HomeMy Public PortalAboutSelect Board Meeting Packet - 07.25.22Weekly Count of New COVID-19 Infections: March 8, 2020 – July 18, 2022
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New Brewster COVID-19 Cases
Resident (1572 Total)Long Term Care (259 Total staff & patients)
Ages of Brewster Residents with Active COVID-19 Infections
July 4 – July 10, 2022
% COVID Infections in Age Groups % COVID Infections in Age Groups
0-9 years (0)
0%
10-19 years (0)
0%
20-29 years (2)
12%30-39 years (1)
6%
40-49 years (3)
17%
50-59 years (0)
0%
60-69 years (9)
53%
70-79 years (0)
0%
80+ years (2)
12%
0-9 years (0)
10-19 years (0)
20-29 years (2)
30-39 years (1)
40-49 years (3)
50-59 years (0)
60-69 years (9)
70-79 years (0)
80+ years (2)
July 11 – July 18, 2022
0-9 years (0)
0%10-19 years (0)
0%
20-29 years (2)
20%
30-39 years (0)
0%
40-49 years (0)
0%
50-59 years (0)
0%
60-69 years (4)
40%
70-79 years (3)
30%
80+ years (1)
10%
0-9 years (0)
10-19 years (0)
20-29 years (2)
30-39 years (0)
40-49 years (0)
50-59 years (0)
60-69 years (4)
70-79 years (3)
80+ years (1)
Archive d: Friday, July 22, 2022 1:09:06 PM
From: RegionalPublicHealth, Local (DPH)
Se nt: Fri, 22 Jul 2022 14:53:12 +0000ARC
To: Connor, Caroline A (DPH)
Cc: McCarthy-Licorish, Lisa N (DPH)
Subje ct: Drought Press Release from EEA – Massachusetts Continues to Experience Drought Conditions
Se ns itivity: Normal
Dear Local Public Health Colleagues ,
FOR IMMEDIATE RELEASE:
July 21, 2022
CONTACT
Troy Wall
Troy.Wall2@Mass .Gov
Massachusetts Continues to Expe rience Drought Conditions
N ortheast and Central Regions Elevated to Critical Drought Status as Watersheds are
Further Impacted
BOSTON — With the majority of the s tate currently experiencing elevated temperatures and forecas ts predicting
little to no meaningful precipitation, Energy and Environmental Affairs (EEA) Secretary Beth Card today declared
a Level 3-Critical Drought in the Northeas t and Central Regions of the s tate. The Southeas t, and C onnecticut
River Valley Regions will remain at a Level 2-Significant Drought, and the Cape Cod Reg ion will join the Is lands
and Wes tern Regions at Level 1-Mild Drought. As outlined in the Mas sachusetts Drought Manag ement Plan, a
Level-3 Critical Drought and a Level 2-Significant Drought calls for the convening of an inter-ag ency Mis s ion
Group, which has already been convened, to more clos ely coordinate on drought ass ess ments , impacts and
res pons e within the government. Additionally, a Level 1-Mild Drought recommends detailed monitoring of
drought conditions , clos e coordination among s tate and federal agencies, and technical outreach and as s is tance
to the affected municipalities .
“As the s tate endures high temperatures and little precipitation, now more than ever it is critical that we all
practice water cons ervation methods , particularly thos e communities that draw their water from the Millers and
Nas hua River Waters heds,” said Energy and Environmental Affairs Secretary Beth Card. “Minimizing water
us e now will not only allow local water s upply s ys tems and natural habitats to rebound more quickly, but will
als o ens ure water resources are available for es s ential needs , s uch as drinking water and fire protection.”
“As the hot temperatures continue and drought conditions wors en, res idents can as sis t by following any local
water res trictions for their area and minimizing indoor and outdoor water us age,” said Massachuset t s
Emergency Management Ag ency (MEMA) Acting Director Dawn Brantley. “Given the dry conditions ,
res idents are urged to be cautious around BBQs , campfires and other outdoor activities to prevent brus h and
fores t fires .”
Since the start of July 2022, hydrolog ical conditions have further declined across Mas sachus etts , and the entire
s tate is under experiencing drought conditions . Areas of higher concern are the Millers River Waters hed in the
Central Region and the Nas hua River Waters hed in the Northeas t and Central Regions . The two waters heds are
particularly impacted due to g reater precipitation deficits and impacts to s treamflow, and higher extent of
evapotranspiration. The Month-to-date (MTD) average temperatures are near normal acros s Mas s achus etts , but
temperature highs are above normal, es pecially acros s the eas tern part of the s tate with many days near or
above 90 degrees . Additionally, precipitation deficits were mos t s ignificant in the eas tern and north central parts
of the s tate. Currently, s treamflow has been s erious ly impacted with large deficits and near record low flows in
s ome locations.
Mas s achus etts is also experiencing dry s treambeds , ponding, and diminis hed extent of s treams in many
waters heds leading to lack of flow, increas ed turbidity, and increas e in growth of plants and alg ae in the water.
Furthermore, groundwater, which is a s low reacting index, is s tarting to be impacted in many regions . Fire
activity has increas ed acros s the eas tern half of the s tate as drought conditions have set in, and wildfires in
remote areas with delayed res pons e are now burning deep into the organic s oil layers. Drought induced fire
behavior can res ult in s uppres s ion challenges for fire res ources and result in extended incidents s o res idents are
as ked to exercis e caution while working with open flames .
Furthermore, farms have started to experience drought impacts on production acreage and are irrigating crops
on a more cons istent bas is due to current precipitation deficits , high temperatures , and low s oil mois ture. Farms
are maintaining current planting and harves t cycles and minimal impacts to s easonal yields are expected.
However, this could change if drought conditions in the Commonwealth wors en over the coming weeks .
Cons umers are encouraged to continue to s hop for fres h fruits and vegetables at local farm s tands and retail
s tores throughout the Commonwealth.
It is important to note that the Mas s achus etts Water Res ources Authority (MWRA) water s upply s ys tem is not
currently experiencing drought conditions , as defined within its individual plan. However, private wells , local
s treams , wetlands , vernal pools , and other water-dependent habitats located within MWRA-s erviced areas will
be impacted by drought conditions while water quality in ponds can deteriorate due to lowering of levels and
s tagnation.
Below are recommendations for communities and individuals living and working within a Level 3 – C ritical
Drought, Level 2 – Significant Drought and Level 1 – Mild Drought region, including thos e utilizing a private well.
Res idents and bus iness es are als o as ked to check with their local water system in cas e more s tringent watering
res trictions are in place.
For Regions in Level 3 – Critical Drought
Residents and Businesses:
Minimize overall water us e.
Stop all non-ess ential outdoor watering.
Immediate Steps for Communities:
Adopt and implement the s tate’s nones s ential outdoor water us e restrictions for droug ht; Level 3
res triction calls for a ban on all nones s ential outdoor water us e.
Provide timely information on the drought and on water cons ervation tips to local res idents and
bus iness es.
Enforce water us e res trictions with increas ingly s tringent penalties .
Strongly dis courage or prohibit ins tallation of new s od, s eeding, and/or landscaping; was hing of hard
s urfaces (s idewalks, patios , driveways , s iding); pers onal vehicle or boat washing; filling of s wimming
pools .
Es tablis h or enhance water-us e reduction targets for all water users and identify top water us ers and
conduct targeted outreach to help curb their us e.
Short- and Medium-Term S t eps for Communities:
Es tablis h a year-round water cons ervation program that includes public education and communication.
Implement or es tablis h droug ht s urcharge or s eas onal water rates .
Prepare to activate emerg ency inter-connections for water s upply.
Develop or refine your local droug ht management plan us ing guidance outlined in the s tate Drought
Management Plan.
For Regions in Level 2 – Significant Drought
Residents and Businesses:
Minimize overall water us e;
Limit outdoor watering to hand-held hos es or watering cans , to be used only after 5 p.m. or before 9 a.m.
Follow local water us e res trictions , if more s tringent.
Immediate Steps for Communities:
Adopt and implement the s tate’s nones s ential outdoor water us e restrictions for droug ht; Level 2
res triction calls for limiting outdoor watering to hand-held hos es or watering cans , to be us ed only after 5
p.m. or before 9 a.m. If local res trictions are more s tringent, continue to keep them in place during the
cours e of the drought.
Limit or prohibit installation of new s od, s eeding, and/or lands caping; watering during or within 48 hours
after measurable rainfall; was hing of hard s urfaces (s idewalks , patios, driveways , s iding ); pers onal vehicle
or boat washing; filling of s wimming pools .
Es tablis h water-use reduction targets for all water us ers and identify top water us ers and conduct targeted
outreach to help curb their us e.
Short- and Medium-Term S t eps for Communities:
Es tablis h a year-round water cons ervation program that includes public education and communication.
Provide timely information to local res idents and bus ines s es .
Implement or es tablis h droug ht s urcharge or s eas onal water rates .
Check emergency inter-connections for water s upply.
Develop or refine your local droug ht management plan us ing guidance outlined in the s tate Drought
Management Plan.
For Regions in Level 1 – Mild Drought
Residents and Businesses:
Toilets, faucets and s howers are more than 60% of indoor us e. Make s ure yours are WaterSens e efficient.
Limit outdoor watering to one day a week (only from 5:00 pm – 9:00 am), or les s frequently if required by
your water supplier
Immediate Steps for Communities:
Adopt and implement the s tate’s nones s ential outdoor water us e restrictions for droug ht.
Limit or prohibit installation of new s od, s eeding, and/or lands caping; watering during or within 48 hours
after measurable rainfall; was hing of hard s urfaces (s idewalks , patios, driveways , s iding ); pers onal vehicle
or boat washing; filling of s wimming pools .
Es tablis h water-use reduction targets for all water us ers and identify top water us ers and conduct targeted
outreach to help curb their us e.
Short- and Medium-Term S t eps for Communities:
Es tablis h a year-round water cons ervation program that includes public education and communication.
Provide timely information to local res idents and bus ines s es .
Implement or es tablis h droug ht s urcharge or s eas onal water rates .
Check emergency inter-connections for water s upply.
Develop a local drought manag ement plan us ing guidance outlined in the s tate Droug ht Manag ement
Plan.
Taking water conservation s teps now will g reatly help reduce water use to ensure ess ential needs , s uch as
drinking water and fire protection, are being met, habitats have enough water to s upport their natural functions ,
and to s us tain the Commonwealth’s water s upplies in the long-term. Additionally, the C ommonwealth will
continue to monitor and as s es s current conditions and any as s ociated environmental and agricultural impacts ,
coordinate any needed dis s emination of information to the public, and help state, federal and local agencies
prepare additional res pons es that may be needed in the future. Furthermore, the Mas sachus etts Department of
Environmental Protection (Mas s DEP) will continue to provide technical as sis tance to communities on managing
s ys tems , including emergency connections and water s upplies as s is tance.
“Between the lack of precipitation and the extreme heat, we are s eeing conditions degrade quickly particularly
in certain areas of the state,” said MassDEP Commissioner Martin Suuberg. “We s trongly encourag e all water
us ers , including private well-owners , to take immediate s teps to reduce their demands, and to follow
recommendations and requirements outlined by your local public water s upplier.”
The Drought Management Tas k Force will meet again on Monday, August 8, 2022, at 1:00PM. For further
information on water conservation and what res idents can do, pleas e visit EEA’s drought page and water
cons ervation page. To get the mos t up-to-date information on the drought indices, go to the s tate’s drought
das hboard page.
###
Select Board Mtg 7.25.2022 1
Item #9: Consent Agenda Cover Page
Meeting Minutes: July 11, 2022
Meeting minutes from the Select Board regular session meeting have been drafted for review.
Administration Recommendation:
We recommend the Select Board approve the meeting minutes as presented.
Appointments: Zoning Board of Appeals- Patricia Metz; Crosby Property Committee- Mark
Flaherty; Election Workers; Police Officer and Keeper of the Lockup- Jeffrey R. Sabatino
Patricia Metz has submitted her application and followed the Select Board appointment policy for
the vacant member position on the Zoning Board of Appeals. Both the Select Board liaison and
Chair of the committee have recommended her appointment. This is for a 3-year term that is
effective immediately and will end on June 30, 2025.
Mark Flaherty has applied and followed the Select Board appointment policy for the vacant
member position on the Crosby Property Committee. Both the Select Board liaison and Chair of
the committee have recommended his appointment. This is for a 3-year term that is effective
immediately and will end on June 30, 2025.
Election personnel have been presented to the Select Board for appointment effective
September 1, 2022, through August 31, 2023.
Jeffrey R. Sabatino has been hired by the Brewster Police Department and has completed all the
requirements to be certified as a police officer. This appointment is for a one-year term due to
end on July 15, 2023, as a probationary police officer and “keeper of the lockup”.
Administration Recommendation:
We recommend the Select Board approve these appointments.
Transfer of Vehicle from Water Department to Public Works
The Water Department would like to transfer their 2011 truck to the Department of Public Works
which would replace a 2007 truck that was recently placed on Govdeals.
Administration Recommendation:
We recommend the Select Board approve this vehicle transfer.
Request for Letter of Support- Brewster Historical Society
The Brewster Conservation Trust is gifting the Brewster Historical Society Schoolhouse #3 at 2342
Main Street. The plan is to dismantle the Schoolhouse and move it to Windmill Village at
Drummer Boy Park, where the building will be restored and then opened for public display.
Brewster Historical Society is requesting a letter of support to accompany the application to apply
for CPA funding.
Administration Recommendation:
We recommend that the Select Board approve the letter of support.
Select Board Mtg 7.25.2022 2
Facilities Use Requests: Drummer Boy Park and Mants Landing
The Glory of God on Cape Cod would like to host a multi church worship and prayer service on
Sunday September 18th at Drummer Boy Park from 3pm until 7pm. The expected number of
guests is 200. Dr. Riad has also requested the fee waiver in the amount of $400. This application
has been reviewed by the following departments: Town Administration, Health, Fire, Police,
Building, Planning/Zoning, Natural Resources and Conservation Commission. Their feedback is
provided in the memo in the packet.
The Recreation Department is requesting use of Mants Landing Beach to have a yoga class with
certified instructor Alex Sequin. The classes will be in the months of August and September on
Monday evenings from 6pm until 7pm.
Administration Recommendation:
We recommend that the Select Board approve these applications.
Annual Hawker & Peddler Application: Renewal by Anderson
Proximity Marketing Manager, Bradley Smith has applied for an annual Hawker and Peddler
license, if approved this license will expire on December 31, 2022, and will need to be renewed
each year. Along with Brad Smith, there will be two other associates who will be working in the
Town of Brewster. All three Renewal by Anderson employees have successfully completed their
fingerprinting with the Brewster Police Department. The hours of operation will be from 11am to
7pm and will begin once the application has been approved.
Administration Recommendation:
We recommend that the Select Board approve the annual Hawker and Peddler license.
One Day Liquor License Applications: Chatham Bars Inn Farm (6), Cape Rep Theatre and
Brewster Conservation Trust
The Chatham Bars Inn has requested 6 One Day Liquor License for events that they will be
holding through the month of August at their location. At all events they would like to serve
beer, wine and liquor to about 150 guests per event. Please see the cover memo for more details
on these events.
The Cape Rep Theater will be holding their annual fundraiser on Sunday July 31st from 6pm to
10pm and would like to serve beer and wine to their expected 125 attendees.
The Brewster Conservation Trust will be hosting their annual meeting at the Cape Cod Museum of
Natural History on Thursday August 18th from 5pm to 7pm and would like to serve wine to their
expected 60 attendees.
Administration Recommendation
We recommend the Select Board approve these One-Day Liquor license.
One Day Entertainment License Application: Chatham Bars Inn Farm, Serenity Apartments at
Brewster
The Chatham Bars Inn Farm would like to offer acoustic music for their public open house on
Saturday August 13th from 10am – 7pm. They expect 500 attendees over the course of the event
with no more than 150 at one time.
Select Board Mtg 7.25.2022 3
Serenity Apartments at Brewster, 873 Harwich Road, will be having a ribbon cutting and grand
opening celebration on Thursday August 4th from 10am – 12pm. During this celebration they
would like to have Mark Borgmann, a pianist, play indoors while their expected 75 attendees
mingle.
Administration Recommendation:
We recommend that the Select Board approve these One Day Entertainment License.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 1 of 10
Office of:
Select Board
Town Administrator
MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION
DATE: July 11, 2022
TIME: 6:00 PM
PLACE: Remote Participation
REMOTE PARTICIPANTS: Chair Whitney,Vice Chair Chatelain, Selectperson Chaffee, Selectperson Hoffmann,
Selectperson Bingham, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick,
Finance Committee (Bob Young, Pete Dahl, Robert Tobias, William Henchy, Frank Bridges, Alex Hooper, Bill
Meehan), Finance Director Mimi Bernardo, Sally Andreola, Town Counsel Gregg Corbo, Bryan Webb, Bob
Newman, John Mostyn, Jan Moore, Planning Board (Chair Madalyn Hillis-Dineen, Alex Wentworth, Amanda
Bebrin, Elizabeth Taylor, Charlotte Degen, Tony Freitas, Rob Michaels), Jill Scalise, Alexis Lanzillotta and Judy
Barrett (Barrett planning Group), Residents: Louise Vivona-Miller and Dave Valcourt, Bikeways Committee
Chair Joe Sullivan
Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement
Chair Whitney called the meeting to order at 6:18pm and declared a quorum with all five Select Board
members present. Chair Whitney read the meeting participation and recording statements.
Discuss and Vote on Council on Aging Outreach Worker Compensation
Mr. Lombardi stated that the Board acted in the executive session and no additional formal action is needed.
Discuss and Vote on Town Administrator COVID Compensation
Selectperson Chaffee recognized Mr. Lombardi’s work during the consent flow of complicated problems
during the Covid pandemic. During the first year of the pandemic Mr. Lombardi worked seven days a week
and lost two weeks of vacation. In developing the current employment contract, language was included
language that provided the Select Board with the opportunity to provide a one-time payment for Mr.
Lombardi’s work during the pandemic to compensate for the long hours and lost vacation time.
Selectperson Chatelain moved to approve the COVID Compensation for the Town Administrator.
Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson
Hoffmann- yes, Selectperson Chaffee-yes, Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was
5-Yes, 0-No.
Public Announcements and Comments
None
Select Board Announcements and Liaison Reports
Selectperson Hoffmann noted the success of Conservation Day this past weekend and thanked the host of
different organizations and public that attended. The Cultural Council joined for the first time and won 2nd
place for best exhibit.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 2 of 10
Office of:
Select Board
Town Administrator
Town Administrator’s Report
Mr. Lombardi echoed Selectperson Hoffmann’s comments about Brewster Conservation Day adding it was
great to have everyone back in person.
Regarding the latest on the pandemic, Brewster is plateauing at about 10 positive new cases reported per
week. The majority seem to be impacting residences aged 50 or older. The Health Department continues to
monitor the data and provides weekly reports. The State has moved from a daily report to weekly reporting,
all information is posted on the Town website.
At the motor vehicle accident on Long Pond Road/Rt 137 that happened on Friday June 21st, approximately
2400 gallons of home heating oil was spilled. Immediately, about 950 gallons were contained and recovered.
This was an all-hands-on deck event for our public safety crews and emergency response, Brewster Fire,
Police, DPW were all on sight immediately. The Town has been working with DEP and the business owner
daily for immediate remediation and long-term plans. To date they have removed about a 500 ft long stirp
of dirt, which is currently being tested, which will determine if further excavating and removal needs to be
done. The plan is to have the contractor pave the entire southbound lane, of the section where the spill has
occurred. Mr. Lombardi noted that there was oil that go into the catch basin at corner of Old Long Pond
Road, this will be fully removed, and a new structure will be put in after similar testing of the soil and any
remediation completed. At an outfall across the road will be additional soil removal. Our Brewster Health
and Water Departments have been working with State officials with any health concerns for neighbors.
Natural Resources have been involved and confirmed there are no wetlands that have been affected. Mr.
Lombardi noted the great work by all departments that have been done so far. Mr. Lombardi commented
that the Town will not have to pay for any of the costs of the work, he will have to see about the Town’s
immediate staff costs being covered in the insurance claim, but the Town will not have to pay out of pocket.
Consent Agenda
a.Meeting Minutes: June 6 and June 13, 2022
b.Appointments: Planning Board Representatives to Water Quality Review Committee and Vision
Planning Committee; Police Officer and Keeper of the Lockup- Jorel Radke
c.Yard Sale Restriction Waiver Request: 1554 Main Street
d.One Day Entertainment Applications: Chatham Bars Inn Farm (3)
e.One Day Liquor License Applications: Chatham Bars Inn Farm (6)
f.Acceptance of Gifts & Donations: Friends of Brewster Dog Park
g.Amendment to the Brewster Police Department Rules and Regulations
Selectperson Chaffee requested to remove item 10c to vote separately so she can abstain from this one
item. Selectperson Hoffmann requested a small updated on the June 6, 2022, meeting minutes.
Selectperson Hoffmann moved to approve the Consent Agenda, with the proposed update to the minutes
and without item 10c. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann-yes,
Selectperson Chaffee- yes, Selectperson Bingham-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 3 of 10
Office of:
Select Board
Town Administrator
Board vote was 5-Yes, 0-No.
Selectperson Hoffmann moved to approve item 10c on the Consent Agenda. Selectperson Bingham second.
A roll call vote was taken. Selectperson Bingham-yes, Selectperson Hoffmann- yes, Selectperson Chatelain-
yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No, 1-ABS.
Discuss and Vote on FY22 Year-End Transfer- Joint Meeting with Finance Committee
Finance Committee Chair Pete Dahl confirmed a quorum, announced members in attendance and called the
Finance Committee meeting to order at 6:37pm.
Mimi Bernardo referred to the three transfers that are outlined in the packet:
Snow and Ice- $37,065.63
County Tax Assessment- $2,114.00
Retirement Actuarial Services- $460.00
Requesting all be funded by the Health Insurance account that has a balance of $95,254.16. The total
needed to be transferred is $39, 639.63.
Finance Committee member Bill Meehan moved to approve the transfers as presented. Member Frank
Bridges second. A roll call vote was taken. Member Bridges-yes, Member Meehan-yes, Member Hooper-yes,
Member Henchy-yes, Member Young-yes, Member Tobias-yes, Chair Dahl-yes. The Committee vote was 7-
Yes, 0-No.
Selectperson Hoffmann moved to approve as outlined the transfers as presented. Selectperson Bingham
second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chaffee- yes, Selectperson
Bingham-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Finance Committee member Meehan moved to adjourn at 6:41pm. Member Frank Bridges second. A roll call
vote was taken. Member Bridges-yes, Member Meehan-yes, Member Hooper-yes, Member Henchy-yes,
Member Young-yes, Member Tobias-yes, Chair Dahl-yes. The Committee vote was 7-Yes, 0-No.
Review and Vote on Proposed Housing Production Plan (Select Board FY22-23 Strategic Plan Goal H-2)-
Joint Meeting with Planning Board
Planning Board Chair Madalyn Hillis-Dineen called the meeting to order at 6:43pm and announced the
members of the Planning Board present.
Donna Kalinick introduced Jill Scalise (Housing Coordinator) and Alexis Lanzillotta from Barrett Planning
Group, thanked both for their outstanding work on the Housing Production Plan update and in engaging the
public. Also thanked the Housing Partnership who was the lead committee for the update as well as the
many boards, committees, staff and residents who participated in the update.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 4 of 10
Office of:
Select Board
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Alexis Lanzillotta provided a short presentation and reviewed the updates to the final draft. The final plan
will be submitted to the Department of Housing after tonight’s vote.
The presentation included the following highlights:
Reviewed the project timeline, once adopted by the Town it will be submitted to DHCD for review.
Feedback received on the draft plan:
o Sources of input on the draft plan included the June 6th presentation to Select Board and
Planning Board, the June 16th Brewster Housing Partnership meeting which included a
community presentation on the draft plan with approx. 30 participants, written comments,
and the Housing Partnership meeting on June 30th.
Overview of the draft changes:
o Consolidation of strategies, reduced from 29 to 22
o Added description of the Town’s Environmental Justice (EJ) Population designation to the
Needs Assessment
o Minor adjustments to three maps
o Inclusion of an implementation table developed by Town staff that outlines likely responsible
parties, potential timeframes, and other information relating to each recommendation
o Additional of Glossary of Housing Terms in the Appendix
o Other edits based on community feedback
More details about Brewster’s history exploring the residential exemption
Detail regarding Town-owned properties with existing structures in strategy #12
Added strategy about discussing public/private partnerships
Town should explore expanding the Town Administration budget to include Housing
Coordinate role in strategy #19.
Next steps
o Upon Select Board and Planning Board adoption of this HPP, the plan will be submitted to the
DHCD for review.
o The date of approval will be retroactive to the date of HPP submission to DHCD.
Planning Board member Elizabeth Taylor asked about the support that is in place for those who are in
affordable housing? Ms. Lanzillotta responded that strategy #22 of the plan talks about direct assistance the
Town has in place currently. Adding that there are additional opportunities to explore for further assistance,
including a 2-voucher program, one through COVID and one through Housing Authority for rental assistance.
There is also a buy down ownership program. Ms. Scalise added that Brewster offers a rental assistance
program, provides outreach to all affordable homeowners and a new community block grant program that
provides critical home repairs for low to moderate incomes.
Planning Board member Bebrin noted that she has worked in tandem with Ms. Scalise and there is a great
amount of overlap with the HPP and the Local Comprehensive Plan’s housing building block.
Planning Board member Charlotte Degen moved to accept the Housing Production Plan Update as presented
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 5 of 10
Office of:
Select Board
Town Administrator
understanding the summary will be added for tonight’s meeting. Amanda Bebrin second. A roll call vote was
taken. Member Bebrin-yes, Member Wentworth-yes, Member Freitas-yes, Member Michaels-yes, Member
Degen-yes, Chair Hillis-Dineen-yes. The Planning Board vote was 6-Yes, 0-No.
Selectperson Hoffmann moved to accept the Housing Production Plan presented tonight, following the
correction of adding the implementation table. Selectperson Chaffee second. A roll call vote was taken.
Selectperson Bingham-yes, Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Chaffee-
yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Planning Board member Amanda Bebrin moved to adjourn the Planning Board Meeting at 7:09pm. Charlotte
Degen second. A roll call vote was taken. Member Bebrin-yes, Member Wentworth-yes, Member Freitas-yes,
Member Degen-yes, Member Taylor-yes, Member Michaels-yes, Chair Hillis-Dineen-yes. The Planning Board
vote was 7-Yes, 0-No.
6:45pm – Public Hearing: Review Request from Sally Andreola to Modify Shellfish Grant
Selectperson Hoffmann moved to open the public hearing at 7:12pm and read the public hearing notice.
Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham-yes, Selectperson Chaffee-
yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Whitney-yes. The Board vote was 5-Yes,
0-No.
Sally Andreola addressed the Board and noted that her husband, Scott has been working with her at the
grant and it makes sense to have him as a co-owner of the grant.
