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HomeMy Public PortalAbout03.02.87 VB MinutesPLAZNFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: March 2, 1987 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, K. Callanan, J. Dement, J. Bootz, W. Sharp, J. Peterson, D. Gullicksen was absent OTHERS PRESENT: M. Pusinelli - Administrator V. xrnac - Village Clerk J. Harvey - Attorney D. Bennett - Police Chief H. Countryman, J. Donahue Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Roll call was taken, D. Gullicksen was absent. K. Callanan moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on Land Acquisition, Salaries and Planning Personnel to reconvene; appointment to Downtown Redevelopment Committee; letter from Naperville; residents from Pheasant Chase requested to be removed from this agenda. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta read the Consent Agenda which included Village Board Meeting minutes far February 2nd and 15, 1987. W. Sharp moved to approve the Consent Agenda. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta introduced Bay Scout Troop #13 from American Legion Post, who were in the audience. Mayor Latta appointed Rick Selfridge to the Downtown Development Committee as an ex-officio member. Mayor Latta read a letter from Mayor Margaret Price of Naperville suggesting a workshop be scheduled for bath Boards to meet and discuss the Plainfield/Naperville Boundary Agreement. J. Peterson moved the Board authorize the Mayor and Village Administrator meet with the Mayor and Village Manager of Naperville to set an agenda for a possible meeting of the two (2) Boards, Seconded by J. Bootz. Voice vote. 5 yes, 0 no. Motion carried. PLATNFTELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1987 PAGE TWO Mayor Latta announced the Will County Municipal League will hold their monthly dinner meeting on Thursday, March 12, 1987 at Al's Steak House. For reservation, contact the Clerk. Administrator Pusinelli reported, at the January 12, 1987 Work- shop, the Board discussed utilizing the services of R.V. Norene & Associates far advice concerning financing of our Municipal Compliance Plan as described in the packet. J. Dement moved to authorize the Village Administrator to contact R.V. Norene & Associates, Tnc. to begin the process of financial consultant services for the Village of Plainfield in regard to our Municipal Compliance Plan. Seconded by J. Bootz. Voice vote. 5 yes, 0 no. Motion carried. J. Dement moved to authorize the Village President tq sign the proposal of R.V. Norene & Associates, Inc. Seconded by J. Bootz. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta read a letter from Plainfield Park District request- ing permission to place a mobile office trailer at the Golf Driving Range again this year. J. Bootz questioned if the Park District intends on building a permanent building? Greg Bott, Park District Representative, stated this is the last year they will request the mobile unit. They will see how successful the driving range is this year. If successful, they will build a permanent structure next spring (1988). K. Callanan moved the Village Board grant the Park District permission to place a mobile office at "Four Seasons Park" for their Golf Driving Range, under the intergovernmental cooperation and under the Building Inspector recommendations. Seconded by J. Peterson. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta read a letter from Easter Seals/Joliet Junior Women's Club requesting a donation for Easter Seals. Zt was the consensus of the Board, because we budgeted $800.00 from Revenue Sharing to the Easter Seals, they directed Administrator Pusinelli to write a letter to Joliet Women's Club stating we are already donating through our Revenue Sharing Funds this year. Mayor Latta introduced a group of residents from Whispering Creek to speak in reference to the plans Capista Builders have in building homes along Indian Boundary Road. Mr. Peter Marks was their spokesman. Mr. Marks stated the people in Whispering Creek have signed a petition requesting the Village Board/Plan Commission make specific requirements of the developer of the subdivision (Indian Oaks Estates) adjacent to Whispering Creek PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1987 PAGE THREE Subdivision. The residents are concerned with what they consider an inferior plan. Their concerns are the purposed lot frontage, lot depth, square footage of the lots and overall size of homes to be built on these lots. They feel this subflivisan could affect theix property values in Whispering Creek. The Whispering Creek residents are requesting that any subdivision developed adjacent or connected to Whispering Creek should be built to the minimum specs of which Whispering Creek was built. They also requested information on what the correct