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HomeMy Public PortalAbout07.20.87 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: July 20, 1987 AT: Village Hall MEMBERS OF BOARD PRESENT: Ma J. OTHERS PRESENT: C. J. D. R. yor Latta, K. Callanan, J. Bootz, Lewin, L. Kelly, D. Gullicksenp Dement. Jania, Deputy Clerk Harvey, Attorney Bennett, Police Chief Miller At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business section of the agenda with the addition of Old Village Hall under new business, and executive session on employment of existing personnel in the Police Department and Administrative Department to reconvene. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read the Consent Agenda. J. Bootz moved to approve the Consent Agenda. Seconded by L. Ke11y. voice vote. 5 yes, 0 no. Motion carried. J. Bootz moved to adapt the Appropriations Ordinance No. 7.128 with the following changes: 1. Administration Department-Capital Expenditures No. 727 - $10,000 Ordinance Codification/Historic Preservation Ordinance 2. Administration Department-Capital. Expenditures No. 728 ~- $2, 000 Senior Services 3. Administration Department-Community Relations No. 704 - $2,000 Joliet Council of Mayors 4. Motor Fuel Tax Fund - Added 5. Whispering Creek Fund - Deleted. Seconded by K. Callanan. Vote by roll call. Callanan, yes; Dement, no; Bootz, yes; Lewa.n, yes; Kelly, yes; Gullicksen, no. 4 yes, 2 no. Motion carried. J. Bootz reported the Estimated Tax Levy for the fiscal year 1987-88 is $415,125.00. PLAINFIELD VILLAGE BOARD OF TRUSTEES July 20, 1987 Regular Meeting Page Two J. Dement read Advertisement For Bids for snow winter of 1987-88. Bids will be opened Monday, at the Village Hall beginning at 10:10 a.m. plowing for the August 17, 1987 J. Dement moved to advertise for bids for snow plowing for the winter of 1987-88. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. J. Dement reported on bids received for the 1987 MFT Maintenance Program far July 10, 1987 at 11:00 a.m. The low bid was $115,632.50 from Gallagher Asphalt Corporation of Thornton, Illinois. This bid represents the work needed to be done on Lockport Street resurfacing; sidewalk project, parking lots on Desplaines and Illinois Streets. J. Dement moved to accept the bid and award the contract to Gallagher Asphalt Corporation, the low bidder, in the amount of $115,632.50. Seconded by D. Gullicksen. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. L. Kelly reported representatives of the planning firm of Trk1a, Pettigrew, Allen and Payne were present at the July 13th workshop meeting and outlined steps usually undertaken during the compilation of a comprehensive plan. Staff recommends the Board authorize the compilation of a Comprehensive Plan for the Village of Plainfield; that such Comprehensive Plan be compiled by Trkla, Pettigrew, Allen and Payne in the amount not to exceed $35,000; authorize such funds to be charged to Administration Department Account No. 01-0491-898; and authorize staff to contact TPAP to set a time and date for a "job initiation conference." L. Kelly moved to authorize the hiring of TPAP in the amount not to exceed $35,000 along with items listed in the memo dated July 14, 1987 from the Administrator. Seconded by K. Callanan. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. The Board agreed to table the memo regarding Water/Sewer Employee Vacancy to either the next workshop or regular meeting. J. Dement reported on the Old Village Hall which is being leased by the Historical Society. The building has a serious roof problem. It has been patched many times. The Society is still interested in maintaining their museum in the building but would like to know what plans the Village has far the building. They have received a couple of .estimates on reroofing ranging from $1,000 to $2,000. J. Dement feels the Board should make a decision an whether the Society should have the reroofing done and maybe the Village will incur half the cast. After some discussion it was agreed the Society should get three bids and present them to the Board. PLAINFIELD VILLAGE BOARD OF TRUSTEES July 20, 1987 Regulax Meeting Page Three Discussion was had on a proposed liquor ordinance stating that if any outstanding liquor license by reason of revocation, non-renewal, the cessation of business, or any other reason is no longer in use, the number of liquor licenses authorized to be issued and the particular class, be reduced by the number of licenses no longer in use. J. Dement feels the reason for this ordinance is that the Board will have some input as to what happens to the 8 liquor licenses. He would like to have the Board informed as to who receives a liquor license even though the Liquor Commissioner has the final say. K. Callanan suggested that we request the Liquor Commissioner to inform the Board in a memo as to any liquor license that is under consideration. J. Dement moved to adopt Ordinance No. 1129 which would reduce the number of liquor licenses in the event of revocation, non renewal the cessation of a licensee's business or any other reason is no longer in use, and the total number of licenses available in the particular class will also be reduced. Seconded by D. Gullicksen. Vote by roll call. Callanan, no; Dement, yes; Bootz, no; Lewin, no; Kelly, no; Gullicksen, yes. 2 yes, 4 no. Motion denied. Referencing a letter from the. owner of the Family House