Selectperson Hoffmann moved to close the public hearing at 7:14pm. Selectperson Chaffee second. A roll
call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes,
Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Selectperson Hoffmann moved to grant the renaming of the shellfish grant of Sally Andreola to include her
husband. Selectperson Chaffee second. A roll call vote was taken. Selectperson Bingham-yes, Selectperson
Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote
was 5-Yes, 0-No.
7:00pm- Public Hearing: Yearly Entertainment License- Ocean Edge and Conference Center
Selectperson Hoffmann moved to open the public hearing at 7:16pm and read the public hearing notice.
Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee-
yes, Selectperson Hoffmann-yes, Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-
No.
Bob Newman, General Manger of Ocean Edge Resort, thanked the Town for their cooperation in respect to
approving the front lawn dinning and entertainment during the pandemic. At the meeting last month, were
surprised their Entertainment License was only extended for one month. The past two years has been an
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 6 of 10
Office of:
Select Board
Town Administrator
exception to their normal course of business activity. Since they have not renewed the 2021 Special Permit
modification and have discontinued amplified music with dining on the front lawn, they are not exercising
anything different now then they were pre-Covid 19. Ocean Edge has been hosting weddings and other
events in tents for the past 40 years, and it is an essential part of their business. Mr. Newman noted that
there are 31 weddings in tents scheduled between now and the end of the year and one additional event
one the front lawn under the tent for the American Cancer Association in August. Tent events will be limited
as specified in the 2010 Special Permit. Mr. Newman requested the Board to be mindful of the restrictions
beyond those imposed by the Planning Board in the special permit, adding that additional restrictions would
fundamentally change Ocean Edge’s business and would have grave economic consequences. Mr. Newman
shared that Ocean Edge has engaged a sound engineer to better understand sound conditions and if helpful
will work with a subcommittee to present their findings to the Town.
Selectpersons Chaffee, Hoffmann, Bingham and Chair Whitney all commented that they all took the time to
visit Ocean Edge and surrounding neighborhoods at different dates and times to experience the concerns
heard from residents regarding the Entertainment License. All reported that the noise was very faint and
barely audible. Selectperson Chaffee recognized that we have heard from residents about their negative
experiences and is happy to hear that a sound engineer has been retained.
Resident, Jan Moore addressed the Select Board with her concerns about the Entertainment License for
Ocean Edge. She resides on Main Street, two houses down from Ocean Edge, having lived there for over 37
years. Ms. Moore added that this is not a new problem and last year was the first time contacting the Police
to file a report. Ms. Moore has provided a letter to Select Board documenting the dates in which she
determined the music to be too loud, this can be found in the packet materials.
Mr. Lombardi remarked that in interpreting and applying the noise bylaw, the Select Board in granting an
Entertainment License, is effectively permitting these entertainment events, the bylaw would not apply to
these events, adding that the bylaw is in place for unpermitted events. Town Counsel, Gregg Corbo added
that the bylaw specifically states that organizations that have a license under CH. 138 of Mass. General Laws
are exempt from the requirements of noise bylaws. Mr. Corbo stated that it is incumbent upon the
organization that has a license to take precautions to prevent their activities from creating an unreasonable
level of noise in the neighborhood, it is within the discretion of the Select Board to issue conditions.
Mr. Corbo asked Mr. Newman to clarify if Ocean Edge is accepting the limitations to have only 7 events on
the front lawn as outlined in the Special Event Permit. Mr. Newman confirmed, 7 events between May and
September and one event per month between October and April. Mr. Newman in response that the only
outside entertainment was on the front lawn in 2020 and 2021, all other entertainment is inside, whether
inside a tent, the ball room, the pub, or carriage house. Adding that Ocean Edge does not allow amplified
music on any terraces and all entertainment inside a tent is shut down at 9:55pm.
Mr. Lombardi clarified that while there are restrictions on the number of events held on the front lawn,
there are no restrictions to the number of events at held in the permanent tent at the Bay pines Pavilion.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 7 of 10
Office of:
Select Board
Town Administrator
Selectperson Hoffmann asked questions regarding the Bay Pines Pavilion set up and directed a question to
Mr. Corbo about conditioning the entertainment license so that it is more inline with the noise bylaw.
Selectperson Hoffmann also commented that she understands that the point of where music is coming from
can affect neighbors differently. Mr. Corbo responded that the Select Board can impose reasonable
restrictions on the entertainment license.
Mr. Lombardi relayed that Town staff have discussed over time that the current noise bylaw is imperfect at
best. The Town has received feedback from Town Counsel on the standards of the bylaw, updating the
existing bylaw would require town meeting approval.
John Mostyn, General Counsel for Corcoran Jennison, the parent company of Ocean Edge stated that a new
condition on the entertainment license would be a fundamental change to Ocean Edge’s business
operations.
Selectperson Chatelain moved to close the public hearing at 8:04pm. Selectperson Bingham second. A roll
call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Bingham-yes,
Selectperson Chaffee-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Selectperson Chaffee moved to approve the Annual Entertainment License with the provisions that at a
Select Board meeting in August, there is a public discussion with an invite to the public for comment about
what has happened in the interim to see if any further action is needed. Selectperson Hoffmann amended to
include that the restrictions for the seven events as outlined in Special Permit issued by the Planning Board is
on the front lawn. And to clarify the 2 events per month from October to April on the front lawn. Mr.
Lombardi offered that the 7 events are between May and September and allowed 2 events a month from
October to April on the front lawn which is consistent with the Special Permit.
Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson
Hoffmann- yes, Selectperson Chaffee-yes, Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was
5-Yes, 0-No.
Vote to Appoint New Republican Registrar: Nancy Whitehurst
Mr. Lombardi reviewed that the Republican Registrar position has been vacant for a few months and the
Republican Committee has recommended Nancy Whitehurst for the position.
Selectperson Hoffmann moved to appoint Republican Registrar Nancy Whitehurst. Selectperson Chatelain
second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson
Hoffmann-yes, Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Annual Board/Committee Re-appointments
No questions or discussion. Selectperson Hoffmann moved to re-appoint the persons to the
Board/Committees as reviewed in the memo, effective date of the re-appoints is July 1, 2022, and set to
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 8 of 10
Office of:
Select Board
Town Administrator
expire as outlined the term, all members must be sworn in by the Town Clerk to be an active member of the
board or committee. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chatelain-yes,
Selectperson Chaffee- yes, Selectperson Hoffmann-yes, Selectperson Bingham-yes, Chair Whitney-yes. The
Board vote was 5-Yes, 0-No.
Vote to Refer Vesper Pond Drive Betterment Petition to Planning Board
Selectperson Hoffmann moved to refer the Vesper Pond Betterment Petition to the Planning Board.
Selectperson Chaffee second.
Resident Louise Vivona-Miller commented that this has been worked on for several years and recommends
that the process for a betterment petition is made easier to residents. Mr. Lombardi recognized that this
group of residents were impacted by a modification to the bylaw, making the timeline of this project very
long. Resident Dave Valcourt asked that the Select Board support their petition for the betterment to pass
to the Planning Board for an open hearing and taking it to Fall Town Meeting.
A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Bingham- yes, Selectperson Hoffmann-yes,
Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Discuss and Vote on Proposed Amendment to Bikeways Committee Charge and Title- Joe Sullivan,
Bikeways Committee Chair
Joe Sullivan joined the meeting and presented the recommendation to change the Bikeways Committee
name and charge to include pedestrian matters, more detailed information is available in the packet. Mr.
Sullivan recommended to change the name to Town of Brewster Bicycle and Pedestrian Committee. Also
charge the committee with advising the Select Board on all non-vehicular modes of people transportation.
Mr. Sullivan read the updated charge if approved by the Select Board.
Selectperson Hoffmann moved to approve the name change and also recommend the change of the charge
of the Committee as presented. Selectperson Bingham second. A roll call vote was taken. Selectperson
Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes, Selectperson Bingham-yes, Chair
Whitney-yes. The Board vote was 5-Yes, 0-No.
Discuss Bay Property Planning Committee Charge
Mr. Lombardi noted that over the past 6+ months the Town has been working with Reed Hilderbrand to
develop the project brief and scope of work for consulting services. Through conversations it has been
recognized that there will be policy implications where the committee ultimately lands in terms of
recommending future uses, including those in the comprehensive plans that will be developed, in terms of
impact on other Town properties, particularly if it is decided a Community Center will be sited on the Bay
Property. Mr. Lombardi summarized that the change to the charge would ensure focus is on the Bay
Property itself and not on potential future uses on other Town properties or facilities that may be impacted
by decisions that come out of the comprehensive planning process. Any changes will be brought back to the
Select Board for approval.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 9 of 10
Office of:
Select Board
Town Administrator
Discuss and Vote on Update to American Rescue Plan Act Expenditure Plan (Select Board’s FY22-23
Strategic Plan Goal G-8)
Mr. Lombardi reviewed that the Town in total of direct allocation has now received $1.023M, our initial
spending plan called for spending down the money for several uses. We intend to come back to the Board
this fall once we are further along with the projects and update if there is need to further refine the numbers
in the plan. Currently a little over $20K available, and seeking approval to spend up to $15K as follows:
$5K – to cover costs associated with the FY21 single audit
$10K- to continue to develop and ultimately launch an e-permitting platform, including potential
overtime expenses related to the launch of the platform.
Selectperson Chaffee moved to approve the funding requests as proposed. Selectperson Bingham second. A
roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes,
Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Discuss and Vote on Upcoming Public Meeting Schedule/Format for Town Committees (Select Board FY22-
23 Strategic Plan Goal G-4)
Mr. Lombardi reviewed that the extended Open meeting Law provisions are due to expire on Friday July 15,
2022. Last week the Senate approved a standard extension of the current program until December 2023.
The house version approved an extension through next Spring, at the same time they also adopted an
amendment that would mandate remote access in participation at all Town board and committee meetings
starting next spring. Our new Remote Participation Policy states that we will strive to offer this to the
greatest extent practicable.
Town Administration recommends that absent state action in the next few days, starting on Monday July
18th, meetings will be mainly in person. Committees can meet hybrid with a majority being physically
present and the Chair must be physically present. The Chair is also responsible for making sure that a
majority of the committee is present. Public participation can be either remote or in person. All meetings
will be live streamed and broadcast. Also proposing that if and when the State adopts an extended version of
the Open Meeting Law, we revert to the format that has been in place the last few months.
The Town has been working on the sound issues in Rooms A and B and believes the issues have been
rectified. Selectperson Chatelain noted the transitions may be a challenge and the fewer transitions the
better, as a liaison to boards and committees he is aware of the challenges.
Selectperson Hoffmann moved that the Select Board, starting on Monday July 18th fully implement the
remote participation policy for board and committee meetings with the caveat that when the State votes on
the extension of the policy that we go back to the April, May, and June participation model. Selectperson
Chaffee second. A roll call vote was taken. Selectperson Bingham-yes, Selectperson Hoffmann- yes,
Selectperson Chaffee-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Select Board 07.11.2022 www.brewster-ma.gov Page 10 of 10
Office of:
Select Board
Town Administrator
For Your Information:
None
Matters Not Reasonably Anticipated by the Chair:
None
Questions from the Media:
None
Next Meetings:
July 25, July 27, August 8, and August 22, 2022
Adjournment
Selectperson Hoffmann moved to adjourn at 8:42pm. Selectperson Chaffee second. A roll call vote was
taken. Selectperson Bingham-yes, Selectperson Hoffmann- yes, Selectperson Chaffee-yes, Selectperson
Chatelain-yes, Chair Whitney-yes. The Board vote was 5-Yes, 0-No.
Respectfully submitted by Erika Mawn, Executive Assistant
Approved: __________________ Signed: _________________________________________
Date Selectperson Hoffmann, Clerk of the Select Board
Accompanying Documents in Packet: Agenda, TA report, Consent Agenda Items, FY 22 Year End Transfers, Brewster Housing Production
Plan Documents, Shellfish Grant request, Ocean Edge Entertainment documents, Republican Registrar application, Board & Committee
re-appointments, Vesper Pond Drive Betterment, Bikeways Committee presentation, Bay Parcel Planning Committee charge, ARPA
Expenditure documents, public meeting schedule/format memo, FYIs.
FINAL Select Bd Appt Policy; version Oct. 28
Appendix C
SELECT BOARD COMMITTEE APPLICATION SCREENING FORM
Applicant Name Requested Committee
1. TOWN CLERK REVIEW
a. Applicant is a registered Brewster voter: Yes No
b. Date confirmed
2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD
a. Select Board Liaison Applicant Interview:
i. Interviewer name (Select Board Liaison):
ii. Interview date:
b. Select Board Liaison Consultation with Committee Chair:
iii. Committee Chair name:
iv. Consultation date:
v. Did Committee Chair also interview applicant? Yes No
c. Was at least 1 Brewster reference contacted: Yes No N/A
d. Select Board Liaison Recommendation:
i. Recommend appointment.
ii. Recommend appointment to other committee that is a better fit for
applicant qualifications.
iii. Recommend holding application for future opening.
iv. Not recommended.
3. SELECT BOARD ACTION
a. At a Select Board meeting held , the Applicant was appointed to
for a term ending year term.
4. NOTIFICATION OF APPOINTEE AND TOWN CLERK
a. Date notification of appointment sent to appointee and Town Clerk:
FINAL Select Bd Appt Policy; version Oct. 28
Appendix B
Town of Brewster
SELECT BOARD COMMITTEE APPOINTMENT APPLICATION
APPLICANT DIRECTIONS:
Thank you for your interest in serving Brewster. The Town aims to match applicants
with committee service best aligned to your skills and interests as well as the
committee’s needs.
The Town may consider the information in this application, any supplemental
information, and any other publicly available information. An appointment to any
committee, board or commission is at the discretion of the Select Board.
Please complete this form online, or on paper, and submit a résumé if desired to
Erika Mawn, Town Administrator’s Executive Assistant:
o Email: EMawn@Brewster-MA.gov
o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or
o In person: Town Administrator’s Office or drop-box outside Town Hall.
After your application materials are received, you’ll be contacted regarding next
steps. Vacancies will be filled by applicants deemed best qualified to serve in a
particular capacity, which discretion lies solely with the appointing authority.
Submitting this form does not guarantee appointment.
______________________________________________________________________
1. Applicant name:
2. Address:
3. Phone Numbers: Home: Cell:
4. Email:
5. This is an application for: Full member status Alternate status
6. Are you a full-time Brewster resident? Yes No
7. Years you’ve lived in Brewster:
8. Are you registered to vote in Brewster? Yes No
9. Committees you are interested in serving on in order of preference:
a.
b.
c.
NOTE: You may attach a résumé or CV instead of completing items 10-14.
FINAL Select Bd Appt Policy; version Oct. 28
10. EDUCATION. List schools attended, degrees/diplomas/certificates received,
and date of completion.
11. OCCUPATION: Active Retired Not currently working
12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of
employment for at least previous 3 years.
13. GOVERNMENT POSITIONS. List any Town of Brewster or other government
volunteer, elected, or appointed positions you now hold or have held.
14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that
you belong to or have belonged to in the previous 5 years:
a. Organizations and dates:
15. GOALS: Please explain why you’d like to serve on a particular committee.
16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or
interests you have that would assist you to serve effectively on the committee
you wish to serve on.
17. TOWN EMPLOYMENT: Are you or any member of your immediate family
employed by or receiving financial consideration from the Town of Brewster?
18. CONFLICTS OF INTEREST. Do any of your activities or relationships present
the possibility or probability of a conflict of interest if you are appointed?(Does
not automatically disqualify but may need to be disclosed)
19. LOCAL REFERENCES: Please provide the names and contact information for
references (Brewster residents preferred):
a. Name:
Relationship to you:
b. Name:
Address:
Relationship to you:
The Commonwealth of Massachusetts
Town of Brewster
To Patricia Metz
We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of
the Commonwealth, do hereby appoint you to the
Zoning Board of Appeal
for a 3-year term, expiring June 30, 2025
Given at Brewster this 25th day of July 2022
Recorded A.D.
Attest: Town Clerk
FINAL Select Bd Appt Policy; version Oct. 28
Appendix B
Town of Brewster
SELECT BOARD COMMITTEE APPOINTMENT APPLICATION
APPLICANT DIRECTIONS:
Thank you for your interest in serving Brewster. The Town aims to match applicants
with committee service best aligned to your skills and interests as well as the
committee’s needs.
The Town may consider the information in this application, any supplemental
information, and any other publicly available information. An appointment to any
committee, board or commission is at the discretion of the Select Board.
Please complete this form online, or on paper, and submit a résumé if desired to
Erika Mawn, Town Administrator’s Executive Assistant:
o Email: EMawn@Brewster-MA.gov
o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or
o In person: Town Administrator’s Office or drop-box outside Town Hall.
After your application materials are received, you’ll be contacted regarding next
steps. Vacancies will be filled by applicants deemed best qualified to serve in a
particular capacity, which discretion lies solely with the appointing authority.
Submitting this form does not guarantee appointment.
1. Applicant name:
2. Address:
3. Phone Numbers: Home: C
4. Email:
5. This is an application for: Full member status Alternate status
6. Are you a full-time Brewster resident? Yes No
7. Years you’ve lived in Brewster:
8. Are you registered to vote in Brewster? Yes No
9. Committees you are interested in serving on in order of preference:
a.
b.
c.
NOTE: You may attach a résumé or CV instead of completing items 10-14.
FINAL Select Bd Appt Policy; version Oct. 28
10. EDUCATION. List schools attended, degrees/diplomas/certificates received,
and date of completion.
Name of School
Degree/Diplomas
Certificates
Date of
Completion
11. OCCUPATION: ______________________________________________________
Active Retired Not currently working
12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of
employment for at least previous 3 years.
Name of Employer Job Title Dates of
Employment
13. GOVERNMENT POSITIONS. List any Town of Brewster or other government
volunteer, elected, or appointed positions you now hold or have held.
14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that
you belong to or have belonged to in the previous 5 years:
a. Organizations and dates:
15. GOALS: Please explain why you’d like to serve on a particular committee.
16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or
interests you have that would assist you to serve effectively on the committee
you wish to serve on.
17. TOWN EMPLOYMENT: Are you or any member of your immediate family
employed by or receiving financial consideration from the Town of Brewster?
Yes No
18. CONFLICTS OF INTEREST. Do any of your activities or relationships present
the possibility or probability of a conflict of interest if you are appointed?(Does
not automatically disqualify but may need to be disclosed) Yes No
19. LOCAL REFERENCES: Please provide the names and contact information for
references (Brewster residents preferred):
20. ADDITIONAL INFORMATION. Please add any additional information you’d like.
a. Name:
Address:
Relationship to you:
b. Name:
Address:
Relationship to you:
FINAL Select Bd Appt Policy; version Oct. 28
20. SIGNATURE. By signing below, you state that you understand and agree.
My completion of this form does not guarantee my appointment and my
application will be kept on file for two (2) years.
If appointed to a position, I will be considered a Municipal Employee under
MGL Ch. 268A and will be subject to:
Massachusetts Conflict of Interest Law, MGL Ch. 268A;
Massachusetts Financial Disclosure Law, MGL Ch. 268B;
Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the
implementing regulations, 940 CMR 29.00;
Massachusetts Public Records Law, MGL Ch. 66, and the implementing
regulations, 950 CMR 32.00;
Massachusetts Campaign Finance Law, MGL Ch. 55; and
Brewster Charter, when in force, and Town bylaws, and all other applicable
federal, state, and local laws or regulations.
If appointed, I must be sworn in by the Town Clerk before serving, and I will
complete State Conflict of Interest training after appointment, as well as
any other certifications required by law.
When submitted, I understand that this form becomes a public document.
Signature: Date:
FINAL Select Bd Appt Policy; version Oct. 28
Appendix C
SELECT BOARD COMMITTEE APPLICATION SCREENING FORM
Applicant Name Requested Committee
1. TOWN CLERK REVIEW
a. Applicant is a registered Brewster voter: Yes No
b. Date confirmed
2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD
a. Select Board Liaison Applicant Interview:
i. Interviewer name (Select Board Liaison):
ii. Interview date:
b. Select Board Liaison Consultation with Committee Chair:
iii. Committee Chair name:
iv. Consultation date:
v. Did Committee Chair also interview applicant? Yes No
c. Was at least 1 Brewster reference contacted: Yes No N/A
d. Select Board Liaison Recommendation:
i. Recommend appointment.
ii. Recommend appointment to other committee that is a better fit for
applicant qualifications.
iii. Recommend holding application for future opening.
iv. Not recommended.
3. SELECT BOARD ACTION
a. At a Select Board meeting held , the Applicant was appointed to
for a term ending year term.
4. NOTIFICATION OF APPOINTEE AND TOWN CLERK
a. Date notification of appointment sent to appointee and Town Clerk:
The Commonwealth of Massachusetts
Town of Brewster
To Mark Flaherty
We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of
the Commonwealth, do hereby appoint you to the
Crosby Property Committee
for a 3-year term, expiring June 30, 2025
Given at Brewster this 25th day of July 2022
Recorded A.D.
Attest: Town Clerk
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Memo
To: Brewster Select Board
From: Colette Williams, Town Clerk
Date: July 20, 2022
Re: Election Workers to be appointed
Pursuant to Massachusetts General Law Chapter 54, section 12, the following list of names are
being presented to the Brewster Select Board, to be appointed as Election Personnel, effective
September 1, 2022 through August 31, 2023. These names were presented in the FYIs for the
July 25th, 2022 meeting.
Warden: Charles Winn
Clerks: Pat Busch Glenda Normand
Anne LeMatire Sharon Ryone
Cynthia Mathison Joan Scheffer
Workers:Mary Beth Buhler Mary Levine
June Cameron Janet Lowey
Chris Carson Simone MacLellan
Sally Cash John Martens
Susan Daly Julie Menges
Helga Dyer Paula Miller
Lauren Elliot-Grunes MaryJo Nabywaniec
Carol Erikson Stephen Najarian
Less Erickson Tyra Nichols
Beth Finch Marjorie Oliver
Steve Frissora Jovita Olsen
Bob Gaughram Marcia Otto
Debbie Gengras Chris Patterson
Rheanna Hastings Sara Phillips
Jim Holland Christine Rossiter
Ellie Johnson Judy Rowe
Peter Johnson Pete Scheffer
Sandra Johnson Pam Smith
Cheryl Kimberley Pat Stanley
Judy Lagergren Elizabeth Taylor
Adam Lange Judy Tod-McNichol
Karen Whitney
Office of:
Town Clerk
BREWSTER POLICE DEPARTMENT
Chief Heath J. Eldredge
631 Harwich Road
Brewster, Massachusetts 02631
Phone 508-896-7011 www.brewsterpolice.org Fax 508-896-4513
“In Partnership With Our Community”
MEMORANDUM
TO: Brewster Select Board
FROM: Chief Heath J. Eldredge HJE
RE: Police Officer Appointment
DATE: July 20, 2022
I am pleased to present Jeffrey Sabatino for appointment to the position of police officer with the
Brewster Police Department. Jeff has successfully completed all the requirements of the
Municipal Police Training Committee and the POST Commission to be certified as a police
officer in Massachusetts.
By way of some background, Jeff grew up on the Cape, but finished high school in Florida.
After high school he enlisted in the U.S. Army where he served in active duty for four years and
then served an additional four years in the U.S. Army Reserves. After his active duty service,
Jeff returned to Cape Cod and joined the Brewster Water Department, where he worked for six
years.
Jeff went through an application and interview process, which then lead into an extensive
background investigation. After successfully completing those phases of the hiring process, he
was selected by the police department to attend the 4th Recruit Officer Class at Joint Base Cape
Cod as a student officer. On July 15th Jeff graduated, along with 59 other recruits. With
approval of the Select Board, Jeff will continue his training as a probationary police officer by
participating in the field training program of the Brewster Police Department.
This hiring is to backfill a previously vacated position and does not add any additional staffing to
the police department.
Griffin Ryder, Director
James Jones, Foreman
MEMORANDUM
TO: Select Board
FROM: Michael Richards, Master Mechanic
RE: Recommendation for transfer of Vehicle from Water to DPW
DATE: July 7, 2022
The Town of Brewster Department of Public Works is seeking approval to repurpose one (1) 2011
Chevrolet Silverado 2500hd VIN# 1GC0KVCG6BF170864 formerly of the Water Department. This
vehicle would be replacing a 2007 Silverado recently placed on Govdeals due to extensive rot. It is of
the opinion of DPW that this vehicle in in excellent condition. The 2011 Silverado would assist DPW in
daily operations including but not limited to parks and beaches maintenance, drainage projects, and
snow and ice removal.
Department of Public Works
201 Run Hill Road
Brewster, Massachusetts 02631-1898
Tel (508) 896-3212
1
Erika Mawn
From:sallygunning@comcast.net on behalf of president@brewsterhistoricalsociety.org
Sent:Friday, July 8, 2022 2:12 PM
To:Erika Mawn
Subject:Request for Select Board letter of support
Attachments:BCT letter.docx
Follow Up Flag:Follow up
Flag Status:Flagged
Good afternoon, Erika,
Brewster Historical Society just found out last night that Brewster Conservation Trust is gifting us Schoolhouse
#3 at 2342 Main Street, with the understanding that we will dismantle it and move it to Windmill Village. Our
intention is to restore the building and open it for public display as a schoolhouse, with tie-ins to the cranberry
industry, which also has a history with the building. BCT then intends to turn the empty parcel of land into
public space as a small park, and needless to say, they are anxious to get moving on their half of this project.
We are applying for CPA funding, and in conversation with committee chair Faythe Ellis, if we can deliver an
application to them by Weds. it will make the fall warrant. I am requesting a letter of support from the Select
Board to accompany the application. If it can’t be delivered by Weds. that’s okay – it will follow the application
as it wends its way through the process.
Attached is the letter BHS sent to BCT expressing interest in the schoolhouse. If more information is needed,
please let me know and I will do my best to provide.
Thank you in advance for your attention to this matter.
Sally
Sally C. Gunning, President
The Brewster Historical Society, Inc.
PO Box 1146
Brewster, MA 02631
508-896-9521
www.brewsterhistoricalsociety.org
www.brewsterhistoricalsociety.org
BREWSTER HISTORICAL SOCIETY
Post Office Box 1146, Brewster Massachusetts 02631
508 896-9521 brewsterhistoricalsociety@comcast.net
The
Amy Henderson, Executive Director
Brewster Conservation Trust
36 Red Top Road,
Brewster, MA 02631
Dear Amy,
As the Brewster Conservation Trust deliberates over plans for the future of the historic Schoolhouse #3
located at 2342 Main Street, The Brewster Historical Society would like to indicate its interest in
acquiring the building with the intention of relocating it to our Windmill Village property at 51
Drummer Boy Road, adjacent to Drummer Boy Park.
This property is still within the Old King’s Highway Historic District and located along the same
historic road on which the schoolhouse currently sits. Once relocated, the building would be restored in
a manner that would reflect its dual history as schoolhouse and barn used in the cranberry industry.
Our Building and Grounds Committee has toured the building and staked out a suitable area at the
Windmill Village property. This location would provide maximum public interaction, as the three
historic structures already on the site -- the Higgins-Farm Windmill, the Harris-Black House, and the
Hopkins Blacksmith Shop -- already attract residents, tourists, schoolchildren, and other tour groups
interested in the history of Cape Cod.
