HomeMy Public PortalAbout09.16.85 VB MinutesFLAINFIELD VILLAGE BOARD OF TRUSTEES
Regular A~eeting
DATE: September l6, 1985 AT: Village Hall
MEMBERS OF BOARD PRESENT: Mayor Latta, D. Gullicksen, J. Bootz,
J. Peterson, J.. Dement, W. Sharp,
K. Callanan.
OTHERS PRESENT: J. West - Village Administrator,
V. Krnac - Village Clerk,
Attorneys Harvey and Buck
and R. Miller.
D~ayor Latta opened the meeting at 7;30 p.m. with the pledge
to the flag.
Roll call was taken, all members were present.
J. Dement moved to approve the agenda as written with an
addition of a motion at the end of this meeting. Seconded
by W. Sharp. Voice vote, 6 yes, 0 no. Motion declared
carried.
Mayor Latta thanked Officer Deering and Village Clerk, Vera
Krnac for the fine reception they had for the employees to
honor Corky Lantz on his retirement.
Mayor Latta read a letter from Mrs.. Linda Fullington/
Plainfield Junior Cats requesting permission to conduct a
"Tag Day" September 27th and 28, 1985. There was no objection
but in the letter they referred to solicita.ng on private
property, therefore it was suggested they obtain permission
from the property owner or business. Mayor Latta directed
the Clerk to send a letter of approval.
Mayor Latta announced the Illinois Municipal League is hold-
ing their 72nd Annual Conference at Chicago Hilton and Towers,
Chicago, Illinois, October 25-28, 1985. Those requesting to
attend were Mayor Latta, J. Peterson, J. Dement, K, Callanan,
and W. Sharp. D. Gullicksen will contact the Clerk later..
A check will be written for the fee of $70.00 per Trustee,
D. Gullicksen moved to appoint Mayor Latta as Voting Delegate,
and~Jeffrey Dement as Alternate Delegate.. Seconded by W. Sharp.
Voice vote. 6 yes, 0 no. Motion declared carried.
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Plainfield Village Board of Trustees
Regular Meeting
September 16, 19$5
Page Two
Village Clerk, V. Krnac read a letter from Illinois Develop-.
ment Finance Authority stating on August 21, 1985, the members
of the Authority approved a Memorandum of Agreement to issue
Industrial Revenue Bonds on behalf of HPD Incorporated in an
amount not to exceed $1,100,000. The company ,will use the
proceeds for the renovation of the facility at 2 West Main
Street, Plainfield for warehousing production of Electodialysis
and Dialyer Systems and the purchase of related equipment. The
letter stated the Village has two (2) options; within 45 days
we ,must pass a resolution disapproving the project; or if they
are not notified of a resolution passed they will assume the
corporate authority have no objections,. The Clerk read a
letter of introduction from HPD Incorporated. After some
discussion, the Board agreed there would be no objection.
J. West gave a report on a letter from John Annerino, Chairman,
Wi11 County Board. Will County has created a One-Stop Economic
Development Center.. This means they will pool their resources
getting information about municipalities within Will County..
If there is a business in this. area, they will know the land
available and all the pertinent information about that property.
The questionnaire is asking for information about. our municipality
and your (the Board) input, so please get together with J. West.
Also he needs authorization from the Board to get the information
from the department heads and other taxing bodies to complete
this questionnaire. X10 objection from the Board.
J. Bootz moved to acknowledge receipt of the August Treasurer
Report. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion declared carried.
J. Bootz stated the Treasurer has asked what kind of a Quarterly
Report the Board would like because we are working with ~a Budget
this year. J. Bootz suggested we receive expenses for the
quarter per line item with the Budget figure far the line item
and the appropriation figure. After some discussion this was
agreed upon.
K. Callanan request for some input in creating a "Temporary
Design Assistance Program" before we establish a Preservation
Ordinance. This group of about 5 people would review any
structual changes or remodeling in the downtown area. Attorney
Buck stated it can be done, by ordinance only. It was agreed
K. Callanan would work with Steve Manning, Village Planner
and come back to the Board with guidelines and consult the
businesses on their feelings.
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Plainfield Village
Regular Meeting
September l6, 1985
Page Three
LJ
Board of Trustees
K. Callahan stated the Nutrition Program (site at American
Legion-Renwick Road) is sponsored by the Region II Area
Agency on Aging has named a new contractor for the meals.
Preferred Meals System is an affiliate of Container Corp.
This is a new concept, it is fresh frozen product, much in
the manor of a Stouffer Frozen Dinners, serving will be
much easier. This new program will start October 1, 1985.
The Nutrition Program is in need of volunteers to transport
the seniors to the site also they are investigating a mini-
bus for the transportation during the lunch hour.
J. Peterson stated we have a proposal for the establish-
ment of the position of part-time motor-pool director and
mechanic. There should be some modification under Super-
vision and Coordination:
Add - 5. Part-time employee with Street Department.
- 6. This individual will be accountable to
Dale Gullicksen for setting up and main-
twining ~a record keeping system.
Page 2, Salary
Add - 1. negotiated.
