HomeMy Public PortalAbout03.02.87 VB MinutesPLAZNFIELD VILLAGE BOARD OF TRUSTEES
Regular Meeting
DATE: March 2, 1987 AT: Village Hall
MEMBERS OF BOARD PRESENT: Mayor Latta, K. Callanan,
J. Dement, J. Bootz, W. Sharp,
J. Peterson, D. Gullicksen was
absent
OTHERS PRESENT: M. Pusinelli - Administrator
V. xrnac - Village Clerk
J. Harvey - Attorney
D. Bennett - Police Chief
H. Countryman, J. Donahue
Mayor Latta opened the meeting at 7:30 p.m. with the pledge to
the flag.
Roll call was taken, D. Gullicksen was absent.
K. Callanan moved to approve the New/Old Business Section of
the Agenda with the addition of an Executive Session on Land
Acquisition, Salaries and Planning Personnel to reconvene;
appointment to Downtown Redevelopment Committee; letter from
Naperville; residents from Pheasant Chase requested to be
removed from this agenda. Seconded by J. Dement. Voice vote.
5 yes, 0 no. Motion carried.
Mayor Latta read the Consent Agenda which included Village Board
Meeting minutes far February 2nd and 15, 1987.
W. Sharp moved to approve the Consent Agenda. Seconded by
J. Dement. Voice vote. 5 yes, 0 no. Motion carried.
Mayor Latta introduced Bay Scout Troop #13 from American Legion
Post, who were in the audience.
Mayor Latta appointed Rick Selfridge to the Downtown Development
Committee as an ex-officio member.
Mayor Latta read a letter from Mayor Margaret Price of Naperville
suggesting a workshop be scheduled for bath Boards to meet and
discuss the Plainfield/Naperville Boundary Agreement.
J. Peterson moved the Board authorize the Mayor and Village
Administrator meet with the Mayor and Village Manager of
Naperville to set an agenda for a possible meeting of the two
(2) Boards, Seconded by J. Bootz. Voice vote. 5 yes, 0 no.
Motion carried.
PLATNFTELD VILLAGE BOARD OF TRUSTEES
MARCH 2, 1987
PAGE TWO
Mayor Latta announced the Will County Municipal League will hold
their monthly dinner meeting on Thursday, March 12, 1987 at Al's
Steak House. For reservation, contact the Clerk.
Administrator Pusinelli reported, at the January 12, 1987 Work-
shop, the Board discussed utilizing the services of R.V. Norene
& Associates far advice concerning financing of our Municipal
Compliance Plan as described in the packet.
J. Dement moved to authorize the Village Administrator to
contact R.V. Norene & Associates, Tnc. to begin the process of
financial consultant services for the Village of Plainfield in
regard to our Municipal Compliance Plan. Seconded by J. Bootz.
Voice vote. 5 yes, 0 no. Motion carried.
J. Dement moved to authorize the Village President tq sign the
proposal of R.V. Norene & Associates, Inc. Seconded by J. Bootz.
Voice vote. 5 yes, 0 no. Motion carried.
Mayor Latta read a letter from Plainfield Park District request-
ing permission to place a mobile office trailer at the Golf
Driving Range again this year. J. Bootz questioned if the Park
District intends on building a permanent building? Greg Bott,
Park District Representative, stated this is the last year they
will request the mobile unit. They will see how successful the
driving range is this year. If successful, they will build a
permanent structure next spring (1988).
K. Callanan moved the Village Board grant the Park District
permission to place a mobile office at "Four Seasons Park" for
their Golf Driving Range, under the intergovernmental cooperation
and under the Building Inspector recommendations. Seconded by
J. Peterson. Voice vote. 5 yes, 0 no. Motion carried.
Mayor Latta read a letter from Easter Seals/Joliet Junior Women's
Club requesting a donation for Easter Seals. Zt was the consensus
of the Board, because we budgeted $800.00 from Revenue Sharing
to the Easter Seals, they directed Administrator Pusinelli to
write a letter to Joliet Women's Club stating we are already
donating through our Revenue Sharing Funds this year.
