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HomeMy Public PortalAbout10 09 2020 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, OCTOBER 9, 2020 AT 9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. Roll Call Present and Participating: Scott W. Morgan Thomas W. Stanley (via conference call) Joan Orthwein Donna S. White Also Present & Participating: Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Absent w/Notice: Paul A. Lyons, Jr. Mayor Vice Mayor Commissioner Commissioner Town Manager Asst. Town Attorney Police Chief Town Clerk Commissioner IV. Minutes A. Regular Meeting of September 11, 2020 B. Budget Hearing of September 11, 2020 C. Final Budget Hearing of September 22, 2020 Commissioner Orthwein made a motion to approve the minutes of the regular meeting on September 11, 2020, the budget hearing on September 11, 2020 and the final budget hearing on September 22. The motion was seconded by Commissioner White with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items Item X. A. Undergrounding Project Conduit Installation was withdrawn and replaced by Urban Design Kilday Comprehensive Plan Use. VI. Announcements A. Regular Meetings and Public Hearings 1. November 13, 2020 at 9:00 A.M. 2. December 11, 2020 at 9:00 A.M. 3. January 8, 2021 at 9:00 A.M. 4. February 12, 2021 at 9:00 A.M. 5. March 12, 2021 at 9:00 A.M. VII. Communication from the Public (3 min. maximum) Mr. Bob Burns, Town of Gulf Stream resident, stated the contractors on the AlA water main were doing an outstanding job. He added they are very cooperative, don't leave trash laying around and he Minutes of Town Commission Regular Meeting & Public Hearing Held October 9, 2020 @ 9:00 A.M. wanted to commend them on the work they are doing. Mr. Burns then asked if the sewer work and re -paving of the roads in the Core was going to all be done at the same time and wanted to know the status on those things. Mayor Morgan answered that when the sewers were done, the roads would be done at the same time. Mayor also gave credit to Town Manager Dunham stating that he was in contact with the contractors daily regarding the AlA project. VIII. Public Hearing. A. Applications for Development Approval 1. Little Club-100 Little Club Road a. Declaration of Ex-Parte Communications Vice Mayor Stanley recused himself stating he had a voting conflict. Mayor Morgan stated that he had met with Ros Curtis. b. Administer Oaths Mr. Ros Curtis, Mr. Rob Lehner and Mr. Joe Gomes were sworn in by Town Clerk Taylor. c. An application submitted by Attorney Thomas Murphy, Jr. and Architect Keith Spina as Agents for the owners of property located at 100 Little Club Road, Gulf Stream, Florida, which is legally described in metes and bounds in Section 3, Township 46 South, Range 43 East. (1) VARIANCE to permit the extension of the west side of the existing building to the west property line, a distance of approximately 10' further into the required side setback. (2) LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the renovation of the existing kitchen and the 745 sq. ft. addition on the west side of the kitchen, an employee area to house employee lockers, restrooms/changing rooms, and a small lounge. Mr. Ros Curtis, President of The Little Club, stated his role as president was to ensure that the club is doing all they can to enhance the experience for their members and to provide great working conditions for their staff. He added the club lacked a staff break room, a place for them to eat meals and adequate staff restrooms. To do this, Mr. Curtis stated they would need the Commission's approval to fully enclose a partially enclosed area on the western side of the kitchen. He then turned the presentation over to Mr. Joe Gomes, representing SpinaORourke & Partners. Mr. Gomes showed pictures of the existing area and then the current plan. He explained that they had taken a lot of time to hide as much of the equipment as possible by creating wells on the roof and they would be screening any remaining equipment. Mr. Gomes explained that all water would be captured within 2 Minutes of Town Commission Regular Meeting & Public Hearing Held October 9, 2020 @ 9:00 A.M. their site so as not to run onto the neighboring property. Mayor Morgan referred to a letter received from a resident of Las Casitas and asked who would own and maintain the wall. Mr. Curtis stated that Las Casitas owned the wall, it was on their property and they would maintain their wall. He added that The Little Club would be building a new western wall that would be adjacent to the existing wall but on their property. Mayor Morgan asked why the air conditioning units had been moved to which Mr. Gomes answered that they were currently on the ground and unsightly so they were moving them to the roof area where they could screen them and they would be easier to maintain. Mr. Gomes stated there would be a gap between the two walls. Mayor Morgan stated there had also been a question about ventilation and wanted to know where that was being located and what was being done to make it less sightly. Mr. Gomes explained there were three hoods, one being a dishwasher hood and the other two for cooking. He stated they were screening them and moving them to the northern and western portion of the addition. Mayor Morgan stated he had been to the site and the improvements made sense to him. Commissioner White asked if there needed to be any repairs or painting done in between the two walls how was that going to be handled. Mr. Gomes stated it was a block wall that wouldn't need any maintenance and they planned on, with the permission of the neighbors, putting an aluminum cap between the two walls to get rid of any leaves and debris falling and to reduce maintenance. Mrs. Cuppy Kraft stated she was glad to know they would be capping the gap between the walls as she was worried about rats and things nesting between the two walls. Mayor Morgan asked Mrs. Kraft if they had addressed her concerns to which she answered in the affirmative. Commissioner Orthwein made a motion to approve a variance from the provisions in Section 66-260 to permit the extension of the west side of the building to the west property line, approximately 10' further into the required side setback. The motion was seconded by Commissioner White with all voting AYE at roll call. Commissioner Orthwein made a motion to approve a Level III Architectural/Site Plan to permit the renovation of the existing kitchen and the 745 sq. ft. addition on the west side of the kitchen, and employee area to house employee