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HomeMy Public PortalAbout08.05.85 VB MinutesPLAINFIELD VILLAGE BOARD'.0~' TRT?STEES Regular Meeting DATE: August 5, 1985 AT: Village Hall MEMBERS OF BOARD PRESENT..: Mayor Latta, J. Bootz, J. Dement, K. Callanan, D. Gullicksen, W. Sharp and J. Peterson. OTHERS PRESENT: E. Geschke - Treasurer, Captain Lantz, Officer Deering, H. Countryman and J. Donah.uue. J. West and V. Kxnac were absent. At 7:3Q p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all were present. J. Bootz moved tp approve the agenda with. the addition o~ lita.gation to executa.ve session, and return. Seconded by D. Gullicksen. Voice vote. 6 yes, Q no. Motion carried. Mayor Latta made a correction to the July 15th Board meeting minutes on Page 2, the last paragraph starting with. "Mayor Latta made the appoa,ntments to the Police Commission.": The sentence in parentheses (This person is appointed yearly.) should be deleted. Each of these terms, once they are up, will be appointed far three (3) years. J. Dement moved that the minutes of the July 1st, 15th and July 29th Revenue Shazing and Appropriation meetings be approved. J. Bootz seconded. Voice vote. 6 yes, 0 no, Motion carried. J. Bootz moved to approve the July invoices. D. Gullicksen seconded. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, Q no, Motion carried. K. Callanan moved that the Village Board approve Resolution No. 845 creating a Class F liquor license for St. Mary's picnic. w. Sharp seconded. Voice vote. 5 yes, ~ no. Motion carra.ed. [7 Plainfield Village Regular Meeting August 5, 1985 Page two Board of Trustees Mayor Latta read. a letter from M,r. and Mxs. Clausen whexe they state they would like to obtain a pearma;t to build a home on Lot 75 in the Pheasant Chase subdivsign. The Clausens stated they are aware of the situata.on regaxdinc~ ownership of the lots in that no building permits axe being issued at the present time in the subdivision. W. Sharp stated he would like to have the Soard study this request and have our attorneys contact Citicorp, because Citicorp made promises to us last year that they have nqt fulfilled regarding the punch list and the flooding problem. We will contact the Clausens before the next Board meeting, or at the latest, before the first meeting in September if we have same information for them. Mayor Latta read a letter from Richard Graham on Teal Court in Pheasant Chase requesting permission to close off the court for a party on August 17th. between. the hours of 2:00 p.m. and 10:00 p.m. W. Sharp moved to allow the residents of Teal Court to ,block the street providing they leave entrance room for emergency. vehicles on the day of the 17th of August, and a letter be sent to Mr. Graham stating such. J. Dement seconded. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read a letter from Mrs. Karen Brown, Mother Advisor for the International Order of the Rainbow for Girls requesting to hold a tag day on August 23rd and 24th to raise money for the restoration of the Statue of L~.berty. They also ask that the two. days be proclaimed as "Statue of Liberty Tag Days in Plainfield". There were. no objections from the Board. Mayor Latta procla.i.med August 23rd and 24th as "Statue of Liberty Tag Days in Plainfield" and directed the Clerk. send the normal lettez giving permission to hold their tag day and request they do not solicit in the street. Mayor Latta read a letter from the Plainfield Historical Society asking permission for street parking on Chicago Street on the pavillion side of the Village Green for their Annual Tce Cream Social on August 8th. This would help with the loading and unloading of large supplies and would be more convenient for the elderly and handicapped. There were no objections from the Board, and the Clerk was directed to send them a letter 'granting permission. Plainfield Village Board of Trustees Regular Meeting August 5, 1985 Page three Mayor Latta read a letter from Mrs. ~oxt,n~ ask.i.ng permission to close off Quail Court in Pheasant Chase for a party,. The letter was received by the Board too late and the party had already taken place as of this meeting. Mayor Latta brought up a letter from Capaul Corporation dated August 1, 1985 informing the Village of their intention to purchase the property at 1300 N. Division St. owned by Railoc.; and a letter dated July 1$, 1985 from the Illinois Development Finance Authority informing the Village of same. Capaul plans to move their offices and manufacturing operation there. 