The Brewster Historical Society has a proven record of meticulous restoration of historic properties
that include the three structures already mentioned at Windmill Village and the circa 1799 Elijah Cobb
House on Lower Road. We already have experienced fundraisers, craftsmen, and curators at hand, a
team fully capable of seeing such a project to fruition.
Within the limits allowed by the building department, we would like the building to be either
physically accessible to the public or at least viewable by the public, with its history clearly portrayed.
Sincerely yours,
Sally Gunning, President
The Brewster Historical Society
cc: Tino Kamarck
George Boyd
Faythe Ellis
The Brewster Historical Society is a qualified 501(c)(3) non-profit organization,
donations and membership tax deductible as permitted by law.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
July 25, 2022,
Re: Town of Brewster
Community Preservation Act Funding
Brewster Historical Society Restoration of Schoolhouse #3 at 2342 Main Street
To Whom it May Concern,
The Brewster Select Board voted at its’ July 25 meeting to support the application for
Community Preservation Act (CPA) funding in connection with the Brewster Historical
Society’s acquisition of Schoolhouse #3 at 2342 Main Street from the Brewster Conservation
Trust.
Once acquired, the Brewster Historical Society intends to relocate the building to their Windmill
Village property at 51 Drummer Boy Road, adjacent to Drummer Boy Park, provided that all of
the necessary local permitting approvals are secured. This property is within the Old King’s
Highway Historic District and on the same road the schoolhouse is currently on. Once relocated,
the building would be restored in a manner reflecting its history as a schoolhouse and barn.
The Windmill Village property would promote further public interaction. The three historic
structures currently on the site – the Higgins-Farm Windmill, the Harris-Black House, and the
Hopkins Blacksmith Shop – already attract residents and visitors with an interest in the history of
Cape Cod.
If awarded this Community Preservation funding, these funds will be used to help finance this
stage of the project. The restoration phase of the project is essential to ensure that the building is
preserved for the enjoyment of future generations.
We, the Select Board, believe that the building should be accessible to the public, with its history
clearly represented. The Brewster Historical Society has the necessary experience and expertise
required for such a project. The Society has a proven record of restoration of historic properties
that includes the three structures at Windmill Village and the 1799 Elijah Cobb House on Lower
Road. The Society has experienced fundraisers, craftsmen, and curators at hand, a team fully
capable of completing such a project.
The Brewster Select Board strongly supports this Community Preservation funding application.
Sincerely,
David Whitney,
Chair
Brewster Select Board
Office of:
Select Board
Town Administrator
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Office of:
Select Board
Town Administrator
Memo
To: Brewster Select Board
From: Erika Mawn, Executive Assistant
Date: July 20, 2022
RE: Facility Use Application for Drummer Boy Park
The Glory of God on Cape Cod would like to host a multi-church worship and prayer service at
Drummer Boy Park on Sunday September 18, 2022, from 3:00pm-7:00pm. The expected number
of attendees is 200. The application has been reviewed by various departments and their
feedback is outlined below. All feedback/comments will be shared with the Glory of God on Cape
Cod.
Building Department:
As it appears that no temporary structures are proposed in the application for the service at the park,
the Building Department has no concerns about this application.
Planning Department:
Proposed event does not require site plan or other Planning Board review.
Natural Resources Department/Conservation Commission:
No vehicles across the walking path, including during setup and breakdown of the event.
Town Administration:
They should have a police detail; please consult with Police Department.
They will need to provide port-a-johns for the event.
They should ask their vendors to be responsible for their own trash removal.
Any serving of food/food vendors needs to be permitted through the Board of Health.
No vehicles are to transverse across the paved walking paths.
The sale of single use plastic bottled water is prohibited on town property.
Fire Department:
Chapter 18 of the Fire Code stipulates maintaining a road width of 20’ in between the rows of parked
vehicles for fire department access. Also request parking along the paved circle should be allowed in
the currently striped areas.
Police Department:
Has reviewed the parking plan and does not have any concerns.
Health Department:
No concerns or comments
The Glory of God on Cape Cod
P.O. Box 1255
Dennis, MA 02638
7/13/22
Town of Brewster
Board of Selectmen
Dear members of the Select Board,
We are a non- profit applying for a permit to us the Drummer Boy Park on Sunday September
18th, from 4-6 om, for a united worship and prayer service among different churches,
denominations, ethinic groups and generations.
We have done that before in 2020 with positive feedback from the community.
We kindly request waiving the fee for the use of the park.
Thank you for your consideration.
Respectfully,
Dr.Mamdouh Riad
The Glory of God on Cape Cod
TOWN OF BREWSTER
2298 MAIN STREET
BREWSTER,MA 02631
PHONE:(508)896-9430
WWW.BREWSTERRECREATION.COM
WWW.TOWN.BREWSTER.MA.US
OFFICE OF
RECREATION COMMISSION
July 20th, 2022
Dear Select Board members,
I am writing you today to ask your permission to have a yoga class on the beach.
Alex Sequin is a certified yoga instructor and has taught classes on the Cape, and
she would like to teach with Brewster Rec for the months of August and September
at Mants Landing Beach. This would be her first time instructing with Brewster
Rec and we would be the sponsor. Her proposal is below:
Brewster Beach Yoga Proposal:
Held at Mants Landing, 6pm-7pm, Monday evenings
Begins August 1st through September 26th
$20 per person
Any signage will be approved by Building Dept. and Old Kings Highway
Participants required to bring their own beach towel to be used as a yoga mat
I hope this information is suffice. Please let me know if you need anything else
from the Recreation Department.
Thank you for your consideration,
Mike Gradone
Recreation Director
Town of Brewster
Archive d: Friday, July 22, 2022 10:22:27 AM
From: Erika Mawn
To: Brad Smith
Cc: Colette Williams
Subje ct: RE: Door to Door Permits for Renewal by Andersen
Se ns itivity: Normal
Attachme nts :
hawker & peddler application 03-14-14.pdf;
Good Morni ng Brad,
Thank you for reachi ng out, I am i ncl uding our Hawker & Pe ddl e r Application, this also i ncl udes information about finge rpri nting through the Police
De partment. If Re ne wal by Andersen has a State Hawke r and Pe ddl e r Li ce nse , we woul d al so requi re a copy of that.
Please re view and let me know if you have any que stions.
Thank you,
Erika
Erika Mawn
Executi ve As s i s ta nt to the Town Admi ni s tra tor
2198 Ma i n Street Brews ter, MA 02631
(508) 896-3701 ext. 1100
www.brews ter-ma .gov
Brewster Town Offices are open to the public Monday - Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the latest updates on Town services,
please visit www.brewster-ma.gov
From: Brad Smi th <bradsmith@renewalsne.com>
Sent: Thursday, June 9, 2022 5:03 PM
To: Erika Mawn <e mawn@brewster-ma.gov>
Subject: Door to Door Pe rmits for Renewal by Anderse n
De ar Ms. Mawn,
My name is Brad Smi th, I’m the Proximity Marke ting Manage r for Renewal by Anderse n for Cape Cod. We’re re-establishing our office he re and I was hopi ng
you could he l p me with the permi tti ng process f or your town, as I had difficulty finding what the process was, the f orm, and the fee for the permi t on the
Town and/or Police website. Any hel p you could provide finding thi s information, so that we may be in compliance wi th Town laws and regul ati ons, woul d be
greatly appreciated.
Thank you,
Brad Smith
Brad Smi th
Prox i mi ty Marke ting Manager
Re ne wal by Ande rsen
Cape Cod
3 Col one l Dr
Bourne, MA 02532
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Office of:
Select Board
Town Administrator
MEMO
To: Brewster Select Board
From: Erika Mawn, Executive Assistant
RE: One-Day Liquor License & Entertainment Licenses
Date: July 21, 2022
The Town Administrator’s office has received multiple applications for One-day Liquor License and
One Day Entertainment Licenses for the month of August. All applications have been submitted
with the required application fee(s). All applicants have completed the fingerprint requirement
with the Brewster Police Department. Additionally, the Chief of Police has requested that any
event serving liquor outside should clearly delineate where people are permitted to consume the
alcohol served. This can be accomplished through a barrier, or some simple signage.
On March 8, 2022, the Zoning Board of Appeals approved a Special Event Application from
Chatham Bars Inn Farm. The farm is in their 5th season, and like last year they have will be holding
a series of events at the farm, both public and private. Their Special Event application was
approved for up to 36 events between May and November 2022. Chatham Bars Inn has been
advised to contact the Building Department for regulations related to their temporary structure
and tent at any of their events. Chatham Bars Inn Farm is limited to 30 One-Day Liquor license per
calendar year.
Chatham Bars Inn Farm, 3038 Main Street, has applied for the following:
Wednesday August 3rd- A public farm to table dinner from 4:30pm – 9:00pm and would
like to serve beer, wine, and liquor. The expected number of guests is 150.
Wednesday August 10th- A public farm to table dinner from 4:30pm – 9:00pm and would
like to serve beer, wine, and liquor. The expected number of guests is 150.
Saturday August 13th- “Tomato Fest” a public open house from 10am – 7pm and would
like to serve beer, wine, and liquor. The expected number of guests is 500 over the course
of the day, with only 150 at one time. During this event they would also like to provide
acoustic music.
Wednesday August 17th- A public farm to table dinner from 4:30pm – 9:00pm and would
like to serve beer, wine, and liquor. The expected number of guests is 150.
Wednesday August 24th- A public farm to table dinner from 4:30pm – 9:00pm and would
like to serve beer, wine, and liquor. The expected number of guests is 150.
Wednesday August 31st- A public farm to table dinner from 4:30pm – 9:00pm and would
like to serve beer, wine, and liquor. The expected number of guests is 150.
The Cape Rep Theatre located at 3299 Main Street is hosting a “Summer Starlight” fundraiser on
Sunday July 31st, with a rain date of Monday August 1st. The event will run from 6pm until 10pm
and they would like to serve beer and wine to their expected 125 guests.
The Brewster Conservation Trust is holding their Annual Meeting at the Cape Cod Museum of
Natural History on Thursday August 18th from 5pm until 7pm. They would like to serve wine only
to their expected 60 attendees.
The Serenity Apartments at Brewster, 873 Harwich Road, will be having a ribbon cutting and
grand opening event on Thursday August 4th from 10am – 12pm. The entertainment provided will
be Mark Borgmann, a pianist who will be playing light music indoors as guests mingle, the music
will be amplified. The expected number of attendees if 75.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#29 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Chatham Bars Inn Farm
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Beer, Wine & Liquor
For a Public Farm to Table Dinner
At the following address: 3038 Main Street, Brewster, MA 02631
This one-day permit is effective on: Wednesday August 3, 2022; 4:30pm – 9:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#30 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Chatham Bars Inn Farm
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Beer, Wine & Liquor
For a Public Farm to Table Dinner
At the following address: 3038 Main Street, Brewster, MA 02631
This one-day permit is effective on: Wednesday August 10, 2022; 4:30pm-9:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#31 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Chatham Bars Inn Farm
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Beer, Wine & Liquor
“Tomato Fest” a Public Open House
At the following address: 3038 Main Street, Brewster, MA 02631
This one-day permit is effective on: Saturday August 13, 2022; 10:00am – 7:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#32 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Chatham Bars Inn Farm
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Beer, Wine & Liquor
Public Farm to Table Dinner
At the following address: 3038 Main Street, Brewster, MA 02631
This one-day permit is effective on: Wednesday August 17, 2022; 4:30pm -9:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#33 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Chatham Bars Inn Farm
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Beer, Wine & Liquor
Public Farm to Table Dinner
At the following address: 3038 Main Street, Brewster, MA 02631
This one-day permit is effective on: Wednesday August 24, 2022; 4:30pm -9:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#34 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Chatham Bars Inn Farm
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Beer, Wine & Liquor
Public Farm to Table Dinner
At the following address: 3038 Main Street, Brewster, MA 02631
This one-day permit is effective on: Wednesday August 31, 2022; 4:30pm -9:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#35 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Cape Rep Theatre
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Beer and Wine
“Summer Starlight” Fundraiser event
At the following address: 3299 Main Street, Brewster, MA 02631
This one-day permit is effective on: Sunday July 31, 2022; 6:00pm -10:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Rain date: Monday August 1, 2022
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-ODL-#36 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Brewster Conservation Trust
IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW:
Wine Only
Annual Meeting
At the following address:
Cape Cod Museum of Natural History, 869 Main Street, Brewster, MA 02631
This one-day permit is effective on: Thursday, August 18, 2022; 5:00pm -7:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
A barrier or signage should clearly delineate where
people are permitted to consume the alcohol served.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-1DE- #21 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Chatham Bars Inn Farm
IS HEREBY GRANTED A ONE-DAY ENTERTAINMENT LICENSE PERMT TO ALLOW:
Acoustic Music
“Tomato Fest” a Public Open House
At the following address: 3038 Main Street, Brewster, MA 02631
This one-day permit is effective on: Saturday August 13, 2022; 10:00am – 7:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
NUMBER 2021-ODL – 46
2022-1DE- #22 FEE $35.00
Town of Brewster
Local Licensing Authority
This is to certify that: Serenity Apartments at Brewster
IS HEREBY GRANTED A ONE-DAY ENTERTAINMENT LICENSE PERMT TO ALLOW:
Mark Borgmann- pianist
Ribbon cutting and Grand Opening Event
At the following address: 873 Harwich Road, Brewster, MA 02631
This one-day permit is effective on: Thursday August 4, 2022; 10:00am – 12:00pm
Date Issued: July 25, 2022
Select Board
__________________________
__________________________
__________________________
__________________________
__________________________
Office of:
Select Board
Town Administrator
Brewster Ladies’ Library
Founded in 1852
Original Building
Constructed in 1868
Historic Features
Original Building Preserved
Many Historic Features and Artifacts
The Brewster Ladies’ Library is a life-long learning center that
provides free access to a range of resources, activities, meeting spaces
and professional services to enhance the quality of life of the residents
and visitors to the town of Brewster.
Mission
Libraries as vital to community
Trustworthy and reliable information
Free access: knowledge, creativity, technology
Needs of Building Renovation &
Benefits to Community
1. Renovation of 5,000 sq ft of space in lower level and basement
Provides for improved handicap accessibility with new ground-level entrance
Increases circulation areas and provides for innovative, expanded children’s space
2. Overall plan will result in flexible spaces to adjust to changing environmental needs
S paces that can switch from meeting space to individual work spaces
Creative book shelving designs that increase accessibility and storage
Historic collections become more accessible and digitized
3. Building infrastructure – upgrade HVAC systems, replace elevator, and increase electrical capacity
4. Enhanced IT infrastructure and increased access to meet ongoing digital technology needs
The Result
A Building Plan designed to enhance the Library’s
ability to operate efficiently and better
serve the evolving needs of the community.
BOND REQUIREMENTS
In July 2017, Brewster was #23 of 24
projects awarded MBLC funding
In June 2022, Brewster is #6 on the
MBLC wait list
State award is anticipated in July 2023
(notified by Jan 2023) or July 2024
All local funding must be fully secured
within 6 months of award
Project History
PROJECT HISTORY
Original Total Project Cost Estimate
$10,247,956
MBLC grant awarded July 2017
$4,655,737*
Updated Total Project Cost Estimate
$16,411,387 (projected to FY25)
* MBLC grant award will not cover cost
escalations over intervening 8 years
Project Costs
Design
$300k Free Cash
$300k CPC
$600k Estimated Total
Construction
$4.6M MBLC grant
$1M Capital Stabilization
$1.5M CPA
$2M BLLA
$7.3M Debt
$16.4M Estimated Total*
*detailed update underway
Updated Funding Plan
•Two-step approach
•December 2022 - Apply for CPC funds
for design
•May 2023 - Seek Town Meeting
approval for design funding
•November 2023* - If design funding is
approved and state grant is awarded in
July 2023, seek resident approval of
construction funding (will require
Town Meeting votes & debt exclusion
ballot question)
* Defer local funding votes for
construction by one year if state grant is
awarded in July 2024
Funding Timeline
Brewster Ladies’ Library
“Designing Our Future Preserving Our Past”
Johnson Roberts Associates
Brewster Ladies Library
Brewster, Massachusetts
Conceptual Project Budget Update to MBLC Constructin Grant Application
#####
Escalation Construction Estimate Project Budget
Const Est $6,498,916
Contingency $796,249
Grant $7,295,165 *$10,247,956 **
2020 9%$656,565 $922,316
$7,155,481 $11,170,272
2021 9%$643,993 $1,005,324
$7,799,474 $12,175,597
2022 8%$623,958 $974,048
$8,423,432 $13,149,644
2023 8%$673,875 $1,051,972
$9,097,307 $14,201,616
2024 8%$727,785 $1,136,129
$9,825,091 $15,337,745
2025 7%$687,756 $1,073,642
$10,512,848 $16,411,387
*2016 Estimate with 7% Contingency Escalated @ 4% per year to 2019/2020
** Total Project Budget Escalated @ 4% per year to 2019/2020
Archive d: Friday, July 22, 2022 2:26:19 PM
From: Cynthia St. Amour
Se nt: Tue, 12 Jul 2022 13:31:34
To: Joan Pernice; Peter Lombardi; Mimi Bernardo; David Whitney; Donna Kalinick
Subje ct: MBLC Construction Wait List #6
Se ns itivity: Normal
Hi
https://mblc.state.ma.us/programs-and-support/construction/2017-grants.php#waiting
Wa iting Lis t
Awards are listed in rank order. The rankings were adjusted in July 2022 to reflect the provisional funding of seven projects.
Rank M uncipality Library Grant Award
1 Fitchburg Fitchburg Public Library $12,449,949
2 Lynnfield Lynnfield Public Library $8,193,792
3 Boston Boston Public Library - Dudley Branch $5,597,374
4 Dighton Dighton Public Library $4,099,212
5 Cambridge Cambridge Public Library - Valente Branch $3,879,407
6 Brewster Brewster Ladies' Library $4,655,737
7 Swansea Swansea Free Public Library $6,875,84
Cind y St. Amo ur
Lib rary Dire cto r
Bre wste r Lad ie s Library
cstamo ur@b re wste rladie slibrary.org
508-896-3913 x4015
Built in 1868, renovated in 1877, 1977, and 1997, the Brewster Ladies’ Library is one of the
oldest in the Commonwealth and serves the town of Brewster. Currently the building does not
have individual quiet study rooms, has insufficient meeting rooms for public demand, and
no separate story time or craft room in the children’s area. This has caused overcrowding
and meeting rooms unconducive to the needs of the groups using them. There is also 5200 sq ft
of unfinished space that was built as part of the 1997 renovation that’s only current use is for the
Friends of the Library book sale. This area is not staffed but remains accessible because of an
emergency exit. The construction project directly addresses these issues and builds a 21st century
library for the people of Brewster and Cape Cod. The Brewster Ladies’ Library builds off a heavily
used library facility by smartly utilizing both levels, consolidating several entry ways into one
convenient entrance, enlarging and enhancing spaces for Brewster’s youth and creating additional
public meeting room spaces.
Municipality
Brewster
Library
Brewster Ladies’ Library
Project Type
Addition / Renovation
Population
2016 9,754
2035 7,888
Total Square Feet
Existing Gross
23,418
Projected Gross
24,437
Estimated
Total Project Cost
$10,247,956
Estimated
Eligible Project
Costs
$9,195,328
MPLCP
Recommended
Grant Award
To be placed #23 of 24
on the waiting list at
$4,655,737
Current Facility Planned New Facility
Population 9,754 7,888 (2035)
Year constructed 1868
Year(s) expanded/renovated 1877, 1977, 1997
Square footage 23,418 sf 24,437 sf
Print & nonprint holdings 66,231 68,046
Public seating 76 164
Fixed public computers 14 21
Conference rooms / seating 2 / 13 seats 3 / 40 seats
Maker space/meeting room None 1 / 30 seats
Quiet/collaborative study spaces None 2 / 8 seats
Children’s programming room None 475 sf
Self-service holds / checkout None 600 capacity/ 2 self-check
LEED Certification None Certified level planned
MPLCP Green Library Incentive: $100,000 – 162,951 upon completion of project and receipt
of LEED (Leadership in Energy & Environment Design) certification and level of certification mass.gov/mblc
MEMORANDUM
DATE:June , 2022
TO:Peter Lombardi, Town Administrator, Town of Brewster
FROM:Town of Brewster Natural Resources Advisory Commission
SUBJECT:APCC State of the Waters Report: Sheep Pond
______________________________________________________________________________________
Overview:For the past three years, The Association to Preserve Cape Cod (APCC) has published a report
entitled “State of the Waters: Cape Cod Water Health Report and Action Plan.”1 For the first time, the 2021
report has labeled Sheep Pond in Brewster as having water quality that is “Unacceptable; immediate restoration
required.” The Brewster Natural Resources Advisory Commission (BNRAC) was asked by the Town
Administrator to deliberate the data upon which this designation is based. This is a matter of concern both for
the Town of Brewster, which maintains a public beach on Sheep Pond, as well as residents and visitors who use
the pond for recreation. Brewster residents who live on the pond have expressed concerns to the Department of
Natural Resources regarding this designation of Sheep Pond as “Unacceptable” which is colored red on the
APCC public-facing online map of water quality around Cape Cod.2
On the basis of our review of the data, the Brewster Natural Resources Advisory Commission is recommending
that the Brewster Select Board send a letter to APCC expressing the Town’s concern regarding this designation.
The BNRAC believes it is possible that the one sample suggesting a potential bloom is an outlier when
compared with water quality data results from other samples collected by APCC and with studies conducted by
other scientists on Sheep Pond.
Grading Ponds: Trophic Status
All ponds undergo an aging process defined by successive increases in algae and plant life which is called
biological productivity. Pond scientists divide the amount of biological productivity into trophic states.(Figure
1) Ponds with low biological productivity and clear water are considered oligotrophic. Highly productive lakes
with low clarity are considered eutrophic . Lakes that are mesotrophic have intermediate productivity and
clarity. It is important to remember that pond aging or eutrophication is a natural process and is not necessarily
indicative of man-made pollution. However, human activities can accelerate this eutrophication process.
Figure 1: Succession of Trophic States
2 https://capecodwaters.org/
1 2021 Cyanobacteria Monitoring Report for Bakers,Blueberry, Bound Brook, Cliff, Cobbs, Elbow, Lower Mill, Long,
Greenland, Owl, Pine, Schoolhouse, Seymour, Sheep, Slough, Upper Mill and Walkers Ponds in Brewster, MA. Prepared
for the Town of Brewster (the Town) and the Brewster Ponds Coalition (BPC) by the Association to Preserve Cape Cod
(APCC). December 22, 2021.
Knowing the trophic state of a pond can help determine if a pond is usable for drinking, fishing, and/or
swimming. Over the past forty years, Sheep Pond has consistently been graded as oligotrophic by state
government agencies, private consultants, non-profit associations, and academic researchers. (Figure 2)
3
Figure 2: Sheep Pond Trophic History. The 2021 designation is solely based on water samples collected in 2020.
It is in the context of this history that the 2021 “Unacceptable” designation by APCC is so strikingly unusual for
the pond. This designation is not based on the trophic status of Sheep Pond. Instead, it is based on indirect
measurement of cyanobacteria biomass in the pond. This methodology, referred to as “CyanoCasting,” can
provide public health agents with an early warning system for potentially toxic cyanobacterial blooms.
Cyanobacteria, also known as blue-green algae, occur naturally in ponds throughout Cape Cod. These
microscopic organisms that use sunlight to make their own food are an important part of the pond ecosystem
and generally go unnoticed and cause no harm.Under certain conditions, cyanobacteria can multiply quickly to
form surface scums and dense populations known as blooms.These blooms have increased in frequency and
magnitude world-wide in the setting of climate change and nutrient availability in some ponds.Some types of
cyanobacteria may release natural toxins (cyanotoxins) into the water, especially when they die and break
down. These toxins may be harmful to humans and other organisms.
Cyanobacterial blooms can occur in ponds of all trophic states and are driven not only by the presence of
adequate nutrients, but also by light availability, temperature, and atmospheric CO2 content. In low nutrient
environments, cyanobacteria use metabolic strategies derived from billions of years of evolution that allow them
to concentrate scarce phosphorus and pull nitrogen out of the atmosphere to survive. While the relative
biomass of cyanobacteria tends to increase with eutrophication, the presence of cyanobacteria in pond water
does not provide an unambiguous indicator of trophic status.
CyanoCasting involves collecting different types of water samples at the same time in the same location. One
sample is called “Whole lake water” (WLW) and represents the ambient conditions at the pond. A second
sample is collected with a plankton net towed along the surface of the water, concentrating the cyanobacteria
that are present into a “Bloom-forming” (BFC) sample. Microscopic observation is used to determine whether
genera of cyanobacteria that are known to produce toxins are present in the BFC sample. Finally, the biomass
of the cyanobacteria present in both types of samples and the amount of toxin that could be present are
estimated by fluorometric analysis of the samples.4
4 The pigment phycocyanin is almost exclusive to cyanobacteria and thus can be used as a surrogate measure of biomass
and toxin concentration once the microscopic composition of the sample is known.
3 In 2020, Sheep Pond appears on the APCC map in blue;method of determining water quality is not specified
The results of cyanobacterial sampling of Sheep Pond for 2020 and 2021, taken at Fisherman’s Landing, are
shown in Figure 3. APCC has designed a “Warning Tier” system by which they grade ponds according to the
estimated human risk of cyanobacteria toxin exposure. Any pond with one or more WLW or BFC samples in the
“Moderate Warning Tier” is classified as having water quality that is “Unacceptable; Requires immediate
restoration.” Sheep Pond had one sample reading in the “Moderate Warning Tier” on September 8, 2020.5
Figure 3: Cyanobacteria sampling results for Sheep Pond, 2020-2021
Red Flag or Outlier?:The important question that we must consider is whether this one sample should be
considered a “red flag”, warning of worsening conditions in Sheep Pond or whether it represents an “outlier”; an
observation that for a number of possible reasons lies outside the overall trend in the data. There are a few
considerations that would allow us to address this question:
●Trends in cyanobacteria biomass in Sheep Pond over time
●Alternate methods of measuring water quality or trophic status
●Methodological considerations
The first consideration is whether there is a trend towards increasing cyanobacteria following the “Moderate
Warning Tier” sample. Figure 3 shows that no subsequent samples showed any elevations beyond the “Low
Warning Tier.”This consideration would suggest that the sample is an outlier rather than a red flag.
The second consideration is whether other methods of evaluating Sheep Pond show any signs of concerning
5 This sample was found to be 100%Dolichospermum sps.
trends. The Cape Cod Ponds and Lakes Steward Program (PALS) sampled Sheep Pond on September 10,
2020. These samples were analyzed by the School for Marine Science and Technology at the University of
Massachusetts, Dartmouth. These sampling results place Sheep Pond in the Oligotrophic tier of the Carlson
Trophic Status Index, again, suggesting an outlier rather than a red flag.
The final consideration is whether there are methodological issues that could systematically influence the data.
