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HomeMy Public PortalAbout02.02.87 VB MinutesPLAINFTELD '~ZLLA'GE BOARD OF TRU'S'T'E'ES Regular 1Keeting DATE: February 2, 1987 AT: Village Hall MEMBERS QF BpA,~tA PRESENT: Mayor Latta, J. Bootz, D. Gullicksen, J. Dement, J. Peterson, K. Callanan, W. Sharp OTHERS PRESENT: M. Pusinelli - Administrator V. Krnac - Village Clerk J. Harvey - Attorney D. Bennett - Chief Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Ro11 call was taken, all members were present. . J. Peterson moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on litigation not to reconvene and an announcement from Mayor Latta. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read the Consent Agenda. J. Bootz moved to approve the Consent Agenda to include minutes of` January 5th and 19, 1987. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta announced the monthly dinner meeting far Wi11 County Municipal League is scheduled for Thursday, February 12th at Brun's Restaurant at 7:00 p.m. Any Board member interested, contact the Clerk. Mayor Latta read a letter from American Cancer Society requesting permission to conduct their annual Crusade on April 4th through April 11, 1987. It was Police Chief Bennett's recommendata.on that we receive a name and phone number of a person to contact if there is a problem. with no objections from the Board, it was approved. K. Callanan moved to adopt Resolution No. 875 Creating a Class "F" Liquor License for St. Mary's Mothers Club Valentine Dinner • Dance, February 14, 1987. Seconded by D. Gullicksen. 6 yes, 0 no. Motion carried. pLATNFTELD VILLAGE BOARD OF TRUSTEES February 2, 1987 Page Two Administrator Pusinelli reported one of the components of the Municipal Compliance Plan for our wastewater treatment facilities is a protective berm. A substantial portion of this berm would be located upon Commonwealth Edison right-of-way. Before Commonwealth Edison will allow this berm to be constructed, the Village must first execute the attached "Letter of Permission". D. Gullicksen questioned if the conditions in the letter wi11 be available to the bidders. J. Harvey stated he had contacted the engineer and told him to attach the entire agreement as an exhibit to the contract documents so it wi11 be available to any bidder. K. Callanan moved to authorize Mayor Latta to execute the "Letter of Permission" dated January 5, 1987 from Commonwealth Edison concerning the berm at the sewer plant. Seconded. by W. Sharp. Vote by ro11 call. Baotz, yes; Gullicksen, yes; Dement, yes; Peterson, yes; Callanan, yes; Sharp, yes. 6 yes, 0 no. Motion carried. Chief Bennett reported we received by mail today, the rules and regulations for our intergovernmental Police Service Assistance Agreement with Shorewood. These regulations would not affect the agreement and they could be looked over at the next Workshop. He requests the Board support the agreement proposed by the Village of Shorewood. J. Peterson moved to authorize the Village President to exacute the Tnte~governmental Police Service Assistance Agreement with Shorewood. Vote by ro11 call. Boot2, yes; Gullicksen, yes; Dement, yes; Peterson, yes; Callanan, yes; Sharp, Yes. 6 yes, 0 no. Motion carried. Administrator Pusinelli reported Mr. Dennis Duffield of the City of Joliet gave a presentation at our last Workshop January 26, 1987. Joliet is requesting that it be notified by any communities interested in participating in its design study. Joliet is requesting that any communities interested, contact them by April 1, 1987 and let them know if we are interested in contri- buting to the Design Study. This study would address the viability of Joliet using the Kankakee River as a source of water. The cost of participation in this report, we are told by Joliet, is approximately $1.00 per person based on our munici- palities 1980 census. Tn our case, it would be approximately $3,800.OQ for the Village of Plainfield. Staff recommends that the Village of Plainfield notify the City of Joliet that it wishes to participate in the Design costs. Also, that the L~ PLATNFTELD VILLAGE BOARD OF TRUSTEES February 2, 1987 Page Three estimated $3,8p0.OQ be charged to 02-10-713. J. Baatz stated rather than sign up for this study now, he would rather we look into viable options. He would not want to give this up completely, but look into other options. J. Peterson stated he would like to keep this as one possible option, but look into others. He has done some research and this is the outcome: The Plainfield Community is now and has been in the past, an area of residents and businesses which extend commercial base of the Village consisted of the farms which surrounded it. Tn the recent past, the agricultural base has decreased because of residential development. As long as these developments remain unincorporated, the identity and integrity of the Plainfield community is not threatened. If the community of Plainfield, including south Wheatland Township becomes divided among a number of municipalities, the identity and integrity of the Plainfield community and the Village which is dependent upon it, would be fragmented. Presently, the Village is being requested for expanding its water and sewer services. These requests will increase in the next few, years from the areas to the west, north and east of the Village