lockers, restrooms/changing rooms and a small lounge. The motion was seconded by Commissioner White with all voting AYE at roll call. Mrs. Kraft then stated that they appreciated everything that Town Clerk Taylor, Town Manager Dunham, and Mr. Ros Curtis had done to accommodate them. IX. Reports. A. Town Manager 1. Utility Undergrounding 3 Minutes of Town Commission Regular Meeting & Public Hearing Held October 9, 2020 @ 9:00 A.M. Town Manager Dunham stated that he received an e-mail from Jeanine McEnroe at Comcast stating that letters would be going out on 10/9/2020 to their existing customers letting them know they needed to make an appointment. He added the Town was still working through issues with AT&T. 2. Update-AlA Water Main Project Town Manager Dunham stated they are on schedule for completion the last week of October. He added they had begun work in the Core and reminded everyone that they would be taking that in sections beginning at Old School and Polo. Mayor Morgan asked what would happen in regards to paving A1A when they were finished with the work to which Town Manager Dunham stated they would be re -paving the southbound lane with a new lift of asphalt and then restore all the damage they had done in the right of way. B. Architectural Review & Planning Board 1. Meeting Dates a. October 22, 2020 at 8:30 A.M. b. November 19, 2020 at 8:30 A.M. c. December 17, 2020 at 8:30 A.M. d. January 28, 2021 at 8:30 A.M. e. February 25, 2021 at 8:30 A.M. Mayor Morgan called attention to the dates for the ARPB meetings. C. Finance Director 1. Financial Report for September 2020 Town Manager Dunham stated the report represented the end of the fiscal year. D. Water Usage as of September 2020 Town Manager Dunham stated there was nothing unusual. E. Police Chief 1. Activity for August 2020 Chief Allen asked that the report be accepted as submitted. He added they had been interviewing a police officer who had been with the Florida Highway Patrol for 25 years and they were in the background check process of his application and if all went well he should be on the Gulf Stream Police Force within two weeks. Mayor Morgan accepted all reports as submitted. X. Items for Commission Action A. Urban Design Kilday Comprehensive Plan Town Manager Dunham stated that the Department of Economic Opportunity (DEO)had sent out an edict to towns and municipalities requiring that the coastal management element be updated in the plan. He added it would be required to include the development and redevelopment, principles, strategies, and engineering solutions that reduce the flood risk in coastal areas which result from high tide 4 Minutes of Town Commission Regular Meeting & Public Hearing Held October 9, 2020 @ 9:00 A.M. events, storm surge, flash floods and stormwater runoff. It also encouraged the use of best practices development and redevelopment principles, strategies, engineering solutions that would result in removal of coastal real property from flood zone designations, identify site development techniques in best practices that may reduce losses due to flooding and claims made under flood insurance policies, he said. Town Manager Dunham went on to say the plan needed to be consistent with, or more stringent than, the flood resistant construction requirements in the Florida Building Code and applicable floodplain management regulations, and encourage local governments to participate in the National Flood Insurance Program. Town Manager Dunham stated that the Town already had a comprehensive plan that had a coastal management element in it but is going to be required to update it to meet the policy upgrades. He stated they needed to get authority from the Commission to engage Urban Design Kilday since they are the company who created the plan for the Town and are familiar with the plan. Town Manager Dunham stated that it shouldn't exceed $12,000 and added it would go to the ARPB first, then the Commission for first reading and then on to the State for their review and then back to the town for second reading. Commission Orthwein made a motion to engage Urban Design Kilday to update the Comprehensive Plan. Commissioner White seconded the motion with all voting AYE at roll call. B. Items by Mayor & Commissioners Commissioner Orthwein wanted to know about the new construction that was going up on Old School Road and asked if the demolition was going to happen before the season to which Town Manager Dunham stated they had better get it done. Commissioner Orthwein clarified her question by saying she was concerned about the seawall, which couldn't be done during season. She was also concerned about neighboring properties with different size seawalls. Town Clerk Taylor stated that the neighbors all received notices before the plans were approved and the architects are constantly reminded when the season begins. Mayor Morgan stated he would like to raise the expenditure authorization limit from $10,000 to $15,000 for the Town Manager. He suggested it be raised to $15,000 to help expedite projects, especially since the Town is in the middle of a CIP project. Commissioner White agreed stating things are more expensive now and it seemed logical to raise the limit. Commissioner Orthwein made a motion to increase the authorized limit for expenditures from $10,000 to $15,000 for the Town Manager. Vice Mayor Stanley seconded the motion with all voting AYE at roll call. Mayor Morgan started a discussion regarding Little Club Road and wanted the Commissioners to be thinking about the Town taking it over and making it a public road instead of private. He added that 5 Minutes of Town Commission Regular Meeting & Public Hearing Held October 9, 2020 @ 9:00 A.M. it is owned by multiple entities and he thought it would be better maintained if it were owned by the Town. Commissioner Orthwein was worried that it may encourage additional requests for other private roads to become the Town's responsibility. Vice Mayor Stanley stated that it was the only private road that had a private club and two multi- family housing developments, so it was a little burdensome as a private road than other private roads in town. Mayor Morgan asked everyone to give it some thought, and he would bring it up again at the next meeting. He then said congratulations were in order for Vice Mayor Stanley's wife, Kirsten, for winning the Boca Ballroom Dance Battle for the George Snow Scholarship Fund and added how exciting it was to watch. XI. Adjournment. Mayor Morgan adjourned the meeting at 10:01 A.M. Renee Basel Assistant Town Clerk 6