'The Board had no objection to this as they are already in the Village and just moving their operation to a larger facility. J. Bootz moved to acknowledge receipt of the June Treasurer's Report. Sharp seconded. Voice vote.. 6 yes, 0 no. Motion carried. K. Callahan moved that the Village Board of Plainfield adapt Ordinance No. 1090 prohibiting the personal use of Village vehicles. Dement seconded. Voice vote. 6 yes, O no, Motion carried. K. Callanan moved that the Village Board approve the temporary placement of a mobile office on the golf driving range that is just opening at Bout Season's Park from July, 19$5 through November, 1985. Gullicksen seconded. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp stated we should make it clear that we have allowed the :use of the mobile office as an intergovernmental courtesy, and it no way affects. anything else regarding mobile offices. Mayor Latta and .the Board agreed that Plainfield Best should be deleted from the agenda until January. At 8:00 p.m., in the absence of the Clerk, Mayor Latta opened the bids for a lawn tractor. Plainfield Village Board o~ Trustees Regular Meeting August 5, 1985 Page four UNB/Gast Internata_onal, Inc. a:or one new 1985 Case International Tractor Model 234 Hydro and one new 1985 Woods mower Model F35~234. Price with trade-in: $5,749.00. Price wa:thout trade-in: $7,196.1.6. Submitted by William Haas:. With cashiers check fox $574.90. Plainfield Ford Tractor, Inc. Ford. Model .1210 Diesel with Ford 916, a mid-- mount shaft drive 60-inch finish. cut mower. List price of $9,358.00. 'Discount of $2,926.00. Selling price is $6,432.00 and a trade--in of $600.00 for a net price of $5,832.00. Cashiers check for $643.00. Bill Martin, Tnc., Oswego, Illinois. 1985 John Deere 430 Tx'actor. They gave one price which includes .the mower of a 60--inch belly mount. Total delivered price with trade-in: $5,286.00. Total delivered price without trade--in: $6,293.00. Cashiers check for $630.00. J. Dement moved to have H. Countryman and J. Donahue look over these bards and maybe by the end of the evening when it gets down to me we can have a recommendation.. Bootz seconded. Voice vote. 6 yes, 0 no. Motion carried. At the July 15th. Board meeting J. Peterson was requested to contact th.e schools concerning their request fox police for special activities and present them with a few alternatives. J. Peterson and Captain Lantz met with Tom Williams and the school preferred the option wherein we charge the school ,for the hours worked by the officers at a straa_ght rate of $19.00 per hour, and we in turn pay the officers as employees of the Village and assume the responsibility as in normal employment. J. Peterson moved that the Village enter an agreement with the Plainfield Public Schools concerning the use of police for special activities, in which the school. is charged a flat rate fee of $19.00 per hour per person, the Village paying the officer on either a regular pay basis i,f less than forty hours have been worked in the pay period, or at the rate of time and a half, Auxiliary police will be paid at their current rate per hour. We assume the cost of insurance and liability as per normal employment. It should be noted in the agreement that Plainfield Village Board o~ Trustees Regular Meeting August 5, 1985 Page five the Village will provide the of~icexs to the extent that they are available and the school provide th.e means. by which the officers receive from the school a copy of the hours worked initialed by a school representative; and that only one vehicle will be used. Motion requests the Village Attorneys draw up the agreement so it can be signed by both. parties. Seconded by Sharp. Voice vote. 6 yes, 0 no. Motion carried. J. Peterson acknowledged a memo from Captain Lantz informing the Board of breaking the lease of the unmarked vehicle as of July 29, 1985. J. Peterson acknowledged receipt of a memo from Captain Lantz dated July 23rd stating that the old base radio has been transferred from the Police Department to the Water and Sewer Department. J. Peterson tabled the advertisement 'for police auxiliary to executive session to report