Mayor Latta introduced a group of residents from Whispering Creek
to speak in reference to the plans Capista Builders have in
building homes along Indian Boundary Road. Mr. Peter Marks was
their spokesman. Mr. Marks stated the people in Whispering
Creek have signed a petition requesting the Village Board/Plan
Commission make specific requirements of the developer of the
subdivision (Indian Oaks Estates) adjacent to Whispering Creek
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 2, 1987
PAGE THREE
Subdivision. The residents are concerned with what they consider
an inferior plan. Their concerns are the purposed lot frontage,
lot depth, square footage of the lots and overall size of homes
to be built on these lots. They feel this subflivisan could
affect theix property values in Whispering Creek. The Whispering
Creek residents are requesting that any subdivision developed
adjacent or connected to Whispering Creek should be built to
the minimum specs of which Whispering Creek was built. They
also requested information on what the correct procedure is
fequired for these residents to proceed in this matter. Mayor
Latta stated these residents have come before the Village Board
and made the Board aware of how the residents in Whispering
Creek feel. They should now appear before the Plan Commission
and make them aware of their concerns, possibly in greater
detail. Attorney Harvey stated this is correct. Also, they
should be informed as to when they can be on the Plan Commission
Agenda and at the time of the Public Hearing. They have a
right to attend and voice their concern.
W. Sharp read the Plan Commission Report (attached) on County
Case - Graver Country Estates. In attendance at the meeting
representing Mr. Graver were Attorney Babcock and Engineering
Consultant Ruettiger. The Plan Commission's Recommendation by
a vote of ~ to 0 was that the Village Board not approve their
application far Special Use Permit for Flood Plain Development.
By a vote of 4 to Q, the Plan Commission recommend$ that the
Village Board not approve the preliminary plat, based on the
fact that there was not enough information to make a judgment.
Mr. Ruettiger stated the Fire Chief had asked how much water.
would be maintained in the pond? There will be approximately
5 feet of water with an approximate volumn of 2,000,000 gallons
of water. The pond could be dug deeper. We will work with the
Fire Chief on his requests. We have corrected most of the
recommendations set forth by the Village Planner. Mayor Latta
stated she personally feels that 100 homes with one exit/
entrance off of Route 59 is not acceptable. The property to
the south was deeded to an estate on January 2~, 1986. This
property could have been a potential outlet onto 135th Street
for the subdivision. Mayor Latta questioned what do they need
from the Board for the Special Use Permit. Mr. Ruettiger stated
according to the County of Will, any flood plain development
can only take place after a "Special Use Permit" is granted by
the Will County Board. We are requesting a recommendation to
the County Planning and Zoning Committee for their Public
Hearing, and the Village's input. Mayor Latta stated she would
like to see the Village's Engineer review this plat and the flood
plain request. Mayor Latta questioned could we direct our
STATE OF ILLINOIS ~ )
)
COUNTY OF WILL. I. Ss:
. _. )
VILLAGE OF PLAINFIELD )
REPORT OF THE PLAN COMMISSION
February 17, 1987
INC,;~Vurv Irv.
County Case - Graver Country. Estates MAR 0 2 j9$]
Preliminary. Plat and
Application for special Use Permit AG~Naq PACKET
for Flood Plain.
. Terrence Ruettiger of Ruettiger & Tonelli, and Mr. Bill Troka,
Attorney at Law, with the firm of Wright & Babcock were present
representing Mr. Paul .Graver.
Graver Country Estates_is a proposed 99-lot subdivision an
approximately 102 acres in Wheatland Township with a minimum lot
size, of 30,000 square feet. Presently the property is zoned R-2A
under Wi11 County zoning which indicates it must have the lot size
of a minimum of 30,000 square feet and a minimum .120 foot frontage,
The proposed development will take place in two phases of
approximately 50 lots each. The phasing will be determined at the
time of final engineering.
- During the zoning process they appeared before the Wheatland Township
~. Board. Wheatland asked that they provide a curb and gutter road
along with storm sewer.
Mr. Ruettiger stated that while the County ordinance does not
require this, it does require an open ditch road with 22 foot
pavement, which they are proposing to do.
Also the local Fire District asked that the storm water retention
.pond be designed to be used for fire protection. Mr. Ruettiger
stated this is also being proposed and is shown along the east
boundary line. There will be a fire hydrant that will be stubbed to
Vicky Lane that will draw from the wet retention pond.
The Illinois Department of Transportation has indicated a turn lane
on Route 59 will be required. Mr, Ruettiger stated this will be
designed in accordance to IDOT's standards. As yet they have not
heard from them..
Along the east line of the property is where the flood plain is.
.They have applied for a special use permit for flood plain development
- as required by law. They are also in the process of applying for a
permit with the EPA and the Corps of Engineers.