In the 2021 State of the Waters report, APCC applied 2 different grading systems to ponds across the Cape. A
total of 109 ponds were graded using the Carlson Trophic Index (CTI) and/or Cyanobacteria Warning Tiers
based on data collected in 2020. Thirty-six of the 109 ponds (33%) were graded using the CTI, which is
standard methodology in the scientific literature. 73 of the 109 ponds were graded using the APCC-generated
metric based on their Cyanobacteria Warning Tiers.
In 2020, 14 ponds (13%) in the SOTW report had adequate data to allow for comparison between the two
grading systems. APCC’s approach was to assign a final grade to the pond based upon the system that
indicated poorer water quality.
Among the 14 ponds that had adequate data to apply both grading systems, the grades agreed for 9 out of 14
ponds (64%). For the remaining 5 ponds, in 4 out of 5 (80%) the APCC Warning Tier method overestimated
water quality impairment determined by trophic status, while in 1 out of 5 (20%) impairment was
underestimated. When the 2 ponds that were graded “moderate” in the APCC Warning Tier system are graded
“Acceptable” rather than “Unacceptable”, the agreement between the two metrics improves to 79%. It is
important to note that this is a very small sample upon which to base a statistical analysis, however, it does
suggest at least that there may be methodological concerns in equating Cyanobacterial Warning Tiers with the
Carlson Trophic Status of ponds.
Recommendation:After consideration of the data, the BNRAC commissioners feel that the APCC designation
of Sheep Pond water quality as “Unacceptable; immediate restoration required” is based on an outlier sample.
The BNRAC will continue to review water quality data collected by the PALS program and analyzed at the
UMass Dartmouth School for Marine Science and Technology (SMAST) and will bring any concerns to the
Select Board and Town Administrator. In addition, the Brewster Health Department will continue to monitor
cyanobacteria data for all tested ponds in town and will respond to reports as mandated by their applicable
protocols.
State of the Waters: Cape Cod :
2021 Cape Cod Water Health Report and Action Plan
Association to Preserve Cape Cod 12/21/21 38
Figure 3. 2021 Map of Water Quality Grades for Ponds and Lakes. Ponds were graded using the
Carlson Trophic Index and/or cyanobacteria tiers as described in Section 10. Note: 2021 refers to
this updated 2021 State of the Waters: Cape Cod report, not the year(s) in which water quality
was monitored.
ASSEMBLY OF DELEGATES BRIEF TO BREWSTER SELECT BOARD (JULY 25, 2022)
Mary Chaffee, PhD, JD, RN, FAAN
Brewster Delegate and Deputy Speaker, Barnstable County Assembly of Delegates
www.barnstablecounty.org/regional-government/assembly-of-delegates
1. FY23 County Operating Budget
a. In spring 2022, the County Commissioners forwarded a proposed operating budget to the Assembly
to consider that was either 6 or 11% higher than last year’s (depending on calculation approach).
Previous budgets in recent years had no more than 2% annual increases.
b. The Assembly was concerned about whether the increased spending could be sustained and cut
the Commissioners’ budget by $835,000. The Assembly passed an override of the Commissioners’
veto to adopt a county operating budget of $21,407,553.
2. ARPA
a. Brewster’s Town Administrator has discussed how Brewster has directly received American Rescue
Plan Act (ARPA) funding to remedy financial pressures created by the COVID pandemic.
b. Because Cape Cod has a county government, half of the Federal ARPA funding designated for the
15 Cape Cod towns was sent to Barnstable County – a total of just over $40M.
c. The goal for the County ARPA funds is to use them to address regional problems, however no
specific projects were proposed by the County Commissioners in a timely manner so the Assembly
voted on April 20, 2022 to make half of the County ARPA funds, $10M, directly available to Cape
towns. Brewster is eligible for $495,633.11 from this portion.
d. The County Commissioners have established a process, the ARPA Portal, for town requests.
3. Cape Cod Municipal Police Academy
a. In 2019, the County established a municipal police training academy at Joint Base Cape Cod to
meet Cape police department needs. Prior to this, local departments had to send trainees off-Cape
for more costly training.
b. To date, four 20-week programs have been conducted and 225 Cape police officers have been
trained locally saving our police departments money and get our officers trained in a timely manner.
c. The County has funded these programs, but the state is taking over funding future ones.
Additionally, the Assembly will be considering whether to provide funding for active shooter training
for Cape officers.
4. Freshwater Pond Quality
a. The Assembly voted July 20 to provide $2.5 million in funding to the Cape Cod Commission to carry
out a Freshwater Initiative aimed at careful data collection on the health of the Cape’s freshwater
ponds and the identification of the most effective, and most cost-effective, strategies for all Cape
towns to consider using to restore and maintain the health of our ponds.
5. New County Website
a. Barnstable County launched a new website in June: Capecod.gov
6. Assembly Meetings
a. 1st & 3rd Wednesdays of each month at 4pm (remote/hybrid meetings at this time).
b. Meetings can be viewed online at the County website “Meeting Center”:
https://www.capecod.gov/county-government/meeting-center/
The Assembly of Delegates is the legislative branch of Barnstable County government; the County
Commissioners are the Executive branch.
Fifteen Delegates serve on the Assembly, one from each Cape Cod town.
The Assembly creates policy through binding ordinances, expresses its opinion through resolutions,
acts on the County’s operating and capital budgets, holds public hearings and receives presentations.
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
MEMORANDUM
TO: Select Board
FROM: Peter Lombardi, Town Administrator
RE: Comp Time Limits for Seasonal Personnel Bylaw Employees
DATE: July 22, 2022
In the latest round of Personnel bylaw contract updates, we limited comp time accrual
to no more than three (3) days for all non-union employees. For a few positions that
are more seasonal in nature, requiring significantly higher hours in the summer months,
we are looking to increase that limitation to continue to fairly manage their workload
and provide consistent compensation. Accordingly, we are seeking Select Board
approval of modifications to Sections 3.4-2 and 3.4-3 of the Personnel bylaw
agreements to increase the maximum amount of compensatory time to fifteen (15)
days for the following positions: Crosby Property Manager, Assistant Golf Operations /
Pro Shop Manager, and Assistant Operation Manager / Head Golf Professional.
Office of:
Select Board
Town Administrator
Town of Brewster
Personnel Bylaw Policies and Procedures
1
TOWN OF BREWSTER
PERSONNEL BYLAW
POLICIES & PROCEDURES
EFFECTIVE: JULY 1, 2020 - JUNE 30, 2023
Town of Brewster
Personnel Bylaw Policies and Procedures
2
TABLE OF CONTENTS
PART 1 ADMINISTRATION
1.1 General Provisions 4
1.2 Administration of Policies 6
1.3 Personnel Records 6
PART 2 PRE-EMPLOYMENT/EMPLOYMENT
2.1 Recruitment and Appointment 9
2.2 Orientation/Probationary Period 12
2.3 Transfer, Promotion, Demotion, Past Employment Service
Credit and Resignation 13
PART 3 COMPENSATION AND CLASSIFICATION
3.1 Classification Plan 16
3.2 Compensation Plan 17
3.3 Performance Appraisal 18
3.4 Overtime 18
PART 4 STANDARDS OF CONDUCT
4.1 Standards of Conduct 21
PART 5 DISCIPLINARY AND GRIEVANCE PROCEDURES
5.1 Disciplinary Procedure 25
5.2 Grievance Procedure 26
PART 6 PERSONNEL PRACTICES
6.1 Holidays 29
6.2 Vacation Leave 31
6.3 Sick Leave 32
6.4 Bereavement Leave, Civil Leave, Leaves of Absence, 37
Military Leave and Emergency Personal Leave
6.5 Family Medical Leave 42
6.6 Leave in Relation to Domestic Violence or 43
Abusive Situations
6.7 Longevity 44
6.8 Employee Incurred Expenses and Reimbursement 44
Town of Brewster
Personnel Bylaw Policies and Procedures
3
6.9 Education and Training Policy 45
6.10 Non-Resident Benefits 46
6.11 Group Insurance 47
6.12 Performance Appraisal Process 48
ADDEDUM #1
Section 36-2 of Chapter 36 of the Code of the Town of Brewster
known as the “PERSONNEL BYLAW”
ADDENDUMS #2 & 3
BARNSTABLE COUNTY RETIREMENT ASSOCIATION
“RETIREMENT GUIDES”
- “prior to April 2, 2012”
- “on or after April 2, 2012”
ADDENDUM #4
CLASSIFICATION & COMPENSATION PLAN
FOR PERSONNEL BYLAW POSITIONS
ADDENDUM #5
SELECT BOARD’S POLICIES RELATED TO
PERSONNEL AND EMPLOYMENT
Town of Brewster
Personnel Bylaw Policies and Procedures
4
PART 1 - ADMINISTRATION
1.1 General Provisions
1.1-1 Purpose and Authorization
The purpose of these personnel policies and the Addendums attached hereto is to
establish a system for personnel administration governing employment within the Town of
Brewster based on modern concepts of personnel management and merit principles which
ensure that the recruitment, selection, and advancement of personnel shall be based on ability,
knowledge, education, and skill under fair and open competition. The personnel system shall
be administered without regard to race, color, religion, sex, national origin, political
affiliation, age as defined by law, sexual orientation, or disability.
These personnel policies and the Addendums attached hereto are promulgated by the
Select Board (SB) acting as the Personnel Board (hereafter abbreviated as PB), pursuant to
the authority granted by the personnel bylaw.
1.1-2 Application
In accordance with Section 36-2 of Chapter 36 (copy attached hereto as Addendum
1) of the Code of the Town of Brewster related to Personnel, all town departments and
positions shall be subject to the provisions of these policies. Elected officers, employees with
personal contracts, School Department employees, Police Department personnel, and
employees covered under collective bargaining agreements shall be governed by the terms
and conditions stipulated in those agreements. Employees of the Police Department whose
positions are covered by the Personnel Bylaw are governed by the Town of Brewster
Personnel Bylaw Policies & Procedures for Brewster Police Department Personnel. No
vendor, independent contractor or consultant employed from time to time to provide limited
services shall be entitled to any rights or benefits provided under these personnel rules and
policies.
1.1-3 Rules of Interpretation
(a) These policies are intended to be in accordance with all applicable state and
federal laws. In the event that town policies are inconsistent with the applicable
state or federal law the applicable law shall apply.
(b) Words using the singular number may extend and be applied to several
persons; words using the masculine gender shall include the feminine gender.
Town of Brewster
Personnel Bylaw Policies and Procedures
5
1.1-4 Definitions
The following definitions shall apply:
(a) "town" shall mean the Town of Brewster.
(b) "department head" shall mean the official responsible for supervising or
administering the operations of a department.
(c) "continuous service" shall mean employment consisting of a pre-determined
work week which is uninterrupted except by authorized leaves, as provided herein.
(d) Types of appointments defined:
"Full-Time Employees" - A full-time employee works a minimum of thirty-
five (35) hours per week and on a continuing basis (indefinite). Such an
employee is subject to all rules and policies and receives all benefits and rights
as provided by the Personnel Rules and Regulations.
"Regular Part-Time Employees" – A regular part-time employee works less
than an annual average of thirty-five (35) hours per week, but more than
twenty (20) hours per week, and on a continuing basis (indefinite).
"Seasonal Employees" – A seasonal employee is appointed in the same
manner and is subject to the same procedure as a regular employee except that
his/her employment will be terminated at the end of the season for which they
have been appointed. Seasonal employees shall not be entitled to fringe
benefits and holidays.
“Part-Time Employees, less than twenty (20) hours per week” – An employee
who works less than twenty (20) hours per week or hours, dates and/or periods
of employment that vary from week to week or month to month, such as
inspectional or substitute “fill-in” employment, in a manner which may not be
continuous, uninterrupted, or predictable.
“Call Employees” – A call employee works only when called or requested for
the duration of the specific call, request, event, or project. The frequency of
work and the number of hours worked varies and is unpredictable.
"Emergency Appointments" - In an emergency, as defined by the Select
Board, the Select Board may authorize the appointment, without posting, of
any qualified person to any position to prevent stoppage of public business,
loss, or serious inconvenience to the public. However, a vacancy of which the
department head has had reasonable notice, or an employment condition of
which the department head had, or might with due diligence have had previous
knowledge, shall not be considered an emergency under this section.
Emergency appointments shall be limited to a period not to exceed thirty (30)
days in any twelve (12) month period.
"Limited-Term Appointment" - Limited term appointments may be made,
without posting, for a period not in excess of six (6) months by the Town
Administrator when services are required for a job or project. Limited-term
Town of Brewster
Personnel Bylaw Policies and Procedures
6
appointments may be extended by the Town Administrator to cover an
additional six (6) months. Limited-term appointments may also be made to
fill vacancies resulting from employees on authorized leave of absence.
Duration of such limited-term appointments shall not exceed the period of
absence of the employee on such leave.
1.2 Administration of Policies
1.2-1 Responsibilities of the Town Administrator/Select Board
The Town Administrator shall be responsible for the administration of these policies,
subject to the policy direction of the Select Board. The Town Administrator may delegate
responsibilities for the administration of these personnel policies to any subordinate as
deemed appropriate.
The Town Administrator shall on behalf of the Select Board enforce provisions of
these policies and shall report failure to comply with any personnel policies to the Select
Board.
The Town Administrator shall report to the Select Board personnel actions and make
recommendations relating to personnel policies.
The Select Board shall be responsible for the interpretation of these rules and
regulations.
1.3 Personnel Records
1.3-1 Policy
The Town Administrator shall be responsible for establishing and maintaining a
personnel record keeping system. The personnel record keeping system shall contain such
records as may be required by law and as necessary for effective personnel management. All
employees and department heads shall comply with and assist in furnishing records, reports
and information as may be requested by the Town Administrator.
For privacy and control purposes, it is the goal of the Town of Brewster to minimize
the duplication of personnel records and to limit the number of locations where personnel
records can be accessed. Department heads are discouraged from maintaining specific or
duplicate personnel records separate from the Town’s designated centralized location for the
storage and maintenance of personnel records.
Personnel records shall be maintained in a secure, fire protected location.
Town of Brewster
Personnel Bylaw Policies and Procedures
7
1.3-2 Employees Covered by Record Keeping Policy
All employees.
1.3-3 Contents of Records
The Town Administrator shall maintain an individual personnel file for each
employee which may include, but not be limited to, the following : the employment
application or resume; a copy of any documented reference checks and background
investigation reports; a report of all personnel actions reflecting the original appointment,
promotion(s), demotion(s), reassignment(s), transfer(s), separation(s) or layoff(s); history of
employment and correspondence directly related to the employee's past employment record,
reclassification(s) or change(s) in the employee's rate of pay or position title, commendations,
records or disciplinary action, training records, performance evaluation(s) and other records
that may be pertinent to the employee's employment.
In confidential files, maintained exclusively by the Town Administrator and
separately from the above-mentioned files, the Town Administrator shall maintain a copy of:
any physical examination reports and health reports relating to the essential
elements of the job
information related to on-the-job injuries and related leaves of absence
self-identification of handicap and related documents for requests for reasonable
accommodation and all documentation requiring confidentiality under federal or
state law.
1.3-4 Confidentiality and Access to Records
Personnel records shall be considered confidential and access to records shall, unless
circumstances otherwise dictate, be limited to the Select Board, Town Administrator,
appointing authorities, persons authorized by the Town Administrator to administer the
personnel system and department heads. Any employee may upon request to the Town
Administrator have access to review his/her personnel file. The employee's review of his/her
employment record shall be in the presence of the Town Administrator or persons authorized
by the Town Administrator. Access to health and physical condition information or
documentation may only be released to outside entities or persons after receipt by the Town
Administrator’s Office of written release signed by the employee.
1.3-5 Centralization of Record Keeping System Records
Records required to be maintained under this regulation and by any other law shall be
maintained in a centralized location under the control of the Town Administrator. These
centralized records shall be deemed to be the official depository of personnel records. The
Town Administrator shall be responsible for exclusively maintaining any records required by
law to be maintained separately.
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1.3-6 Notice to Employees
Whenever any material is to be inserted into the personnel file or record of an
employee, such employee shall be promptly notified and given a copy of such material upon
its insertion. Such material shall be date stamped before its insertion.
1.3-7 Employee Opportunity to Respond
Any employee may challenge the accuracy or propriety of such material by filing a
written statement with the Town Administrator of the challenge in the personnel file.
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PART 2 - PRE-EMPLOYMENT/EMPLOYMENT
2.1 Recruitment and Appointment
2.1-1 Recruitment Policy
The Town shall be an equal opportunity employer. The Town of Brewster is
committed to a policy providing equal employment opportunity. Discrimination against any
person in recruitment, examination, appointment, training, promotion, retention or any other
personnel action because of political affiliation, race, creed, color, national origin, age, sex,
disability, sexual orientation, or any other non-merit factor is prohibited.
2.1-2 Coverage
All employees as described in Section 36-2 of Chapter 36 of the Code of the Town of
Brewster.
2.1-3 Eligibility
All qualified persons shall be eligible for employment with the town.
2.1-4 Centralized and Open Application Process
The town may accept applications for employment at any time and in accordance with
Section 2.1-5 (b) below. The Town shall maintain applications received for a minimum period
of three (3) months’ time. It shall be the practice of the Town Administrator and department
heads to review these general application files when a vacancy arises. The town has no
obligation to consider any application filed, nor is the town obligated to notify any applicant
concerning an available position vacancy.
2.1-5 Recruitment
The Town Administrator shall be responsible for recruitment, screening of job
candidates and making appointments. Department heads shall, if so required by the Town
Administrator, participate in the recruitment and selection process for positions within their
own departments. However, nothing in this section should be construed to limit the power of
the Select Board to appoint those employees listed under Chapter 5, Article I, Section 5-3
subsection C of the Code of the Town of Brewster (Town Administrator, Town Counsel,
Personnel Committee, Police Chief, Fire Chief, Town Clerk and the Director of Operations
of the Captains’ Golf Course). The minimum qualifications, classification and salary range
for positions shall be established in accordance with the classification and compensation plans
adopted by the Select Board.
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The Town Administrator shall have the discretion to use all appropriate measures of
recruiting personnel, including, but not limited to use of employment agencies; employee
referrals; use of trade and other professional journals, as he/she deems necessary.
(a) Notice of Vacancies
Department heads shall, upon the identification of a vacancy or upon the
authorization of a new position, prepare a job vacancy notice. Department heads
shall within three (3) business days of any resignation notify the Town
Administrator of any such resignation. The job vacancy notice shall be based upon
the existing job description or a revised job description which has been approved by
the Personnel Board and include: the job title, essential functions of the position,
minimum qualifications, salary range, hours of work, a proposed closing date for
applications and application instructions.
The Town Administrator’s Office shall assess the need to fill the position
and, if necessary, shall review and approve all job vacancy notices prior to
commencement of recruitment activities.
(b) Posting and Advertisement of Job Vacancy Notices
Advertising should be adequate to ensure that a sufficient number of
qualified applicants apply for available vacancies. However, in all circumstances,
department heads and the Town Administrator shall ensure that: notices of vacant
positions be posted for ten (10) business days, immediately prior to the closing date
for applications on the bulletin boards in prominent work locations; and job vacancy
notices be placed in a local newspaper at least fourteen (14) days prior to the closing
date for applications.
(c) Applications
All candidates applying for employment in the town shall complete an
official employment application form and return the form to the office of the Town
Administrator prior to the closing date and/or time specified in the position
announcement. Each applicant shall sign the form, and the truth of all statements
shall be certified by the applicant's signature. All candidates who complete the
employment application form accurately and honestly shall be entitled to a fair and
equitable review of their qualifications by the individuals designated by the Town
Administrator or the Select Board.
(d) Applications received from former employees shall be subject to the same
standards as set forth in this section. However, the former employee's work
performance when previously employed by the town and circumstances surrounding
the person's termination of previous employment with the town may be considered
in the review of applications.
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(e) Examinations
The Town Administrator may require an examination as one part of the
selection process. Examinations may be written, oral, practical, physical or any
combination thereof and shall be relevant, as required by Law, to the requirements
and the essential functions of the position.
(f) References
A candidate's former employers, supervisors and/or other references may be
contacted as part of the selection process. References and other background
investigations, including Criminal Records Investigations, as allowed by federal and
state law and in accordance with the Town of Brewster’s procedure regarding the
same may be completed and made part of the applicant's file. All reference checks
and investigations shall be completed prior to the offer of employment, in
accordance with appropriate laws.
(g) Application Records
The application, documentation of reference checks and related documents
submitted shall be maintained by the Town Administrator in the employee's
personnel file. The Town Administrator shall maintain application records for a
period required by law. The Town Administrator and the department heads, to the
extent possible and to the extent required by appropriate laws, shall maintain the
confidentiality of all applications.
2.1-6 Appointments
All appointments shall be made in writing by an appointing authority, with the
approval of the Town Administrator and shall be conditional, subject to the provisions of
Section 2.1-7, below. The written notice of appointment shall include the starting pay rate,
the conditional starting date, any unique or unusual conditions of employment and appropriate
additional information. Copies of any letters of appointment of any employee not appointed
by the Town Administrator shall be provided to the Town Administrator and the Town Clerk.
The Town Administrator, with the approval of the Select Board, may grant additional
employment service benefit entitlements to a new employee in order to enhance the
recruitment of qualified candidates for an employment position with the Town of Brewster.
2.1-7 Medical Examination
All persons selected for employment with the town, after receipt of notice of
conditional appointment, and prior to commencement of employment, may undergo a medical
examination, as determined by the Town Administrator, relating to the essential functions of
the position as outlined in the job description, which shall be provided to the examining
physician by the Town Administrator. The examination shall be at the expense of the town
by a physician or medical institution selected by the Town Administrator. The examining
physician shall advise as to whether or not, in the opinion of the physician, the applicant is fit
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to perform the essential functions of the position. If deemed unfit to perform the essential
functions of the position for which the conditional appointment has been made the appointing
authority shall rescind the conditional offer of employment.
2.1-8 Failure to Report
An applicant who accepts an appointment and fails to report to work on the date set
by the appointing authority, shall, unless excused by the appointing authority, be deemed to
have declined the appointment and the offer of employment shall be rescinded.
2.2 Orientation/Probationary Period
2.2-1 Orientation/Probationary Policy
Performance of all employees must meet acceptable work standards. The
probationary period shall be utilized to help new and promoted employees achieve effective
performance level. To ensure that new employees are aware of their duties and
responsibilities, department heads shall inform new employees of their rights, responsibilities,
duties and obligations. The employee shall be provided with a copy of the personnel policies.
2.2-2 Employees Covered by Orientation/Probationary Policy
All full-time and part-time employees.
2.2-3 Orientation
The Town Administrator or a designee of the Town Administrator shall conduct
periodic orientation sessions for new employees, for the purpose of providing new employees
with information on benefits, rights, and obligations. Each employee governed by this bylaw
shall be provided with a copy of these personnel policies and procedures. Orientation
regarding specific rules, policies and procedures of the employee's assigned department
including the safety policies and procedures will be provided.
2.2-4 Probationary Period
All newly appointed and/or promoted employees shall be required to successfully
complete a probationary period to begin immediately upon the employee's starting date or
promotion date and to continue for a six (6) month period. The probationary period shall be
used by the appointing authority and department heads to observe and evaluate the employee's
attitude, conduct, work habits and performance of the essential functions of the position.
Upon expiration of the probationary period, the appointing authority shall notify the
probationary employee in writing that one of the following three conditions exists:
(a) The employee's performance meets satisfactory standards, and the individual
will be retained in the position, or;
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(b) The employee's performance requires additional observation, and the
probationary period will be extended an additional period of time not to exceed six (6)
months, or;
(c) The employee's performance, attitude or conduct was unsatisfactory, and
removal will occur.
At any time during the probationary period, or its extension, if applicable, the
appointing authority may terminate a newly hired probationary employee. The appointing
authority shall notify such probationary employee in writing of termination and the effective
date of the action. The employee may not appeal the removal.
At any time during the probationary period, or its extension, if applicable, the Town
Administrator, in consultation with the department head may demote a promoted employee
to his/her former position after a determination that the employee is not satisfactorily
performing the job to which he/she was promoted
2.2-5 Department Head Responsibilities
Department heads during the probationary period of any employee shall, at reasonable
intervals but no less than twice, discuss work performance with the probationary employee
and provide the employee with an assessment of his/her performance. The department heads
shall be responsible for documenting these discussions and copies of such documentation
shall be submitted to the Town Administrator to be filed in the employee's personnel file.
2.3 Transfer, Promotion, Demotion, Past Employment Service Credit, and
Resignation
2.3-1 Coverage
All full-time and part-time employees.
2.3-2 Transfers
When a vacancy occurs, the appointing authority may temporarily transfer an
employee from one position to another if the employee meets the qualifications for the
particular position. If the vacancy becomes permanent, the recruitment policies described in
section 2.1 of these personnel policies and procedures shall be followed.
2.3-3 Promotion
(a) Filling of Vacancies
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The Town of Brewster seeks to promote employees from within when it is
possible to do so.
(b) Notification
Notice of the existence of vacancies shall be posted in town departments for ten (10)
working days prior to advertising in the local media.
(c) Probationary Period
All promotions shall be subject to a probationary period of six (6) months. If during
this probationary period the Town Administrator, in consultation with the department
head determines that the job is not being satisfactorily performed, the employee shall
be returned to their former position without prejudice.
2.3-4 Demotion
An employee may be demoted to an available position of lower grade for which he is
qualified for any of the following reasons:
(a) When an employee would otherwise be laid off resulting from the abolition of a
position; the employee's position is reclassified to a higher grade for which the
employee is not qualified; lack of work; disciplinary action; lack of funds; or because
of the return to work from authorized leave of another employee to such a position in
accordance with the rules of leave.
(b) When an employee does not possess the necessary qualifications to render satisfactory
service in the position he holds.
(c) When an employee voluntarily requests such demotion.
All demotions shall be approved by the appropriate appointing authority.
2.3-5 Past Employment Service Credit
An employee who has resigned with a good record or is on a leave of absence may be
re-employed. A full-time or regular part-time employee who has left the service of the town
voluntarily and who is re-employed by the town within two (2) years according to the
provisions of the Personnel By-Law, shall after one (1) year of service after his/her return
receive credit for prior employment service in the calculation of certain compensation and
benefits entitlements, to include merit increments, longevity, vacation, and sick leave. An
employee who has been involuntarily laid off and is rehired by the Town within two (2) years
of his/her lay off shall immediately receive credit for prior employment service in the
calculation of all compensation and benefits entitlements.
2.3-6 Resignation
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Any employee who resigns from town employment shall provide notice of at least ten
(10) working days to the department head. Department heads shall within three (3) business
days of any resignation notify the Town Administrator of any such resignation. Any
employee who resigns shall be obligated to complete necessary forms and shall be required,
to the extent possible, to meet with the Town Administrator and/or his/her designee for an
“exit interview”.
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PART 3 - COMPENSATION AND CLASSIFICATION
3.1 Classification Plan
3.1-1 Policy
The town shall establish a uniform system for classifying positions and establish
proper relationships between positions based on reasonable criteria.
