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Home My Public Portal About10.07.85 VB MinutesPLAINFIELD VILLAGE BOARD OF TRiISTEES Regular Meeting DATE: October 7, 1985 AT: Village Ha11 MEMBERS OF BOARD PRESENT: Mayor Latta, J. Boatz, D. Gullicksen, K. Callahan, J. Peterson, J. Dement. W. Sharp was absent. OTHERS PRESENT: Village Clerk - V. Krnac Attorney J. Harvey R. Miller, E. Geschke - Treasurer Administrator J. West was absent. Mayor Latta opened the meeting at 7:32 p.m. with the pledge to the flag. D. Gullicksen moved to approve the agenda with the addition of an Executive Session for: Village assets requested by K. Callahan; Real Estate requested by D. Gullicksen; Personnel requested by J. Bootz and J. Peterson; pending litigation requested by Mayor Latta; and Mayor Latta requested to reconvene regular meeting, then adjourn to Executive Sessioh. Voice vote. 5 yes, 0 no. Motion carried. J. Bootz moved on our current invoices for payment - page 2 - Harco Carp. $560.00 should be $600.00 and with that correction and the corrected totals. Seconded by D. Gullicksen. Vote by roll call. Boatz, des; Gullicksen, yes; Callahan, yes; Peterson, yes; Dement, yes. 5 yes, 0 no. Motion carried. P4ayor Latta reported the Will County Municipal League Dinner Meeting will be at 7:00 p.m. Thursday, October 10, 1985 at the Renaissance Center, Joliet. The Suburban "Initiative" program started by Governor Thompson last year, this is to ask for input to regional problems of the suburban municipalities. Mayor Latta suggested those wanting to attend, please let the Clerk know before the end of the meeting. Those attending will be D. Gullicksen, J. Peterson, Mayor Latta, J. Dement, K. Callahan, J. Bootz. Mayor Latta read a communication from the Salvation Army requesting permission to sell the Christmas WAR CRY publication in the Village. The Board agreed to their request with the condition they must receive a permit from the Police Department, and included with the permit they must specify the exact two days they will be soliciting; also must be off the streets before dark; specify hours and a list of names of those who will be soliciting. Mayor Latta directed the Clerk to write a letter of these specific regulations. Mayor Latta reported the Police Pehsion regulations specify the Trustees are to be appointed for two (2) year terms that are staggered. D. Gullicksen will be appointed for one (1) year term 5/6/85 to 5/6/86 and J. Bootz two (2) year term, 5/6/85 to 5/6/87. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 7, 1985 Page Two Mayor Latta read request from "Knights of Columbus" to conduct their annual "Tootsie Roll Drive" October 25th and 20th, 1985. There was no objection from the Board; Mayor batty directed the Clerk to write a letter of approval. Mayor Latta read a letter from Governor Thompson on Suburban Initiative II, a series of meetingsto be held in September, October and November to bring state government officials closer to their local government counterparts. The next Municipal League meeting (10/10/85) is one of these Suburban Initiative meetings. Mayor Latta read a letter from "Friends of Historic Plainfield"requesting permission to conduct a "Tag Day" in the Plainfield business area. Due to a conflict, the dates were changed to November 8th and 9th, 1985 and these dates have been confirmed. This will be for the restoration of the Corbin House, 602 Division Street. No.abjection from the Board and Mayor Latta directed the Clerk to write a letter of approval. Mayor batty requested a report from the Village Clerk who attended the Illinois . Municipal Clerk's Institute October 2nd through the 4th in Urbana. V. Krnac stated in the three (3) days we had five (_5) speakers of which two (2) were very good. Attorney Stewart Diamond from Chicago was excellent. Also a speaker on IBM computers of which was more for industry than municipalities but it was interesting. J. Bootz moved to regretfully accept the letter of resignation from Norma Gall, effective October 4, 1985 - 4:00 p.m. Seconded by D. Gullicksen. Vote by roll