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HomeMy Public PortalAbout09.16.85 VB MinutesFLAINFIELD VILLAGE BOARD OF TRUSTEES Regular A~eeting DATE: September l6, 1985 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, D. Gullicksen, J. Bootz, J. Peterson, J.. Dement, W. Sharp, K. Callanan. OTHERS PRESENT: J. West - Village Administrator, V. Krnac - Village Clerk, Attorneys Harvey and Buck and R. Miller. D~ayor Latta opened the meeting at 7;30 p.m. with the pledge to the flag. Roll call was taken, all members were present. J. Dement moved to approve the agenda as written with an addition of a motion at the end of this meeting. Seconded by W. Sharp. Voice vote, 6 yes, 0 no. Motion declared carried. Mayor Latta thanked Officer Deering and Village Clerk, Vera Krnac for the fine reception they had for the employees to honor Corky Lantz on his retirement. Mayor Latta read a letter from Mrs.. Linda Fullington/ Plainfield Junior Cats requesting permission to conduct a "Tag Day" September 27th and 28, 1985. There was no objection but in the letter they referred to solicita.ng on private property, therefore it was suggested they obtain permission from the property owner or business. Mayor Latta directed the Clerk to send a letter of approval. Mayor Latta announced the Illinois Municipal League is hold- ing their 72nd Annual Conference at Chicago Hilton and Towers, Chicago, Illinois, October 25-28, 1985. Those requesting to attend were Mayor Latta, J. Peterson, J. Dement, K, Callanan, and W. Sharp. D. Gullicksen will contact the Clerk later.. A check will be written for the fee of $70.00 per Trustee, D. Gullicksen moved to appoint Mayor Latta as Voting Delegate, and~Jeffrey Dement as Alternate Delegate.. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion declared carried. C, Plainfield Village Board of Trustees Regular Meeting September 16, 19$5 Page Two Village Clerk, V. Krnac read a letter from Illinois Develop-. ment Finance Authority stating on August 21, 1985, the members of the Authority approved a Memorandum of Agreement to issue Industrial Revenue Bonds on behalf of HPD Incorporated in an amount not to exceed $1,100,000. The company ,will use the proceeds for the renovation of the facility at 2 West Main Street, Plainfield for warehousing production of Electodialysis and Dialyer Systems and the purchase of related equipment. The letter stated the Village has two (2) options; within 45 days we ,must pass a resolution disapproving the project; or if they are not notified of a resolution passed they will assume the corporate authority have no objections,. The Clerk read a letter of introduction from HPD Incorporated. After some discussion, the Board agreed there would be no objection. J. West gave a report on a letter from John Annerino, Chairman, Wi11 County Board. Will County has created a One-Stop Economic Development Center.. This means they will pool their resources getting information about municipalities within Will County.. If there is a business in this. area, they will know the land available and all the pertinent information about that property. The questionnaire is asking for information about. our municipality and your (the Board) input, so please get together with J. West. Also he needs authorization from the Board to get the information from the department heads and other taxing bodies to complete this questionnaire. X10 objection from the Board. J. Bootz moved to acknowledge receipt of the August Treasurer Report. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion declared carried. J. Bootz stated the Treasurer has asked what kind of a Quarterly Report the Board would like because we are working with ~a Budget this year. J. Bootz suggested we receive expenses for the quarter per line item with the Budget figure far the line item and the appropriation figure. After some discussion this was agreed upon. K. Callanan request for some input in creating a "Temporary Design Assistance Program" before we establish a Preservation Ordinance. This group of about 5 people would review any structual changes or remodeling in the downtown area. Attorney Buck stated it can be done, by ordinance only. It was agreed K. Callanan would work with Steve Manning, Village Planner and come back to the Board with guidelines and consult the businesses on their feelings. • Plainfield Village Regular Meeting September l6, 1985 Page Three LJ Board of Trustees K. Callahan stated the Nutrition Program (site at American Legion-Renwick Road) is sponsored by the Region II Area Agency on Aging has named a new contractor for the meals. Preferred Meals System is an affiliate of Container Corp. This is a new concept, it is fresh frozen product, much in the manor of a Stouffer Frozen Dinners, serving will be much easier. This new program will start October 1, 1985. The Nutrition Program is in need of volunteers to transport the seniors to the site also they are investigating a mini- bus for the transportation during the lunch hour. J. Peterson stated we have a proposal for the establish- ment of the position of part-time motor-pool director and mechanic. There should be some modification under Super- vision and Coordination: Add - 5. Part-time employee with Street Department. - 6. This individual will be accountable to Dale Gullicksen for setting up and main- twining ~a record keeping system. Page 2, Salary Add - 1. negotiated. J. Peterson stated he would like to