3.1-2 Coverage
All full-time and part-time employees.
3.1-3 Classification Plan Administration
The Town Administrator shall have responsibility for the administration of the
classification plan and may, after consultation with the SB/PB, be authorized to:
(a) complete studies of new positions and make allocations to existing classes, establish
a new class of positions, or delete a class of positions.
(b) provide for studies of existing positions when there has been a substantial change
in the duties and responsibilities which justify consideration of possible
reclassification.
(c) conduct periodic studies to ensure the classification plan remains uniform and
current; and
(d) develop procedures to determine the proper classification of each position and
classify positions.
3.1-4 Classification of New Positions
Appointing authorities proposing the creation of new positions shall provide the
SB/PB with a description of the essential functions, skills, knowledge, abilities, and other
work performance requirements of a proposed position in sufficient detail to enable the SB/PB
to appropriately classify the position.
3.1-5 Reclassification of Positions and Periodic Reviews
Positions may not be reclassified without a review and approval of the SB/PB. The
board shall review all positions subject to the classification plan in accordance with proper
personnel practices.
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3.1-6 Classification Plan
The classification plan shall be reviewed and shall be effective only if adopted by the
SB/PB.
3.2 Compensation Plan
Employees will receive the following wage adjustments for each year of the Agreement as
follows:
COLA ADJUSTMENT
FY2021 1.0% on 7/1/20
FY2022 2.0% on 7/1/21
FY2023 2.75% on 7/1/22
3.2-1 Policy
The SB/PB shall establish a compensation plan. The Town Administrator shall be
responsible for the administration of the compensation plan.
The Town’s Compensation Plan for positions not covered by a separate employment contract
shall be as indicated in the attached CLASSIFICATION AND COMPENSATION PLAN.
**Incorporated herein and made a part hereof by reference is the Town of Brewster
CLASSIFICATION & COMPENSATION PLAN for PERSONNEL BYLAW POSITIONS
issued by the Brewster Select Board and attached hereto in Addendum 3, as the same may be
amended from time to time.
3.2-2 Coverage
All full-time, part-time, and seasonal employees in accordance with Section 36-2 of
Chapter 36 of the Code of the Town of Brewster and as further identified herein.
3.2-3 Starting Rates for New Appointments
Persons newly appointed to positions shall be paid at the minimum rate, provided,
however, the appointing authority may recommend, based on exceptional qualifications,
compensation at a higher rate within the approved corresponding pay range indicated in the
then-current compensation plan. Written justification for starting pay rates above the
minimum shall be provided as documentation to the employee’s personnel file.
3.2-4 Payroll Frequency
The Town shall compensate employees using a bi-weekly (every two weeks)
payroll system
3.2-5 Promotion
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An employee who receives a promotion shall be compensated at a rate of pay that the
appointing authority believes the employee's qualifications and performance warrants,
provided that the pay rate is within the approved pay range for the position he/she shall hold,
in accordance with the then-current compensation plan.
3.3 Performance Appraisal
3.3-1 Policy
There shall be an annual performance appraisal for each employee. The nature of the
evaluation shall be determined by the Town Administrator. It is the intention of the town to
link compensation with performance.
3.3-2 Coverage
All full time and part time employees in accordance with Section 36-2 of Chapter 36
of the Code of the Town of Brewster.
3.3-3 Procedures
The nature of the performance evaluation system, the type of forms and process
established shall be determined by the Town Administrator and he/she shall be responsible
for the administration of the performance evaluation system that is established.
(**Also see Section 6.12 Performance Appraisal Process**)
3.4 Overtime
3.4-1 Policy
The Town shall pay overtime, when authorized, in conformance with the Fair Labor
Standards Act (FLSA). Department heads shall be responsible for the control and
authorization of overtime. Overtime work shall be authorized at the discretion of a
Department Head, with consideration given to the department's budget and staffing options.
Executive, administrative and professional employees shall be entitled to compensatory time
off (hour for hour) for time worked in excess of a normal workweek of 35-40 hours per week
as established by the classification plan. The Town Administrator may grant compensatory
time in accordance with the FLSA.
3.4-2 Employees Covered by the Overtime Policy
All employees, excluding all executive, administrative and professional employees,
and salaried Department Heads, shall be entitled to overtime in accordance with the FLSA.
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(a) All work performed by hourly employees that extends beyond thirty-five (35) hours
in a work week, but less than forty (40) hours shall be compensated at straight time
rates. Work performed in excess of forty (40) hours in a workweek shall be
compensated at time and one half (1½). For those employees who are required to
attend meetings by their department head, those employees shall receive
compensation at a rate of time and one-half (1½) their normal rate of pay. In the event
the employee must work these additional hours, they may request compensatory time
or monetary value, provided the funds are available in the departmental budget.
However, this provision will only apply for meetings held after 5:30 p.m. where an
employee leaves work and must return for duty on that same day.
(b) Compensatory time may be approved by the Town Administrator or designee for
hourly workers in lieu of overtime cash payment for the time worked more than their
regularly scheduled work week. When compensatory time is agreed to, it shall be
based on one and one half (1½) hours of compensatory time granted for each hour
worked over forty (40) hours per week. Also, the accumulation of said compensatory
time shall not exceed three (3) days.
(c) All time for which an employee is on a full pay status shall be considered time worked
for the purpose of calculating overtime compensation if the employee is entitled to
overtime.
(d) Overtime work shall be distributed fairly and equitably within each department among
all employees qualified to perform said work. Overtime assignments will be made by
rotating seniority lists for qualified employees in each department. An overtime
refusal will be treated as overtime hours worked for purposes of equal distribution of
overtime.
(e) Call Back: When an hourly employee is called in to work outside his/her normal shift
hours, the employee shall receive a minimum of three (3) hours pay and time and one-
half (11/2) rate, except where the employee is called in at less than three (3) hours
before his/her regular starting time, in which case he/she shall receive time and one-
half (11/2) only for the time worked.
3.4-3 Executive, Administrative and Professional Employees and Salaried Department
Heads
According to Section 541.118 of the Fair Labor Standards Act, all salaried Department
Heads are defined as "employee(s) employed in a bona fide executive, administrative or
professional capacity", and are exempt from Section 7 of the Act related to compensatory time
and compensatory time off.
Effective July 1, 2022, all employees in Grades 8-12 (Dept. Heads) currently compensated
for 35-hour workweeks will increase to 37.5
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a) Eligible employees must notify the Town in writing by March 1, 2022, if they decide
to opt out of these increased hours-such decision shall be binding and will run with
the individual.
b) For employees who opt to stay at a 35-hour workweek, the Town reserves the right to
increase hours for new hires.
c) Sick, personal, and vacation accruals will be adjusted for all eligible employees
effective July 1, 2022.
Effective July 1, 2023, all employees in Grades 8-12 (Dept. Heads) then compensated for
37.5-hour workweeks will increase to 40.
a) Eligible employees must notify the Town in writing by January 1, 2023, if they decide
to opt out of these increased hours-such decision shall be binding and will run with
the individual. 35-hour workweek employees will not be eligible to increase to 40-
hour workweek.
b) For employees who opt to stay at a 37.5-hour workweek, the Town reserves the right
to increase hours for new hires.
Effective July 1. 2022, all employees in Grades 8-12 shall no longer be eligible for
compensatory time off except up to three (3) days for extenuating circumstances as approved
by the Town Administrator or as consistent with 6.1-3(d). All existing compensatory time for
these employees will sunset on June 30, 2022. Employees in Grades 1-7 will still be eligible
for compensatory time per 3.4-2. Compensatory time for all employees will not exceed three
(3) days but will no longer expire at the end of the fiscal year.
Under normal circumstances, compensatory time off will only be granted if doing so
will not cause an office to be vacant or unattended during regular office hours. Every effort is
to be made to staff offices during regular office hours.
The granting or denial of compensatory time is not subject to the grievance or
arbitration process. All use of compensatory time or flexible hours must be coordinated with
the office of the Town Administrator and the employee's supervisor.
3.4-4 On-Call Emergency Compensation
When an FLSA exempt employee or Department Head is called to work under
emergency operation conditions outside his/her normal work hours, s/he shall receive, in
addition to his/her regular compensation a stipend equal to the average hourly rate for all
FSLA exempt employees or elect to take compensatory time off.
3.4-5 Weekend Coverage Stipend for Seasonal Permit Sales Office
When an executive, administrative or professional employee is on-call for the permit
sales office on a Saturday, Sunday or holiday, she/he shall be entitled to a stipend in the
amount of $50.00 per day of coverage. If the employee is called into work at the permit sales
office on a Saturday, Sunday or holiday, the employee shall also receive pay (at their normal
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hourly rate, or time and one half, if they work in excess of forty (40) hours in that work week)
for the hours worked in the permit sales office.
PART 4 - STANDARDS OF CONDUCT
4.1 Standards of Conduct
0
4.1-1 Policy
All persons employed by the Town hold a position of public trust and as a result town
employees must present themselves in a professional and appropriate manner. Town
employees shall avoid any action which might create the impression of using public office for
private gain, giving preferential treatment to any person, or losing impartiality in conducting
town business. Employees are expected to adhere to conduct established by law. All
employees may be subject to disciplinary action for acting in a manner that is not consistent
with these standards of conduct.
**Incorporated herein and made a part hereof by reference is Professional Conduct Policy #7
issued by the Brewster Select Board and attached hereto in Addendum 2, as the same may be
amended from time to time.
4.1-2 Employees Covered by Standards of Conduct
All employees.
4.1-3 Harassment Policy
The Town of Brewster shall not allow any form of harassment or any such conduct
that has the purpose or effect of unreasonably interfering with an individual's work
performance or creating an intimidating, hostile or offensive work environment.
Such conduct, when experienced or observed, should be reported to the Town
Administrator. The Town Administrator shall conduct an investigation immediately.
It is the intent and desire of the Town of Brewster, in accordance with applicable
federal and state laws, to provide a work environment free from all forms of sexual
harassment, including but not limited to verbal, physical and visual (signs, poster or
documents) harassment and implicit and explicit unwelcome sexual advances or requests for
sexual favors.
**Incorporated herein and made a part hereof by reference is the Town of Brewster
Discriminatory Harassment Policy #25 issued by the Brewster Select Board and attached
hereto in Addendum 2, as the same may be amended from time to time.
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4.1-4 Substance Abuse Policy
**Incorporated herein and made a part hereof by reference are (a) Drug, Alcohol and
Substance Abuse Policy and (b) Alcohol and Drug Use and Testing Policy for Safety-
Sensitive Drivers, as attached hereto in Addendum 2, as the same may be amended from time
to time.
4.1-5 Smoking Policy
In accordance with the Brewster Board of Health Tobacco Use Regulation, smoking
is prohibited in all public places. Violations are subject to fine. Repeated violations may
subject the employee to disciplinary action.
4.1-6 Telephone Policy
The Town's telephone lines and communication devices such as phones, radios, and
“walkie-talkies” are for conducting Town business. Personal calls must be limited to an
absolute minimum. Emergency telephone lines and devices are for in-coming calls only and
should never be used for out-going calls. Repeated violations may subject the employee to
disciplinary action.
4.1-7 Safety Policy
Employees shall be required to wear and use appropriate safety equipment, in
accordance with departmental policies, at all times while undertaking the work for which the
equipment is furnished. There shall be no exceptions.
Department heads and supervisors shall: assume full responsibility for the safety of
working areas; recommend correction of deficiencies noted in work procedures, facilities,
safety clothing or equipment or attitudes of employees; ensure the availability and utilization
of appropriate protective clothing and equipment; observe working conditions and field
procedures to prevent possible safety hazards; and investigate and report all accidents
promptly.
Each employee shall observe all safety rules, operating procedures, and safety
practices; use personal protective equipment; report unsafe areas, conditions, or other safety
problems; report all accidents promptly to the appropriate supervisor.
Employees including supervisors violating safety rules, practices and policies may be
subject to disciplinary action.
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4.1-8 Use of Internet Policy
The Town of Brewster provides computer and internet access as a tool for work-
related information gathering to those positions authorized by the Town Administrator.
Access is to be limited to work-related inquiries. Improper use of the internet by employees,
authorized or otherwise, may result in the loss of internet privileges or disciplinary action
depending on the nature and severity of the indiscretion(s).
4.1-9 Use of Electronic Mail (E-Mail) Policy
The Town of Brewster provides e-mail as a work-related communication tool to those
positions authorized by the Town Administrator. Use of e-mail is encouraged as a means of
reducing paper and providing quick inter-departmental communications. Abuse or
inappropriate use of the e-mail system may result in loss of e-mail privileges and/or
disciplinary action, depending on the nature and severity of the indiscretion(s).
**Incorporated herein and made a part hereof by reference is Computer and Internet
Policy #35 and attached hereto in Addendum 2, as the same may be amended from time to
time.
4.1-10 Global Position System (GPS) Devices on Town Vehicles
The Town reserves the right to monitor the whereabouts of any Town vehicle at any
time via global positioning device(s).
4.1-11 Cell Phone Use
a. Use of personal cellular phones either in voice or data transmission while on duty
should be restricted to essential communications and should be limited in length.
Engagement in multiple or extended conversations unrelated to town business or similar
use that interferes with the performance of duty is prohibited.
b. Use of personal cellular telephones is governed by the same safety restrictions as
provided for town owned cell phones.
c. Personal or departmentally issued cell phones should not be used if they are
disruptive to others. Photo messaging capabilities are prohibited unless they can be clearly
linked to the conduct of official ton business.
d. Employees may not use any cellular phones while operating a town motor vehicle or
equipment.
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4.1-12 Video Camera Surveillance
The purpose of this policy is to regulate the use of video surveillance cameras used
to monitor and record public and restricted areas for the purpose of safety and security of
the public and employees and the protection of Town property.
The Town of Brewster shall determine appropriate locations for video surveillance
cameras consistent with this policy. However, video surveillance cameras may be placed
in all Town of Brewster workplace areas.
The video surveillance cameras addressed in this policy shall not be installed in or
used to monitor or record areas where there is a reasonable expectation of privacy in
accordance with accepted social norms, such as restrooms, lunchrooms or locker rooms.
The Town will post notices/placards on buildings that video surveillance may occur
on Town property.
Imaging from the video surveillance cameras may be used for the discipline of
employees
The Town will advise the employees of the Personnel Bylaw of the location of the
camera on or in town buildings through a separate memorandum. While the Town has the
discretion to place cameras in the workplace, it will provide notice to the employees of the
Personnel Bylaw of any changes or additions of camera units.
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PART 5 - DISCIPLINARY AND GRIEVANCE PROCEDURES
5.1 Disciplinary Procedure
5.1-1 Policy
The Town Administrator, department heads and supervisors shall be responsible for
enforcing standards of conduct and rules and policies. Failure to comply with standards of
conduct or any rules and policies may result in disciplinary action. Disciplinary action shall
include only the following: oral reprimand, written reprimand, disciplinary probation,
suspensions, and discharge. Department heads shall be responsible for preparing written
documentation of any and all disciplinary action imposed. All written documentation shall
be provided to the Town Administrator and shall be filed in an employee's personnel file in
the centralized personnel record keeping system. Should disciplinary action be rescinded
through the grievance process, such references to the action shall be removed from the
employee’s personnel file.
5.1-2 Coverage
All full-time, part-time, and seasonal employees in accordance with Section 36-2 of
chapter 36 of the Code of the Town of Brewster.
5.1-3 Procedures
(a) Oral Reprimand
A department head or a supervisor may issue an oral warning to the
employee. An oral reprimand shall be noted in the employee's personnel file.
(b) Written Reprimand
A department head may issue a written warning. A copy of the written
warning shall be placed in the employee's personnel file and carry a specified period
in which the behavior shall be improved.
(c) Disciplinary Probation
A department head, with prior approval from the Town Administrator and
with due cause, may place an employee on disciplinary probation.
(d) Suspension
A department head, with prior approval from the Town Administrator and
with due cause, may suspend an employee without pay for a period or periods not to
exceed ten (10) working days in any twelve (12) month period. Suspension may be
in lieu of oral reprimand, written reprimand and disciplinary probation and may be
effective immediately. Within forty-eight (48) hours of the effective date of the
suspension the employee shall be provided with a written notice stating the reasons
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for and the length of the suspension. Suspensions exceeding ten (10) working days
in any twelve-month period may be issued by the Town Administrator, after
consultation with the employee’s department head.
(e) Discharge
An employee may be discharged for cause. The Town Administrator, after
consultation with the employee’s department head, shall provide the employee with a
written notice of discharge and the effective date of the discharge. Depending upon
the severity of the offending actions of the employee, discharge may occur despite the
lack of prior disciplinary action.
5.2 Grievance Procedure
5.2-1 Policy
The intent of the grievance procedure is to reconcile employee grievances in an
efficient, appropriate, and effective manner. Participants in the grievance process are
expected to act appropriately and further respect the grievance process.
5.2-2 Employees Covered by Grievance Procedure
All full time and part time employees.
5.2-3 Grievance Procedure
The term “grievance” shall mean any dispute concerning the application or
interpretation of these personnel rules and policies or disciplinary procedures. Resolution
shall be sought in the following manner:
(a) An aggrieved employee shall make an effort to discuss any matter of
dispute with his or her immediate supervisor in a mutual effort to resolve any
problem or misunderstanding. Notwithstanding the above, an aggrieved
employee shall present a grievance, in writing, to his or her immediate supervisor
not later than ten (10) calendar days from the time the employee has knowledge or
reasonably should have had knowledge of the occurrence which gave rise to the
grievance. The written grievance shall contain the following information:
The section(s) of these personnel rules and policies upon which the
grievance is based
The occurrence(s) being grieved
Applicable date(s) and time(s)
Any pertinent information relative to the grievance
The relief that is desired
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The supervisor, within five (5) working days of his or her receipt of the
written grievance, shall provide an answer, in writing, to the aggrieved employee.
If the grievance is not resolved to the satisfaction of the aggrieved employee
and the immediate supervisor and the department head are the same person, the
employee may continue by following the procedure set forth in (c) below or, if the
immediate supervisor and the department head are not the same person, the
employee may continue by following the procedure set forth in (b) below.
(b) The aggrieved employee shall, within five (5) working days after receipt of
a written answer from his or her immediate supervisor or within ten (10) working
days after presentation of the written grievance to his or her immediate supervisor,
present the grievance in writing to his or her department head in accordance with
the procedure as set forth in (a) above. The department head, within five (5)
working days of his or her receipt of the written grievance, shall provide an answer,
in writing, to the aggrieved employee. If the grievance is not resolved to the
satisfaction of the aggrieved employee, the employee may continue by following
the procedure set forth in (c) below. In the event that the department head and the
Town Administrator are the same person, the employee may continue by following
the procedure set forth in (d) below.
(c) The aggrieved employee shall, within five (5) working days after receipt of
a written answer from his or her department head or within ten (10) working days
after presentation of the written grievance to his or her department head, present
the grievance in writing to the Town Administrator in accordance with the
procedure as set forth in (a) above. The Town Administrator, within five (5)
working days of his or her receipt of the written grievance, shall provide an answer,
in writing, to the aggrieved employee. If the grievance is not resolved to the
satisfaction of the aggrieved employee, the employee may continue by following
the procedure set forth in (d) below.
(d) The aggrieved employee shall, within ten (10) working days after receipt of
a written answer from the Town Administrator or within twenty (20) working days
after presentation of the written grievance to the Town Administrator, present the
grievance to the Select Board, in writing, in accordance with the procedure as set
forth in (a) above, together with a written request for a hearing. The Select Board
shall hold a hearing on the grievance and shall answer the grievance, in writing,
within thirty (30) days after its receipt by them. The Select Board may support,
modify, or reverse the action of the Town Administrator. The decision of the Select
Board shall be final.
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5.2-4 Procedural Protections
Employees may be represented by counsel or another representative during the
grievance process. Any expenses incurred by an employee during the course of the
grievance process shall be borne by the employee. Any employee, including the grievant,
who is required or requested to be present at any hearings on a grievance shall not lose any
pay for work time lost.
Department heads and/or supervisors shall not retaliate or take any disciplinary
action against an employee based upon the filing of a grievance.
5.2-5 Failure to Act
Grievances are expected to be filed in a timely manner and all time limits
specified in the grievance process procedures shall be met by all parties involved provided,
however, any time limit may be extended by written agreement between the Select Board
and the employee filing the grievance. Failure of the employee to meet the time limits
specified in this section shall result in a grievance being denied, closed, and further
declared null and void.
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PART 6 - PERSONNEL PRACTICES
6.1 Holidays
6.1-1 Coverage
All regular full-time and regular part-time employees in accordance with Section 36-
2 of Chapter 36 of the Code of the Town of Brewster. Temporary employees, part time
employees working less than twenty (20) hours per week, call and seasonal employees are not
eligible for paid holidays off or holiday pay for holidays worked.
6.1-2 Recognized Holidays
The following holidays shall be recognized by the town on the day on which they are
legally observed, and on these days, employees who are scheduled to work shall be excused
from all duty, without loss of pay, except in cases where the employee is required to work in
order to maintain essential town services:
New Year's Day Labor Day
Martin Luther King Day Columbus Day
President's Day Veterans Day
Patriots Day Thanksgiving Day
Memorial Day The day following Thanksgiving Day
Juneteenth ½ day prior to Christmas Day*
Independence Day Christmas Day
* In a calendar year in which Christmas Falls on a Saturday, Sunday or Monday,
there will be no one-half (1/2) day off on the preceding Friday; however, when Christmas
falls on Tuesday, the Town will grant one full day off on the day preceding the Christmas
holiday.
Whenever one of these designated holidays falls on a Saturday, those permanent
employees scheduled to work on the preceding Friday shall be excused from duty on that
Friday, with pay. Whenever one of these designated holidays falls on a Sunday, those
permanent employees scheduled to work on the following Monday, shall be excused from
duty on that Monday, with pay. Should Town Hall be open on these alternate days, the Town
Administrator may require sufficient employees to report to work to ensure the provision of
essential services to the residents of Brewster and will provide such employees an alternative
day off with pay.
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6.1-3 Terms of Holiday Pay
Holiday pay shall be granted as follows:
(a) A full time employee paid on an hourly basis will receive only a day's pay at
the regular rate based on the number of hours regularly scheduled on the day on
which the designated holiday occurs.
(b) Holiday pay shall be granted to an eligible employee provided that the
employee was not off the payroll on the employee's last scheduled working day prior
to the date of the holiday, and the next regularly scheduled working day following
such holiday or was in full pay status on such preceding and following days in
accordance with other provisions of these policies, or was appropriately excused.
(c) For the purposes of this section, when an eligible hourly employee is required
to work on a designated holiday, holiday pay shall be one and one half (1.5) times
the base rate of pay, except for Thanksgiving Day and Christmas Day. On
Thanksgiving Day and Christmas Day holiday pay shall be two (2) times the hourly
rate of base pay.
(d) Salaried employees are not eligible for “holiday pay” over or above their
regular pay. Salaried employees who are required to work on an observed holiday
shall be granted equivalent compensatory time off.
(e) When an eligible employee is on vacation during a designated holiday, pay
for the holiday shall be considered holiday pay, rather than vacation pay, and the
employee’s vacation leave will not be charged.
(f) Part-time hourly employees who work an annual average of 20 or more
hours per week and in continuous service with the Town, shall be granted holiday
pay in the same proportion that his/her part-time service bears to full-time service
if the employee would normally have been scheduled to work on the designated
holiday.
(g) A part time employee who is ineligible for holiday pay in accordance with
these personnel policies (i.e., one who works an annual average of less than 20 hours
per week) may, at the discretion of his/her department head, work an adjusted
schedule in a holiday week to maintain the employee’s usual number of work hours
for the pay period.
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6.2 Vacation Leave
6.2-1 Coverage
Full-time employees in accordance with Section 36-2 of Chapter 36 of the Brewster
Town Code.
6.2-2 Accrual of Vacation
The vacation year shall be determined by the employee's anniversary date of hire with
the Town. Vacation shall be granted in accordance with the following schedule:
(a) Full-time employees in continuous service of the town for more than six (6)
months but less than one (1) year of employment who have successfully completed
the probationary period shall earn five (5) days of vacation leave with pay to be used
during the first year of employment.
(b) Full-time employees in continuous service of the town for more than one year,
but less than five years of continuous service, shall earn ten (10) days per year of
vacation leave with pay.
(c) Full-time employees in continuous service of the town for more than five
years, but less than ten years of continuous service shall be entitled to fifteen (15) days
per year of vacation leave with pay.
(d) Full-time employees in continuous service of the town for more than ten years,
but less than fifteen years of continuous service shall be entitled to twenty (20) days
per year of vacation leave with pay.
(e) Full-time employees in continuous service of the town in excess of fifteen
years shall be entitled to twenty-five (25) days per year of vacation leave with pay.
(f) Part-time employees who work less than 20 hours per week are not entitled to
paid vacation leave. Regular part-time employees who work more than twenty hours
per week shall be granted vacation leave in the same proportion that his/her part-time
service bears to full-time service.
(g) Employees utilizing paid vacation leave in advance of earning it shall be
required to re-pay the Town if they do not remain in the Town’s employment long
enough to earn the vacation leave taken.
6.2-3 Scheduling
Vacation leave shall be authorized by department heads at such times, in the opinion
of the department head, as to cause the least interference with the performance of regular work
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of the Town. In cases where the vacation requests by employees in the same department
conflict, preference, subject to the operational needs of the Town, shall be given to employees
based on years of continuous employment with the Town. Vacation must be taken within the
allocated year, and shall not accumulate, beyond the employee’s next anniversary date.
Effective July 1, 2022, all existing vacation carryover in excess of five (5) days will sunset.
Thereafter, vacation carryover will be limited to no more than five (5) days as approved by
the relevant Department Head, if applicable, and by the Town Administrator.
6.2-4 Termination
Whenever employment is terminated by dismissal through no fault or delinquency on
the part of the employee, or by retirement/resignation, or entrance into the military, the
employee shall be paid an amount for that portion of the vacation allowance earned but not
used in the vacation year during which termination occurred up to the time of the employee's
separation from the payroll.
If the employee leaves during the fiscal year and has already taken his full vacation
allotment, there shall be a deduction from his final paycheck(s) of the amount of vacation pay
he used but had not yet earned.
6.2-5 Death
Whenever employment is terminated by death, the estate of the deceased shall be paid
an amount for that portion of the vacation allowance earned but not used in any vacation year
during which the employee died up to the time of his separation from the payroll.
6.2-6 Holiday While on Vacation
Any paid holiday falling within a vacation period will not be charged to vacation
leave.
6.3 Sick Leave
6.3-1 Coverage
Full-time employees in accordance with Section 36-2 of Chapter 36 of the Code of
the Town of Brewster.
6.3-2 Accumulation
Full-time employees shall earn sick leave at the rate of one and one quarter (1 1/4)
days per month for each month actually worked up to a maximum of fifteen (15) days per
year.
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Unused sick leave may be accumulated from year to year up to a maximum of: 190
(one hundred ninety) days.
