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HomeMy Public PortalAbout04.06.87 VB Minutes~7 PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: APRIL 6, 1987 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, J. PETERSON, W. SHARP, K. CALLANAN, J. DEMENT, J. BOOTZ OTHERS PRESENT: M. PUSZNELLT - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY J. DONAHUE, R. MILLER, L. PEHLKE At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. J. Dement moved to approve the New/Old Business Section of the agenda with the addition of reimbursement for trustees (after #14}; move R. Richter up (after #8). Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read the Consent Agenda. D. Gullicksen moved to approve the Consent Agenda including the approval of the minutes - Regular Meetings of March 2nd and 16th; Public Hearing and Special Meeting of March 23rd; Special Meeting of March 26, 1987. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta announced the Will County Municipal League will conduct their regular monthly meeting at Salerno's Restaurant, Thursday, April 9, 1987. Ruth Calvert Fitzgerald, Executive Direetox of the Joliet/Will County Center For Economic Develop- ment will be the speaker. Any Board members interested should contact the Clerk for reservations. Also, those elected to the Board at the election tomorrow (4/7/87), we invite them to attend at the cast of the Village. Mayor Latta read a letter from March of Dimes requesting permis- sion to conduct a "Tag Day" in the Village of Plainfield on Saturday, May 30, 1987 from 8:00 a.m, to 6:00 p.m. With no objections from the Board, the Clerk was directed to send a letter of approval. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 19$7 PAGE TWO Administrator Pusinelli stated we have received a proposal from Sikich, Gardner & Co. far our 1986/87 Fiscal Year Audit. Their proposal - Police Pension Fund $750.00; Water and Sewer Funds $1,500.00; Audit Fund $5,500.00. In comparison to last year, the only increase is the Audit Fund, from $5,000.00 (last year) to $5,500.00. J. Bootz moved to authorize the Village President to sign the proposal for Sikich, Gardner & Co. to do our audit for 1986/87 at a maximum fee of $7,750.00. Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 6 yes, 0 no. Motion carried. Administrator Pusinelli reported to the Board in reference to the increase in water and sewer connection fees. We have a proposed ordinance. The connection charge is based on water meter sizes ranging from 5/8", 3/4" to 6" size meters. In the event someone only desires to connect to the .sewer, the appli- cant must install a water meter on their respective water line (example - their private well). D. Gullicksen moved to adopt Ordinance Na. 11'21, An Ordinance Amending Section 3-2-1 By Increasing The Fees For Water And Sewer Connection. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, no; Dement, yes; Bootz, yes. 5 yes, 1 na. Motion carried. Attorney Dan Doyle spoke representing Richard Richter reference the Final Plat for the property at 23860 Rolf Road. In the Final Plat, there is an 8" dedication (that would give the County Road Commissioner his full 58' width) as recommended by the Will County Zoning Board. D. Gullicksen moved the Village Board concur with the Plan Com- mission and approve the Final Plat for Richard Richter Sub- division. Seconded by J. Bootz. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 6 yes, 0 no. Motion carried. Robert Graham, developer of the remaining lots in Pheasant Chase, spoke to the Board. He stated at present, Robert Baish Construe- . Lion is installing a drainage channel between lots 63 & 64 and 69 & 70 which is approximately 55~ completed. Also, we have been required by the Village's engineers to run a second 36" pipe besides the 42" pipe that was agreed upon initially which meant more time, expense and road work. The idea is to get the water to the lake and he believes this process will do the PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1987 PAGE THREE job. Therefare, he is requesting the release of an additional 14 lots for building permits. Administrator Pusinelli stated 12 of the 31 lots have been released to date. Mr. Graham stated the major features on the "punch list" that the Village engineer had prepared are the buffalo boxes, trees in park- . ways and sidewalks. This comprised the major expense areas and a few minor repairs to manholes. The sidewalks are being installed as the homes are constructed. At the end of the 1987 building season, there will be a few vacant lots that have sold to ind.iv.idua-ls who may construct homes - whenever. Therefore, at that point, a "Letter of Credit" for any sidewalks not installed. The trees can be planted within the next two (2) to three (3) weeks. 