procedure is fequired for these residents to proceed in this matter. Mayor Latta stated these residents have come before the Village Board and made the Board aware of how the residents in Whispering Creek feel. They should now appear before the Plan Commission and make them aware of their concerns, possibly in greater detail. Attorney Harvey stated this is correct. Also, they should be informed as to when they can be on the Plan Commission Agenda and at the time of the Public Hearing. They have a right to attend and voice their concern. W. Sharp read the Plan Commission Report (attached) on County Case - Graver Country Estates. In attendance at the meeting representing Mr. Graver were Attorney Babcock and Engineering Consultant Ruettiger. The Plan Commission's Recommendation by a vote of ~ to 0 was that the Village Board not approve their application far Special Use Permit for Flood Plain Development. By a vote of 4 to Q, the Plan Commission recommend$ that the Village Board not approve the preliminary plat, based on the fact that there was not enough information to make a judgment. Mr. Ruettiger stated the Fire Chief had asked how much water. would be maintained in the pond? There will be approximately 5 feet of water with an approximate volumn of 2,000,000 gallons of water. The pond could be dug deeper. We will work with the Fire Chief on his requests. We have corrected most of the recommendations set forth by the Village Planner. Mayor Latta stated she personally feels that 100 homes with one exit/ entrance off of Route 59 is not acceptable. The property to the south was deeded to an estate on January 2~, 1986. This property could have been a potential outlet onto 135th Street for the subdivision. Mayor Latta questioned what do they need from the Board for the Special Use Permit. Mr. Ruettiger stated according to the County of Will, any flood plain development can only take place after a "Special Use Permit" is granted by the Will County Board. We are requesting a recommendation to the County Planning and Zoning Committee for their Public Hearing, and the Village's input. Mayor Latta stated she would like to see the Village's Engineer review this plat and the flood plain request. Mayor Latta questioned could we direct our STATE OF ILLINOIS ~ ) ) COUNTY OF WILL. I. Ss: . _. ) VILLAGE OF PLAINFIELD ) REPORT OF THE PLAN COMMISSION February 17, 1987 INC,;~Vurv Irv. County Case - Graver Country. Estates MAR 0 2 j9$] Preliminary. Plat and Application for special Use Permit AG~Naq PACKET for Flood Plain. . Terrence Ruettiger of Ruettiger & Tonelli, and Mr. Bill Troka, Attorney at Law, with the firm of Wright & Babcock were present representing Mr. Paul .Graver. Graver Country Estates_is a proposed 99-lot subdivision an approximately 102 acres in Wheatland Township with a minimum lot size, of 30,000 square feet. Presently the property is zoned R-2A under Wi11 County zoning which indicates it must have the lot size of a minimum of 30,000 square feet and a minimum .120 foot frontage, The proposed development will take place in two phases of approximately 50 lots each. The phasing will be determined at the time of final engineering. - During the zoning process they appeared before the Wheatland Township ~. Board. Wheatland asked that they provide a curb and gutter road along with storm sewer. Mr. Ruettiger stated that while the County ordinance does not require this, it does require an open ditch road with 22 foot pavement, which they are proposing to do. Also the local Fire District asked that the storm water retention .pond be designed to be used for fire protection. Mr. Ruettiger stated this is also being proposed and is shown along the east boundary line. There will be a fire hydrant that will be stubbed to Vicky Lane that will draw from the wet retention pond. The Illinois Department of Transportation has indicated a turn lane on Route 59 will be required. Mr, Ruettiger stated this will be designed in accordance to IDOT's standards. As yet they have not heard from them.. Along the east line of the property is where the flood plain is. .They have applied for a special use permit for flood plain development - as required by law. They are also in the process of applying for a permit with the EPA and the Corps of Engineers. They are proposing that all of the lots along the east side of the - development will have no basements as required by law -- Lots 26 through 39. Mr. Ruettiger stated the flood plain development will ~~ be done in accordance with the statutes and there would be no adverse affect on any property downstream, as proper compensatory storage will be provided, the dirt will be moved around according to .state and local statutes. The existing Norman Drain will be routed ~- REPORT OF THE PLAN COMMISSION Village~of Plainfield ~-~ Page Two around the pond. Wheatland