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HomeMy Public PortalAbout08.03.87 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: August 3, 1987 AT: Village Hall MEMBERS OF BOARD PRESENT: Mayor Latta, J. Dement, K. Callanan, D. Lewin. ALSO PRESENT: M. Pusinelli, Village Administrator C. Dania, Deputy Clerk J. Harvey, Attorney Chief Bennett At 7:.30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken. J. Boatz, D. Gullicksen, and L. Kelly were absent. D. Lewin moved to approve the New/Old Business Section of the agenda. Seconded by J. Dement. Voice vote. 4 yes, 0 no. Motion carried. Mayor Latta read the Consent Agenda with the following corrections: Under G, "Minutes of Special Meeting" should be "Minutes of July 13, 1987 (Continuation of July 6, 1987 Regular Meeting", and H. should be "Minutes of Regular Meeting - July 6, 1987." K. Callanan moved to approve the Consent Agenda as corrected. Seconded by J. Dement. Voice vote. 4 yes, 0 no. Motion carried. Mayor Latta read a letter from the Plainfield Commerce Association requesting permission from the Village to use the Village logo on the cover of maps of the Plainfield area. These maps will be made available to school, Village and Township offices, local real estate agencies and businesses. Tn discussion, the Board agreed Michael Lambert should be contacted regarding this request. K. Callan moved to contact and request Michael Lambert's permission to allow the Commerce Association to use the logo on the maps and also use the color scheme that Mr. Lambert recommended.. Seconded by J. Dement. Voice vote. 4 yes, 0 no. Matian carried. Mayor Latta read a letter from Ms. Bernadine J. Basco asking the Village to request the State to put a stoplight in at the intersection of Route 59 and Renwick Road due to the increased traffic volume anal number of accidents. In her letter she states a petition has been started with more than 500 names requesting the stoplight, and "No Parking" signs be placed an both sides of the intersection. Chief Bennett referenced a Village ordinance passed in 1984 stating "Parking is prohibited on both sides of Division Street from its intersection with 126 to the Village limits." It does identify 126 south to the Village limits. • PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 3, 1987 Page Two Chief Bennett stated that in talking with IDOT, they said the road is not at the proper structure to handle a stoplight. They don't put up traffic signals where there is no turn lane. It will take a major improvement of the intersection before the lights can go up. The state is working on this now. The Chief also sent a letter to the state requesting a speed study be done at that intersection as well as the entrance to Marybrook. Both of these areas have a lot of rear end accidents. The Board agreed to direct staff to contact IDOT regarding the traffic signal so that we can get a response as a follow-up to the Chief's letter. Also, staff is to write a letter to Ms. Basco informing her of this. The Board directed Attorney Harvey to draft an ordinance regarding no parking on Route 59 - 126 North. Mayor Latta read the Report of the Plan Commission regarding County Case - Vernon L. Findlay and Ada B. Findlay, 21926 W. Taylor Road (Northwest corner of Taylor and Budler Roads) requesting I-1 with a Special Use Permit to allow for outside storage of tractors, garden equipment, timber, stones, etc. Attorney Patricia A. Schneider was present an behalf of Petitioner. Green-Up Landscaping is purchasing the property from the Findlays and are proposing to use the property for .their landscaping business. They are requesting a special use permit because the I-1 zoning does not allow for outside storage of tractors, garden equipment, etc. The surrounding land use is A-1 which does allow outside storage. There will be no selling on the property, it will be used for storage only. After some discussion, the Board agreed that there should be some screening around the storage area. K. Callanan moved to concur with the Plan Commission's recommendation that we not abject to the proposed Special Use Permit for outside storage on the property, and recommend screening of the property be provided. Seconded by D. Lewin. Vote by roll call. Dement, yes; Callanan, yes; Lewin, yes; Latta, yes. 4 yes, 0 no. Motion carried. Timarie Maske was present regarding her letter requesting that her Appeal of Suspension be brought before the Village Board. She was present and stated that in April she asked to be kept on midnights, which she was on then, in order to take two courses to finish up her degree. She was told that she could be kept an midnights. Being on midnights you had weekends off. Her classes were five weekends. She was checked out on weekends for three months up until the last weekend that she needed off to finish her course. The schedule was changed, PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 3, 1987 Page Three and she was taken off midnights. She tried to get it changed, but was told no one could help her. She went to school anyway that weekend. when she returned to work she was suspended. She feels it was not fair after she was told she could have the time off. Upon the Board having no questions, Attorney Harvey stated that procedurally this ends the discussion. The Board can deal with this matter in executive session if they wish, however, pursuant to our rules and regulations, the decision will be made in open session to either affirm or not affirm the decision made by the Administrator. The Board agreed to continue this to executive session to reconvene. M. Pusinelli reported on the Certificate of Local Financing-Municipal Compliance Plan. One of the items to be completed in order to obtain $250,000 in Build Illinois funds is completion of our Certificate of Local Financing. The