HomeMy Public PortalAbout10 09 2020 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, OCTOBER 9, 2020 AT
9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
Roll Call
Present and
Participating:
Scott W. Morgan
Thomas W. Stanley
(via conference call)
Joan Orthwein
Donna S. White
Also Present &
Participating: Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Absent w/Notice: Paul A. Lyons, Jr.
Mayor
Vice Mayor
Commissioner
Commissioner
Town Manager
Asst. Town Attorney
Police Chief
Town Clerk
Commissioner
IV. Minutes
A. Regular Meeting of September 11, 2020
B. Budget Hearing of September 11, 2020
C. Final Budget Hearing of September 22, 2020
Commissioner Orthwein made a motion to approve the minutes of
the regular meeting on September 11, 2020, the budget hearing
on September 11, 2020 and the final budget hearing on
September 22. The motion was seconded by Commissioner White
with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
Item X. A. Undergrounding Project Conduit Installation was
withdrawn and replaced by Urban Design Kilday Comprehensive Plan Use.
VI. Announcements
A.
Regular Meetings and Public Hearings
1. November 13, 2020 at 9:00 A.M.
2. December 11, 2020 at 9:00 A.M.
3. January 8, 2021 at 9:00 A.M.
4. February 12, 2021 at 9:00 A.M.
5. March 12, 2021 at 9:00 A.M.
VII. Communication from the Public (3 min. maximum)
Mr. Bob Burns, Town of Gulf Stream resident, stated the
contractors on the AlA water main were doing an outstanding job. He
added they are very cooperative, don't leave trash laying around and he
Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 9, 2020 @ 9:00 A.M.
wanted to commend them on the work they are doing. Mr. Burns then asked
if the sewer work and re -paving of the roads in the Core was going to
all be done at the same time and wanted to know the status on those
things. Mayor Morgan answered that when the sewers were done, the roads
would be done at the same time. Mayor also gave credit to Town Manager
Dunham stating that he was in contact with the contractors daily
regarding the AlA project.
VIII. Public Hearing.
A. Applications for Development Approval
1. Little Club-100 Little Club Road
a. Declaration of Ex-Parte Communications
Vice Mayor Stanley recused himself stating he had a
voting conflict. Mayor Morgan stated that he had met with Ros Curtis.
b. Administer Oaths
Mr. Ros Curtis, Mr. Rob Lehner and Mr. Joe Gomes were
sworn in by Town Clerk Taylor.
c. An application submitted by Attorney Thomas Murphy,
Jr. and Architect Keith Spina as Agents for the owners
of property located at 100 Little Club Road, Gulf
Stream, Florida, which is legally described in metes
and bounds in Section 3, Township 46 South, Range 43
East.
(1) VARIANCE to permit the extension of the west
side of the existing building to the west
property line, a distance of approximately 10'
further into the required side setback.
(2) LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to
permit the renovation of the existing kitchen
and the 745 sq. ft. addition on the west side
of the kitchen, an employee area to house
employee lockers, restrooms/changing rooms, and
a small lounge.
Mr. Ros Curtis, President of The Little Club, stated
his role as president was to ensure that the club is doing all they can
to enhance the experience for their members and to provide great working
conditions for their staff. He added the club lacked a staff break
room, a place for them to eat meals and adequate staff restrooms. To do
this, Mr. Curtis stated they would need the Commission's approval to
fully enclose a partially enclosed area on the western side of the
kitchen. He then turned the presentation over to Mr. Joe Gomes,
representing SpinaORourke & Partners. Mr. Gomes showed pictures of the
existing area and then the current plan. He explained that they had
taken a lot of time to hide as much of the equipment as possible by
creating wells on the roof and they would be screening any remaining
equipment. Mr. Gomes explained that all water would be captured within
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 9, 2020 @ 9:00 A.M.
their site so as not to run onto the neighboring property. Mayor Morgan
referred to a letter received from a resident of Las Casitas and asked
who would own and maintain the wall. Mr. Curtis stated that Las Casitas
owned the wall, it was on their property and they would maintain their
wall. He added that The Little Club would be building a new western
wall that would be adjacent to the existing wall but on their property.
Mayor Morgan asked why the air conditioning units had been moved to
which Mr. Gomes answered that they were currently on the ground and
unsightly so they were moving them to the roof area where they could
screen them and they would be easier to maintain. Mr. Gomes stated
there would be a gap between the two walls. Mayor Morgan stated there
had also been a question about ventilation and wanted to know where that
was being located and what was being done to make it less sightly. Mr.
Gomes explained there were three hoods, one being a dishwasher hood and
the other two for cooking. He stated they were screening them and
moving them to the northern and western portion of the addition. Mayor
Morgan stated he had been to the site and the improvements made sense to
him. Commissioner White asked if there needed to be any repairs or
painting done in between the two walls how was that going to be handled.
Mr. Gomes stated it was a block wall that wouldn't need any maintenance
and they planned on, with the permission of the neighbors, putting an
aluminum cap between the two walls to get rid of any leaves and debris
falling and to reduce maintenance. Mrs. Cuppy Kraft stated she was glad
to know they would be capping the gap between the walls as she was
worried about rats and things nesting between the two walls. Mayor
Morgan asked Mrs. Kraft if they had addressed her concerns to which she
answered in the affirmative.
Commissioner Orthwein made a motion to approve a variance from
the provisions in Section 66-260 to permit the extension of the west
side of the building to the west property line, approximately 10'
further into the required side setback. The motion was seconded by
Commissioner White with all voting AYE at roll call.