asked that this not be allowed to flow through the detention pond. A permit w111 be needed. from IDOt Division of Water Resources to re-route the Norman Drain. - The Plan Commission had some question as to the flood elevation in the flood plain area, and felt there was not information on the plat to make a judgment at this time. April Richards, in her review of this plat, recommended that the subdivision be provided with sewer and water, that it be annexed to the Village as soon as possible, that. the Village Engineer review the proposed flood plain development, that open space be provided, and that another street be added to provide for a second entrance and exit. Mr. Ruettiger responded that sewer and water cannot be provided because of the Village's restriction, and that annexation is impossible at this time because of an intervening property owner. Sees no useful need for street extension to the south. Screening along Route 59 is planned, i.e. plantings. Covenants have been drafted by the builder looking for a minimum building size of approximately 2000 square feet each home. C:;_: ~_-. `~- . Mr. Ruettiger stated that after the subdivision is built and after bond is released for the improvements, the developer will then put up another $30,000 bond to guarantee that no harm will come to the adjoining landowners. The Plan Commission felt that one entrance and exit is just not enough for approximately 100 homes. The question of putting i.n a community well to serve this subdivision was brought up. The people would be much better off in the future if they had one water supply system that was monitored by one group rather .than 100 wells that probably no one monitored. There was a long discussion regarding the one entrance and exit. The Berard felt there was just nat enough information on the plat at this time to show what the subdivision will really look like, REPORT OF THE PLAN COMMISSION .Village of Plainfield + ~ .. Page Three RECOMMENDATION: By a vote of 4 to 0 the Plan Commission . recommends that the Village Board not approve Application for Special Qse Permit far Flood Plain Development. " ~ By a vote of 4 to 0 the Plan Commission recommends that the Village Board not approve the preliminary plat, based on the fact that there was not enough information to make a judgment. FINDINGS OF FACT: 1. Mare information is needed to properly review the flood plain area and special use permit. ~. One entrance to the approximately 100 homes is not .sufficient for the number of vehicles that will, enter and exit the subdivision. 3. The question of a community well has not been in- vestigated at this time. 4. Many of the recommendations of the Village Planner have not been addressed and a new plat with additional details should be submitted. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1987 PAGE FOUR Engineers to review this plat in accordance with our Subdivision Regulations and send back to Planning to be looked at on March 17, 1987. Attorney Harvey stated by ordinance, we must act on the plat within 30 days of today, which is the next regular scheduled meeting following the recommendation of the Plan Commission. A7r. Ruettiger stated they would like to cooperate with the Village Engineer, Hamilton Engineers. J. Peterson questioned how many lots would be developed in the Flaad Plain? Mr. Ruettiger stated lobs 26 thru 39. J. Peterson stated he would like the engineer to look over these lots specifically. After much much more discussion, J. Dement stated he would like the Engineer's review brought to a Workshop and our Engineer present to answer any questions. J. Dement stated he would also feel the developer should pick up the cost of the Engineer's review, do to this being their subdivision. Mr. Babcock will talk to the developer and call the Administrator tomorrow (3/3/87). W. Sharp moved to re~-submit to the Plan Commission subject to the Engineer's review of the Preliminary Plat, for Graver Country Estates, with our Subdivision Ordinance and especially the flood plain lots (26-39); then the engineers review will come before the Plan Commission March 17th, the Village Board Workshop March 23rd and with possible action at the Village Board meeting April 6, 19$7. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp read the report from the Plan Commission on County Case - Richard A. Richter, 23$50 West Rolf (Mink Farm) Road, requesting a rezoning from R-3 to R-2A/Variance. Mr. Richter intends to create lots on either side of his existing residence for the construction of two (2) additional single-family residences. H~ is also requesting a variance of lot width for his proposed Lot #3 (east side of existing residence), from the required 1Z0 feet to 112 feet. April Richards, in her recommendation to the Plan Commission, stated that our concern is that Rolf Road right-of-way is 58 feet east and west of applicants site where it is only 50 feet wide. The Plainfield Township Board did not recommend approval as they were concerned with the 8 foot difference in right--of-way for Rolf Road between this site and adjoining properties. Mr. Richter stated that after he purchased this property, Plainsman Terrace was built, and he feels they made the mistake, not hirn. It was the consensus of the Plan Commission not to object to this request because they agreed with Mr. Richter that it was not his fault that this happened. By a vote of 4 to 0, the Plan Commission recommends the Village Board not object to this subdivision. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1987 PAGE FIVE Mr. Richter stated he has recieved a letter from the County that they have approved the rezoning of the property. After much discussion ... K, Callanan moved to concur with the Plan Commission and approve the Preliminary Plat for Richard Richter property at 23850 west Rolf Road. Seconded by J. Dement. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Sharp, yes; Peterson, pass. 4 yes, 1 pass. Motion carried. J. Bootz moved to pay the warrants (invoices) as listed for February 17th thru 28, 1987. Seconded by J, Dement. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes.; Sharp, yes; Peterson, yes. 5 yes, 0 no. Motion carried. J. Dement reported the Downtown Development Committee had their first meeting last Thursday evening (2/26/87). We discussed some of our goals and possible ways to accomplish those goals, reviewed the Route 30 resurfacing, alternatives for parking and • adding of turn lanes on Route 30. We are going to try to meet with I.D.O.T. to try to come to some agreement vn the parking problem. Appointments were made: Bob Russ - Chairman, Jeff Dement - Co-Chairman, Karen Rebuehr - Secretary. J. Peterson moved to: (1) Direct Resource Management Associates to conduct an independent search for qualified Full-Time Planner candidates as outlined in Mr. Hole's February 27,.1987 letter to the Mayor. The cost far such services will not exceed $1,750.00 and will be charged to Administration Department Account No. 01-04-842; (2) Direct Staff to utilize the services of not more than two (2) planning professionals to aid the Village in interviewing the final candidates for the Fu11-Time Planner position. If any monetary reimbursement far the time of these professionals is necessary, such amount would be charged to Planning Department Account No. 0109-901. This amount would not exceed $500.00; (3) Direct the, Village Attorney to compile an ordinance establishing the position of Fu11-Time Planner. Such position would be described in the "Job Descriptions Study", dated August 19$6 by Resource Management Associates, with the additional responsibility of zoning code enforcement; (4) The annual salary range for the Full-Time Planner position will be $21,960.00 - $28,002.00. Seconded by w. Sharp. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Sharp,. yes; Peterson, yes. 5 yes, 0 no. Motion carried.' J. Dement requested Resource Management find 3 to 5 candidates that are fairly qualified candidates to review. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 2, 1987 PAGE SIX J. Bootz questioned where will we find the funds? Administrator Pusinelli stated he is looking into additional reuenue sources, other than increase in property taxes and not a utility tax. J. Peterson acknowledged receipt of the police Operations Report for January 1987 and Police pperations Report for year 1986. Mayor Latta stated, referring back to hiring a Planner, she would like to add "code enforcement" to the Planner's job description. J. Dement stated he would like to add building inspections to the job description, also. Mayor Latta stated this could be added verbally to Resource Management. J. Peterson requested the Workshop for Monday, March 9th to discuss the Police Communications Program and priorities fox the coming year. Also, he requested the Board review the Police Department Staff Study and bring their copy to the Workshop. J. Peterson moved to adjourn to Executive Session to reconvene. Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion carried. 9:20 p.m. 10;56 p.m. J. Bootz moved the salaries be brought in line with the Resource Management Associates proposal Step 2, as of the first pay period in April, 1987; evaluations will be performed in August, 1987; any applicable merit increases will be made in September, 1987, first pay period and the Village Administrator's salary is not included, it stays the same. Seconded by W. Sharp. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Sharp, yes; Peterson, yes. 5 yes, 0 no. Motion carried. J. Bootz moved to adjourn. Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion carried. 10:58 p.m. ~ ~ ~- .~ Vera Krnac - Village Clerk