HomeMy Public PortalAbout04.05.88 VB Special Mtg MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
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SPECIAL MEETING
DATE: APRIL 5, 19$8
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. GULLICKSEN, L. KELLY,
D. LEWIN, J. BOOTZ, K. CALLANAN.
J. DEMENT WAS ABSENT.
OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
6:41 p.m.
Roll call was taken, J. Dement was absent.
Administrator Pusinelli introduced Jerry Gorski and Tom Good from
the Law Firm of Gorski and Good. They are attending our meeting
to explain various steps we can take to annex certain parcels of
property.
Mr. Good spoke in reference to the Village's request far their firm
to do a "title search" of various parcels of property in the un-
incorporated territory of Plainfield. The fallowing is a proposed
timeline which could reasonably be met, assuming no unusual problems
arise:
1) Determination of ownership of territory under consideration
by title company. Completion date: completed.
2) Preparation of Plat of Annexation - legal description.
It is my understanding that the Village intends to utilize
the services of Tyson Engineering. Mr. David Tyson
indicated that once he is advised to proceed and is
supplied with a copy of the title company"s work as well
as your map depicting the parcels, it will take his firm
not longer than six (6) weeks to prepare the necessary
Plat of Annexation and legal description. Assuming
Mr. Tyson is immediately advised to proceed and is supplied
with the necessary documents, the estimated completion
date would be May 16, 1988. Completion date: May 16, 1988.
3) Preparation of Petition for Annexation and appropriate
notices. As discussed in this office's March 25, 1987
letter to the Village, a Petition must be prepared for
filing with the Will County Circuit Court. Various notices
must also be prepared regarding the hearing on the Petition.
The preparation of these documents could be accomplished
concurrently with the work being completed by Tyson
Engineering as detailed in 2 above. Completion date:
May 16, 1988.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5, 1988
PAGE TWO
4) Determine electors necessary to sign Petition. The
Petition for Annexation must be executed by a majority of
the electors residing in the territory to be annexed.
This must be researched at the County Clerk's Office and
can be accomplished concurrently with the preparation of
the Petition for Annexation and notices as detailed in
3 above. Completion date: May 16, 1988.
5) Preparation of form of Annexation Agreement for individual
property owners. You have indicated that a number of
property owners have requested various assurances in
conjunction with their execution of the Petition far
Annexation. Annexation Agreements would be the appropriate
vehicle to formalize these assurances. This office could
have a form of Annexation Agreement prepared within a
couple of weeks. However, such farm Agreement would require
modifications to correctly reflect the exact agreement of
the parties in each instance. To that end, the Village
should authorize you to begin negotiations with property
owners immediately. This office is ready to assist you
in such negotiations if desired by the Board. Once the
negotiation of the various Annexation Agreements is
complete, a hearing on such Agreements must be conducted
by the corporate authorities with not less than fifteen
(15) days nor more than thirty (30) days published notice.
Tt is very important that the Village exercise its best
efforts to quickly negotiate the Annexation Agreements.
The speed at which annexation takes place is directly
dependent upon completion of this step. Completion date:
Dependent on completion of negotiation of Annexation
Agreements. Approximately thirty (30) days after all
such Agreements have been negotiated.
6) Court procedure for annexation. Once the Annexation
Agreements have been approved, and once the Petition for
Annexation has been executed, the Petition for Annexation
can be filed with the Court and a hearing set thereon.
The hearing must be commenced not less than twenty (20)
nor more than thirty (30) days after the filing of the
Petition. It may be continued from time to time. If
objections are filed it is likely that at least one
continuance will occur. While it is very difficult to
predict the exact timing of the Court proceeding (it is
subject to the discretion of the Judge), it should be
concluded within ninety (90) days. The last time this
office handled this type of annexation, it took approximately
nine (9) weeks. Completion date: Within ninety (90) days
after filing of Petition.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 5, 1988
PAGE THREE
Administrator Pusinelli explained we are in need from the Board an
authorization to continue with items 2, 3, 4 and 5.
L. Kelly moved to authorize the Law Offices of Gorski and Good to
proceed with items #2, 3, 4 and 5 of their letter dated April 5,
1988 and authorize Tyson Engineering to execute item #2 Preparation
of Plat of Annexation. Seconded by J. Bootz. Vote by roll call.
Gullicksen, yes; Kelly, yes; Lewin, yes; Bootz, yes, Callanan, yes.
5 yes, 0 na. Motion carried.
J. Bootz moved to adjourn. Seconded by D. Gullicksen. Voice vote.
5 yes, 0 no. Motion carried.
5:57 p.m.
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VERA KRNAC - V LLAGE CLERK
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