limits. These areas are within the Plainfield community, its school, fire, postal and park districts. At this time, the Village is restricted from extending its water system because of the quantity of radium in the water supply. If we were to receive a variance from the EPA, we do not possess a plan or an agenda to which we have committed ourselves for removing the radium or for an alternative source of water. There. are at least four options available to these areas for water and sewer. The first is the installation of well. and septic. These require larger lots which from the point of view of later inclusion by a municipality, produce a smaller tax base for the same amount of police and street services. Tf these areas are annexed and required to become included in the .water and sewer system, there is the duplication of services and the cost for conversion. As a result, owners are often reluctant to come into a Village and bear the cost of a second system. .Finally, we11 and septic systems, while adequate for residential development, have limited capacities far commerical and particularly industrial uses. A second option is the utilization o£ the sewer and water system of the Village. Presently, PLATNFTELD VTLLAGE BOARD OF TRUSTEES February 2, 1987 Page Four ' the water is on restricted status. The present systems have limits to which additional users may be accommodated. Because of the size of the Village and the limitations of its present tax base, it is questionable as to whether or nat the Village could expand into all of the areas in which the services would be requested. Another possible option is the creation of a water and sewer district which would include south Wheatland and that part of Plainfield Township which is not already being serviced by the City of Joliet. The fourth option is the purchase of water and/or sewer services from surrounding communities. This would be Lake Michigan water or water from the Kankakee River as proposed recently by the City of Joliet. The estimated cost of untreated Kankakee water is between $3.72 and $3.98, per thousand gallons, compared to our present cost for treated water pumped of $ .$0 and $1.07 for teated water billed. By purchasing water from another municipality, we become the distribution and collection agency for their system, having to add to the price of our delivered water, the cost of purification, distribution and collection. Tn addition, the availability of water for expansion such as a new industry which is water intensive, may be restrictive. There are three distinct areas within the Plainfield community which either presently or in the near future, will be in need of sewer and water services. The first is the area extending north from the Village to 111th Street. Tt is debatable whether or not a boundary .agreement with Naperville would insure this area remaining a part of the Plainfield community if a developer would want to develop and we were not able or willing to either provide the water and sewer services and/or annex the location. If the developer would be willing to pay the costs for a lift station and the piping to the Naperville line, and Naperville was either willing or required by court to annex the. property and provide the needed services, we may well not be able to prevent it from taking place. Presently the Village of Plainfield has neither the means nor a plan for delivering services to the area north of the Village. The second area is to the east of the Village. The enlargement of Weber Road to four lanes and the creation of a clover leaf at the Weber Road interchange with Interstate 55, opens this area for development. Presently, we do not have a boundary agreement with either Bolingbrook or Romeoville. The area will be in competition with us . for locating new commercial and industrial companies. A part of the criteria for development is the accessibility • PLATNFIELD VILLAGE BOARD OF TRUSTEES February 2, 198 Page Five to highways, the locations relative present and potential markets and clients, and the availability of sewer and water. 'The inability of Plainfield to provide sewer and water to that part of the Plainfield community east of Interstate 55 and north of Renwick Road, would restrict the future eastern boundary of the Village to Interstate 55 .. The present condition of the area between the Village and 55 which limits the possibility of residential, commercial and industrial development, may prohibit its being serviced by water and sewer. This could mean our Village limits on the east would be as much as they are. The third area which is in need of water and sewer services is the Highway 30 corridor from Highway 59 to the Interstate. Presently, the City of Joliet is providing water and sewer to the west side of the 3-55 interchange. If there is an expansion of this system to Renwick Raad, Plainfield would be blocked from the present and future developments along this area and the sales tax revenue which these would generate. In America, we believe in a system of free enterprise. Traditionally, the role of local, state and • federal government has been to assist and. in some cases, organize the direction of development. As a local govern- ment, we are not in a position to prevent development from taking place. By our active involvement, we can participate in the decisions to