back afterwards. J. Peterson acknowledged a me ma from Captain Lantz wherein Sgt. Dan Lamb of the auxiliary has been trained as an emergency dispatcher and placed on the Dispatcher List. He will be paid at the dispatcher's rate. J. Peterson requested that Board supervisory employee relations be put on next Monday night's workshop agenda. W. Sharp read.a memo from Torn Deering in reference to the stop signs and speed limit on Indian Boundary Road. There was discussion on changing the speed limit from 35 m.p.h.. to 25 m.p.h. on Indian Boundary. Mayor Latta felt that lowering the speed limit to 25 m.p.h. would within reason. keep people .:,under 35 m.p.h. and it would be .safer. It would also be easier for the police officers if all the streets in the community axe at -the same speed limit. The Board agreed. W. Sharp moved to direct the Attorneys to make an ordinance for us to put stop signs north and south at Indian Boundary and . Meadow Lane, and secondly prepare another ordinance reducin g the speed limit on Indian Boundary in the Village portion from 35 m.p.h.. to 25 m.p.h. Bootz seconded. Voice vote. 6 yes, 0 no. Motion carried. Plainfield Village Soaxd of Trustees Regular Meeting August 5, 1985 Page six W. Sharp moved to appoint Louie Schwab to be a ~ull~time. employee at his present rate of pay with full benefits retroactive to July lst. Dement seconded. Voice vote. 0 yes, 0 no. Motion carried. W. Sharp moved to advertise for snow removal bids using th_e same criteria as last. year and request that the Clerk publish this next week for bids to be responded to and opened at the .first meeting in September which will be TuesdaX, September 3rd at 8:00 p.m. Peterson seconded. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to change our first meeting in September from September 2nd to September 3rd. Bootz seconded. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp said we have been looking for a part-time employee in the Street Department for some time. We do have a person willing to work part-time and he has a C class license; Terry Freeman. He has done snow plowing and will be able to work in the winter on snow plowing. W. Sharp moved that we hire Terry Freeman on an as-needed bads for the Street Department at $4.00 per hour as a part-time employee. Bootz seconded. Voice vote. 6 yes, D no. Motion carried. J. Dement brought to the attention of the Board that the clarifier at the plant has to be cleaned which involves. some heavy equipment and a lot of vacuuming. We got some prices and they varied anywhere from $3,000 up to about $11,000 to get the job done. That being, the case z think we should advertise for bids as soon as possible. T would like to open bids in two weeks. J. Dement moved that we advertise for bids to clean the clarifier and the specs and requirements can be made available at the Village Hall. Ad to be published August 14th and bids opened August 19th. at 8:00 p.m. Gullicksen seconded. Voice vote. 6 yes, 0 no. Motion carried. . W. Sharp informed the Board we are beset by more computer problems. The printer has not been working properly, and we are looking for same direction from the Board on this. Plainfield Village Regular Meeting August 5, 1985 W. Sharp stated there are ~ possible systems that we can go with. The minimum we can go into.~tith. software would cost around $3,000 for water billing and payro].1. Th.e Qth.er system would be probably $8:,000 to $12,000 to do water billing, payroll, plus all Village account~.ng. Leasing was also discussed. Board of Trustees Page seven . ~~ ~~ After a long discussion the Board agreed to hire a consultant to talk to them at Monday night's workshop so they can get some hard facts and know a little bit more about what we're talking about and where to find it. J. Dement moved to approve hiring a consultant upon approval of Walt or Joe for one hour, not to exceed $150.00 per hour, to have him here on the August 12th workshop. Sharp seconded. Vote by roll call. Gullicksen, yes; Boota, yes; Peterson, yes.; Dement, yes; Sharg, yes; Callanan, yes. 6 yes, 0 no. Motion carried. J. Dement received bids back from H. Countryman and J. Donahue and moved to accept the John Deere bid of $5,286.00 for the tractor with the trade-in of. our old International. Bootz seconded. Vote by roll call., Gullicksen, yes.; Bootz, yes; Peterson, yes; Dement, yes; Sharp., yes.; Callanan, yes. 6 yes, 0 no. Motion carried. W. Sharp stated that Jim is willing to donate to us a copy machine; a 3M plain .paper copier complete With collater and document feeder. Tt would cost around $600.00 to repair; maintenance contract would be about $1.800 per year. This is informational only and a decision need not be made tonight. W. Sharp has information on other copiers. Mayor Latta moved to adjourn to executive session after a five-minute recess and will reconvene. Gullicksen seconded. Voice vote. 6 yes, 0 no. Motion carried.. 