They are proposing that all of the lots along the east side of the
- development will have no basements as required by law -- Lots 26
through 39. Mr. Ruettiger stated the flood plain development will
~~ be done in accordance with the statutes and there would be no
adverse affect on any property downstream, as proper compensatory
storage will be provided, the dirt will be moved around according to
.state and local statutes. The existing Norman Drain will be routed
~-
REPORT OF THE PLAN COMMISSION
Village~of Plainfield
~-~ Page Two
around the pond. Wheatland asked that this not be allowed to
flow through the detention pond. A permit w111 be needed. from
IDOt Division of Water Resources to re-route the Norman Drain.
- The Plan Commission had some question as to the flood elevation
in the flood plain area, and felt there was not information on the
plat to make a judgment at this time.
April Richards, in her review of this plat, recommended that
the subdivision be provided with sewer and water, that it be
annexed to the Village as soon as possible, that. the Village
Engineer review the proposed flood plain development, that open
space be provided, and that another street be added to provide for
a second entrance and exit.
Mr. Ruettiger responded that sewer and water cannot be provided
because of the Village's restriction, and that annexation is
impossible at this time because of an intervening property owner.
Sees no useful need for street extension to the south. Screening
along Route 59 is planned, i.e. plantings. Covenants have been
drafted by the builder looking for a minimum building size of
approximately 2000 square feet each home.
C:;_:
~_-.
`~- .
Mr. Ruettiger stated that after the subdivision is built and after
bond is released for the improvements, the developer will then put
up another $30,000 bond to guarantee that no harm will come to the
adjoining landowners.
The Plan Commission felt that one entrance and exit is just not
enough for approximately 100 homes.
The question of putting i.n a community well to serve this
subdivision was brought up. The people would be much better off in
the future if they had one water supply system that was monitored
by one group rather .than 100 wells that probably no one monitored.
There was a long discussion regarding the one entrance and exit.
The Berard felt there was just nat enough information on the plat
at this time to show what the subdivision will really look like,
REPORT OF THE PLAN COMMISSION
.Village of Plainfield
+ ~ .. Page Three
RECOMMENDATION: By a vote of 4 to 0 the Plan Commission
. recommends that the Village Board not approve
Application for Special Qse Permit far
Flood Plain Development.
" ~ By a vote of 4 to 0 the Plan Commission
recommends that the Village Board not approve
the preliminary plat, based on the fact that
there was not enough information to make a
judgment.
FINDINGS OF FACT:
1. Mare information is needed to properly review the
flood plain area and special use permit.
~. One entrance to the approximately 100 homes is not
.sufficient for the number of vehicles that will, enter
and exit the subdivision.
3. The question of a community well has not been in-
vestigated at this time.
4. Many of the recommendations of the Village Planner
have not been addressed and a new plat with additional
details should be submitted.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 2, 1987
PAGE FOUR
Engineers to review this plat in accordance with our Subdivision
Regulations and send back to Planning to be looked at on March 17,
1987. Attorney Harvey stated by ordinance, we must act on the
plat within 30 days of today, which is the next regular scheduled
meeting following the recommendation of the Plan Commission.
A7r. Ruettiger stated they would like to cooperate with the
Village Engineer, Hamilton Engineers. J. Peterson questioned
how many lots would be developed in the Flaad Plain? Mr. Ruettiger
stated lobs 26 thru 39. J. Peterson stated he would like the
engineer to look over these lots specifically. After much much
more discussion, J. Dement stated he would like the Engineer's
review brought to a Workshop and our Engineer present to answer
any questions. J. Dement stated he would also feel the developer
should pick up the cost of the Engineer's review, do to this
being their subdivision. Mr. Babcock will talk to the developer
and call the Administrator tomorrow (3/3/87).
W. Sharp moved to re~-submit to the Plan Commission subject to
the Engineer's review of the Preliminary Plat, for Graver
Country Estates, with our Subdivision Ordinance and especially
the flood plain lots (26-39); then the engineers review will
come before the Plan Commission March 17th, the Village Board
Workshop March 23rd and with possible action at the Village
Board meeting April 6, 19$7. Seconded by J. Dement. Voice
vote. 5 yes, 0 no. Motion carried.
W. Sharp read the report from the Plan Commission on County
Case - Richard A. Richter, 23$50 West Rolf (Mink Farm) Road,
requesting a rezoning from R-3 to R-2A/Variance. Mr. Richter
intends to create lots on either side of his existing residence
for the construction of two (2) additional single-family
residences. H~ is also requesting a variance of lot width
for his proposed Lot #3 (east side of existing residence), from
the required 1Z0 feet to 112 feet. April Richards, in her
recommendation to the Plan Commission, stated that our concern
is that Rolf Road right-of-way is 58 feet east and west of
applicants site where it is only 50 feet wide. The Plainfield
Township Board did not recommend approval as they were concerned
with the 8 foot difference in right--of-way for Rolf Road
between this site and adjoining properties. Mr. Richter stated
that after he purchased this property, Plainsman Terrace was
built, and he feels they made the mistake, not hirn. It was the
consensus of the Plan Commission not to object to this request
because they agreed with Mr. Richter that it was not his fault
that this happened. By a vote of 4 to 0, the Plan Commission
recommends the Village Board not object to this subdivision.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 2, 1987
PAGE FIVE
Mr. Richter stated he has recieved a letter from the County
that they have approved the rezoning of the property. After much
discussion ...
