those areas. They sincerely hope Plainfield will continue to support the many other services Senior Center provides to the Village's older citizens. Mayan Latta stated this was requested from the Village under Revenue Sharing and it was approved to expend some monies to this organization, if Revenue Sharing came in and it would not be until January; therefore, we will take the letter under advisement at that time. K. Callanan reported we received a letter from Region Two, Area Agency on Ag~.ng requesting. the Village continue to support and finaneial,ly assist FLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting November 4, 1385 Page Three their organization. If we have the funds in January., they will also take this letter under advisement. J. Peterson moved to accept the letter of resignation from Barbara Bush (crossing guard) effective today (11-4-85). Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson moved to authorize posting and advertising in Enterprise for one (1) part--time crossing guard at $6.60 per day. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson moved to accept the resignation of Sue Carlton as dispatcher effective 11-10-$5. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson moved to authorize posting and advertising in Enterprise for a part-time (with the option to advance to full-time) dispatcher at $3.75 per hour. Seconded by W. Sharp. Voice vote.' 6 yes, 0 no. Motion carried. J. Peterson reported we have a request from D & I Electronics and I would Tike to table the request until the new Chief is on board to answer the technical questions. J. Peterson reported the Illinois Police and Fire Assoc, is conducting their Fall Conference at Countryside on November 15th, 16th & 17th at a cost of $80.00 per person and he would like the Board to approve the Police Commission (3 Commissioners) to attend for the 3 days. Also, on Saturday morning, we can bring the Mayor,. Administrator, Police Chief, and any Board member who wishes to come. It's a free general session, it would be worth it for all to attend. Also because we belong to ZL, Police & Fire Assoc., they are willing to come to a Work Shop (no cost) and provide us with an educational work shop. He will try to schedule a special Work Shop for Tuesday, November 12th at 6:,30 or 7:00 p.m. or Monday, December 9th as an alternative date, roust give notification. J. Peterson moved the Board to authorize the Police Commission to attend the Illinois Police & fire Assoc. Conference in Countryside November 15th, 16th, and 17th at $80.00 per person up to 3 paid people. Seconded by J. Dement. Vote by roll ca11. Callanan, yes; Sharp, yes; Dement, yes; Peterson, yes; Bootz, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. J. Peterson requested, if at all possible, the Chief, Mayor, Administrator, and any Board member to attend the Saturday a. m.. (11-16-85) session. W. Sharp reported we should be starting our sidewalk replacement this . • , week. ~ J PLAINFTELT7 VILLAGE BOARD OF TRUSTEES Regular Meeting November 4, 1985 Page Four W. Sharp reported the Cable TV committee is meeting Thursday, November 7, 1985 to go over the purposed changes to our ordinance. J. Dement reported our water and sewer bills will be late due to the new computer. J. West reported we succeeded in getting our last payroll out on the new computer by the efforts of Ann Martin and Sheri Binzen doing the process and earning, procedures, but there is ,still more, to be done to complete the payroll process. The checks were not done on the computer, only the print-out; checks were typed. They have started some parts of the water and sewer program, so we can't give an estimate when the bills will be done. Also, additional forms and checks are .in the process of':being printed for this computer. J. Bootz moved to have a letter o Sheri Binzen's personal files for on it's due date (Mayor Latta and J. Peterson. Voice vote.. Fi yes, W. Sharp requested the removal of Business. E commendation be sent to Ann Martin and their efforts in getting the payroll out J. Bootz to write letters.). Seconded by p no. Motion carried. Greater Joliet Inc, from Unfinished J. Peterson reported we are in a final stage of a selection process. We are doing a background check on the candidate for our new Police Chief. We hope to have an announcement by next week.. J. Peterson moved to adjourn to Executive Session, not to reconvene. Seconded by W. Sharp. .Voice vote. 6 yes, 0 no. Motion carried. Adjourned at 8:1,3 p.zn. L. ~ ,. . Vera Krnac, Village Jerk r 1