HomeMy Public PortalAbout11.02.87 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
Regular Meeting
DATE: November 2, 1987 AT: Village Hall
MEMBERS OF BOARD PRESENT: Mayor Latta, K. Callanan, D. Lewin
J. Dement, L. Kelly, D. Gullicksen
OTHERS PRESENT: M. Pusinelli, Village Administrator
C. Dania, Deputy Clerk
J. Harvey, Attorney
D. Bennett, Police Chief
D. Fagan, Village Planner
At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the
flag. Roll call was taken. J. Bootz was absent.
J. Dement moved to approve the New/Old Business section of the Agenda
with the addition of an announcement and proclamation. Seconded by
D. Gullicksen. Voice vote. 5 yes, 0 na. Motion carried.
Mayor Latta read the Consent Agenda.
D. Gullicksen moved to approve the Consent Agenda with the fallowing
corrections: September 21, 1987 minutes, Page 3, typographical error,
. "Shaer" should be "Sharp"; October 5, 1987 minutes, Page 3,
typographical error, "Environeental" should be "Environmental."
Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried.
Mayor Latta announced that the Downtown Business Association's next
general meeting is Thursday, November 5, 1987 at the Clock Tower at
6:00 p.m. Debra Fagan, Plainfield Village Planner, will be the speaker
following the dinner.
Mayor Latta read a proclamation proclaiming November 15-21, 1987 as
American Education Week.
Mayor Latta appointed Mark Krippel to the Planning Commission. He
will be taking Don Anderson's position until April, 198$.
Mayor Latta read a letter from the American Legion requesting permission
to solicit funds in the Village for the "Gifts To Yanks Who Gave
Program" on Saturday, November 7, 1987. There being no objection by
the Board, the Clerk was directed to write a letter to the American
Legion granting permission to solicit funds on November 7, 19$7.
Mayor Latta reported on a letter from the Illinois Environmental
Protection Agency wherein they advise that our Step 3 wastewater
treatment works grant application for Build Illinois funds to be
administered under the provisions of the Anti-Pollution Bond Act of
1970, has been approved in the amount of $370,000.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
November 2, 1987
Page Two
Mayor Latta thanked K. Callanan for all her efforts. She was the
person who initiated our Build Illinois request through Dennis Hastert,
Mayor Latta also thanked Mr. Petka for his assistance and anyone else
who helped us obtain the funds.
M. Pusinelli read a portion of the resolution which accepts and
authorizes the execution of the Grant Agreement between the Village
and the Illinois E.P.A.
D. Gullicksen moved to adopt Resolution No. 894, Accepting and
Authorizing the Execution of a Grant Agreement Between the Village of
Plainfield and the Environmental Protection Agency. Seconded by
K. Callanan. Vote by roll call. Callanan, yes; Lewin, yes;
Dement, yes; Kelly, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried.
M. Pusinelli reported on the Award of Bid~Municipal Compliance Plan.
Bids were opened and read on August 24, 1987 at 10:00 a.m. There were
two bidders: Modern Builders, Joliet, Illinois in the amount of
$504,726.00; and Semford General Contractors, Crestwood, Illinois in
the amount of $547,285.00. The engineers estimate was $602,100.00.
The E.P.A. has reviewed the bid documents and endorsed the award of
the contract to Modern Builders in the amount of $504,726.00. Staff
recommends that the Board adopt the resolution, which has been done,
authorize the President to execute the attached agreement, and award
the contract to Modern Builders.
K. Callanan moved to award the contract for the Municipal Compliance
Plan Project to Modern Builders in the amount of $504,726.00.
Seconded by J. Dement. Vote by roll call. Callanan, yes; Lewin, yes;
Dement, yes; Kelly, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried.
Mayor Latta reported that in accordance with the Grant Agreement,
M. Pusinelli will be keeping the books.
M. Pusinelli reported on the Municipal Compliance Plan-Step 3
Engineering Contract. The proposed agreement between the Village and
Deuchler Engineering details the services to be provided by Deuchler
during the construction phase (Step 3) of the Municipal Compliance Plan
project. The cast for these services is $45,067.85. These costs can
be included for reimbursement with Build Illinois Funds. Staff
recommends that the Board authorize the President and Clerk to execute
the proposed agreement. This contract has been reviewed by the E.P.A.
and received their approval.
K. Callanan moved to authorize the President and Clerk to execute the
proposed Agreement for Step 3 Engineering Services for the Municipal
Compliance Plan with Walter E. Deuchler Associates in the amount of
$45,067.85. Seconded by D. Lewin. Vote by roll call. Callanan, yes;
Lewin, yes; Dement, yes; Kelly, yes; Gullicksen, yes. 5 yes, D no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
. November 2, 1987
Page Three
M. Pusinelli reported that bids were opened an Thursday,
October 15, 1987 at 10:00 a.m. regarding the Route 126 Water Main
Extension Project. The lowest bid was in the amount of $47,825.50,
the highest bid was $69,592.00. Staff recommends that the contract
be awarded to Steve Spiess Construction, Inc. of Frankfort, Illinois
in the amount of $47,825.50, that the cost of the project be charged
to Water Department Account No. 02-1091-713 - Distribution System
Extensions. Also, Hamilton Engineering recommends awarding the bid
to Steve Spiess Construction Company upon receipt of the IEPA permit.