'The buffala boxes are being handled on lot by lot basis, When a builder applies for a building permit, he is buying a new buffalo bax from the Village. The lake issues are unresolved at this time, particularly the work at the south end. We under- stand we are going to have to deepen and widen that channel to effect a better flow to Norman Drain. The engineers have been preoccupied with the work we are presently working an which is the bigger issue, getting the water to the lake. We have a problem area on channel where the slope is too deep and we have to come to an agreement with the property owner and as soon as we come to an agreement, we will sod that area. J. Dement stated he is concerned with the pond area. If we should get a rain, we are going to have a large valumn of water to the lake and if the drainage isn't right on the other end, the water will rise up to the residences back doors. W. Sharp stated he has received calls from residents that Mr. Graham had agreed to put in larger houses in Pheasant Chase than are being con- structed. Mr. Graham stated he is not building the houses, he is the developer. D. Gullicksen stated he is disappointed at the size of some of the new constructed homes. Mayor Latta questioned the size of the homes? R. Graham stated they are in the area of 1800 to 2000 square feet. Arnold Germain, one of the builders in Pheasant Chase, spoke in reference to homes he is building an Joseph Street. Mr. Germain stated there is same question an the square footage of homes. As a builder and appraiser, he measures anything above grade and nothing below grade, not the garage. When he states a house is 1392 square feet, it is bigger than any house that is presently built in that area. Every home out there has a minimum of 1200 square feet above grade and a tri-level, add another half to that, making a minimum of 1800 square fee (excluding garage). If you have a finished lower level, mast people consider that living area. One of the houses on Joseph Street (his son's) is close ~ to 1300 square feet on one level (raised ranch) and the lower PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1987 PAGE FOUR level is finished, making it larger than any house in the area. This makes this house over 2500 square feet. Because of the size of the lots, it would be very difficult to construct larger homes and meet the Village's regulations. R. Graham stated there was same concern that we have sold some lots to John Leach Construction. He (Mr. Leach) would like to build two (2) of the three (3) homes. They are two-story (2) homes which will sell in the excess of $100,000.00. J. Dement questioned are these owner completion homes? R. Graham stated, no, they are completed homes and at the request of the building inspector, they will have crawl space and not on slabs, J. Dement ques- tioned if Mr. Graham has any idea when the engineering is to be completed on the pond? Mr. Graham stated, based on the work load they (engineers) have, approximately 30 days. And as soon as the engineering is completed and we know what must be done, we will get started immediately. w. Sharp suggested the Board release 6 or 7 lots until Step 3 is completed and the engineering is completed on the pond. W. Sharp moved to release 7 lots at this paint, with the under- standing that the north end and inlet will be completed and the engineering completed on the south end of the pond with the outlet having approved engineering, contingent upon the Board accepting the letter of credit. Seconded by J. Bootz. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, abstain; Dement, yes; Bootz, yes. 5 yes, 1 abstention. Motion carried. J. Dement stated he feels the Board has bent over backwards and that we have varied from the original agreement. Before anything more comes to the Board, he hopes that Pheasant Chase problems are completely solved. W. Sharp moved to accept the amended "Letter of Credit" far Pheasant Chase Subdivision which would extend the demand for payment to September 1, 1987 and still require the completion on or before June 30, 1987. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, abstain; Dement, yes; Bootz, yes. 5 yes, 1 abstention. Motion carried. Attorney Babcock spoke at the meeting to represent Graver Country Estates requesting approval of their Freliminary Flat and Special Use Permit for Flood Plain Development. Administrator Pusinelli reviewed the response from Graver to our engineers review of comments for Graver Country Estates: (1) addition of fill - no problem; (2) concern for adequate storage of storm water - some problem; (3) adequate; (4) flood plain - permit must PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1987 PAGE FIVE be obtained from I.D.O.T. Division of Water Resources; (5) & (6) by pass channels & easements - they have agreed to comply; (7) slopes are little different than our Subdivision Control Ordinance, but is adequate; (8) standards regarding streets - they are providing 31', we require 2$'; we require 60' right- of-way, they are providing 55' (only on the cul-de-sac streets) - no problem; (10) street signs - no problem; (11) street lighting - to be provided at all intersections and at interior of cul-de- sacs - no problem. Our engineer also suggests a survey be done on traffic count on Route 59 to determine if a traffic signal would be warranted. Since the Berard was concerned of the increase of traffic on Route 59 and there will be only one entrance/exit to the subdivision from/to Route 59 (State Highway), the engineer thought a traffic survey could be warranted. Mr. Babcock stated this is usually done after the development is completed. At this time, there is no way of knowing the amount of traffic the subdivision will create. Administrator Pusinelli stated the State would perform the survey based on the number of homes to be built and estimated occupancy. Chief Bennett stated this would not be of benefit until the subdivision is completed. After much more discussion on the Route 59 traffic and the stub street to the south, 135th street.... W. Sharp moved to recommend to the County that the Special Use Permit for Flood Plain Development at the purposed Graver Country Estates be granted. Seconded by K. Callanan. Vote by roll call. Gullicksen, yes; Peterson, no; Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 5 yes, 1 no. Motion carried. W. Sharp moved to recommend to the County Board to approve the Preliminary Plat for Graver Country Estates subject to the stub street to the south (135th Street) and providing a 10' utility easement to Normantown Drain. Seconded by K. Callanan. Vote by tall call. Gullicksen, yes; Peterson, no; Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 5 yes, 1 no. Motion carried. Mayor Latta questioned if this subdivision Final Plat would be approved at 50 lots at a time. Les Bant, engineer for Graver Country Estates, stated the Final Plat will be the entire sub- division. How it is developed is not determined at this time. Engineer Robert Rogina spole representing Indian Oaks Subdivision on their Preliminary Plat. The changes that were made on the revised Plat are between lots 27 and 28-20' storm sewer drainage easement; 20' storm sewer drainage easement between lots 171 and 172; 20' storm sewer drainage easement between lots 173 and 174; 15' aceesseasement on north side of lot 175; designated park are surrounded by lots 21, 22, 25 and 26 also park area PLAINFTELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1987 FAGS SIX surrounded by lots 16$ through 175; all single family dwelling lots. We are here to request of the Preliminary Plat approval. D. Gullicksen moved to concur with the Plan Commission recom- mendation to approve the Preliminary Plat as submitted with corrections and with the incorporation of the approval of Engineer Djerf's comments and recommendations. Seconded by J. Peterson. Vote by roll call. Gullicksen, yes; Peterson, Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 6 yes, 0 no. Motion carried. D. Gullicksen stated Steven Fox, 402 Main Street, has requested a sign variance in excess of our allowable 20 square feet sign. He is requesting a 10' x 5' sign (50 square feet) plus 4 - 3' x 3' signs (36 square feet). He has approximately 93 square feet of signs at present on this property. Mr. Fox stated with the acceptance of the signs he has requested, he will remove all other signs except those required by Federal Government. Mayor Latta questioned what unique hardship are you using? Why do you need a variance on the largest sign? Mr. Fox stated we need an ail sign to operate our business and most every station in town has approximately the same footage as we are requesting. This is the smallest size sign the oil company provides. J. Peterson questioned who he talked to at U.S. Oil? Mr. Fox stated he could not remember the gentleman's name. J. Peterson stated he ,spoke today with Mr. Shoemaker and Ms. Hurst of U.S. Oil and they stated they have a number of sizes of signs available. This sign (10' x 5') is not the only one. Mr. Fox stated this is the information that he was given from Ahern Sign Company in Chicago. J. Peterson stated he also spoke to Jack Welch of Ahern Sign Company and was told they sometimes install the signs for U.S. Oil and Ahern Sign has not been in communication with U.S. Oil. At present, you do not have an approval from U.S. Oil. They (U.S. Oil) stated they have a number of signs available and they will send someone out to talk to you