Regular part-time employees who work less than 20 hours per week are not entitled
to accumulated sick leave. Regular part-time employees who regularly work twenty (20) or
more hours per week shall earn sick leave in the same proportion that his/her service bears to
full-time service.
6.3-3 Use of Sick Leave
Sick Leave is intended to allow for continued compensation for an employee
who is sick or injured and incapable of working.
(a) Occupational Illness or Injury
An employee who suffers a personal injury or illness arising out of or in the
course of his/her employment with the Town of Brewster will be entitled to benefits
pursuant to G.L.C.152 (Workers Compensation Law). The employee shall receive
his/her base pay, less any payment received under the Workmen’s Compensation Law
of the Commonwealth provided the employee has accumulated sick leave in his/her
account from which sick leave may be deducted. The deduction from the employee’s
sick leave account will begin with the date of injury.
(b) Non-Occupational Illness or Injury
It is understood that sick leave is a benefit to be accumulated and not used
except as specified herein. An absence reported as sick leave and not used as specified
is cause for disciplinary action. An employee’s sick leave credit shall be deducted for
each day’s absence under the following conditions:
(1) When an employee is unable to perform his/her duties because
he/she is incapacitated by personal illness or injury.
(2) When the spouse/domestic partner, parent, step-parent, child, step-
child, sibling, or step-sibling is ill, an employee may utilize up to a
maximum of five (5) days of sick leave credits per fiscal year.
(3) When an appointment with a health care provider cannot reasonably
be scheduled outside of normal working hours, such deduction to sick leave
is not to exceed four (4) hours per appointment. However, appointments that
are located off Cape Cod and require travel time will not be subject to this
limitation.
(4) When, through exposure to a contagious disease, the presence of the
employee at his/her work location would jeopardize the health of others.
(c) Upon return to work following a sick leave of five or more consecutive
workdays, an employee may be required to undergo a medical examination to
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Personnel Bylaw Policies and Procedures
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determine his/her fitness for work. The employee, if he/she so desires, may be
represented by a physician of his/her choice.
(d) The Town may require a physician’s certificate of illness for an employee who
reports his/her inability to report for duty because of illness or injury for three (3)
consecutive workdays or more than twelve (12) workdays in a calendar year. This
certificate of illness shall consist of a signed statement by a licensed healthcare
practitioner that he/she has personally examined the employee and shall contain the
nature of the illness or injury, unless identified as being of a confidential nature; a
statement that the employee was not able to perform his or her duties due to the
specific illness or injury on the days in question; and a prognosis for the employee’s
return to work. Failure to produce such evidence within seven (7) days of its request
may result, at the discretion of the Town Administrator, in denial of sick leave for the
period of absence.
(e) An employee having no sick leave credits, who is absent due to illness, may
be required to apply other paid leave toward the absence.
(f) Employees requesting sick leave under this provision must notify the
designated representative of the department head at last one (1) hour before the start
of his/her work shift on each day of absence. Such notice must include the general
nature of the disability and the estimated time for which the employee will be absent.
Where circumstances warrant, the department head or designee shall reasonably
excuse the employee from such daily notification.
6.3-3.5 Abuse of Sick Leave
Where the department head has reason to believe that sick leave is being abused,
he/she may require satisfactory medical evidence from the employee. The following shall be
considered reasonable cause for suspecting that sick leave is being abused:
(a) Submitting false or inaccurate information to the Town concerning the reason
for the employee’s use of sick leave.
(b) A repeated pattern of taking sick leave in conjunction with weekends, holidays
or other paid leave
6.3-3.6 Incentive to Minimize Use of Sick Leave
If an employee uses five (5) or fewer days of sick leave within a fiscal year, he/she
shall be granted one (1) day of personal leave on July 1st of the following fiscal year, to be
taken in accordance with the guidelines outlined in Section 6.4-6, herein.
If an employee uses three (3) or fewer days of sick time within a fiscal year, the
employee will receive a $500.00 bonus from the Town payable no later than July 31st
First year employees are exempt from eligibility.
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6.3-4 Sick Leave Bank
The basic purpose of the Sick Leave Bank, hereafter referred to as the Bank, is to
provide additional leave time to a member who has exhausted his/her own sick leave time and
is in an extended illness situation. The Bank is designed to not present any additional cost to
the Town of Brewster in terms of sick leave time or management of the program. The intent
is to provide income through sick leave time to the member in need of it by the membership
as a whole.
The following will be the format of the functioning and administration of the Bank:
(a) The administration of this Bank shall be vested in a Sick Leave Bank
Committee comprised of three (3) persons, two (2) of whom shall be elected by the
employees of the Town of Brewster who are covered by the Personnel Bylaw and one
(1) who shall be the Town Administrator and who shall serve as chairperson.
(b) In order to be eligible for membership in the Bank, an employee must have
successfully completed at least six (6) months of employment.
(c) Each employee who wishes to become a member shall notify the Committee
of their intent and shall contribute two (2) days of annual sick leave into the Bank on
July 15th.
(d) Each subsequent year, each member of the Bank will donate one (1) sick day
at the beginning of each fiscal year with the following exception: After a member has
accumulated the maximum number of sick days, he/she may donate a maximum of
two (2) days per fiscal year as long as he/she remains above the maximum
accumulation.
(e) A member must have exhausted all his/her accumulated paid sick
leave prior to using Bank days.
(f) Only those employees who are active members will be eligible to apply for
use of sick leave bank days.
(g) A member must request use of Bank days by submitting a
written request to the Bank Committee Chairperson on a form approved by the Bank
Committee.
(h) Any member of the Sick Leave Bank who requests use of Bank days agrees
to permit the Bank Committee access to his/her attendance and sick leave records.
(i) The Bank Committee shall vote on each request of Bank days and report their
vote to the Town Administrator within ten (10) business days of their receipt of the
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Personnel Bylaw Policies and Procedures
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request. Approval of the Bank Committee is necessary to be entitled to the use of
Bank days.
(j) The denial of the Bank Committee is not subject to the grievance procedure.
(k) When a member applies to the Bank Committee to use bank days, an
employee will be limited to receiving double the number of days the member had
available to use from his/her own sick leave account for the present illness or injury.
(l) The limitation imposed by Paragraph K above can be waived by a
unanimous vote of the Bank Committee. The Committee will then set the number of
days available for the member to use.
(m) The Bank Committee has the right, in case the Bank has depleted all of its
days, to come before the membership for additional assessment of sick days, subject
to 2/3 vote of members present at the meeting.
(n) Any member who has used Bank days, may at his/her discretion, repay any
or all days used.
(o) Any employee who is an active member of the Bank and is ill and unable to
contribute sick leave days on July 1st or at request time, shall not be penalized or
removed from membership.
6.3-5 Retirement and Sick Leave Payment
Upon death or retirement, pursuant to the Barnstable County Retirement Plan Rules
and Regulations pertaining to retirement, employees will be eligible for payment of ten (10)
percent of the dollar value of unused sick leave, up to a maximum of one hundred and ninety
(190) days. An employee's current unused sick leave will be included in the maximum
number of days eligible for buy-back. Payment shall be based upon the wages and salary of
the employee at death or retirement and be payable to either the estate of the retiree or the
retiree.
If an employee gives one (1) year notice of retirement, buy back will be a twenty-five
percent (25%) of unused sick leave upon that retirement date.
6.3-6 Return to Duty
When an employee has been absent from work due to illness or injury in excess of
three (3) consecutive days, a written statement from a health care professional may be required
to clear the employee to return to duty and capable of performing the essential functions of
the job, with or without specific temporary or long-term accommodations. If no written
statement is available, the Town may, at its own expense, require the employee to undergo
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evaluation by a health care professional who will submit written documentation for the
purposes of determining whether the employee is ready and able to return to duty.
6.4 Bereavement Leave, Civil Leave, Leaves of Absence,
Military Leave and Emergency Personal Leave
6.4-1 Coverage
All full-time employees and regular part-time employees, in accordance with Section
36-2 of Chapter 36 of the Code of the Town of Brewster, unless otherwise provided.
Temporary employees, part-time employees working less than twenty (20) hours per week,
call and seasonal employees are not eligible for paid bereavement leave.
6.4-2 Bereavement Leave Policy
(a) Full-time and regular part-time employees shall be granted up to five (5)
days of leave with pay in the event of a death in the immediate family,
including parent(s); spouse; domestic partner, sister(s), brother(s),step-brother(s),
step-Sister(s) in accordance with provisions of Chapter 87 of the Code of the Town
of Brewster; son(s); daughter(s); step-parent(s); and/or stepchild(ren).
(b) Bereavement leave of up to four (4) workdays with pay shall be granted to
full-time employees at the discretion of the employee's Department Head, if approved
by the Town Administrator, for the death of an employee's extended family member
including but not limited to grandparent(s), mother-in-law, or father-in-law, brother-
in-law, sister-in-law, or grandchildren. Additional leave, without loss of pay, may be
granted at the discretion of the employee's Department Head with the approval of the
Town Administrator.
(c) A full time or regular part-time employee paid on an hourly basis will
receive only a day’s pay at his/her regular rate based on the number of hours
regularly scheduled on the day(s) for which bereavement leave is requested.
(d) Bereavement leave shall be granted to an eligible employee provided that the
employee was not off the payroll on the employee’s last scheduled working day
prior to the day(s) for which bereavement leave is requested and the next regularly
scheduled working day following the day(s) for which bereavement leave is
requested, or was in full pay status on such preceding and following days in
accordance with other provisions of these policies, or was appropriately excused.
(e) Salaried employees are not eligible for “bereavement pay” over or above
their regular pay.
(f) If an eligible employee is on vacation when the need for bereavement leave
occurs, the employee’s vacation leave balance will not be charged.
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(g) Part-time hourly employees who work an annual average of twenty (20) or
more hours per week and in continuous service with the Town shall be granted
bereavement leave pay in the same proportion that his/her part-time service bears to
full-time service if the employee would normally have been scheduled to work on
the day(s) for which bereavement leave is requested.
(h) A part time employee who is ineligible for bereavement leave in accordance
with these personnel policies (i.e.: one who works an annual average of less than 20
hours per week) may, at the discretion of his/her department head, work an adjusted
schedule to maintain the employee’s usual number of work hours for the pay period.
6.4-3 Jury Leave Policy
A full time or regular part time employee summonsed as a Juror will be granted a
leave of absence with pay during the period of his/her jury duty. However, compensation
received as a Juror will be deducted from the employee’s compensation from the Town.
(Employees who receive payment for jury service must give that amount or check to the Town
prior to receipt of the paycheck covering that period.) Written notice of jury duty must be
provided to the Town at least two weeks prior to the day(s) to be served. Written notice of
service must be provided upon return to work in order for an employee to be paid for time
spent in such service.
6.4-4 Military Leave Policy
(a) Regular employees who serve in the Armed Forces of the United States, under
orders, will be allowed the difference between the base pay he/she receives for such
services and his/her regular rate of compensation from the Town, for a period of not
more than seventeen (17) calendar days of military leave attributable to their annual
tour of military duty.
(b) An employee shall be entitled, during the time of his/her service in the Armed
Forces of the Commonwealth, or during his/her tour or duty as a member of a reserve
component of the Armed Forces of the United States, to be released from his/her work
without compensation in order to attend assigned weekly and weekend drills which
require absence from their normally scheduled work tour, as defined in Chapter 33,
Section 59A of the Massachusetts General Laws.
6.4-5 Leave of Absence Policy
(a) A full-time or part-time employee may apply for a leave of absence without pay
after having completed one (1) full year of employment. Applications should be
submitted to the Town Administrator through the employee's Department Head.
Leave of absence without pay is normally granted for a period not to exceed six
(6) months but may be extended for two (2) additional three (3) month periods.
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The Town Administrator shall base their decision on granting such leave on the
reason for such leave, the potential that such leave will increase the employee's
qualifications as a Town employee and the Town's ability to absorb the employee's
workload without hiring a replacement. The decision of the Town Administrator
shall not be subject to the grievance and arbitration procedure.
(b) The Town Administrator may, with approval of the SB/PB, grant leaves of
absence without compensation for periods not to exceed one year’s duration, with
a guarantee of reinstatement in the same or an equivalent capacity as previously
employed, upon the written request of an employee. The written request shall
include a detailed statement of the reason for the requested leave. Only those
employees completing at least one year of continuous service shall be eligible for
leaves of absence under this section. A copy of the approved written request shall
be placed in the employee’s personnel file.
(c) Employees granted a leave of absence shall not be entitled to other benefits as may
be provided by the town, including, but not limited to seniority, sick leave,
vacation leave and compensation during the periods of the leave. An employee
granted a leave of absence for a period of thirty (30) days or less shall be entitled
to coverage under applicable group health and life insurance plans. An employee
granted a leave of absence for a period of greater than thirty (30) days may be
provided coverage under applicable group health and life insurance plans,
provided that the employee pays the total premium cost plus any associated
administrative fees.
(d) Leaves of absence shall not be granted to enable an employee to accept other
employment or for self-employment. Employees who engage in such
employment during a leave of absence shall be terminated.
(e) Any request for leave of absence, an extension of a leave of absence, or
reinstatement after such leave without pay shall be made in writing.
(f) If an employee shall fail to request reinstatement at or before completion of the
period for which the leave of absence has been granted or shall fail to return to
his/her position on the date of approved reinstatement, the Town Administrator
shall notify the employee that his//her employment is considered to be terminated.
(g) Any denial of a leave of absence under this provision shall not be subject to the
grievance procedure.
6.4-6 Personal Leave
Each full-time employee in continuous service shall be eligible to receive twenty-four
(24) hours of paid personal leave for use during the fiscal year subject to the approval of the
Town of Brewster
Personnel Bylaw Policies and Procedures
40
employee’s department head. Personal days must be taken in the fiscal year in which they are
granted and may not be accumulated.
Full-time employees hired by the Town after July 1 of each year will be credited with
personal leave hours for use during the remainder of the fiscal year in accordance with the
following schedule:
Hired between July 2 and September 30: 24 hours
Hired between October 1 and December 31: 16 hours
Hired between January 1 and March 31: 8 hours
Hired between April 1 and June 30: 0 hours
Personal leave for regular part-time employees who regularly work twenty (20) or
more hours per week will be granted on a pro-rata basis.
6.4-7 Weather-Related Absences
On days when the opening of the Town Offices is delayed as the result of inclement
weather, employees are expected to report for work at the delayed opening time. Employees
not wishing to report to work due to extreme weather conditions may elect to utilize paid
personal or vacation time to compensate for their absence. Use of paid sick leave time in this
instance is only acceptable in the case of illness or injury. Absences from work due to weather
by employees who do not have paid personal or vacation leave time available will be treated
as excused unpaid absences.
In a delayed opening situation, employees who report to work will be paid for a full
day. While it is requested that employees make a reasonable effort to report to work by the
delayed opening time, safety always comes first. Employees who are unable or unwilling to
report to work or who expect to arrive later than the established opening time should leave an
appropriate message in the Town Administrator’s office.
In the event that the Town Offices are closed by order of the Town Administrator due to
inclement weather or related emergency conditions, Town employees covered by this Bylaw
shall be paid as if those hours were worked for the duration of emergency closing.
Compensatory time shall be permitted for essential employees required to work their regular
shifts during emergency closing if employees impacted by Town office closure are unable to
work remotely. The Town shall provide as much notice as is practicable of an emergency
closing and whether employees are expected to physically report to work in the event of
weather or other related emergency event. Further, employees may be required to work
remotely during such emergency closures if remote access and related technologies are
available.
Town of Brewster
Personnel Bylaw Policies and Procedures
41
6.4-8 Emergency Personal Leave Policy
The Town Administrator may grant paid or unpaid emergency personal leave to
employees in the event of a serious illness of members of the employee's family or other
serious personal problem. If paid, leave granted shall be charged first against the employee's
accumulated sick leave and second, against the employee's accumulated vacation leave.
6.4-9 Small Necessities Leave
In accordance with the Small Necessities Leave Act (MGL Chapter 149, Section
52D), the Town will provide eligible employees with up to twenty-four (24) hours leave in
a fiscal year period for one or more of the following reasons:
(a) to participate in school activities directly related to the educational
advancement of a son or daughter of the employee, such as parent-teacher
conferences or interviewing for a new school;
(b) to accompany a son or daughter of the employee to routine medical or dental
appointments, such as for check-ups or vaccinations;
(c) to accompany an elderly relative of the employee to routine medical or dental
appointments or other professional services related to the elder’s care, such as
interviewing at nursing homes or group homes.
The employee must use said leave in minimum increments of no less than one (1)
hour. The Town will require the employee to substitute any other accumulated paid leave time
for any of the leave provided under this section.
In order to be entitled to leave, the employee must provide notice to his/her department
head as follows:
(a) If the leave is foreseeable, the employee must request the leave not later than
seven (7) days in advance;
(b) If the leave is not foreseeable, the employee must provide his/her department
head as much advance notice as practicable under the particular
circumstances;
(c) This notice should, to the extent possible, be in writing to the department head.
To be eligible for leave, an employee must be employed by the Town for at least
twelve (12) months and have worked at least one thousand two hundred and fifty (1,250)
hours within the previous twelve (12) month period.
Town of Brewster
Personnel Bylaw Policies and Procedures
42
6.4-10 Parental Leave Policy
Full time male or female employees will be eligible for parental leave if he/she has
completed an initial probationary period of his/her employment (not to exceed three
months) or if there is no probationary period after three (3) consecutive months of work.
Part time employees are not entitled to parental leave.
An employee may use parental leave for the purposes of caring for a child after: (1) the
child's birth; (2) the child's adoption if the child is under the age of 18 (or 23 if the child
is mentally or physically disabled); or (3) the child's placement pursuant to a court order.
An employee is entitled to eight (8) weeks of parental leave unless two employees are the
parents of the same child in which case, they are entitled to an aggregate of eight weeks.
The parental leave is unpaid although the employee may use accrued sick leave if
applicable.
If the employee is eligible for both parental leave and family medical leave and the
reason for the leave is covered by both statutes the leave shall run simultaneously.
Employees taking parental leave shall not be required to take paid leave if they have paid
leave available but may do so if they choose and are otherwise eligible for that type of
paid leave.
An employee is required to provide at least two (2) weeks' notice of the anticipated start
date of the parental leave. If for reasons beyond the employee's control two (2) weeks is
not feasible the employee is required to give notice as soon as practical.
Conflicts With the Family Medical Leave Act as amended by the regulations of 2013, the
Family Medical Leave Act shall prevail if there is any conflict between the Act and this
policy.
To the extent that M.G.L. Chapter 149, Section 105D, Parental Leave Act, provides
greater family or medical leave rights than the Family Medical Leave Act of 1993, then
M.G.L. Chapter 149, Section 105D shall prevail.
6.5 Family Medical Leave
6.5-1 Coverage
Any employee who has worked for the Town for at least twelve (12) months and has
worked at least one thousand two hundred and fifty (1,250) hours within the past twelve (12)
month period.
6.5-2 Policy
Town of Brewster
Personnel Bylaw Policies and Procedures
43
In accordance with the Family Medical Leave Act (FMLA), the Town of Brewster is
required to provide eligible employees up to a maximum of twelve (12) weeks unpaid leave
in a twelve (12) month period for one of the following reasons:
(a) to care for a newborn or newly placed adopted or foster child;
(b) to care for a member of the employee’s immediate family with a serious health
condition;
(c) to care for the employee’s own serious health condition;
(d) placement with the employee of a son or daughter for adoption or foster care;
(e) because of a qualifying exigency arising out of the fact that the employee’s spouse,
son, daughter or parent is a military member on active duty or has been notified of an
impending call up or order to a covered active military duty status; or
(f) to care for a covered service member with a serious injury or illness if the employee
is the spouse, son, daughter, parent or next of kin of the covered service member.
Twelve (12) weeks of leave within a twelve (12) month period is the maximum
amount of leave required by the Family Medical Leave Act regardless of the number of
qualifying events involving an individual eligible employee that may occur within a twelve
(12) month period. Eligible employees shall be required to use all accrued paid leave before
utilizing unpaid leave unless the state or federal law requires otherwise. A copy of the
regulations of 2013 are attached as an appendix to this document. Should there be a conflict
between the Act as periodically amended and this attachment then the amended Act shall
prevail.
6.6 Leave in Relation to Domestic Violence or Abusive Situations
6.6-1 Coverage
In accordance with MGL Chapter 149, Section 52E, all employees of the Town of Brewster
who are affected by domestic violence or abusive behavior, or whose family members are
affected by domestic violence or abusive behavior, as defined by the 2014 Domestic Violence
Act, so called, shall be eligible to take up to 15 days, within a 12-month period, of paid or
unpaid leave from work in order to attend to needs resulting from the domestic violence or
the abusive situation as further defined by the law and the “Town of Brewster’s Policy for
Employment Leave Related to Violent or Abusive Situations”.
Town of Brewster
Personnel Bylaw Policies and Procedures
44
6.6-2 Policy
All leaves governed by the State Domestic Violence Act shall be eligible for provisions
specified in that Act, in accordance with the “Town of Brewster’s Policy for Employment
Leave Related to Violent or Abusive Situations”.
**Incorporated herein and made a part hereof by reference is the “Town of Brewster’s Policy
for Employment Leave Related to Violent or Abusive Situations” No. 46 issued by the
Brewster Select Board and attached hereto in Addendum 2, as the same may be amended from
time to time.
6.7 Longevity
Effective July 1, 2015, the Town will eliminate the longevity payment program for
any and all employees hired on or after July 1st, 2015.
Regular full-time employees hired prior to July 1st, 2015 shall receive an annual
payment after (6) years of continuous employment of $150.00 per year of service beyond the
sixth (6th) year, capped at the sum of $1,500.00 for all those employees who, as of July 1,
2012, were receiving less than that amount. Employees, who as of July 1, 2012, are receiving
longevity benefits in excess of $1,500.00, will continue to receive those longevity benefits
annually at the rate they were receiving as of July 1, 2012 until termination of employment
with the Town. Said payment shall be paid on or about the employee’s anniversary date of
employment with the Town commencing on the employee’s completion of six years of
employment. This longevity payment shall not apply to seasonal or part-time employees.
6.8 Employee Incurred Expenses and Reimbursement
6.8-1 Policy
The town will reimburse all legitimate expenses authorized to be incurred by an
employee as a result of that employee performing town business or pursuing educational
advancement related to the employee's work.
6.8-2 Coverage
All employees in accordance with section 36-2 of Chapter 36 of the Code of the Town
of Brewster.
6.8-3 Mileage Reimbursement
When an employee must use a personal vehicle for town-related business the Town
of Brewster will reimburse employees on a per mile basis at a rate set annually by the
Town of Brewster
Personnel Bylaw Policies and Procedures
45
Finance Director, consistent with what is determined by the Internal Revenue Service of the
United States. Travel expenses between the employee's home and work location are not
reimbursable.
Request for reimbursement must be approved by the employee's supervisor on a form
that displays the date, the travel occurred; the destination; and the reason for travel and number
of miles traveled. When a reimbursement request differs substantially from the standard
distance expected to be traveled between the described locations, the Town retains the right
to require a written justification of the same and to adjust the amount reimbursed to the
employee if it is deemed appropriate.
6.8-4 Uniform, Safety and Foul Weather Gear
When employees are required to wear uniforms in the performance of their duties,
the Town will provide the uniform as required. There shall be a clothing allowance of $500
in FY21, FY22 and FY23 per full-time equivalent employee per year, and a safety shoe
allowance of $300 per year. The decision to use a uniform/cleaning service versus a
clothing allowance remains with the Town. The Town will work with each departmental
unit to determine a consensus approach. In addition, each department will have one unified
solution, i.e., a cleaning service or the clothing allowance option.
Employees eligible for the clothing and boot allowance, are as follows:
Building Maintenance Supervisor, Building Commissioner, Local Inspector, DPW
Director, Water Superintendent, Health Director, Natural Resources Director,
Natural Resources Officer, Deputy Natural Resources Officer, Conservation
Administrator, Golf Superintendent, and Sea Camps Property Manager.
6.8-5 Snow Operations Stipend
Eligible employees assisting with snow and ice operations for more than six
(6) consecutive overtime hours will be eligible for a twenty-five ($25) meal stipend.
6.9 Education and Training Policy
It shall be the policy of the Town of Brewster to encourage employees to improve
their knowledge and skills by on-the-job training, participation in recognized job related
associations and by their enrollment in accredited schools and colleges. The Select Board
shall establish procedures defining the limits of financial assistance and conditions under
which assistance may be provided for employees’ participation in accredited school and
college programs. Any such assistance shall require the pre-approval of the employee’s
department head and the Town Administrator.
Town of Brewster
Personnel Bylaw Policies and Procedures
46
Subsequent to completion of probation and prior to registering for a course, an
employee covered by the Personnel Bylaw may submit a written request to the Town
Administrator or his/her designee for approval of tuition reimbursement for a job-related high
school, college or special professional training course. If approved, upon successful
completion of the same by an employee, that employee shall be eligible for tuition and text
book reimbursement by the Town, subject to the following conditions:
(a) All employees agree to make every effort to obtain available federal and/or
state funding for their attendance.
(b) Provided an appropriation exists for this purpose, the initial benefit will be
up to $200.00 per course with remaining dollars to be divided equally among the
users with additional expenses.
(c) Total reimbursement for all employees shall be limited to the annual
appropriation available during the fiscal year for which it was appropriated.
(d) Courses must be taken during off-duty times.
(e) The decision to approve or disapprove a course by the Town Administrator
or his/her designee shall not be subject to the grievance process.
The Town may appropriate funds either in a pooled line item or within a departmental
budget to cover the cost of employee workshops and training. An employee’s attendance at
a workshop or training session during work hours shall be subject to the approval of his/her
Department Head who shall identify the source of funding, if any, and weigh the needs of the
department versus the anticipated benefit from the employee’s attendance at the training in
making his/her decision. If funds are available within an employee’s departmental budget,
the decision of the Department Head shall be final. If funding is requested from a mutually
shared pool of Town funds, the request shall be submitted to the Town Administrator whose
decision regarding the employee’s requested attendance and funding shall be final.
Training that is required to attain a certification that is mandated by an employee’s job
description shall be paid for by the Town. An employee’s time spent in attendance at
certification training which has been determined by the Town as required by the employee’s
assigned job description shall be considered compensatory time, whether or not it is scheduled
during regular working hours.
The expense of professional association membership dues may be appropriated within
departmental budgets. The decision to appropriate membership dues shall be made as part of
the budgetary process.
Town of Brewster
Personnel Bylaw Policies and Procedures
47
6.10 Non-Resident Benefits
Employees covered by the Personnel Bylaw Policies shall be entitled to purchase a
beach parking permit, a shellfish license and/or a golf membership at the resident rate fee.
6.11 Group Insurance
(a) The Town of Brewster offers health insurance coverage to its eligible
employees through the Cape Cod Municipal Health Group, a member-directed, joint
procurement entity. The Town’s current contribution towards health insurance
coverage is seventy-five percent (75%) of the premium cost for the Preferred
Physician Organization (PPO) and Health Maintenance Organization (HMO) plans.