Restaurant requesting a beer and wine license, Mayor latter presented a proposed ordinance increasing the number of liquor licenses in the Village to 9. K. Callanan moved to adopt Ordinance No. 1129 creating a Class "C" liquor license and increasing the total number of liquor licenses in the Village to 9. Seconded by J. Bootz. Vote by roll call. Callanan, yes; Dement, no; Bootz, yes; Lewin, no; Kelly, yes; Gullicksen, no; Latta, yes. 4 yes, 3 no. Motion carried. The Board agreed to table the memo regarding the Certificate of Local Financing-Municipal Compliance Plan to the next workshop for further discussion. Many of the downtown business people were present to voice their concerns regarding the Route 30 project by IDOT. Some of the concerns were: They feel they cannot accept IDOT's proposal as stated; they would like a rnoritorium placed on the project until the Comprehensive Plan is completed; would like to see the downtown people sit down with the Board and try to work out a workable situation; have the Route 59 widening accelerated and the downtown 30 downplayed until Comprehensive Plan is completed; what effect will the resurfacing of Rt. 30 have on the businesses during construction; they are opposed to parallel parking, it will eliminate 20 parking spaces. It is hard to find a parking space now during lunch and dinner hours and on Saturday. Residents on Rt. 59 do not want more traffic. A petition and survey was presented of people who feel that the Rt. 30 project proposed now is not a good idea. The petition contained approximately 277 signatures. PLAINFIELD VILLAGE BOARD OF TRUSTEES July 20, 1987 Regular Meeting Fage Four Chief Bennett stated that working as a team together over the next two years will tremendously help not only the downtown area but the progress, and more, importantly, to allow traffic to move swiftly and safely through the Village. After same discussion, and many of the downtown merchants and residents voiced their concerns, K. Callanan moved that the Board request the Administrator to write another letter to IDOT stating we have just employed Comprehensive Planners, to hold off on the project for 9 months until the planners' study is done and the downtown merchants and Village can meet and come to an agreeable solution as to what is best for Plainfield; concentrate every effort they can on Route 59 - reroute traffic to 59 - getting viaduct repaired and four lanes, if needed, and have a copy of this letter sent to State Representative Ed Petka. Seconded by L. Kelly. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, absent from call; Kelly, yes; Gullicksen, yes. 5 yes, 1 absent from call, 0 no. Motion carried. Mayor Latta asked for a recall vote because D. Lewin was absent from the call and felt he would want his vote recorded. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried. Ms. Andreasen stated she would like to see the Village's letter with a little stronger language telling IDOT that the Village is against this proposal at this time. Discussion followed an the letter sent regarding the Rt. 30 project which was which time it was the consensus of the also agreed .that they would be looking feels now that some items need clarifi~ and truck traffic. by the Village to IDOT discussed at a workshop at Board to send the letter but at alternatives. The Board ration such as the parking, J. Eiarvey stated the letter was just a consensus of the Board's opinion and subject to certain additions, it was not an agreement. J. Dement stated the Downtown Development Committee is looking at consultants to came up with a firm plan for downtown. They would like to get three proposals for coming up with a plan to do same renovation downtown. They will probably bring this proposal to the Board in approximately three months. Ms. Lambert stated she might shed same light on how strongly the State feels about the Board's letter. The Downtown Business Association got an answer to their letter of May 26th to the State of 111inois. The third paragraph says: "The Village will participate in funding the pavement widening to provide additional parking. The Village officials have informed us that they support the project." She feels that this is strong language and needs to be addressed and PLAINFTELD VILLAGE BOARD OF TRUSTEES July 20, 1.987 Regular Meeting Page Five hopes that the Board will follow through on the first motion. Mayor Latta stated she personally supports resurfacing of Rt. 30 and would like time to get with the people, the Board, and the state to talk about what we need to have it done so we can all live with it. D. Gullicksen moved to rescind our first letter to TDOT. After some discussion he withdrew the motion. There was a long discussion regarding the motion made on the letter to be sent to IDOT. J. Dement moved to rescind the previous motion made by K. Callanan and move that in view of community concerns, recent traffic studies and other considerations we request that the Route 30 project be placed in abeyance until the Village Comprehensive Plan is completed in approximately 10 months; the downtown redevelopment program is completed to coincide with the comprehensive master plan; the Rt, 59 project be finalized in light of its impact on Rt. 30; and other concerns we expect to address to the State in a conference session. Seconded by L. Kelly. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. J. Bootz acknowledged receipt of the June, 1987 Treasurer's Report. K. Callanan reported she has mailed the draft on the Historic Preservation Ordinance to the attorney last week and it should be back in two weeks. Staff received three quotes for the purchase of a personal computer to be used by Ann Martin for compiling of financial reports, billing, et cetera. The equipment purchased would be a Compaq personal computer and printer. The three quotes were as follows: Compu Mat, Naperville $2,828.00 Entre' Computer Center, Westchester 3,747.00 Inacomp, Joliet 5,453.00 J. Bootz moved that we approve the purchase of a Compaq personal computer and printer from Compu Mat, Naperville, Illinois for $2,828.90. Seconded by D. Gullicksen. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. D. Lewin acknowledged receipt of Police Operations from Chief Bennett for June, 1987. D. Lewin acknowledged receipt of a letter of resignation from Debra L. Bostjancic as a member of the Police Committee effective immediately. PLATNFIELD VILLAGE BOARD OF TRUSTEES July 20, 1987 Regular Meeting Page Six D. Lewin read a letter of commendation presented to Scott T. Collins, Police Dispatcher for commendatory duty performance in handling an emergency call"hold up" an July 5, 1987 at 0240 a.m, to-wit, his quick thinking and positive action toward this "in-progress" call allowed far effective deployment of personnel and broadcast of information to adjoining law enforcement agencies. D. Lewin moved to approve the pay raise for Communications Operator Scott Collins from $4.75 per hour to $5.50 per hour effective today. Seconded by D. Gullicksen. Vote by roll call, Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Ke11y, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. Chief Bennett acknowledged receipt from Charles G. Krasuski effective He has accepted a position with the Chief Bennett acknowledged receipt from Timarie L. Macke, Dispatcher, accepted employment elsewhere. of a letter of resignation July 23, 1987 as a police officer. Will County Sheriff's Department. of a letter of resignation effective immediately. She has D. Lewin moved to accept the resignations of Charles G. Krasuski effective July 23, 1987, and Timarie L. Macke effective July 17, 1987. Seconded by J. Dement. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 6 yes, 0 no, Motion carried. J. Dement reocmmended that the Board should send a letter to Debra Bostjancic thanking her for her service. K. Callanan aked that a copy of the IDOT letter be sent to State Representative Ed Petka. A resident of Whispering Creek stated he is concerned about the speed limit on Route 126 from 30. Chief Bennett said that we could send a letter to IDOT to request a study be done to lower the speed limit. J. Dement commented he feels there should be no passing at this point also. Chief Bennett also reported on a letter from TDOT where they are requesting the Village to have an ordinance drafted which would prohibit parking on both sides of Route 59 from Renwick Road north. Chief Bennett feels it should be rewarded to say that parking on Route 59 within the Village limits is prohibited. The Board directed J. Harvey to draft said ordinance. J. Harvey requested a motion be made declaring what the estiamted tax levy is. PLAiNFIELD VILLAGE BOARD OF TRUSTEES July 20, 1987 Regular Meeting Page Seven J. Bootz moved on behalf of the Village of Plainfield that the Tax Levy for the 1987-88 fiscal year is $415,125.00. Seconded by L. Kelly. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. A resident stated the homeowners would like to be notified of any discussion on closing off the alley on Lockport Street (Mr. Chobar's property). Mr. Leonard Kubinski was present Board two weeks ago and asked if of his 2~ acres (Emnick Estates) should he request a variation to property. Mr. Kubinski said he the Village Engineer. and stated he was before the ha.s request for the subdividing was the right way to proceed or place a second house on the is still waiting for a letter from J. Harvey stated the Board can only act on what is before them. The preliminary plat was approved. The project was left where the Village Engineer and Mr. Kubinski's engineer would work out a few details. Mr. Kubinski said that his engineer met with the Village Engineer the day after the Board meeting, and he is still waiting to hear from the Village Engineer. After some discussion, the Board directed the Clerk to call Mr. Djerf in the morning and ask wha-k the status is regarding his comments on this matter and to call Mr. Kubinski and let him know. J. Bootz moved to adjourn to executive session to reocnvene after a five-minute break. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. 9:50 p.m. Mayor Latta reconvened the meeting at 10:10 p.m. D. Lewin moved to authorize the Village President to sign the two Patrol Officer Training Agreements, one with Officer Charles Sacco, and the other with Officer Donald Drakslar. Seconded by J. Bootz. Voice vote. 6 yes, 0 no. Motion carried. D. Lewin moved to authorize the Chief of Police to fill the positions of Police Officer and Dispatcher effective immediately. Seconded by J. Bootz. Vote by roll call. Callanan, yes; Dement, yes; Bootz, yes; Lewin, yes; Kelly, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. K. Callanan moved to adjourn. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. L ~.~ Catherine Jania, D uty Clerk