HomeMy Public PortalAbout08.19.85 VB MinutesC~
VILLAGE BOARD OF TRUSTEES
Regular Meeting
DATE: August 19, 1985
AT: Village Hall
MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, J. Peterson, D, Gullicksen,
J'. Bootz, J. Dement, K. Callanan
OTHERS PRESENT: J. West - Village Administration,
V. Krnac.-- Village Clerk,
Attorneys J. Harvey & R. Buck,
H. Countryman, Officer Deering.
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Mayor Latta opened the meeting at 7;30 p.m. with the pledge to the flag.
Roll call was taken, all members were present.
W. Sharp moved to approve the agenda with the addition of an Executive
Session on personnel and litigation and the removal of vehicle usage
ordinance from Unfinished Busin~ s, requested. by J. Dement and Mayor Latta.
Under Ordinances and Licensing;/~istoric Preservation Ordinance requested
by K. Callanan. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion
declared carried.
Mayor Latta communication:
- Letter from American Cancer Society requesting permission
to hold a tag day in Plainfield August 24th. This was
approved by the Board with the understanding there would be.
no soliciting in the streets or intersections. Mayor Latta
directed the Clerk to write a letter of approval and include
no soliciting on the streets.
- Letter from Plainfield Area Jaycees stating they will be
sponsoring the Al G. Kelly-Miller Brothers Circus on
September 12, 1985 at "Four Seasons Park"'for two (2) shows.
- 4:30 p.m, and 7:30 p.m. They are requesting two (2) police
officers from approximately 4:00 p.m, to 9:30 p.m. at the
current rate of $.19.00 per hour per officer, total amount of
approximately $220.00. Mayor Latta stated we will require
a copy of the insurance liability for the circus. Tom Taylor,
President of the Jaycees was in the audience and stated he is
in the process of getting the copy of insurance from the circus.
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J. Dement moved the Village will supply the Jaycees two (2) Police Officers
at the circus on 9/12/85 at the rate of no more than $19.00 per officer
per hour for 5-l/2 hours. Seconded by J. Bootz. Voice vote. 6 yes, 0 no.
Motion declared carried.
Village Board of Trustees
Regular Meeting
August 19, 1985
Page Two
J. Peterson moved to reschedule Monday, September 2nd Board Meeting to
Tuesday, September 3, 1985 due to the holiday. Seconded by D. Gullicksen.
Voice vote, 6 yes,, 0 no. Motion declared carried,
J. Bootz moved to send our Village Clerk to the Municipal Clerk's Institute
and Academy in Urbana Wednesday, October 2nd until noon Friday October 4, 1985
-- Academy $200,00, room 2 nights @ $38.00 per night plus meals and .mileage
@ 25~ per mile, not to exceed. $350.00. Seconded by W. Sharp. Voice vote.
6 yes, 0 no. Motion declared carried.
J. Bootz moved to approve the Appropriation Ordinance No. 109]. far the
fiscal year July 1, 1985 - June 30, 1986. Seconded by W. Sharp. Vote by
roll call. Sharp, yes; Peterson, yes; Gullicksen, no; Bootz, yes;
Dement, na; Callanan, yes. 4 yes, 2 no. Motion declared .carried.
J. Bootz moved to approve the Tax Levy Ordinance No. 1092 for the fiscal..
year July 1, 1985 - June 30, 1986. (It's approx. 5~ increase over last
year). Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson,
yes; Gullicksen, no; Bootz, yes; Dement:,. yes; Callanan, yes. 5 yes, 1 no.
Motion declared carried,
J. Bootz stated the Board has come to an agreement that we will finalize
the employee wage increases in October to be effective in November. The
full time employees would receive an across the board increases. Also
we agreed to make every effort to establish next years wage increases to
be effective at the kseginning of the fiscal year and about. the second
meeting of September or the first meeting in October we will be discussing
the budget that we will be working with.