J. Peterson stated he would like to find out if we are creating
a position or hiring apart-time employee in the Street Depart-
ment so we do not have to create the position. J. Bootz quest-
ioned if J. Peterson is placing this individual in the Street
Department so they can use the Street Department Garage.
J. Peterson stated yes, but he would be accountable to Dale
Gullicksen not to Walt Sharp. J. Bootz questioned J. West,
is it passible to do this, a part-time employee, without
creating a position? J. West stated no we do not have this
position, it was just allowed to happen. W. Sharp stated we do
need to create this position, also it would be my understanding
R. Miller would be in charge of this individual and create
this position temporarily until. we find out if it will work.
J. Bootz stated if it works we will create the position and
it's own department and it's own budget next year. J. Dement
questioned if we really need someone, dawn the line, in this'
position full-time. John Peterson stated no not at this time,
only part-time. W. Sharp stated sometimes a part-time mechanic
won't be able to handle all the work.. R. Miller stated he
would estimate 85~ could be handled by a mechanic. J. Bootz
questioned do we have adequate tools for a mechanic?
R. Miller stated he will furnish his own tools, he will not
use my tools, they are locked up. J. Bootz stated between
now and July '86 we are not looking at expending funds for
specialty tools. J. Peterson. stated possibly a water vacuum....
and fire changing equipment, it is so costly to have tires
changed, it is possible to get some of this equipment used.
Plainfield Village Board of Trustees
Regular Meeting
September 16, 19$5
Page Four
J. Bootz questioned, who will pay this salary? J. Peterson
stated it will be taken from each department as they utilize
the mechanic. J. Dement stated it is hard to afford a
speciality mechanic.or someone who specializes in anything.
J. Peterson stated he is most interested in preventive
maintenance. This person will be on an "on-call" basis
and Ron and Dale will regulate the need for the mechanic.
D. Gullicksen stated we need an idea of the volume of work
from past experience. J. Peterson will bring some figures
back to the board.
J. Peterson moved to authorize only full-time patrolman to
operate one (1) man vehicle patrols. Seconded by D. Gullicksen.
Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes;
Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion
declared carried.
J. Peterson moved to post and advertise for part-time dis-
patchers to build up the pool at $3.95 per hour (auxiliary
dispatchers). Seconded by J. Bootz. Voice vote. 6 yes, 0 no.
Motion declared carried..
W. Sharp moved to accept the resignation of Terry Freeman.
W. Sharp moved to advertise for bids on sidewalk replacement.
for approximately 40 squares, bids to be opened October 7th
meeting. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no.
Motion declared carried.
W. Sharp directed J. West to prepare the Resolution for MFT
Funds - salt (ice removal) Mortons Salt Co.; John Green Exca-
vating and Village employees time for snow removal..
W. Sharp moved to authorize a purchase order for Resident
Engineer, R. Allshouse for an additional 20 hours (due to
ZDOT request for mare information to save us approximately
$20,000 - $30,000) at $16.00 per hour to complete the James
Street Project. Seconded by D. Gullicksen, Vote by roll
call. Gullicksen, yes; Bootz, yes, Peterson, yes; Dement,
yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion
declared carried.
J. Dement reported the Cable TV Committee meeting will be
meeting Thursday evening at 7:30 p.m. at the Village Hall.
W. Sharp directed the Clerk to put notice in Joliet Herald
News of the meeting.
J. Dement reported our engineer sent us a plan out-.lining
. their price for our Municipal Compliance Plan, at a price
of $4,939.00. This is required by IEPA. I called TEPA for
some assistance, they are willing to answer any questions,
therefore our staff will complete part. of this study of the
Municipal Compliance Plan.
Plainfield Village Board of Trustees
Regular Meeting
September 16, 1985
Page Five
J. Dement moved to authorize a purchase order to our engineers,
Deuchler Associates for no more than $4,939.00 to complete our
Municipal Compliance Plan required by xEPA. Seconded by W. Sharp.
Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes;
Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion
declared carried.
J. Dement reported the corner of Bartlett and Lockport Streets,
we have construction of repairs, replacing a leaking water
valve. This valve did not have a bell or a box, so we are
installing a box so the valve will be enclosed in a manhole.
Then in future we will be able to do wny repairs in the man-
hole without replacing the valve. There will be some water
shut-off, the Herald News, WJOL and WCCQ Radio have been
notified. This shut-off will not effect the school..
W. Sharp reported the on the Computer Advisory Committee and
J. West will contact Cole Valley how their system is working
and some information. W. Sharp will contact some of the other
municipalities in our area and get back to next Board meeting.
J. Peterson moved to adjourn to Executive Session for the
purpose of discussing personnel; matters and land acquisition
and not to reconvene. Due to the extended nature of this matter
to be considered, the Executive Session will continue next
Monday evening, September 23rd at 6.30 p.m., in 1i~u of work-
. shop and will not reconvene on -ghat date. Seconded by
D. Gullicksen. Voice vote. 6 yes, 0 no. Motion declared
carried.
8:55 p.m.
V. Krnac, Villa e Clerk
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