9.05 p.m. • Plainfield Village • Regular Meeting August 5, 1985 Page. eight 11:25 p.m. Board of Trustees Board reconvened after executive session. J. Peterson moved that the Board accept the xe~ignat~on ~~ Captain Lantz effective immediately. That Mr. Lantz will 'have the option of bringing forth hip medical reports which are. necessary for receiving disability payment. At any time he so desires between now and October lst to the Pension Committee that should these be presented to the Pension Board and acted upon prior to October 1st, Captain Lantz would receive all of the benefits which he has accrued other than sick days. Should he wait until October lst he may use whatever sick days he has available. Gullicksen seconded. Vote by roll call. Gullicksen, yes; Bootz, yes;. Peterson., yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, 0 no. Motion carried. J. Peterson stated that V. Krnac and T, Deering have agreed to chair a committee which will provide a reception for Captain Lantz, to be agreed upon with. Captain Lantz as to the date. J. Peterson personally thanked Captain Lantz for the time that he spent with him educating him on Police Department matters in a vexy brief time, and on behalf of the Board expressed his appreciation to him for his years of service to the department, to the Village, and to the community. It's always a sad time. when someone takes leave and this is a sad time. Mayor Latta and J. Dement personally thanked Captain Lantz for a job well done for the Village of Plainfield. There was a standing ovation. J. Peterson moved the Board authorize the purchase of Captain Lantz's unmarked vehicle after we have had it appraised in the sum of $2500. That further the vehicle be garaged until the employment of the new chief unless the Officer Friendly van goes down and cannot be repaired.. Gullicksen seconded. . Roll call vote. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes.. 6 yes, 0 no. Motion carried. Plain,~ield Village Board of Trustees. Regular Meeting August 5, 1985 Fage nine J. Peterson moved the Board authorize the Mayor to exercise her statutory role as chief law enforcement executive of the Village of Plainfield by delegating to officers she deems qualified the various responsibilities, both. seen and unforeseen, for the functioning of the Police Department. In addition, all directives shall come out under her signature and be approved by the Police Commissioner. ..This authorization shall extend from today until the employment of a new police chief. Sharp seconded.. Roll call vote. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, no; Sharp,. yes; Callanan, yes. 5 yes, 1 no. Motion carried. J. Peterson moved that a letter of reprimand be given to Officer Tom Deering from the Village Board and a„copy to be placed in his personnel file for conducting an unauthorized auction of last and stolen goods. Gullicksen seconded. Roll call vote. Gullicksen,. yes; Bootz, no; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 5 yes, 1 no. Motion carried. J. Peterson moved that the Mayor appoint a committee of two to prepare an agenda for the workshop next Monday night to begin the process of defining roles and relationships within „the Village government. Callanan seconded. Vote by roll call. Gullicksen, yes; Bootz, yes; Peterson, yes; Dement, yes; Sharp, yes; Callanan, yes. 6 yes, O no, Motion carried. K. Callanan and J. Peterson volunteered to be on the committee. Mayor Latta moved to adjourn the meeting. Dement seconded. Voice vote. 6 yes, 0 no. Motion carried. Adjourned: 11;40 p.m. Due to illness of Village Deputy Clerk, J. West, the by Kay Jania as authorized Clerk, V. Krnac, and vacationing minutes were taken and transcribed by Mayor Latta. Vera Krnac Village Clerk r ~ By Ka J nia