M. Pusinelli reported we are in the process of getting the permit.
Plans have been sent to the EPA for approval. The Board may want to
award the contract contingent upon approval by the EPA.
K. Callanan moved to award the bid for the Route 125 Water Main
Extension Project to Steve Spiess Construction, Inc. of Frankfort,
Illinois in the amount of $47,825.00 upon recipt of the IEPA permit
for construction. Seconded by J. Dement. Vote by roll call.
Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes; Gullicksen, yes.
5 yes, 0 no. Motion carried.
Allan Mauer will be on vacation November 5 - 23 and is requesting
the appointment of Donald Heiman as Acting Building Inspector during
this period.
J. Dement moved to appoint Donald Heiman of 208 W. Evans Street,
Plainfield, Illinois, Acting Building Inspector for the period
November 5 - 23, 1987. Seconded by D. Gullicksen. Voice vote.
5 yes, 0 no. Motion carried.
Discussion followed on the sale of surplus equipment in the Police
Department. A list has been compiled of the equipment that is
presently being stored in the lower level of the Village Ha11.
Chief Bennett discussed the outdated radios and old sirens. Some of
this equipment is so old they no longer make parts for them. The Chief
stated he would also like to add six (6) bicycles to this list.
Attorney Harvey stated that three quarters of the Board can declare
that the Village has no use for this equipment and allow the Chief,
Administrator, or staff to dispose of the equipment in whatever way
way they can do so, either by public bid, private bid, restricting
public bids, whatever they feel is the best way to get the most
responsible return to the Village. It was agreed to send a list of
equipment for sale, such as radios and sirens, etc. to vendors ar
dealers. There would be a general list and a restricted list. After
discussion, the Board agreed that the Chief and Mark Pusinelli get
together and bring this back to the Board in the manner that they would
like to see it disposed of most efficiently, and directed Attorney
Harvey to prepare the ordinance.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
November 2, 1987
Page Four
Discussion followed regarding the boundary agreement with Naperville.
It was agreed to add to Item No. 1, on Page 3, second paragraph after
EJ&E Railroad right-of-way the following: "parallel to Normantown
Road." There was also some discussion on Item No. 3 regarding the
mile-and-a-half jurisdiction.
L. Ke11y moved to authorize the President and the Village Board to
execute the Boundary Agreement between Plainfield and Naperville
subject to the change that was made on Page 3 in the legal description
adding."parallel to Normantown Road." Seconded by K. Callanan.
Vote by roll call. Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes;
Gullicksen, yes. 5 yes, 0 no. Motion carried.
L. Kelly moved to adopt Ordinance No. 1137 for Variation of Minimum
Side Yard Requirements for 211 Evans Street. Seconded by J. Dement.
Vote by roll call. Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes;
Gullicksen, yes. 5 yes, 0 no. Motion carried.
L. Kelly moved to adopt Ordinance No. 1138 far the Rezoning of
211 Evans Street from I-l to Residence A. Seconded by D. Lewin.
Vote by roll call. Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes;
Gullicksen, yes. 5 yes, 0 no. Motion carried.
L. Kelly moved to adopt Ordinance No. 1139 for the Rezoning of
813 Bartlett Street from I-1 to Residence A. Seconded by J. Dement.
Vote by roll call. Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes;
Gullicksen, yes. 5 yes, 0 no. Motion carried.
L. Ke11y moved to adopt Ordinance No. 1140 for Variation of Maximum
Sign Size Requirements far Ralph Mollo, 112 N. Division Street to erect
a sign no larger than 48 square feet in front of the building and
no larger than 60 square feet in the area over the double doors.
Seconded by D. Gullicksen. Vote by roll call. Callanan, yes;
Lewin, yes; Dement, yes; Kelly, yes; Gullicksen, yes. 5 yes, 0 no.
Motion carried.
L. Kelly moved to adopt Ordinance No. 1141 for the Rezoning of
Prince, Fredrickson and Hitt Property on the East Side of Route 59,
Plainfield, Illinois from I-1 to B-4. Seconded by J. Dement.
Vote by roll call. Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes;
Gullicksen, yes. 5 yes, 0 no. Motion carried.
D. Gullicksen moved to pay the invoices for the period of October 10,
1987 to October 31,.1987. Seconded by L. Kelly. Vote by roll call.
Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes; Gullicksen, yes.
5 yes, 0 no. Motion carried.
There was discussion regarding the Pheasant Chase Punch List. The
Board agreed to continue this meeting to November 9, 1987. If
Mr. Graham has all items on the punch list completed and checked, he
will be at the meeting. If not, this matter will be on the next
Board meeting agenda.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
November 2, 1987
Page Five
J. Dement thanked Debbie Fagan for having the articles on the
downtown development put in the paper.
D. Lewin moved to authorize the Chief to purchase the 1988 Chevrolet
Caprice under State contract from Miles Chevrolet/Nisson of Decatur,
Illinois for $11,57$.95. Seconded by L. Kelly. Vote by roll call.
Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes; Gullicksen, yes,
5 yes, 0 no. Motion carried.
L. Kelly moved to reconvene this meeting on Monday, November 9, 1987
at 7:00 p.m. Seconded by D. Lewin. Vote by roll call.
Callanan, yes; Lewin, yes; Dement, yes; Kelly, yes; Gullicksen, no.
4 yes, l no. Motion carried.
Adjourned: 8:45 p.m.
Catherine Jania, eputy Clerk