D, Gullicksen stated he went to the first Will County Survey of Industry
Meeting, Friday and they will be in our area soon. .They will survey all
an going businesses with l5 employees ar mare. They feel the present
businesses generate 80~ of the new jobs and new businesses will generate
20~ new jobs at the highest. They want to work with the businesses we
now have and retain them.
K. Callanan moved to approve Ordinance Na. 1093 Establishing a Three-Way
Stop Intersection of Indian Baundry Line Road Traffic at Meadow Lane.
Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion declared carried.
K. Callanan stated we have compiled a draft of a temporary sign ordinance,
before we give it to the attorneys we want to ga over it and make some
changes with the attorneys help.
Village Board of Trustees
Regular Meeting
August 19, 1985
Page Three
- # 10 DURATION (should read)
A temporary sign aver 10 square feet may be permitted
for 10 days or less and m~ be permitted for no more
than two events per year on each property.
- # 13 REGISTRATION
All temporary signs larger than 10 square feet must be
registered by the Village Clerk and copy forwarded to
the Police Department,
- Remove (B) and
- # 3 LOCATION
Temporary signs are to be placed on private property
and ~ not extend on or over public right-of-way.
- # 9 EVENT
A temporary sign may. be permitted for special sale,
grand opening, or special public event.
K. Callahan moved to direct the attorney to draft an ordinance for
temporary signs, with the additions and corrections. Seconded by W. Sharp.
Voice vote. 6 yes, 0 no. Motion declared carried.
8:00 p.m, The Village Clerk opened the bids for the cleaning of the
Sewage Treatment Plant Clarifier.
~- National Power Rodding Carp.
1000 S. Western Avenue
Chicago, IL .60612 $3,000,00
Insurance (on file) Bid Bond attached.
- Visu-Sewer Clean & Seal, Inc.
N59W14397 Bobolink Avenue
Menomonee Falls, bVI 53051 $4,997.30
Insurance and Bid Bond attached.
- Ace Pipe Cleaning Inc.
4000 Truman Road
Kansas City,. MO. 64127 ..$.5,840.00
Ynsurance and Bid Band attached.
J. Dement moved to acknowledge receipt of three bids for cleaning the
clarifier at the Sewer Plant. Seconded by D. Gullicksen. Voice vote.
6 yes, 0 no. Motion declared carried.
Village Board of Trustees
Regular Meeting
August 19, 1985
Page Four
J. Dennent stated he would like H. Countryman .to review the bids and. came
back later far an approval before the end of the meeting.
K. Callanan requested permission from .the Board to form a Committee and
construct an Historical Preservation Ordinance. Mayor Latta suggested
they work in conjunction with the Plan Commission. The Board was in
agreement.
K. Callanan moved to approve Ordinance ATo. 1094 Establishing a Speed Limit
of Twenty-five (25) Miles Per Haur an Indian Boundry Line Road. Seconded
by W. Sharp. Vo~:ce vote. 6 yes, 0 no. Motion declared carried.
J. Peterson moved to allow the Police Committee to advertise and post far
Auxiliary Police and ,the Police Commission will review the applicants and
make a recommendation to the Board. Voice vote. 6 yes, 0 ria. Motion
declared carried.
J. Peterson reported we were unable to come to an agreement with the school
for Special Activities. The alternative is the School would assume liability
and lae the employer of the Policeman on Special Activity because they are
exempted from the Private Detective Act. The School District would cut the
checks for Police and Auxiliary whom they hire. We will provide vehicles
as necessary and fee is $15.00. J. Bootz stated he does not feel we should
be involved with the arrangments as far as dollar amounts. ,Attorney. Harvey
stated a letter of agreement would be fine but we want to make it clear the
school is the employer and they assume responsibility for lia)ility.
J. Peterson moved to enter into a letter of intent with the Plainfield School
District to allow them tp contract some persons who are presently Police.
Officers for the Village of Plainfield, for which they (school district) shall
assume full responsibility and liability when in their employ. We will
supply motor vehicles for then' assistance if and when available. Seconded
by J. Dement. Vote by roll call.. Sharp, yes; Peterson, yes; Gullicksen, yes;
Baatz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion declared
carried.