certificate states how we are going to pay for the Municipal Compliance Plan. There are engineering duties and responsibilities that have to be performed by the Village's engineer with regard to the Municipal Compliance Plan. The EPA advised that two items can be eliminated from the engineering costs: an Operations and Maintenance Manual, and Plan of Operation . for the Sewer Plant, thus reducing our engineering costs $18,000. The estimated engineering costs now equal $45,000. Total project cost is $707,378. Staff recommends that the breakdown for this project be communicated to the Illinois EPA via the revised Certificate of Local Financing: Build Illinois Grant, $250,000, Loan from Lending Institution, $150,000, Cash on Hand, $307,378. Total $707,378. Staff also recommends that the President be authorized to contact the EPA in writing and complete the Certificate of Local Financing as in his recommendation. J. Dement commented he is disappointed in our engineering firm because $35,000 and $45,000 is tied up in original costs, now we're going to add some $45,000. We were originally looking at a half million dollar project and maybe $80,000 of the $500,000 will be engineering. When we originally talked to the engineers none of these extras were brought up. M. Pusinelli stated he will pass the Board's concerns on to the engineers. K. Callanan moved to authorize the Village President to execute any necessary documents for the Certificate of Local Financing for the Municipal Compliance Plan. Seconded by J. Dement. Vote by roll call. Dement, yes; Callanan, yes; Lewin, yes; Latta, yes. 4 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 3, 1987 Page Four M. Pusinelli reported on Certificate Regarding NPDES Permit and O&M. In lieu of a Plan of Operation and an Operation and Maintenance Manual, the Village must complete the items listed in A through C in the Certificate Regarding NPDES Permit and 0&M. This is a requirement for our Municipal Compliance Plan as set forth by the Illinois EPA. He recommends that the Board authorize the President and Clerk to execute the Permit and transmit it to the Illinois EFA. D. Lewin moved to authorize the President and Clerk to execute the Certificate Regarding the NPDES Fermit and O&M and transmit it to the Illinois EPA. Seconded by J. Dement. Vote by roll call. Dement, yes; Callanan, yes; Lewin, yes; Latta, yes. 4 yes, 0 no. Motion carried. M. Pusinelli reported on the Municipal Compliance Plan-TOOT Permit. We must get permission from IDOT to do any work in the area in which our plant is presently located. IDOT sent us a permit which we must execute the bottom portion of it and send back to them. Work cannot commence until we have executed the permit. K. Callanan moved to authorize the President to execute the acceptance form attached to Permit No. 19050 and forward it to the Illinois Department of Transportation-Division of Water Resources. Seconded by D. Lewin. Vote by roll call. Dement, yes; Callanan, yes; Lewin, yes; Latta, yes. 4 yes, 0 no. Motion carried. Discussion followed regarding Water/Sewer Employee Vacancy. Since Mr. Donahue resigned, a fourth employee is needed in order to enable the workload to be executed effectively. Staff recommends that the Board authorize the staff to advertise, interview and fill the position of "Assistant Supervisor", and have the Village Attorney prepare an ordinance establishing the position of "Assistant Supervisor". J. Dement stated he feels we do not need an Assistant Supervisor with four people, we already have one supervisor. Would rather bring someone in and work him up the ladder. M. Pusinelli stated we would like to get an individual who would not only do physical labor, but also be accustomed to doing paperwork. K. Callanan moved to concur with the staff recommendation to advertise, interview and fill the position of "Assistant Supervisor", and have the Village Attorney prepare an ordinance establishing the position of Assistant Supervisor. Seconded by D. Lewin. Vote by roll call. Dement, no; Callanan, yes; Lewin, yes; Latta, yes. 3 yes, l no. Motion carried. J. Dement moved to pay the invoiCeS for the month of July, 1987. Seconded by K. Callanan. Vote by roll call. Dement, yes; Callanan, yes; Lewin, yes; Latta, yes. 4 yes, 0 no. Motion carried. PLATNFTELD VILLAGE BOARD OF TRUSTEES Regular Meeting August 3, 1987 Page Five r1 U K. Callanan made the Board aware of a petition being circulated requesting that trucks be removed from the downtown Route 30. J. Dement stated he would like to discuss the matter of part-time employee, Jim McDaniels, in two weeks when the rest of the Board is present. Chief Bennett reported that the Public Works radio was struck during a storm and received some power surge damage. At this time he is not sure if it can be repaired. Attorney Harvey congratulated M. Pusinelli on being elected Chairman of the SWARM. D. Lewin moved to adjourn to executive session to reconvene after a five-minute break. Seconded by K. Callanan. Voice vote. 4 yes, 0 no. Motion carried. 8:20 p.m. 9;01 p.m. Mayor Latta reconvened the meeting. D. Lewin moved to uphold the original disciplinary action of the Village Administrator in regards to Timarie Maske, Police Dispatcher. Seconded by K. Callanan. Vote by roll call. Dement, yes; Callanan, yes; Lewin, yes; Latta, yes. 4 yes, 0 no. Motion carried. K. Callanan moved to authorize Chief Bennett to hire a dispatcher with the necessary requirements. Seconded by D. Lewin. Vote by roll call. Dement, yes; Callanan, yes; Lewin, yes; Latta, yes. ~ yes, 0 no. Motion carried. J. Dement moved to cancel the August 10, 1987 Workshop Meeting. Seconded by D. Lewin. Voice vote. 4 yes, 0 no. Motion carried. K. Callanan moved to adjourn. Seconded by D. Lewin. Voice vote. 4 yes, 0 no. Motion carried. 9:06 p.m. Catherine Jania Deputy Clerk