Commissioner Orthwein made a motion to approve a Level III
Architectural/Site Plan to permit the renovation of the existing kitchen
and the 745 sq. ft. addition on the west side of the kitchen, and
employee area to house employee lockers, restrooms/changing rooms and a
small lounge. The motion was seconded by Commissioner White with all
voting AYE at roll call.
Mrs. Kraft then stated that they appreciated everything that Town
Clerk Taylor, Town Manager Dunham, and Mr. Ros Curtis had done to
accommodate them.
IX. Reports.
A. Town Manager
1. Utility Undergrounding
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 9, 2020 @ 9:00 A.M.
Town Manager Dunham stated that he received an e-mail
from Jeanine McEnroe at Comcast stating that letters would be going out
on 10/9/2020 to their existing customers letting them know they needed
to make an appointment. He added the Town was still working through
issues with AT&T.
2. Update-AlA Water Main Project
Town Manager Dunham stated they are on schedule for
completion the last week of October. He added they had begun work in
the Core and reminded everyone that they would be taking that in
sections beginning at Old School and Polo. Mayor Morgan asked what
would happen in regards to paving A1A when they were finished with the
work to which Town Manager Dunham stated they would be re -paving the
southbound lane with a new lift of asphalt and then restore all the
damage they had done in the right of way.
B. Architectural Review & Planning Board
1. Meeting Dates
a. October 22, 2020 at 8:30 A.M.
b. November 19, 2020 at 8:30 A.M.
c. December 17, 2020 at 8:30 A.M.
d. January 28, 2021 at 8:30 A.M.
e. February 25, 2021 at 8:30 A.M.
Mayor Morgan called attention to the dates for the
ARPB meetings.
C. Finance Director
1. Financial Report for September 2020
Town Manager Dunham stated the report represented the
end of the fiscal year.
D. Water Usage as of September 2020
Town Manager Dunham stated there was nothing unusual.
E. Police Chief
1. Activity for August 2020
Chief Allen asked that the report be accepted as
submitted. He added they had been interviewing a police officer who had
been with the Florida Highway Patrol for 25 years and they were in the
background check process of his application and if all went well he
should be on the Gulf Stream Police Force within two weeks.
Mayor Morgan accepted all reports as submitted.
X. Items for Commission Action
A. Urban Design Kilday Comprehensive Plan
Town Manager Dunham stated that the Department of Economic
Opportunity (DEO)had sent out an edict to towns and municipalities
requiring that the coastal management element be updated in the plan.
He added it would be required to include the development and
redevelopment, principles, strategies, and engineering solutions that
reduce the flood risk in coastal areas which result from high tide
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 9, 2020 @ 9:00 A.M.
events, storm surge, flash floods and stormwater runoff. It also
encouraged the use of best practices development and redevelopment
principles, strategies, engineering solutions that would result in
removal of coastal real property from flood zone designations, identify
site development techniques in best practices that may reduce losses due
to flooding and claims made under flood insurance policies, he said.
Town Manager Dunham went on to say the plan needed to be consistent
with, or more stringent than, the flood resistant construction
requirements in the Florida Building Code and applicable floodplain
management regulations, and encourage local governments to participate
in the National Flood Insurance Program. Town Manager Dunham stated
that the Town already had a comprehensive plan that had a coastal
management element in it but is going to be required to update it to
meet the policy upgrades. He stated they needed to get authority from
the Commission to engage Urban Design Kilday since they are the company
who created the plan for the Town and are familiar with the plan. Town
Manager Dunham stated that it shouldn't exceed $12,000 and added it
would go to the ARPB first, then the Commission for first reading and
then on to the State for their review and then back to the town for
second reading.
Commission Orthwein made a motion to engage Urban Design Kilday
to update the Comprehensive Plan. Commissioner White seconded the
motion with all voting AYE at roll call.
B. Items by Mayor & Commissioners
Commissioner Orthwein wanted to know about the new
construction that was going up on Old School Road and asked if the
demolition was going to happen before the season to which Town Manager
Dunham stated they had better get it done. Commissioner Orthwein
clarified her question by saying she was concerned about the seawall,
which couldn't be done during season. She was also concerned about
neighboring properties with different size seawalls. Town Clerk Taylor
stated that the neighbors all received notices before the plans were
approved and the architects are constantly reminded when the season
begins.
Mayor Morgan stated he would like to raise the expenditure
authorization limit from $10,000 to $15,000 for the Town Manager. He
suggested it be raised to $15,000 to help expedite projects, especially
since the Town is in the middle of a CIP project. Commissioner White
agreed stating things are more expensive now and it seemed logical to
raise the limit. Commissioner Orthwein made a motion to increase the
authorized limit for expenditures from $10,000 to $15,000 for the Town
Manager. Vice Mayor Stanley seconded the motion with all voting AYE at
roll call.
Mayor Morgan started a discussion regarding Little Club
Road and wanted the Commissioners to be thinking about the Town taking
it over and making it a public road instead of private. He added that
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held October 9, 2020 @ 9:00 A.M.
it is owned by multiple entities and he thought it would be better
maintained if it were owned by the Town. Commissioner Orthwein was
worried that it may encourage additional requests for other private
roads to become the Town's responsibility. Vice Mayor Stanley stated
that it was the only private road that had a private club and two multi-
family housing developments, so it was a little burdensome as a private
road than other private roads in town. Mayor Morgan asked everyone to
give it some thought, and he would bring it up again at the next
meeting. He then said congratulations were in order for Vice Mayor
Stanley's wife, Kirsten, for winning the Boca Ballroom Dance Battle for
the George Snow Scholarship Fund and added how exciting it was to watch.
XI. Adjournment.
Mayor Morgan adjourned the meeting at 10:01 A.M.
Renee Basel
Assistant Town Clerk
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