HomeMy Public PortalAboutCell Tower (July 2022)Town of Brewster, Massachusetts
Request for Proposals (RFP)
Lease of Ground Space to Two (2) Tenants for Telecommunications Equipment Shelters at
1657 Main Street, Brewster
The Town of Brewster, Massachusetts, acting through its Select Board, the awarding
authority, is accepting proposals to lease space to two (2) telecommunications providers or
companies for the installation and maintenance of equipment shelters on the Town-owned
property located at 1657 Main Street (the “Property”).
The Town entered into a long-term telecommunications lease in 1996 with a
telecommunications company for the installation and maintenance of a telecommunications
tower (the “Tower”) on the Property (the “Master Lease”). The current tenant under the Master
Lease is Crown Castle (the “Current Tenant”). The Current Tenant enters into subleases with
telecommunications providers for space on the tower. The subleases enter into a site lease
agreement with the Town, authorizing the sublessees to install equipment shelters at the base of
the Tower (the “Site Agreements”). One space contains 150 square feet (“Space No. 1”) and the
other space contains 220 square feet (“Space No. 2” and, together with Space No. 1, the
“Equipment Spaces”). No other use or alteration to the Property is permitted under the Site
Agreements.
As there is space on the Tower for two (2) telecommunications providers, the Town is
issuing this Request for Proposals to solicit proposals from telecommunications providers for the
sole purpose of installing and maintaining their equipment sheds. Proposers are advised that if
they are selected by the Town, the Site Agreement does not and will not grant the proposers the
right to install any antennas or other communications devices on the Tower. The selected
proposers must negotiate separately with Crown Castle for space on the Tower.
The term of each lease will be ten (10) years, with an option to extend the term of the
lease for two (2) additional terms of five (5) years each, for a term of twenty years (20) in total.
The Request for Proposal (RFP) is available at the Town Administrator’s Office,
Brewster Town Hall, 2198 Main Street, Brewster, MA 02631, from 8:30 a.m. to 4:30 p.m or by
email request to Donna J. Kalinick, Procurement Officer, dkalinick@brewster-ma.gov.
Proposers may correct, modify or withdraw proposals, in writing only, not less than forty-
eight (48) hours prior to the date set for proposal opening. Corrections or modifications must be
in a sealed envelope when submitted.
Each original proposal must be delivered together with three (3) additional copies in a
sealed envelope clearly marked “Request for Proposals: Lease of Equipment Space on Main
Street Property”:
Proposals will be accepted until August 18, 2022 at 11:00 AM at the Town
Administrator’s Office at the Brewster Town Hall.
The Town has established a minimum annual rent of Twelve Thousand Dollars
($12,000.00) for each lease of the Equipment Spaces, which sum shall increase annually
during the term of the lease by three percent (3%). Proposers are encouraged to offer more
than the minimum rent as price is one of the comparative criteria. The payments due to
the Town for the lease of the Equipment Spaces is separate and apart from the collocation
fees that Crown Castle is required to pay the Town for any space used on the Tower by the
successful proposers.
All proposals shall remain open and available for acceptance by the Town for a period of
one hundred twenty (120) calendar days from the deadline for submission, or until any and the
lease has been executed, or this Request for Proposals is cancelled, whichever occurs first.
The Town of Brewster reserves the right to reject any or all proposals, waive
informalities, and to award the lease in the best interest of the Town. Any proposal received
after the time and date specified shall not be considered.
Peter Lombardi, Town Administrator