J. Peterson moved to recommend to set a policy for the utilization of the
Police for Special Activities far "not for profit organizations" by which
the Village charges an hourly fee $15..00 per person, we in turn will pay
that person employed at their set hourly rates and time and one half over
40 hours per week. Seconded by D. Gullicksen. ~Vdte by roll call. Sharp, yes;
Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes, 6 yes,
0 no. Motion declared carried.
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Village Board of Trustees
Regular Meeting
August 19, l9$5
Page Five
Mayor Latta stated the school district will be having a home game before
the next Board meeting and the letter of intent will not be signed.
Attorney Buck stated you as the Board. have authorized this letter to be
signed. It is up to the school district to sign said letter.
J. Peterson requested the Board allow approximately one hour at the next
Workshop to deal with priorities.
W. Sharp reported we must go to Whispering Creek and repair the section
of street on Meadow Lane at 204 Meadow Lane and in front of the residence
of 123 Indian Boundry Road.
w. Sharp moved to direct the attorneys to send a letter to Bada/Bertani
concerning two holes in Whispering Creek - in front of properties at
204 Meadow Lane and 12.3 Indian Boundry Road, also to authorize the Street
Department to see that ,the repairs are completed (possibly by Heintz Bras.).
Seconded by J. Peterson. Vote by roll call. Sharp, yes; Peterson, yes;
Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no.
Motion declared carried..
W. Sharp stated about 2 months ago we authorized 25 haurs far Redident
Engineer, Roger Allshouse at $16.00 per hour to finish up our James Street
project. The State has required additional information.
W. Sharp moved to amend P.O.# $78 ST to an additional 15 hours if needed
for Roger A1lshouse, R.E.. to complete the James Street project - required
by the State - bringing a total of 40 hours. Seconded by J. Peterson.
Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes;
Dement, yes; Callanan, yes.. 6 yes, 0 no. Motion declared carried.,
W. Sharp stated the Cable TV Committee is going to try to set up a meeting
next week.
J. Dement reported the telegrauting on Eastern Avenue is still not done.
Jo Mar has been contracted to do the work but they have given us the excuses
of equipment problems and other things. We are hoping to get it done in
the near future.
J. Dement moved to approve the bid fram National Fower Radding at $3,000.00
to da the cleaning of the clarifier at the Sewage Treatment Plant. Seconded
by D. Gullicksen. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen,
yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion declared
carried.
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Village Board of Trustees
Regular Meeting
August 19, 1985
Page Six
W. Sharp reported John Donahue through Ajit (one of our engineers) found
a computer consultant, who is based in New Yark, he was, too expensive.
J. West suggested a goad consultant for the Village is Bill Cagle who has
done our programing since this system went in. He knows more about our
needs than anyone. W. Sharp stated we find there are several systems avail-
able, so we don'-t have to start from scratch. J. West stated Cagle gave us
the suggestion of equipment, hard and soft ware, that he would propose far
us, that was the two IBM's also in that letter if we wanted additional
input he would be glad to provide that service to the Board. Cagle's
first proposal was just helping the Village, to write our programs, ~f you
want more than what he has provided he would want a contract with a flat
rate per hour.. Cagle is an independent programmer .not. connected with any
major business. W. Sharp will contact Mr. Cagle and report back to the
Board at next week's ~forkshop.
One of the reporters in the audience questioned why D. Gullicksen voted
against the Appropriation and the Levy; and why J. Dement voted against
the Appropriation:
- Gullicksen stated he felt they both needed a lot of tightening up.
- Dement stated the Appropriation proposed using too much of the
reserves, it should go far other things, other than normal
operating expenses:.
J. Bootz commented the Appropriation is just a legal spending limit in na
way effects the tax levy in it's self ar the money actually spent outside
to set a legal limit.
W. Sharp moved to adjourn to Executive Session, not to reconvene. Seconded
by J. Bootz. Voice vote. 6 yes, 0 no. Motion declared carried.
8:47 p.m.
Vera Krnac, Village Clerk