K, Callanan moved to concur with the Plan Commission and approve
the Preliminary Plat for Richard Richter property at 23850 west
Rolf Road. Seconded by J. Dement. Vote by roll call. Callanan,
yes; Dement, yes; Bootz, yes; Sharp, yes; Peterson, pass. 4 yes,
1 pass. Motion carried.
J. Bootz moved to pay the warrants (invoices) as listed for
February 17th thru 28, 1987. Seconded by J, Dement. Vote by
roll call. Callanan, yes; Dement, yes; Bootz, yes.; Sharp, yes;
Peterson, yes. 5 yes, 0 no. Motion carried.
J. Dement reported the Downtown Development Committee had their
first meeting last Thursday evening (2/26/87). We discussed
some of our goals and possible ways to accomplish those goals,
reviewed the Route 30 resurfacing, alternatives for parking and
• adding of turn lanes on Route 30. We are going to try to meet
with I.D.O.T. to try to come to some agreement vn the parking
problem. Appointments were made: Bob Russ - Chairman, Jeff
Dement - Co-Chairman, Karen Rebuehr - Secretary.
J. Peterson moved to: (1) Direct Resource Management Associates
to conduct an independent search for qualified Full-Time Planner
candidates as outlined in Mr. Hole's February 27,.1987 letter
to the Mayor. The cost far such services will not exceed
$1,750.00 and will be charged to Administration Department
Account No. 01-04-842; (2) Direct Staff to utilize the services
of not more than two (2) planning professionals to aid the
Village in interviewing the final candidates for the Fu11-Time
Planner position. If any monetary reimbursement far the time
of these professionals is necessary, such amount would be
charged to Planning Department Account No. 0109-901. This
amount would not exceed $500.00; (3) Direct the, Village
Attorney to compile an ordinance establishing the position of
Fu11-Time Planner. Such position would be described in the
"Job Descriptions Study", dated August 19$6 by Resource
Management Associates, with the additional responsibility of
zoning code enforcement; (4) The annual salary range for the
Full-Time Planner position will be $21,960.00 - $28,002.00.
Seconded by w. Sharp. Vote by roll call. Callanan, yes;
Dement, yes; Bootz, yes; Sharp,. yes; Peterson, yes. 5 yes, 0 no.
Motion carried.' J. Dement requested Resource Management find
3 to 5 candidates that are fairly qualified candidates to review.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 2, 1987
PAGE SIX
J. Bootz questioned where will we find the funds? Administrator
Pusinelli stated he is looking into additional reuenue sources,
other than increase in property taxes and not a utility tax.
J. Peterson acknowledged receipt of the police Operations Report
for January 1987 and Police pperations Report for year 1986.
Mayor Latta stated, referring back to hiring a Planner, she
would like to add "code enforcement" to the Planner's job
description. J. Dement stated he would like to add building
inspections to the job description, also. Mayor Latta stated
this could be added verbally to Resource Management.
J. Peterson requested the Workshop for Monday, March 9th to
discuss the Police Communications Program and priorities fox
the coming year. Also, he requested the Board review the Police
Department Staff Study and bring their copy to the Workshop.
J. Peterson moved to adjourn to Executive Session to reconvene.
Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion carried.
9:20 p.m.
10;56 p.m.
J. Bootz moved the salaries be brought in line with the Resource
Management Associates proposal Step 2, as of the first pay
period in April, 1987; evaluations will be performed in August,
1987; any applicable merit increases will be made in September,
1987, first pay period and the Village Administrator's salary
is not included, it stays the same. Seconded by W. Sharp. Vote
by roll call. Callanan, yes; Dement, yes; Bootz, yes; Sharp,
yes; Peterson, yes. 5 yes, 0 no. Motion carried.
J. Bootz moved to adjourn. Seconded by W. Sharp. Voice vote.
5 yes, 0 no. Motion carried.
10:58 p.m.
~ ~ ~- .~
Vera Krnac - Village Clerk