insure the development which takes place, continues the traditions and style which we have. Our willingness and ability to participate will determine the impact of the development on the community. The 'future Village boundaries will have a direct effect on the boundaries of both the Plainfield Fire District and the Plainfield Postal District. The degree to which we participate will determine whether or not the development will be unplanned, with conflicting relationships between residential areas and commercial and industrial developments, or an area with cohesive zoning districts. Without municipal participation, commercial area tend to be randomly developed without concern for either the present neighboring property owners or for the impact these will have upon the future development of the area. The uncontrolled location of commercial establishments beyond the present boundaries of Village, further limits the number of potential shoppers for the downtown district of the Village. Similarly, the loss of downtown merchants to unplanned commercial strips beyond our Village limits, decreases the total potential shoppers for the downtown area, and decreases the sales tax base for the Village government.. To maintain the same level of Village services and to make up the loss from the PLAINFIELD VILLAGE B©ARD OF TRUSTEES February Z, 1987 Page Six sales tax, the Village wi11 have to increasingly depend on property taxes which presently constitute a relatively sma11 part of local government income. Our present situation, while not critical ,. will soon become our inaction wi11 itself be a decision to fragment the Plainfield community and to restrict the present Village and its future to a declining economic base for both local, commercial and governmental bodies. The first task before us is the identification of the alternatives available to us which wi11 enable us to participate in the decisions which shape our future. Our commitment to maintaining the identity and integrity of the Plainfield community and its institutions is a commitment to the task and challenge before us. J. Peterson moved the Village Board authorize the Administrator to prepaxe a list of alternatives which would enable Plainfield Village to expand it"s water and sewer systems, the annexations which would be related to this, the legal, engineering and financial fees which would be involved and alternative means for financing this such as: funding from within the present budget, tax increment projects, utility tax or funding by a water and sewer district. Seconded by K. Callanan. Vote by roll call. Bootz, yes; Gullicksen, yes, Dement, yes, Peterson, yes; Callanan, yes; Sharp, yes. 6 yes, 0 no. Motion carried. J. Dement stated he would like to discuss this at Workshop before we delegate the Administrator. to do all of this research. The points J, Peterson made are well taken but he would like to have some more input and be able to review the alternatives listed. J. Peterson stated he does not know all of the alternatives available to us for water, sewer and annexation related to it. These alternatives could make. us more informed to make a decision. Administrator Pusinelli questioned what is the time frame that you would want thzs information back to the Board? J. Peterson stated any information that you can transmit to us CBoard) at a Workshop would be beneficial. We need it for preparation of our budget, if nothing else. D. Gullicksen stated he does not know if the Administrator can get this together fast enough to have it available before we must make a decision if we want to go with Joliet in terms of this study. We must make our decision before April 1, 1987. We can't afford to exclude ourselves from that study for $3,800.00. W. Sharp questioned why can't we put a time limit of 6 weeks for the Administrator to get the information together and then have a • Workshop. Administrator Pusinelli stated he could get something together in the next couple of weeks but it would be very basic. W. Sharp stated he would agree with that, then we sti11 have time to join the Joliet Area and sti11 keep our option open. PLAINFIELD VILLAGE BOARD OF TRUSTEES February 2, 19$7 Page Seven D. Gullicksen requested we table the Joliet Design cost (regional area water supply) until the second meeting of March (3/16/87) . J. Bootz moved to approve the payment of the Warrants as listed. Seconded by J'. Dement. Vote by roll call. Bootz, yes; Gullicksen, yes; Dement, yes; Peterson, yes; Callanan, yes; Sharp, yes. fi yes, 0 no. Motion carried. K, Callanan m©ved to adopt Resolution No. $76 setting forth Workshop Meeting shall be the second and forth Mondays of each month at 7:OO p.m. (with the addition) to 9:00 p.m_ in the Village Ha11. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta presented John Donahue a certificate from the Environmental Protection Agency, State of Illinois, having fulfilled the requiremeants therefore, is hereby awarded this Certificate of Competency as a Class "C" Public Water Supply Operator, by Examinat~.on, Issued this 22nd day of January, 1987. Attorney J. Harvey repoarted we have a court date this month on the foundation on Indian Boundary Road. W. Sharp moved to adjourn to Executive Session not to reconvene. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. 8:15 p.m, Vera Krnac - Vi7~lage Clerk •