Twenty-five percent (25%) of the premium cost shall be paid by the employee. The
Town allows for pre-tax, direct-debit from employees’ earnings to cover premium
payments. There is an administrative fee charged to the employee for this service.
Effective July 1, 2017, the Town will add Health Savings Account (HSA)
High Deductible Plans to the FY 2018 roster of health plan offerings. The Town shall
contribute Fifty Percent (50%) of the plan deductible to the employee’s HSA. Health
Savings accounts (HSA) are tax advantaged accounts for the purpose of paying for
eligible medical expenses. They are owned by the employee and funds may be
invested to grow and may also be used to pay for health care in retirement as well as
for current eligible medical expenses.
Any employee who does not enroll in the Town’s health insurance coverage(s)
shall receive an annual payment of $3,000.00 for family or $1,500.00 for individual
for those years the employee is not enrolled, to be paid no later than September 1st of
each fiscal year. The HIRD form must be utilized in order to receive this incentive.
(b) The Town offers active employees a group dental and a group optometry
insurance plan. Employees opting to participate in these insurance plans shall pay one
hundred percent (100%) of the premiums. The Town does not contribute towards
these premiums.
(c) The Town offers active employees a life insurance policy with a $10,000
benefit, and a $10,000 accidental death & dismemberment benefit. The benefit
under this policy drops to $1,000 once an employee retires. The Town contributes
seventy-five percent (75%) towards the cost of premiums for this coverage
(d) When an employee retires from the Town pursuant to the Barnstable County
Retirement Association the Town will continue to contribute towards health insurance
premiums at a rate of fifty percent (50%). The retired employee must continue to pay
fifty percent (50%) of the premiums in order to maintain coverage.
Town of Brewster
Personnel Bylaw Policies and Procedures
48
(e) New employees shall enter the group health and life insurance plan thirty (30)
days after employment.
(f) To be eligible to participate in the Town’s group insurance program,
employees must be employed in a position designated twenty (20) hours per week or more.
(g) Insurance claims under the health and life insurance coverage provided by the
Town are not subject to the grievance procedure.
6.12 Performance Appraisal Process
6.12-1 Management Personnel
Employees identified as management personnel shall be appraised in accordance with
the "Performance Appraisal System for Management".
Each year no later than June 1, the employee and the supervisor/administrative
authority shall jointly develop four or more objectives to be accomplished during the next
twelve months.
A review of progress made against the objectives may be conducted by the employee
and the supervisor/administrative authority after six months.
A review to determine to what extent each performance objective has been
accomplished shall be held at the end of a twelve-month period by the employee and the
supervisor/administrative authority.
6.12-2 Technical, Clerical and Public Works Personnel
Employees identified as Technical, Clerical and Public Works Personnel shall be
appraised in accordance with the "Performance Appraisal System for Technical, Clerical and
Public Works Personnel".
Each year, no later than June 1, employees will meet with their supervisors to review
the eight criteria established by the "Performance Appraisal System" as the criteria related to
the employee's job. Other criteria may be substituted with the approval of the Town
Administrator.
At mid-year (January) the supervisor may appraise the employee's performance
against the agreed upon criteria and discuss the results with the employee.
Each June the supervisor shall conduct the annual review of performance in
accordance with the "Performance Appraisal System".
Town of Brewster
Personnel Bylaw Policies and Procedures
49
6.12-3 Performance Appraisal Review and Approval
Each employee shall have the opportunity to review their appraisal of performance
and so indicate by signing the appraisal form.
All appraisals of performance shall be reviewed by a level of authority one step higher
than the individual making the appraisal. Appraisal forms shall so indicate such review.
6.12-4 New Employee Appraisal of Performance
The performance appraisal system shall, to the extent applicable, be used in appraising
the performance of new employees prior to the expiration of the employee’s probationary
period, and shall become part of the evaluation process.
BREWSTER, MA CLASSIFICATION PLAN
PERSONNEL BYLAW POSITIONS
GRADES
1
No Positions Assigned
2
Bus Driver/Custodian - COA
3
Department Assistant
4
Administrative Assistant I - Zoning
Human Resources Generalist
Program Coordinator - COA
5
Administrative Assistant II - Fire
Outreach Worker
6
Assistant Recreation Director
Executive Assistant (TA/SB)
National Resources Officer
Property Manager (Crosby Mansion)
7
Administrative Supervisor (TA/SB)
Assistant Golf Operations/Pro-Shop Manager
Assistant Operations Manager- Head Golf Professional
Conservation Administrator
Deputy Natural Resources Officer
Local Inspector
Project Manager
Sea Camps Property Manager
8
Council on Aging Director
Director of Recreation
Housing Coordinator
9
Assistant Water Superintendent
Property Maintenance Supervisor
Superintendent of Golf Maintenance
10
Deputy Assessor
Golf Operations Director
Human Resources Director
Town Clerk
11
Assistant Town Administrator
Building Commissioner
Health Director
IT Director
Library Director
Natural Resources Director
Town Planner
Treasurer/Collector
12
Deputy Fire Chief
DPW Director
Finance Director/Town Accountant
Water Superintendent
2,080 Hours Per Year (40 hr week)
$18.39 Starting Hourly Wage 1,950 Hours Per Year (37.5 hr week)
3 Percent between Steps 1,820 Hours Per Year (35 hr week)
FY22 Personnel Bylaw Pay Scale
%
Between
Grades Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
1 $18.39 $18.94 $19.51 $20.10 $20.70 $21.32 $21.96 $22.62 $23.30 $24.00
40 hr wk $38,251.20 $39,395.20 $40,580.80 $41,808.00 $43,056.00 $44,345.60 $45,676.80 $47,049.60 $48,464.00 $49,920.00
37.5 hr wk $35,860.50 $36,933.00 $38,044.50 $39,195.00 $40,365.00 $41,574.00 $42,822.00 $44,109.00 $45,435.00 $46,800.00
35 hr wk $33,469.80 $34,470.80 $35,508.20 $36,582.00 $37,674.00 $38,802.40 $39,967.20 $41,168.40 $42,406.00 $43,680.00
10 2 $20.23 $20.84 $21.47 $22.11 $22.77 $23.45 $24.15 $24.87 $25.62 $26.39
40 hr wk $42,078.40 $43,347.20 $44,657.60 $45,988.80 $47,361.60 $48,776.00 $50,232.00 $51,729.60 $53,289.60 $54,891.20
37.5 hr wk $39,448.50 $40,638.00 $41,866.50 $43,114.50 $44,401.50 $45,727.50 $47,092.50 $48,496.50 $49,959.00 $51,460.50
35 hr wk $36,818.60 $37,928.80 $39,075.40 $40,240.20 $41,441.40 $42,679.00 $43,953.00 $45,263.40 $46,628.40 $48,029.80
10 3 $22.25 $22.92 $23.61 $24.32 $25.05 $25.80 $26.57 $27.37 $28.19 $29.04
40 hr wk $46,280.00 $47,673.60 $49,108.80 $50,585.60 $52,104.00 $53,664.00 $55,265.60 $56,929.60 $58,635.20 $60,403.20
37.5 hr wk $43,387.50 $44,694.00 $46,039.50 $47,424.00 $48,847.50 $50,310.00 $51,811.50 $53,371.50 $54,970.50 $56,628.00
35 hr wk $40,495.00 $41,714.40 $42,970.20 $44,262.40 $45,591.00 $46,956.00 $48,357.40 $49,813.40 $51,305.80 $52,852.80
10 4 $24.48 $25.21 $25.97 $26.75 $27.55 $28.38 $29.23 $30.11 $31.01 $31.94
40 hr wk $50,918.40 $52,436.80 $54,017.60 $55,640.00 $57,304.00 $59,030.40 $60,798.40 $62,628.80 $64,500.80 $66,435.20
37.5 hr wk $47,736.00 $49,159.50 $50,641.50 $52,162.50 $53,722.50 $55,341.00 $56,998.50 $58,714.50 $60,469.50 $62,283.00
35 hr wk $44,553.60 $45,882.20 $47,265.40 $48,685.00 $50,141.00 $51,651.60 $53,198.60 $54,800.20 $56,438.20 $58,130.80
10 5 $26.93 $27.74 $28.57 $29.43 $30.31 $31.22 $32.16 $33.12 $34.11 $35.13
40 hr wk $56,014.40 $57,699.20 $59,425.60 $61,214.40 $63,044.80 $64,937.60 $66,892.80 $68,889.60 $70,948.80 $73,070.40
37.5 hr wk $52,513.50 $54,093.00 $55,711.50 $57,388.50 $59,104.50 $60,879.00 $62,712.00 $64,584.00 $66,514.50 $68,503.50
35 hr wk $49,012.60 $50,486.80 $51,997.40 $53,562.60 $55,164.20 $56,820.40 $58,531.20 $60,278.40 $62,080.20 $63,936.60
Grades Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
10 6 $29.62 $30.51 $31.43 $32.37 $33.34 $34.34 $35.37 $36.43 $37.52 $38.65
40 hr wk $61,609.60 $63,460.80 $65,374.40 $67,329.60 $69,347.20 $71,427.20 $73,569.60 $75,774.40 $78,041.60 $80,392.00
37.5 hr wk $57,759.00 $59,494.50 $61,288.50 $63,121.50 $65,013.00 $66,963.00 $68,971.50 $71,038.50 $73,164.00 $75,367.50
35 hr wk $53,908.40 $55,528.20 $57,202.60 $58,913.40 $60,678.80 $62,498.80 $64,373.40 $66,302.60 $68,286.40 $70,343.00
10 7 $32.58 $33.56 $34.57 $35.61 $36.68 $37.78 $38.91 $40.08 $41.28 $42.52
40 hr wk $67,766.40 $69,804.80 $71,905.60 $74,068.80 $76,294.40 $78,582.40 $80,932.80 $83,366.40 $85,862.40 $88,441.60
37.5 hr wk $63,531.00 $65,442.00 $67,411.50 $69,439.50 $71,526.00 $73,671.00 $75,874.50 $78,156.00 $80,496.00 $82,914.00
35 hr wk $59,295.60 $61,079.20 $62,917.40 $64,810.20 $66,757.60 $68,759.60 $70,816.20 $72,945.60 $75,129.60 $77,386.40
10 8 $35.84 $36.92 $38.03 $39.17 $40.35 $41.56 $42.81 $44.09 $45.41 $46.77
40 hr wk $74,547.20 $76,793.60 $79,102.40 $81,473.60 $83,928.00 $86,444.80 $89,044.80 $91,707.20 $94,452.80 $97,281.60
37.5 hr wk $69,888.00 $71,994.00 $74,158.50 $76,381.50 $78,682.50 $81,042.00 $83,479.50 $85,975.50 $88,549.50 $91,201.50
35 hr wk $65,228.80 $67,194.40 $69,214.60 $71,289.40 $73,437.00 $75,639.20 $77,914.20 $80,243.80 $82,646.20 $85,121.40
10 9 $39.42 $40.60 $41.82 $43.07 $44.36 $45.69 $47.06 $48.47 $49.92 $51.42
40 hr wk $81,993.60 $84,448.00 $86,985.60 $89,585.60 $92,268.80 $95,035.20 $97,884.80 $100,817.60 $103,833.60 $106,953.60
37.5 hr wk $76,869.00 $79,170.00 $81,549.00 $83,986.50 $86,502.00 $89,095.50 $91,767.00 $94,516.50 $97,344.00 $100,269.00
35 hr wk $71,744.40 $73,892.00 $76,112.40 $78,387.40 $80,735.20 $83,155.80 $85,649.20 $88,215.40 $90,854.40 $93,584.40
10 10 $43.36 $44.66 $46.00 $47.38 $48.80 $50.26 $51.77 $53.32 $54.92 $56.57
40 hr wk $90,188.80 $92,892.80 $95,680.00 $98,550.40 $101,504.00 $104,540.80 $107,681.60 $110,905.60 $114,233.60 $117,665.60
37.5 hr wk $84,552.00 $87,087.00 $89,700.00 $92,391.00 $95,160.00 $98,007.00 $100,951.50 $103,974.00 $107,094.00 $110,311.50
35 hr wk $78,915.20 $81,281.20 $83,720.00 $86,231.60 $88,816.00 $91,473.20 $94,221.40 $97,042.40 $99,954.40 $102,957.40
10 11 $47.70 $49.13 $50.60 $52.12 $53.68 $55.29 $56.95 $58.66 $60.42 $62.23
40 hr wk $99,216.00 $102,190.40 $105,248.00 $108,409.60 $111,654.40 $115,003.20 $118,456.00 $122,012.80 $125,673.60 $129,438.40
37.5 hr wk $93,015.00 $95,803.50 $98,670.00 $101,634.00 $104,676.00 $107,815.50 $111,052.50 $114,387.00 $117,819.00 $121,348.50
35 hr wk $86,814.00 $89,416.60 $92,092.00 $94,858.40 $97,697.60 $100,627.80 $103,649.00 $106,761.20 $109,964.40 $113,258.60
Grades Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
15 12 $54.86 $56.51 $58.21 $59.96 $61.76 $63.61 $65.52 $67.49 $69.51 $71.60
40 hr wk $114,108.80 $117,540.80 $121,076.80 $124,716.80 $128,460.80 $132,308.80 $136,281.60 $140,379.20 $144,580.80 $148,928.00
37.5 hr wk $106,977.00 $110,194.50 $113,509.50 $116,922.00 $120,432.00 $124,039.50 $127,764.00 $131,605.50 $135,544.50 $139,620.00
35 hr wk $99,845.20 $102,848.20 $105,942.20 $109,127.20 $112,403.20 $115,770.20 $119,246.40 $122,831.80 $126,508.20 $130,312.00
2,080 Hours Per Year (40 hr week)
$18.90 Starting Hourly Wage 1,950 Hours Per Year (37.5 hr week)
3 Percent between Steps 1,820 Hours Per Year (35 hr week)
FY23 Personnel Bylaw Pay Scale
%
Between
Grades Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
1 $18.90 $19.47 $20.05 $20.65 $21.27 $21.91 $22.57 $23.25 $23.95 $24.67
40 hr wk $39,312.00 $40,497.60 $41,704.00 $42,952.00 $44,241.60 $45,572.80 $46,945.60 $48,360.00 $49,816.00 $51,313.60
37.5 hr wk $36,855.00 $37,966.50 $39,097.50 $40,267.50 $41,476.50 $42,724.50 $44,011.50 $45,337.50 $46,702.50 $48,106.50
35 hr wk $34,398.00 $35,435.40 $36,491.00 $37,583.00 $38,711.40 $39,876.20 $41,077.40 $42,315.00 $43,589.00 $44,899.40
10 2 $20.79 $21.41 $22.05 $22.71 $23.39 $24.09 $24.81 $25.55 $26.32 $27.11
40 hr wk $43,243.20 $44,532.80 $45,864.00 $47,236.80 $48,651.20 $50,107.20 $51,604.80 $53,144.00 $54,745.60 $56,388.80
37.5 hr wk $40,540.50 $41,749.50 $42,997.50 $44,284.50 $45,610.50 $46,975.50 $48,379.50 $49,822.50 $51,324.00 $52,864.50
35 hr wk $37,837.80 $38,966.20 $40,131.00 $41,332.20 $42,569.80 $43,843.80 $45,154.20 $46,501.00 $47,902.40 $49,340.20
10 3 $22.87 $23.56 $24.27 $25.00 $25.75 $26.52 $27.32 $28.14 $28.98 $29.85
40 hr wk $47,569.60 $49,004.80 $50,481.60 $52,000.00 $53,560.00 $55,161.60 $56,825.60 $58,531.20 $60,278.40 $62,088.00
37.5 hr wk $44,596.50 $45,942.00 $47,326.50 $48,750.00 $50,212.50 $51,714.00 $53,274.00 $54,873.00 $56,511.00 $58,207.50
35 hr wk $41,623.40 $42,879.20 $44,171.40 $45,500.00 $46,865.00 $48,266.40 $49,722.40 $51,214.80 $52,743.60 $54,327.00
10 4 $25.16 $25.91 $26.69 $27.49 $28.31 $29.16 $30.03 $30.93 $31.86 $32.82
40 hr wk $52,332.80 $53,892.80 $55,515.20 $57,179.20 $58,884.80 $60,652.80 $62,462.40 $64,334.40 $66,268.80 $68,265.60
37.5 hr wk $49,062.00 $50,524.50 $52,045.50 $53,605.50 $55,204.50 $56,862.00 $58,558.50 $60,313.50 $62,127.00 $63,999.00
35 hr wk $45,791.20 $47,156.20 $48,575.80 $50,031.80 $51,524.20 $53,071.20 $54,654.60 $56,292.60 $57,985.20 $59,732.40
10 5 $27.68 $28.51 $29.37 $30.25 $31.16 $32.09 $33.05 $34.04 $35.06 $36.11
40 hr wk $57,574.40 $59,300.80 $61,089.60 $62,920.00 $64,812.80 $66,747.20 $68,744.00 $70,803.20 $72,924.80 $75,108.80
37.5 hr wk $53,976.00 $55,594.50 $57,271.50 $58,987.50 $60,762.00 $62,575.50 $64,447.50 $66,378.00 $68,367.00 $70,414.50
35 hr wk $50,377.60 $51,888.20 $53,453.40 $55,055.00 $56,711.20 $58,403.80 $60,151.00 $61,952.80 $63,809.20 $65,720.20
Grades Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
10 6 $30.45 $31.36 $32.30 $33.27 $34.27 $35.30 $36.36 $37.45 $38.57 $39.73
40 hr wk $63,336.00 $65,228.80 $67,184.00 $69,201.60 $71,281.60 $73,424.00 $75,628.80 $77,896.00 $80,225.60 $82,638.40
37.5 hr wk $59,377.50 $61,152.00 $62,985.00 $64,876.50 $66,826.50 $68,835.00 $70,902.00 $73,027.50 $75,211.50 $77,473.50
35 hr wk $55,419.00 $57,075.20 $58,786.00 $60,551.40 $62,371.40 $64,246.00 $66,175.20 $68,159.00 $70,197.40 $72,308.60
10 7 $33.50 $34.51 $35.55 $36.62 $37.72 $38.85 $40.02 $41.22 $42.46 $43.73
40 hr wk $69,680.00 $71,780.80 $73,944.00 $76,169.60 $78,457.60 $80,808.00 $83,241.60 $85,737.60 $88,316.80 $90,958.40
37.5 hr wk $65,325.00 $67,294.50 $69,322.50 $71,409.00 $73,554.00 $75,757.50 $78,039.00 $80,379.00 $82,797.00 $85,273.50
35 hr wk $60,970.00 $62,808.20 $64,701.00 $66,648.40 $68,650.40 $70,707.00 $72,836.40 $75,020.40 $77,277.20 $79,588.60
10 8 $36.85 $37.96 $39.10 $40.27 $41.48 $42.72 $44.00 $45.32 $46.68 $48.08
40 hr wk $76,648.00 $78,956.80 $81,328.00 $83,761.60 $86,278.40 $88,857.60 $91,520.00 $94,265.60 $97,094.40 $100,006.40
37.5 hr wk $71,857.50 $74,022.00 $76,245.00 $78,526.50 $80,886.00 $83,304.00 $85,800.00 $88,374.00 $91,026.00 $93,756.00
35 hr wk $67,067.00 $69,087.20 $71,162.00 $73,291.40 $75,493.60 $77,750.40 $80,080.00 $82,482.40 $84,957.60 $87,505.60
10 9 $40.54 $41.76 $43.01 $44.30 $45.63 $47.00 $48.41 $49.86 $51.36 $52.90
40 hr wk $84,323.20 $86,860.80 $89,460.80 $92,144.00 $94,910.40 $97,760.00 $100,692.80 $103,708.80 $106,828.80 $110,032.00
37.5 hr wk $79,053.00 $81,432.00 $83,869.50 $86,385.00 $88,978.50 $91,650.00 $94,399.50 $97,227.00 $100,152.00 $103,155.00
35 hr wk $73,782.80 $76,003.20 $78,278.20 $80,626.00 $83,046.60 $85,540.00 $88,106.20 $90,745.20 $93,475.20 $96,278.00
10 10 $44.59 $45.93 $47.31 $48.73 $50.19 $51.70 $53.25 $54.85 $56.50 $58.20
40 hr wk $92,747.20 $95,534.40 $98,404.80 $101,358.40 $104,395.20 $107,536.00 $110,760.00 $114,088.00 $117,520.00 $121,056.00
37.5 hr wk $86,950.50 $89,563.50 $92,254.50 $95,023.50 $97,870.50 $100,815.00 $103,837.50 $106,957.50 $110,175.00 $113,490.00
35 hr wk $81,153.80 $83,592.60 $86,104.20 $88,688.60 $91,345.80 $94,094.00 $96,915.00 $99,827.00 $102,830.00 $105,924.00
10 11 $49.05 $50.52 $52.04 $53.60 $55.21 $56.87 $58.58 $60.34 $62.15 $64.01
40 hr wk $102,024.00 $105,081.60 $108,243.20 $111,488.00 $114,836.80 $118,289.60 $121,846.40 $125,507.20 $129,272.00 $133,140.80
37.5 hr wk $95,647.50 $98,514.00 $101,478.00 $104,520.00 $107,659.50 $110,896.50 $114,231.00 $117,663.00 $121,192.50 $124,819.50
35 hr wk $89,271.00 $91,946.40 $94,712.80 $97,552.00 $100,482.20 $103,503.40 $106,615.60 $109,818.80 $113,113.00 $116,498.20
Grades Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10
15 12 $56.41 $58.10 $59.84 $61.64 $63.49 $65.39 $67.35 $69.37 $71.45 $73.59
40 hr wk $117,332.80 $120,848.00 $124,467.20 $128,211.20 $132,059.20 $136,011.20 $140,088.00 $144,289.60 $148,616.00 $153,067.20
27.5 hr wk $109,999.50 $113,295.00 $116,688.00 $120,198.00 $123,805.50 $127,510.50 $131,332.50 $135,271.50 $139,327.50 $143,500.50
35 hr wk $102,666.20 $105,742.00 $108,908.80 $112,184.80 $115,551.80 $119,009.80 $122,577.00 $126,253.40 $130,039.00 $133,933.80
Select Board Meeting 7.25.22 1
Agenda Item #14- For Your Information (FYIs)
1.Cape Cod Commission Update
2.FY21 Brewster Regional CDBG Grant Quarterly Report
3.Independence House statistics
4.Long Pond Landing Chapter 91 Public Notice
5.Lower Cape Outreach FY22 HHS Fuel Grant 4Q Report
6.Reminder- Pan-Massachusetts Challenge August 6th & 7th
7.MassPrim June Reports
8.Board/Committee Applications
a.Board of Assessors- Marjorie McGinnis
b.Crosby Property Committee- Adam Kibbe
c.Natural Resources Committee- Ronald Essig
9.Appointments
a.Election Workers
10.Administration Approved Application for Facility Use
Cape Cod Commission Update
JULY 2022
Executive Director
Kristy Senatori
Brewster Representative
Elizabeth TaylorBREWSTER
Climate Action: Low-Lying Roads
Low-lying roadways have been identified
as vulnerabilities through the Municipal
Vulnerability Preparedness Plan process,
hazard mitigation planning process, and
through the Climate Action Plan stakeholder
process. Consistent with recommendations
of the Climate Action Plan, the Cape Cod
Commission is working with ten Cape Cod
towns, including Brewster, to examine
vulnerabilities in the roadway network and to
identify solutions.
With funding support from the U.S. Economic
Development Administration (EDA) and
the Massachusetts Municipal Vulnerability
Preparedness (MVP) program, the Commission
has contracted with the Woods Hole Group
(WHG) to conduct a vulnerability assessment
of roadway segments, bridges, and culverts
due to flooding from the combined effects of
sea level rise and storm surge.
A virtual workshop was held for Brewster
residents on February 15,2022. The
presentation provided an understanding
of coastal climate hazards, reviewed flood
projections and impacts on roadways for the
town under future scenarios and discussed
priority vulnerable low-lying roads or other
transportation infrastructure. With the help
of state-of the-art modeling, community
members and staff worked together to
prioritize low-lying roads to target for coastal
resiliency action.
The group identified Betty’s Curve on Route
6A/Lower Road/Paine’s Creek Road and the
Bloomer Path and Freeman’s Pond area on
Lower Road as the top priority low-lying roads.
Staff is currently gathering additional data and
conducting site visits. A second workshop will
be scheduled this coming winter, with a final
report due in Summer 2023.
Each town will receive three conceptual
designs and estimated costs for alternative
solutions for two roadway segments. The
designs delivered should provide communities
with enough information to choose a solution
and seek funding for implementation.
Details on the Low-Lying Roads project can be
found by visiting: www.capecodcommission.
org/our-work/low-lying-roads-brewster/
Residents used an online tool to identify vulnerable
road segments in town.
District Local Technical Assistance funds
to support regional housing analysis
Each year, the Cape Cod Commission
receives funding through the Massachusetts
Department of Housing and Community
Development to provide technical assistance
to towns in our region. The District Local
Technical Assistance (DLTA) program helps
municipalities with sustainable development
and encourages partnerships to achieve
planning and development goals that align
with state and regional priorities.
DLTA funds are awarded and administered
by the Cape Cod Commission through
a competitive process. Over the years,
funding has been used to support
initiatives in housing and wastewater, study
redevelopment options, and support local
planning efforts.
Region-wide, DLTA funds will help the Cape
Cod Commission contract with a consultant
to update and expand upon the 2017
Regional Housing Market Analysis. The
completion of this updated analysis will
provide critical town-level data to aid local
housing planning and production efforts.
Data Cape Cod was first created by the
Cape Cod Commission to provide local
and regional datasets to support planning
efforts, economic development, and
recovery from the COVID-19 pandemic.
Now an ongoing effort, the initiative
increases transparency around economic
progress in the region and enhances
information access to support data-driven
decision-making in our 15 communities.
Explore the site:
www.datacapecod.org
JULY 2022
BREWSTER
Brewster student participates in 2022 Climate Ambassador Program
The Climate Ambassador
Program is an initiative
to educate, engage and
empower young people on
Cape Cod to work together
to combat climate change.
Selected students in grades
9-12 attended a series of
virtual meetings to develop
a better understanding of
climate change, learn how
to communicate effectively
about climate, and learn
what actions can be taken
individually and collectively
to bring about change. The
second cohort was held
from January-May 2022.
Twenty-two students
participated, including one
Sturgis East Charter student
from Brewster.
2023-2027 Transportation Improvement Program approved
The Cape Cod
Transportation
Improvement
Program (TIP) is a
list of transportation
system projects to
be implemented with
federal and state funds available for Cape Cod.
The TIP is developed and approved by the Cape
Cod Metropolitan Planning Organization, the
regional body comprised of local, regional,
state, and federal officials charged with
overseeing the region’s transportation planning
process. Funding comes from a combination of
state and federal sources, and totals more than
$275 million over the five-year plan. Typical
projects include reconstruction of existing
intersections or roadways, construction of
new multi-use paths, and the purchase of new
buses to support regional bus service. Projects
are designed to address safety and congestion
concerns for all transportation modes, including
vehicle, transit, bicycle, and pedestrian travel.