find out if we are creating a position or hiring apart-time employee in the Street Depart- ment so we do not have to create the position. J. Bootz quest- ioned if J. Peterson is placing this individual in the Street Department so they can use the Street Department Garage. J. Peterson stated yes, but he would be accountable to Dale Gullicksen not to Walt Sharp. J. Bootz questioned J. West, is it passible to do this, a part-time employee, without creating a position? J. West stated no we do not have this position, it was just allowed to happen. W. Sharp stated we do need to create this position, also it would be my understanding R. Miller would be in charge of this individual and create this position temporarily until. we find out if it will work. J. Bootz stated if it works we will create the position and it's own department and it's own budget next year. J. Dement questioned if we really need someone, dawn the line, in this' position full-time. John Peterson stated no not at this time, only part-time. W. Sharp stated sometimes a part-time mechanic won't be able to handle all the work.. R. Miller stated he would estimate 85~ could be handled by a mechanic. J. Bootz questioned do we have adequate tools for a mechanic? R. Miller stated he will furnish his own tools, he will not use my tools, they are locked up. J. Bootz stated between now and July '86 we are not looking at expending funds for specialty tools. J. Peterson. stated possibly a water vacuum.... and fire changing equipment, it is so costly to have tires changed, it is possible to get some of this equipment used. Plainfield Village Board of Trustees Regular Meeting September 16, 19$5 Page Four J. Bootz questioned, who will pay this salary? J. Peterson stated it will be taken from each department as they utilize the mechanic. J. Dement stated it is hard to afford a speciality mechanic.or someone who specializes in anything. J. Peterson stated he is most interested in preventive maintenance. This person will be on an "on-call" basis and Ron and Dale will regulate the need for the mechanic. D. Gullicksen stated we need an idea of the volume of work from past experience. J. Peterson will bring some figures back to the board. J. Peterson moved to authorize only full-time patrolman to operate one (1) man vehicle patrols. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion declared carried. J. Peterson moved to post and advertise for part-time dis- patchers to build up the pool at $3.95 per hour (auxiliary dispatchers). Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion declared carried.. W. Sharp moved to accept the resignation of Terry Freeman. W. Sharp moved to advertise for bids on sidewalk replacement. for approximately 40 squares, bids to be opened October 7th meeting. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion declared carried. W. Sharp directed J. West to prepare the Resolution for MFT Funds - salt (ice removal) Mortons Salt Co.; John Green Exca- vating and Village employees time for snow removal.. W. Sharp moved to authorize a purchase order for Resident Engineer, R. Allshouse for an additional 20 hours (due to ZDOT request for mare information to save us approximately $20,000 - $30,000) at $16.00 per hour to complete the James Street Project. Seconded by D. Gullicksen, Vote by roll call. Gullicksen, yes; Bootz, yes, Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion declared carried. J. Dement reported the Cable TV Committee meeting will be meeting Thursday evening at 7:30 p.m. at the Village Hall. W. Sharp directed the Clerk to put notice in Joliet Herald News of the meeting. J. Dement reported our engineer sent us a plan out-.lining . their price for our Municipal Compliance Plan, at a price of $4,939.00. This is required by IEPA. I called TEPA for some assistance, they are willing to answer any questions, therefore our staff will complete part. of this study of the Municipal Compliance Plan. Plainfield Village Board of Trustees Regular Meeting September 16, 1985 Page Five J. Dement moved to authorize a purchase order to our engineers, Deuchler Associates for no more than $4,939.00 to complete our Municipal Compliance Plan required by xEPA. Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion declared carried. J. Dement reported the corner of Bartlett and Lockport Streets, we have construction of repairs, replacing a leaking water valve. This valve did not have a bell or a box, so we are installing a box so the valve will be enclosed in a manhole. Then in future we will be able to do wny repairs in the man- hole without replacing the valve. There will be some water shut-off, the Herald News, WJOL and WCCQ Radio have been notified. This shut-off will not effect the school.. W. Sharp reported the on the Computer Advisory Committee and J. West will contact Cole Valley how their system is working and some information. W. Sharp will contact some of the other municipalities in our area and get back to next Board meeting. J. Peterson moved to adjourn to Executive Session for the purpose of discussing personnel; matters and land acquisition and not to reconvene. Due to the extended nature of this matter to be considered, the Executive Session will continue next Monday evening, September 23rd at 6.30 p.m., in 1i~u of work- . shop and will not reconvene on -ghat date. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion declared carried. 8:55 p.m. V. Krnac, Villa e Clerk a