call. Boot, yes; Gullicksen, yes; Callanan, yes; Peterson, yes; Dement, yes: 5 yes, 0 no. Motion carried. D. Gullicksen reported Case #137-82285V Kubinski Townhouses/Baish Construction was to come up tonight but due to problems they must clear up, they have requested it be deferred to another date. K. Callanan reported Lockwood Darkling made a presentation at the Plan Commission on Historic Preservation in the downtown area and this was in conjunction with our sign ordinance draft study. He gave an excellent presentation. The merchants are going to approach our Commerce Association to have a dinner meeting and have Mr. Markling give a presentation and involve more of our community. D. Gullicksen stated he was fortunate to have heard the presentation and it would be nice to get the Historical Society involved. K. Callanan stated the Historical Society and the Palk District attended this presentation. We are trying to encompass the entire community. J. Peterson moved to establish a part-time position within the Street Department who will be an "On-Call" mechanic-purchaser-record keeper for the vehicles of the Village of Plainfield. Seconded by D. Gullicksen. Vote by roll call. Bootz, yes; Gullicksen, yes; Callanan, yes; Peterson, yes; Dement, pass. 4 yes, 1 pass. Motion carried, PLAINFIELD VILLAGE BOARD OF TRUS'T'EES . Regular Meeting October 7, 1985 Page Three J. Peterson moved to create the position of Temporary Job Description for "On-Call" Part--Time/Auxiliary Dispatchers until changed by Board action. Voice vote. Seconded by J. Bootz. 5 yes, 0 no. Motion carried. 8:00 p.m. - Village Clerk opened the one (.1) bid for sidewalk replacement: Tu11y Brothers Pavement Restoration P.O. Box 9561. Downers Grove, Illinois 60515 'Io remove and .replace 35 -- 40 concrete slabs in the Village of Plainfield at $55.00 per slab. Also instead of seeding the black dirt we backfill, sod will be laid. and that is included in unit price. A bid check was included and we have Certificate of Insurance on file. J. Bootz moved to acknowledge receipt of the Tully Brothers bid for sidewalk replacement. Seconded by J. Dement. Voice vote. 5 yes, O no. Motion carried. R. Miller will review the bid and the Board will vote on his approval before • the end of the meeting. J. Peterson moved to cancel the Work Shop on Monday, October 14th and meet at 6:30 p.m. Wednesday, October 16th and the first 30 minutes to go over the selection and interview process for the three (3) Police Chief applicants. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. ,7. Bootz reported we have received a letter from IDOT asking about the Village waiving the public hearing on the Route 59/E.J.&E. viaduct widening project. They need an answer right away, conditional approval based on our final decision to waive public hearing. It is not necessary to have a public hearing due to the small amount. of property involved. By waiving this hearing we will speed up the process by six to nine weeks. Each property owner involved will be contacted by IDOT and notified of the proposal.. J. Bootz moved to notify IDOT that we waive a public hearing on the Route 59/E.J.&E. viaduct widening project pursuant to their letter of September 10, 1985. Seconded by J. Dement. Vote by roll call. Bootz, yes; Gnllicksen, yes; Callanan, yes; Peterson, yes; Dement, yes. 5 yes, 0 no. Motion carried. J. Bootz reported on .the vacation/Barricading of Highview Court. Attorney Harvey had written a letter of requirements far vacation of property. He was questioned on the property he was referring to. Mr. Harvey stated (1) to vacate property you must do it according to State statute; (2) anyone impaired by this vacation. should give us a release/agreement or something in writing to protect us; so a week later they cannot come back to 'us and say they are materially impaired or they do not have access to their property. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting October 7, 1985 Page Faur D. Gullicksen moved to authorize the Attorney to write a letter to John Bays, Mrs. Davis and Mr. Lohmar requesting a waiver from each to vacate the end of Highview Court. Seconded by K. Callanan. Vote by roll call. Bodtz, yes; Gullicksen, yes; Callanan, yes; Peterson, yes; Dement, yes. 5 yes, O no .. Motion carried. J. Dement reported the Cable T.V. Committee had a meeting with American Cable - we are in the process of discussing same of the ordinance restrictions.. We have another meeting scheduled for 10/31/85, at that time we hope to have some written information as to what will be accepted by both the cable company and the Village. Then it will come to the Board. J. Dement moved to write. off three (3) delinquent water and sewer accounts: #000752-A, #002508-0 and #002501-0 due to the cost of trying to collect them. Seconded by D. Gullicksen. Vote by roll call. Bootz, yes; Gullicksen, yes; Callanan, yes; Peterson, yes; Dement, yes. 5 yes, 0 no. Motion carried. J. Dement reminded the Board of the :important meeting October 16, 1985 at 6:30 p.m. on the Compliance Plan.. • J. Peterson moved to amend the standing reward to include stop signs with street name signs, of which are being stolen and the Village is offering a $500.00 reward for information leading to the arrest and conviction of anyone stealing and/or vandalizing these signs, any information to the local media to include Police Department phone 4366544. Seconded by D. Gullicksen. Vote by roll call. Bootz, yes; Gullicksen, yes; Callanan, yes; Peterson, yes; Dement, yes; 5 yes, 0 no. Motion carried. J. Bootz reported our printer for the computer has seen its last; brake down. William Cagel who has been our programer and has done the repairs on our present system, sent us a quote about a year ago on an TBM PC XT and an Epson 160 printer, also a quote on an IBM. letter quality Daisy Wheel and another Epson printer. My preference is a Compaq Deskpro and an Epson 185 printer. After much discussion with the Board Mr. Boatz stated it won't be operational for at least a month because all our data must be entered, therefore our water billing will be late because our bills should go out on November 1st. J. west would rather have an IBM,, but prefers Deskpro over Radio Shack; W. Sharp prefers Radio Shack but no problem with Deskpro. D. Gullicksen stated he would not vote for a Radio Shack computer. J. Boatz stated we have some concern over purchasing the software from Software Services, Inc./Allan Free because it is a small company. J. Boatz moved to authorize the Computer Committee be allowed to purchase the A11an Free software. Mr. Free will install the system and do the training, the two modules, the operating system, .utility billing and payroll, not to exceed $4,000.00; we will purchase the hardware from INACOMP Computer Center, 3105 West Jefferson Street, Joliet, Illinois: 1 Compaq Deskpro 30 Meg Hard Disk, 640K Memory, Amber Monitor,. 360K Floppy Drive, DOS 2.1; 1 Epson 185: .printer, Printer Cable, and Surge Protector, not to exceed $4,000.00. Vote by roll call. Bootz, yes; Gullicksen, yes; Callanan, yes; Peterson, yes; Dement, yes. 5 yes, 0 no. Matian carried. PLATNFIELb VILLAGE BOARD OF TRUSTEES Regular Meeting October 7, 1985 Page Five J. Dement requested the removal of two. items from Unfinished Business - Facility Plan and American Legion Request. R. Miller approved the bid for sidewalk replacement. J. Bootz moved to approve the bid for the remaval and replacement of 35 to 40 concrete slabs at $55.00 per square, per Village specifications from Tu11y Brothers, Downers Grove, Illinois. Seconded by D. Gullicksen. Vote by roll call. Bootz, yes; Gullicksen, yes; Callanan, yes; Peterson, yes; Dement, yes. 5 yes, 0 no. Motion carried. D. Gullicksen moved to adjourn to Executive Session to reconvene. Seconded by J. $ootz. Voice vote. 5 yes., 0 no. Motion carried. 8:55 p.m. 10;30 p.m. J. Peterson moved that the Board reconvene Executive Session for personnel on Friday, October 18, 1985 at 7:00 p.m. and will not reconvene to regular meeting and we will now return to Executive Session. Voice vote. 5 yes, D no. Motion carried. 10:29 p.m. C' p ~. c~~~" - Vera Krnac - Vill ge Clerk C~