and the Village Board. U.S. Oil is willing to work with the Village to try to meet the requirements. J. Peterson moved the Village Board table Case No. 155-2587V, request for 50 square foot sign variation, Steven Fox petitioner, until Mr. Fox provides the Village Board with a written statement from U.S. Oil indicating that the 50 square foot sign is the only size sign offered by the company. Seconded by K. Callanan. Vote by roll call, Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, 1987 PAGE SEVEN C7 D. Gullicksen stated to Mr. Fox it would be more positive if you would clean up the property and get rid of the signs on the curb. Mr. Fox stated he would get rid of those signs pending the approval of the 50 square foot sign and we have removed the firewood. D. Gullicksen stated the removal of the firewood was appreciated. Also get rid of all those other signs and clean up the place and don't come in here with the attitude if we do this, you will do that. You are the guy who has to put the right foot forward, then this Board will respond to you. W. Sharp moved to authorize the Attorney to compile an ordinance allowing $25.00 for the Mayor and Trustees for each regularly scheduled Workshop attended, effective with the setting of the new members of the Board. Seconded by J. Bootz. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callahan, yes; Dement, pass; Bootz, yes. 5 yes, 1 pass. Motion carried. W. Sharp moved to authorize the attorney to compile an ordinance to reimburse the Trustees and Village Clerk $150.00 and $300.00 to the President annually far expenses incurred in the line of :business when duly documented and presented to the Village Administrator far approval, effective July 1, 1987. Seconded by K. Callanan. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, yes;. Dement, pass; Bootz, yes. 5 yes, 1 pass. Motion carried. J. Bootz moved to approve the Warrants (3/19 - 3/31) for pay- ment. Seconded by J, Dement. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 6 yes, 0 no. Motion carried. K. Callanan reported the Senior Nutrition Site hired a new coordinator at the American Legion Site - Jean Destri. Chief Bennett reported we have received 107 applications for patrolman. We have condensed it down to G2 people far testing. For dispatchers position, we received 96 applications and are down to 30 for testing. J. Peterson gave a report on the letter from Garski and Good in reference to Annexation of Territory. At this time, un- fortunately, we are unable to extend our water and sewer lines. Presently, the Village's banding power is limited. We are in a catch "22" situation. The areas where development is going to take place, and needs water and sewer sevices, we can't provide at this time. We have two alternatives: (1) sewer PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 6, :L9$7 PAGE EIGHT district; (2) straight annexation. Sewer District has three limitations: (1) we wouldn't have zoning control into the area it would cover; (2) it would not prevent other communities from annexing into the Sewer District area; (3) the Trustees that would be appointed to the Sewer District would be appointed by the County Board and we wouldn't have local control. This means our best alternative is straight annexation so we have some control 20 to 30 years from now. We have to be moving in that direction in the near future because the other comm- unities are not going to wait for us to make up our minds. J. Peterson moved to authorize the Village Administrator to invite either Attorney Gorski or Attorney Good to our April 13, 1987 Workshop to supply us information on Annexation procedure. (Possible boundaries - 111th north, County Line Road west, Caton Farm Road south and I-55 over to Renwick Road to Weber Road east). Seconded by J. Bootz. Vote by roll call. Gullicksen, yes; Peterson, yes; Sharp, yes; Callanan, yes; Dement, yes; Bootz, yes. 6 yes, 0 no. Motion carried. W. Sharp stated this will be his last committee report. It has been a pleasure working with Ran Miller for the past four years.' Much of our street improvements were due to Ron's prodding, it was not of my doing. He publicly thanked Ron for his able hands and good work in the past years. Attorney Harvey reported he met with Mr. Carey representing Indian Oaks Developers and the third amended annexation agreement has been gone aver and should be sent to the Village within the next two days. Attorney Harvey reported on the foundation on Indian Boundary Road. He contacted the Bank this week. The property will be up for sale May 17, 1987. After the sale, it should be dev- eloped almost immediately. W. Sharp moved to adjourn. Seconded by K. Callanan. Voice vote. 6 yes, 0 no, Motion carried. 9:4$ p.m. Vera Krnac - illage Clerk