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HomeMy Public PortalAbout08.19.85 VB MinutesC~ VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: August 19, 1985 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, W. Sharp, J. Peterson, D, Gullicksen, J'. Bootz, J. Dement, K. Callanan OTHERS PRESENT: J. West - Village Administration, V. Krnac.-- Village Clerk, Attorneys J. Harvey & R. Buck, H. Countryman, Officer Deering. • Mayor Latta opened the meeting at 7;30 p.m. with the pledge to the flag. Roll call was taken, all members were present. W. Sharp moved to approve the agenda with the addition of an Executive Session on personnel and litigation and the removal of vehicle usage ordinance from Unfinished Busin~ s, requested. by J. Dement and Mayor Latta. Under Ordinances and Licensing;/~istoric Preservation Ordinance requested by K. Callanan. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion declared carried. Mayor Latta communication: - Letter from American Cancer Society requesting permission to hold a tag day in Plainfield August 24th. This was approved by the Board with the understanding there would be. no soliciting in the streets or intersections. Mayor Latta directed the Clerk to write a letter of approval and include no soliciting on the streets. - Letter from Plainfield Area Jaycees stating they will be sponsoring the Al G. Kelly-Miller Brothers Circus on September 12, 1985 at "Four Seasons Park"'for two (2) shows. - 4:30 p.m, and 7:30 p.m. They are requesting two (2) police officers from approximately 4:00 p.m, to 9:30 p.m. at the current rate of $.19.00 per hour per officer, total amount of approximately $220.00. Mayor Latta stated we will require a copy of the insurance liability for the circus. Tom Taylor, President of the Jaycees was in the audience and stated he is in the process of getting the copy of insurance from the circus. • J. Dement moved the Village will supply the Jaycees two (2) Police Officers at the circus on 9/12/85 at the rate of no more than $19.00 per officer per hour for 5-l/2 hours. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion declared carried. Village Board of Trustees Regular Meeting August 19, 1985 Page Two J. Peterson moved to reschedule Monday, September 2nd Board Meeting to Tuesday, September 3, 1985 due to the holiday. Seconded by D. Gullicksen. Voice vote, 6 yes,, 0 no. Motion declared carried, J. Bootz moved to send our Village Clerk to the Municipal Clerk's Institute and Academy in Urbana Wednesday, October 2nd until noon Friday October 4, 1985 -- Academy $200,00, room 2 nights @ $38.00 per night plus meals and .mileage @ 25~ per mile, not to exceed. $350.00. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion declared carried. J. Bootz moved to approve the Appropriation Ordinance No. 109]. far the fiscal year July 1, 1985 - June 30, 1986. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, no; Bootz, yes; Dement, na; Callanan, yes. 4 yes, 2 no. Motion declared .carried. J. Bootz moved to approve the Tax Levy Ordinance No. 1092 for the fiscal.. year July 1, 1985 - June 30, 1986. (It's approx. 5~ increase over last year). Seconded by W. Sharp. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, no; Bootz, yes; Dement:,. yes; Callanan, yes. 5 yes, 1 no. Motion declared carried, J. Bootz stated the Board has come to an agreement that we will finalize the employee wage increases in October to be effective in November. The full time employees would receive an across the board increases. Also we agreed to make every effort to establish next years wage increases to be effective at the kseginning of the fiscal year and about. the second meeting of September or the first meeting in October we will be discussing the budget that we will be working with. D, Gullicksen stated he went to the first Will County Survey of Industry Meeting, Friday and they will be in our area soon. .They will survey all an going businesses with l5 employees ar mare. They feel the present businesses generate 80~ of the new jobs and new businesses will generate 20~ new jobs at the highest. They want to work with the businesses we now have and retain them. K. Callanan moved to approve Ordinance Na. 1093 Establishing a Three-Way Stop Intersection of Indian Baundry Line Road Traffic at Meadow Lane. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion declared carried. K. Callanan stated we have compiled a draft of a temporary sign ordinance, before we give it to the attorneys we want to ga over it and make some changes with the attorneys help. Village Board of Trustees Regular Meeting August 19, 1985 Page Three - # 10 DURATION (should read) A temporary sign aver 10 square feet may be permitted for 10 days or less and m~ be permitted for no more than two events per year on each property. - # 13 REGISTRATION All temporary signs larger than 10 square feet must be registered by the Village Clerk and copy forwarded to the Police Department, - Remove (B) and - # 3 LOCATION Temporary signs are to be placed on private property and ~ not extend on or over public right-of-way. - # 9 EVENT A temporary sign may. be permitted for special sale, grand opening, or special public event. K. Callahan moved to direct the attorney to draft an ordinance for temporary signs, with the additions and corrections. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion declared carried. 8:00 p.m, The Village Clerk opened the bids for the cleaning of the Sewage Treatment Plant Clarifier. ~- National Power Rodding Carp. 1000 S. Western Avenue Chicago, IL .60612 $3,000,00 Insurance (on file) Bid Bond attached. - Visu-Sewer Clean & Seal, Inc. N59W14397 Bobolink Avenue Menomonee Falls, bVI 53051 $4,997.30 Insurance and Bid Bond attached. - Ace Pipe Cleaning Inc. 4000 Truman Road Kansas City,. MO. 64127 ..$.5,840.00 Ynsurance and Bid Band attached. J. Dement moved to acknowledge receipt of three bids for cleaning the clarifier at the Sewer Plant. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion declared carried. Village Board of Trustees Regular Meeting August 19, 1985 Page Four J. Dennent stated he would like H. Countryman .to review the bids and. came back later far an approval before the end of the meeting. K. Callanan requested permission from .the Board to form a Committee and construct an Historical Preservation Ordinance. Mayor Latta suggested they work in conjunction with the Plan Commission. The Board was in agreement. K. Callanan moved to approve Ordinance ATo. 1094 Establishing a Speed Limit of Twenty-five (25) Miles Per Haur an Indian Boundry Line Road. Seconded by W. Sharp. Vo~:ce vote. 6 yes, 0 no. Motion declared carried. J. Peterson moved to allow the Police Committee to advertise and post far Auxiliary Police and ,the Police Commission will review the applicants and make a recommendation to the Board. Voice vote. 6 yes, 0 ria. Motion declared carried. J. Peterson reported we were unable to come to an agreement with the school for Special Activities. The alternative is the School would assume liability and lae the employer of the Policeman on Special Activity because they are exempted from the Private Detective Act. The School District would cut the checks for Police and Auxiliary whom they hire. We will provide vehicles as necessary and fee is $15.00. J. Bootz stated he does not feel we should be involved with the arrangments as far as dollar amounts. ,Attorney. Harvey stated a letter of agreement would be fine but we want to make it clear the school is the employer and they assume responsibility for lia)ility. J. Peterson moved to enter into a letter of intent with the Plainfield School District to allow them tp contract some persons who are presently Police. Officers for the Village of Plainfield, for which they (school district) shall assume full responsibility and liability when in their employ. We will supply motor vehicles for then' assistance if and when available. Seconded by J. Dement. Vote by roll call.. Sharp, yes; Peterson, yes; Gullicksen, yes; Baatz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion declared carried. J. Peterson moved to recommend to set a policy for the utilization of the Police for Special Activities far "not for profit organizations" by which the Village charges an hourly fee $15..00 per person, we in turn will pay that person employed at their set hourly rates and time and one half over 40 hours per week. Seconded by D. Gullicksen. ~Vdte by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes, 6 yes, 0 no. Motion declared carried. C Village Board of Trustees Regular Meeting August 19, l9$5 Page Five Mayor Latta stated the school district will be having a home game before the next Board meeting and the letter of intent will not be signed. Attorney Buck stated you as the Board. have authorized this letter to be signed. It is up to the school district to sign said letter. J. Peterson requested the Board allow approximately one hour at the next Workshop to deal with priorities. W. Sharp reported we must go to Whispering Creek and repair the section of street on Meadow Lane at 204 Meadow Lane and in front of the residence of 123 Indian Boundry Road. w. Sharp moved to direct the attorneys to send a letter to Bada/Bertani concerning two holes in Whispering Creek - in front of properties at 204 Meadow Lane and 12.3 Indian Boundry Road, also to authorize the Street Department to see that ,the repairs are completed (possibly by Heintz Bras.). Seconded by J. Peterson. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion declared carried.. W. Sharp stated about 2 months ago we authorized 25 haurs far Redident Engineer, Roger Allshouse at $16.00 per hour to finish up our James Street project. The State has required additional information. W. Sharp moved to amend P.O.# $78 ST to an additional 15 hours if needed for Roger A1lshouse, R.E.. to complete the James Street project - required by the State - bringing a total of 40 hours. Seconded by J. Peterson. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes.. 6 yes, 0 no. Motion declared carried., W. Sharp stated the Cable TV Committee is going to try to set up a meeting next week. J. Dement reported the telegrauting on Eastern Avenue is still not done. Jo Mar has been contracted to do the work but they have given us the excuses of equipment problems and other things. We are hoping to get it done in the near future. J. Dement moved to approve the bid fram National Fower Radding at $3,000.00 to da the cleaning of the clarifier at the Sewage Treatment Plant. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Peterson, yes; Gullicksen, yes; Bootz, yes; Dement, yes; Callanan, yes. 6 yes, 0 no. Motion declared carried. • Village Board of Trustees Regular Meeting August 19, 1985 Page Six W. Sharp reported John Donahue through Ajit (one of our engineers) found a computer consultant, who is based in New Yark, he was, too expensive. J. West suggested a goad consultant for the Village is Bill Cagle who has done our programing since this system went in. He knows more about our needs than anyone. W. Sharp stated we find there are several systems avail- able, so we don'-t have to start from scratch. J. West stated Cagle gave us the suggestion of equipment, hard and soft ware, that he would propose far us, that was the two IBM's also in that letter if we wanted additional input he would be glad to provide that service to the Board. Cagle's first proposal was just helping the Village, to write our programs, ~f you want more than what he has provided he would want a contract with a flat rate per hour.. Cagle is an independent programmer .not. connected with any major business. W. Sharp will contact Mr. Cagle and report back to the Board at next week's ~forkshop. One of the reporters in the audience questioned why D. Gullicksen voted against the Appropriation and the Levy; and why J. Dement voted against the Appropriation: - Gullicksen stated he felt they both needed a lot of tightening up. - Dement stated the Appropriation proposed using too much of the reserves, it should go far other things, other than normal operating expenses:. J. Bootz commented the Appropriation is just a legal spending limit in na way effects the tax levy in it's self ar the money actually spent outside to set a legal limit. W. Sharp moved to adjourn to Executive Session, not to reconvene. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion declared carried. 8:47 p.m. Vera Krnac, Village Clerk