On May 23, 2022, the MPO voted to endorse the
2023-2027 TIP.
Learn more: capecodcommission.org/TIP
The OneCape Summit is a regional forum
for information, collaboration, and
innovation across major policy issues and
areas. The Summit brings together local
and national leaders, practitioners, and
subject matter experts to inspire informed
action on the most pressing issues related
to Cape Cod’s unique environment and
economy.
We are pleased to be meeting once again in
person. With two days of plenary sessions,
breakout sessions, mobile workshops,
and opportunities for engagement - we’re
excited for you to explore all there is to
learn and experience at OneCape.
More information & registration:
onecape.capecodcommission.org
Transportation Outreach
The Cape Cod Commission joined
regional and state-wide efforts to
celebrate bicycling as an alternative
to driving motor vehicles during
Bay State Bike Month, held in
May 2022. Cape Cod Commission
Transportation staff hosted several
outreach tables to share information
about the Transportation
Improvement Program and the
Unified Planning Work Program
as well as raise awareness about
bicycling on Cape Cod.
Commission staff participated in
the Brewster Bikeways Committee’s
Brewster Bike Fest, held on May 21,
2022 at the Eddy Elementary School.
FY 21 BREWSTER REGIONAL CDBG GRANT
QUARTERLY REPORT
July 10, 2022
ADMINISTRATION & MANAGEMENT
The administration of the Brewster grant has progressed well, without any concerns to date. During this
quarter the town of Brewster hired Bailey Boyd Associates, Inc. as the town’s grant administrator. The
contract was approved by DHCD, Special Conditions were submitted and approved, and the Environmental
Review and Request for Release of Funds have been submitted and released.
The town also went out to bid for a housing rehabilitation sub-grantee. This was posted in the Goods &
Services Bulletin and in a local regional paper. There were two bidders, The Lower Cape Cod Community
Development Partnership (CDP) and The Resource, Inc. (TRI). Both organizations scored as “highly
advantageous” and were interviewed by the Town Administrator, Assistant Town Administrator and the
town’s Housing Coordinator. Following the interviews and debarment checks, the team offered the
contract to TRI.
The Brewster CDBG grant is now fully operational, the grant administrators are working closely with the
sub-grantee and the programs are off to a timely start.
HOUSING REHABILITATION PROGRAM
The Town of Brewster awarded the contract for FY21 Housing Rehab Program in mid-June and the contract
was signed shortly thereafter. We have received several applications for projects that we could not fit in
the FY20 Dennis program. We have 3 full applications for Brewster, 3 for Dennis and 4 for Wellfleet. All
are awaiting approval and some additional updated information. There is a long wait list for housing
rehabilitation and we anticipate filling all slots quickly. Applicant beneficiaries are a mix of families, elderly
couples, and elderly singles. We expect to send out letters of acceptance and schedule intake by the end of
July/early August at the latest. Our wait list is lengthy, and we will be sending out letters to the those on
the list in the next several weeks. There is no doubt our funds will be encumbered quickly for FY21.
Operations
Emails and phone calls continue to pour in inquiring about the FY21 Housing Rehab Program. All the FY21
applicants have been on our lengthy wait list and are thrilled to finally be getting the assistance they need.
We expect to be bringing on an assistant for the Cape office to manage the demand for information and to
help process the applications. We have a few very promising candidates in mind and look forward to
expanding our staff as the need for assistance increases.
Marketing in the Community
Word of mouth continues to be the primary referral source. We will be providing the new updated
application and information to numerous locations including the town websites, councils on aging, libraries
etc. along with our social media promotions. We will be setting up information sessions and a General
Contractor breakfast toward the end of August – when locals and GCs typically begin to come up for air as
the crazy summer season on Cape Cod begins to wane.
Contractors
We have 3 General Contractors (GC’s) who are actively a part of the program. These three have been
bidding on most FY20 projects, and we have a new GC application waiting references for approval. The
Contractor Breakfast brings in new, or simply curious GC’s each year. Our active GC pool has been amazing
in keeping schedules and projects on target with efficient scheduling, excellent communication and
exhibiting tremendous patience and understanding with our homeowners who are experiencing
unprecedented stress and overload due to Covid and delays in sourcing materials. Most importantly they
continue to deliver quality work in the face of sustained supply disruptions and labor challenges. We are
fortunate to have this highly skilled and experienced group of General Contractors as we initiate the FY21
program.
PERFORMANCE MEASURES - HOUSING REHABILITAION:
# of homeowner units occupied by elderly:
# of homeowner units moved from substandard to standard: 0
# of homeowner units made accessible: 0
# of homeowner units brought into compliance with lead safety rules: 0
LEAD PAINT REPORTING
*Applicable Lead Paint Requirement: *Lead Hazard Remediation Action
Housing constructed before 1978 Lead safe Work Practices ~ (Hard costs <$5k)
Exempt: housing constructed 1978 or
later
Interim Control or Std Practices ~ (Hard costs
$5K -$25K)
Otherwise exempt Abatement ~ (Hard costs > $25,000)
Exempt: Hard costs <= $5,000
Total 0 Total 0
***as projects come under contract, the performance measures & the lead hazard remediation
action will be filled in.
FY21 BREWSTER CHILDCARE SUBSIDY PROGRAM
The FY21 Brewster Regional Childcare Subsidy Program is up and running for LMI residents of Brewster,
Dennis & Wellfleet. We’re looking forward to a productive grant year assisting families in need of childcare
funds. While the FY20 Dennis grant is still open (and serving the same communities), the initial submission
of applications has been slightly lower than normal as many past participants are still finishing their FY20
funding allocation. We expect an increase in applications over the summer when FY20 families start
applying for their next year’s funding. To date, we have received 4 applications and approved 3, a total of
4 children. Approximately 10% of funds have been encumbered as of 6/30/22.
Performance Measures:
New Access: 3
Improved Access: 1
No Longer Substandard: 0
June 23, 2022
Via Certified Mail, Return Receipt or Electronic Mail
Re: Public Notice of Waterways License Application No. 22-WW01-0073-APP
Long Pond Town Beach Boat Ramp & Parking Improvements
0 Long Pond Landing, Brewster, Massachusetts
Dear Recipient:
The Petitioner, the Town of Brewster, has filed a Chapter 91 License application with the
Massachusetts Department of Environmental Protection (MassDEP) Waterways Regulation
Program requesting authorization for constructing and maintaining a boat ramp with associated
dredging and constructing a pile-supported docking facility at 0 Long Pond Landing in Brewster,
Barnstable County, Massachusetts.
The proposed boat ramp and dock are part of a larger project proposed by the Town of
Brewster at this property with the goals of:
• Improving boat access to Long Pond by reconstructing the existing boat ramp;
• Improving safety by designing a new access road to separate beach traffic from boat
ramp traffic, and constructing a pile supported dock to provide separation between
boaters and swimmers; and
• Improving water quality by designing stormwater management facilities to capture and
treat runoff from impervious surfaces.
The proposed redevelopment project is designed in accordance with the Town of Brewster’s
Integrated Water Resource Management Plan to improve and restore the Town’s water
resources. One goal of the Integrated Water Resources Management Plan is to identify areas,
such as Long Pond access and parking, where stormwater systems can be installed to better
capture and treat stormwater runoff, a major source of nutrients and pollutants, to improve
surface water and groundwater quality. The Project seeks to enhance stormwater runoff capture
and treatment at Long Pond, as well as improve user experience at this Town beach facility.
This Ch. 91 application is submitted pursuant to M.G.L. Chapter 91, the Public Waterfront Act,
and its regulations at 310 CMR 9.00. Additional project permitting includes issuance of an Order
of Conditions by the Brewster Conservation Commission (MassDEP File # SE 9-1917; issued
April 12, 2022), as well as an Approved Stormwater Permit (issued April 12, 2022). The Town
has also received a no-Take determination from the Massachusetts Natural Heritage and
Endangered Species Program (March 4, 2022, NHESP Tracking No. 18-37570); and finally, the
Town seeks approval under a General Permit from the U.S. Army Corps of Engineers (pending).
Public Notice Recipients
June 23, 2022
Page 2 of 2
H:\Projects\2017\17090B Long Pond Boat Ramp Brewster\Permitting\Ch. 91 - WQC\2022_C.91\__For Public
Notice\220623_cover letter to recipients_Ch. 91_17090B.docx
Attached is a copy of the application Public Notice, which will be published in the Cape Codder
on July 1, 2022. Pursuant to 310 CMR 9.13(1)(a), the Petitioner is also required to concurrently
provide this notification, along with a copy of the project site plans to the appropriate municipal
officials and representatives, regulatory agencies, interested parties, and abutters to the project
for their review.
Should you wish to comment upon this project, please do so in accordance with the instructions
provided in the attached notice and reference the application number 22-WW01-0073-APP.
Additional information regarding this application may be obtained by contacting Brendan
Mullaney at the Waterways Regulation Program at brendan.mullaney@mass.gov or 508-946-
2707. Questions regarding this application may also be directed to Amy Ball at Horsley Witten
Group, Inc. at aball@horsleywitten.com or 508-833-6600.
Thank you for your interest in this project.
Sincerely,
Horsley Witten Group, Inc.
Amy M. Ball, PWS, CWS
Senior Project Manager – Senior Ecologist
Attachments
cc: (See attached list of recipients)
Brendan Mullaney, MassDEP Waterways
Peter Lombardi, Brewster Town Administrator
Conor Kenny, Brewster Project Manager
Chris Miller; Director of Natural Resources & Shellfish
Griffin Ryder; Director of Department of Public Works
List of Recipients
Public Notice of Waterways License and Permit Application – No. 22-WW01-0073-APP
Petition of Town of Brewster to Construct and Maintain a Boat Ramp and Pile-Supported
Docking Facility and Perform Improvement Dredging in the Waters of Long Pond at 0 Long
Pond Landing, Brewster, Barnstable County, MA
TOWN CONTACTS
Brewster Selectboard
c/o Conor Kenny, Project Manager
2198 Main Street
Brewster, MA 02631
Brewster Planning Board
c/o Jon Idman, Town Planner
2198 Main Street
Brewster, MA 02631
Brewster Conservation Commission
c/o Noelle Aguiar, Conservation
Administrator
1657 Main Street
Brewster, MA 02631
Brewster Harbormaster
c/o Chris Miller, Harbormaster
2198 Main Street
Brewster, MA 02631
LANDOWNER
Town of Brewster
c/o Peter Lombardi – Town Administrator
2198 Main Street
Brewster, MA 02631
ABUTTERS
Ronald J. & Susan E. Essig
681 Wendell Road
Shutesbury, MA 01072
Ralph S. & Alyce A. Vito, Trustees
114 Crowells Bog Road Trust
37 Mount Vernon Avenue
Melrose, MA 02176
REGULATORY AGENCIES
Coastal Zone Management
Notification by email only to:
Robert.Boeri@mass.gov
Division of Fisheries & Wildlife
Notification by email only to:
Emily.Holt@mass.gov
Division of Marine Fisheries (South)
Notification by email only to:
DMF.EnvReview-South@mass.gov
U. S. Army Corps of Engineers
Notification by email only to:
Bettina.M.Chaisson@USACE.Army.Mil
Cape Cod Commission
Notification by email only to:
hmcelroy@capecodcommission.org
DEPARTMENT OF ENVIRONMENTAL PROTECTION
WATERWAYS REGULATION PROGRAM
Notice of License Application Pursuant to M. G. L. Chapter 91
Waterways License Application Number 22-WW01-0073-APP
Town of Brewster
NOTIFICATION DATE: July 1, 2022
Public notice is hereby given of the Waterways application by Town of Brewster to
construct and maintain a boat ramp and pile-supported docking facility and perform
improvement dredging at 0 Long Pond Landing in the municipality of Brewster, in and over
the waters of Long Pond. The proposed project has been determined to be water-
dependent.
The Department will consider all written comments on this Waterways application received
within thirty (30) days subsequent to the “Notification Date”. Failure of any aggrieved
person or group of ten citizens or more, with at least five of the ten residents residing in the
municipality(s) in which the license or permitted activity is located, to submit written
comments to the Waterways Regulation Program by the Public Comments Deadline will
result in the waiver of any right to an adjudicatory hearing in accordance with 310 CMR
9.13(4)(c).
Project plans and documents for the Waterways application are on file for public
viewing electronically at: https://eeaonline.eea.state.ma.us/EEA/PublicApp/ (enter “0
Long Pond Landing” in the Search Page as the Location Address). If you need
assistance, please contact brendan.mullaney@mass.gov or if you do not have access to
email, please leave a voicemail at (508) 946-2707 and you will be contacted with
information on alternative options.
Written comments must be addressed to: Brendan Mullaney, Environmental Analyst, DEP
Waterways Regulation Program, 20 Riverside Drive, Lakeville, MA 02347 or
brendan.mullaney@mass.gov.
MAP 61 LOT 27
114 CROWELLS BOG RD
N/F SULLIVAN
MAP 61 LOT 25
154 CROWELLS BOG RD
N/F ESSIG
N/F
KANZANJIAN
CRO
W
E
L
L
S
B
O
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R
O
A
D
TO
W
N
R
I
G
H
T
-
O
F
-
W
A
Y
MAP 61 LOT 26
0 LONG POND LANDING
N/F TOWN OF
BREWSTER
P
R
O
P
E
R
T
Y
L
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P
R
O
P
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PRO
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Y
L
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P
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Y
L
I
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FEMA FLOOD ZONE AE
ELEVATION 35
SEE SHEETS
2 AND 3
ORDINARY HIGH WATER
ELEVATION 31.12
LIMIT OF CH. 91
JURISDICTION
PROPOSED EDGE
OF PAVEMENT
PROPOSED PRECAST
CONCRETE BOAT RAMP
PROPOSED FLOATING
KAYAK LAUNCH
LONG
POND
BEACH
MAP 61 LOT 28
23 MAMMON CARTWAY
N/F CARTA
MAP
6
1
L
O
T
9
0 C
R
O
W
E
L
L
S
B
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G
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A
D
N/F
T
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W
N
O
F
B
R
E
W
S
T
E
R
LONG POND
H
A
R
W
I
C
H
B
R
E
W
S
T
E
R
CROWELLS
BOG ROAD
SITE
DATEDANIEL MACKENZIE, PLSREG. NO. 47187I CERTIFY THAT THE PROPERTY LINES SHOWN ARE THE LINESDIVIDING EXISTING OWNERSHIPS, AND THE LINES OF STREETS ANDWAYS SHOWN ARE THOSE OF PUBLIC OR PRIVATE STREETS ORWAYS ALREADY ESTABLISHED, AND THAT NO NEW LINES FORDIVISION OF EXISTING OWNERSHIP OR FOR NEW WAYS ARESHOWN, AND I FURTHER CERTIFY THAT THIS PLAN, AS PREPARED,CONFORMS TO THE RULES AND REGULATIONS OF THE REGISTERSOF DEEDS.
Sheet:
Plan by:
Date:
Datum: State Plane Coord. NAD 83
Plans Accompanying Petition of Town of Brewster to
Construct and Maintain a Boat Ramp and
Pile-Supported Docking Facility and Perform
Improvement Dredging in the Waters of Long Pond at 0
Long Pond Landing, Brewster, Barnstable County, MA.
of
May 2022
Horsley Witten Group, Inc.
1 4
HORSLEY WITTEN GROUP, INC90 ROUTE 6ASANDWICH, MA 02360
SCALE 1" = 2000'
NORTH
Scale: 1" = 60'
0 60
LONG
POND
ORDINARY HIGH WATER
ELEVATION 30.12
(CH. 91 JURISDICTION LIMIT)
P
R
O
P
E
R
T
Y
L
I
N
E
BEACH
PROPOSED EDGE
OF PAVEMENT
AT-GRADE WALK
6" DIAMETER PIPE FOR
SECURING DOCK (TYP. 5)
PROPOSED FLOATING
KAYAK LAUNCH
PROPOSED PRECAST
CONCRETE BOAT RAMP
GANGWAY
TEMPORARY FLOATING
SILTATION CURTAIN
TEMPORARY
DEWATERING
AREA
EXTENT OF PROPOSED
DREDGING (820 SF)
2+73
2+00
2+50
10.0'
41.0'
37.4'
0+75
0+00
0+50
31.9'
28.4'
REMNANTS OF EXISTING
CONCRETE BOAT RAMP (125 SF)
40.8'
Scale: 1" = 10'
0 10
DATEDANIEL MACKENZIE, PLSREG. NO. 47187I CERTIFY THAT THE PROPERTY LINES SHOWN ARE THE LINESDIVIDING EXISTING OWNERSHIPS, AND THE LINES OF STREETS ANDWAYS SHOWN ARE THOSE OF PUBLIC OR PRIVATE STREETS ORWAYS ALREADY ESTABLISHED, AND THAT NO NEW LINES FORDIVISION OF EXISTING OWNERSHIP OR FOR NEW WAYS ARESHOWN, AND I FURTHER CERTIFY THAT THIS PLAN, AS PREPARED,CONFORMS TO THE RULES AND REGULATIONS OF THE REGISTERSOF DEEDS.
Sheet:
Plan by:
Date:
Datum: State Plane Coord. NAD 83
Plans Accompanying Petition of Town of Brewster to
Construct and Maintain a Boat Ramp and
Pile-Supported Docking Facility and Perform
Improvement Dredging in the Waters of Long Pond at 0
Long Pond Landing, Brewster, Barnstable County, MA.
of
May 2022
Horsley Witten Group, Inc.
2 4
HORSLEY WITTEN GROUP, INC90 ROUTE 6ASANDWICH, MA 02360
NORTH
26
27
28
29
30
31
32
33
34
35
26
27
28
29
30
31
32
33
34
35
BITUMINOUS CONCRETE
APPROACH DRIVE
37.4'
8"
PRECAST CONCRETE
BOAT RAMP PLANKS
LIMIT OF CH. 91
JURISDICTION
ORDINARY HIGH WATER
ELEVATION 31.12
DREDGE
(20 CY)
EXISTING GRADE
DATEDANIEL MACKENZIE, PLSREG. NO. 47187I CERTIFY THAT THE PROPERTY LINES SHOWN ARE THE LINESDIVIDING EXISTING OWNERSHIPS, AND THE LINES OF STREETS ANDWAYS SHOWN ARE THOSE OF PUBLIC OR PRIVATE STREETS ORWAYS ALREADY ESTABLISHED, AND THAT NO NEW LINES FORDIVISION OF EXISTING OWNERSHIP OR FOR NEW WAYS ARESHOWN, AND I FURTHER CERTIFY THAT THIS PLAN, AS PREPARED,CONFORMS TO THE RULES AND REGULATIONS OF THE REGISTERSOF DEEDS.
Sheet:
Plan by:
Date:
Datum: State Plane Coord. NAD 83
Plans Accompanying Petition of Town of Brewster to
Construct and Maintain a Boat Ramp and
Pile-Supported Docking Facility and Perform
Improvement Dredging in the Waters of Long Pond at 0
Long Pond Landing, Brewster, Barnstable County, MA.
of
May 2022
Horsley Witten Group, Inc.
3 4
HORSLEY WITTEN GROUP, INC90 ROUTE 6ASANDWICH, MA 02360
2+00 2+50 2+73
8"
REBAR AT
LIFTING INSERT
REINFORCING STEEL (REBAR)
BOTH DIRECTIONS.
PRECAST CONCRETE BOAT
RAMP PLANK SECTION
NTS
NON-SKID GROOVES
BOAT RAMP PROFILE
Scale: 1" = 20'
Sc
a
l
e
:
1
"
=
2
'
25
26
27
28
29
30
31
32
33
34
35
25
26
27
28
29
30
31
32
33
34
35
LIMIT OF CH. 91
JURISDICTION
ORDINARY HIGH WATER
ELEVATION 31.12
GANGWAY
31.9'
FLOATING
DOCK
KAYAK
LAUNCH
6" DIAMETER PIPE FOR
SECURING DOCK (TYP. 5)
EXISTING
GRADE
DATEDANIEL MACKENZIE, PLSREG. NO. 47187I CERTIFY THAT THE PROPERTY LINES SHOWN ARE THE LINESDIVIDING EXISTING OWNERSHIPS, AND THE LINES OF STREETS ANDWAYS SHOWN ARE THOSE OF PUBLIC OR PRIVATE STREETS ORWAYS ALREADY ESTABLISHED, AND THAT NO NEW LINES FORDIVISION OF EXISTING OWNERSHIP OR FOR NEW WAYS ARESHOWN, AND I FURTHER CERTIFY THAT THIS PLAN, AS PREPARED,CONFORMS TO THE RULES AND REGULATIONS OF THE REGISTERSOF DEEDS.
Sheet:
Plan by:
Date:
Datum: State Plane Coord. NAD 83
Plans Accompanying Petition of Town of Brewster to
Construct and Maintain a Boat Ramp and
Pile-Supported Docking Facility and Perform
Improvement Dredging in the Waters of Long Pond at 0
Long Pond Landing, Brewster, Barnstable County, MA.
of
May 2022
Horsley Witten Group, Inc.
4 4
HORSLEY WITTEN GROUP, INC90 ROUTE 6ASANDWICH, MA 02360
0+00 0+50 0+75
DOCK AND KAYAK LAUNCH PROFILE
Scale: 1" = 20'
Sc
a
l
e
:
1
"
=
2
'
ClientID Address Line 1 City Date of Service Check #Check AmountLCOC Amount Service
18991 Brewster 5/26/2022 12:00 AM 40 40 Gasoline
9843 Brewster 5/16/2022 12:00 AM 40 40 Gasoline
18991 Brewster 5/18/2022 12:00 AM 40 40 Gasoline
19061 Brewster 5/19/2022 12:00 AM 40 40 Gasoline
18991 Brewster 6/13/2022 12:00 AM EFT 40 40 Gasoline
9843 Brewster 6/1/2022 12:00 AM 40 40 Gasoline
19173 Brewster 6/3/2022 12:00 AM EFT 40 40 Gasoline
3472 Brewster 4/5/2022 12:00 AM EFT 420.61 496 Heating - Oil
17716 Brewster 4/11/2022 12:00 AM 15610 800 800 Heating - Electric
19084 Brewster 4/25/2022 12:00 AM 15639 713.68 713.68 Utility - Electric
595 Brewster 4/19/2022 12:00 AM EFT 487 487 Heating - Oil
19061 Brewster 4/4/2022 12:00 AM EFT 40 40 Gasoline
18516 Brewster 4/11/2022 12:00 AM EFT 40 40 Gasoline
17711 Brewster 4/12/2022 12:00 AM EFT 40 40 Gasoline
19061 Brewster 4/28/2022 12:00 AM EFT 20 20 Gasoline
17711 Brewster 4/26/2022 12:00 AM EFT 40 40 Gasoline
3656 Brewster 5/10/2022 12:00 AM EFT 595 585 Heating - Oil
3109 Brewster 4/13/2022 12:00 AM 15451 450.09 450.09 Utility - Electric
17125 Brewster 6/22/2022 12:00 AM EFT 40 40 Gasoline
19061 Brewster 4/14/2022 12:00 AM EFT 40 40 Gasoline
493 Brewster 6/27/2022 12:00 AM 15774 600 600 Utility - Electric
19216 Brewster 6/27/2022 12:00 AM 15782 506 506 Heating - Oil
17125 Brewster 6/9/2022 12:00 AM EFT 40 40 Gasoline
12000 Brewster 6/16/2022 12:00 AM 157853 617.82 617.82 Utility - Electric
18236 Brewster 6/17/2022 12:00 AM 15760 605 605 Heating - Oil
15801 Brewster 6/21/2022 12:00 AM 15766 400 400 Utility - Electric
3656 Brewster 6/21/2022 12:00 AM 15764 219.73 219.73 Utility - Electric
13541 Brewster 5/3/2022 12:00 AM EFT 604.57 607 Heating - Oil
7599.5
Service Entries 28
Households 20
Individuals 47
NAV $ (000)
Target
Allocation
Range
Actual
Allocation % Month QTD
Calendar
YTD 1 Year 3 Year 5 Year 10 Year
Since
Inception
GLOBAL EQUITY 34,458,413 33 - 43% 37.3% -8.48 -15.37 -20.37 -16.14 6.29 6.98 9.11 6.17
CORE FIXED INCOME 13,347,999 12 - 18% 14.5% -2.02 -7.73 -13.49 -11.46 0.03 1.92 2.90 6.68
VALUE ADDED FIXED INCOME 6,238,261 5 - 11% 6.8% -3.45 -5.69 -7.40 -3.04 3.60 4.23 4.68 7.40
PRIVATE EQUITY 16,936,209 12 - 18% 18.4% -0.15 -2.51 1.54 27.29 31.91 27.08 22.38 16.34
REAL ESTATE 9,819,201 7 - 13% 10.6% 1.42 0.71 8.71 25.48 14.07 11.49 11.46 7.26
TIMBERLAND 2,919,975 1 - 7% 3.2% 3.36 2.76 4.39 11.37 5.75 5.39 6.36 8.20
PORTFOLIO COMPLETION STRATEGIES 7,945,932 7 - 13% 8.6% -1.78 -3.22 -2.39 -0.80 2.92 3.45 4.62 4.19
OVERLAY 539,337 0.0% 0.6% -4.27 -8.18 -11.81 -10.68 3.88 3.24 4.13
TOTAL CORE 92,260,359 100% 100% -3.83 -8.33 -10.27 -2.95 8.91 8.56 9.18 9.33
-3.52 -7.69 -9.24 -3.47 8.29 8.16 8.50 9.65
TOTAL CORE BENCHMARK (using private equity) 2 -3.20 -7.02 -8.96 -4.90 6.02 6.55 7.41 9.34
PARTICIPANTS CASH 96,803 0.08 0.16 0.19 0.22 0.62 1.17 0.74 3.44
TEACHERS' AND EMPLOYEES' CASH 71,893 0.09 0.17 0.19 0.23 0.62 1.15 0.73 2.30
TOTAL FUND 92,429,055 -3.82 -8.31 -10.23 -2.95 8.88 8.54 9.15 9.37
PENSION RESERVES INVESTMENT TRUST
Periods Ending June 30, 2022
RATES OF RETURN (GROSS OF FEES)
SUMMARY OF PLAN PERFORMANCE
IMPLEMENTATION BENCHMARK (using short term private equity benchmark) 1
3
FINAL Select Bd Appt Policy; version Oct. 28
Appendix C
SELECT BOARD COMMITTEE APPLICATION SCREENING FORM
Applicant Name Requested Committee
1. TOWN CLERK REVIEW
a. Applicant is a registered Brewster voter: Yes No
b. Date confirmed
2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD
a. Select Board Liaison Applicant Interview:
i. Interviewer name (Select Board Liaison):
ii. Interview date:
b. Select Board Liaison Consultation with Committee Chair:
iii. Committee Chair name:
iv. Consultation date:
v. Did Committee Chair also interview applicant? Yes No
c. Was at least 1 Brewster reference contacted: Yes No N/A
d. Select Board Liaison Recommendation:
i. Recommend appointment.
ii. Recommend appointment to other committee that is a better fit for
applicant qualifications.
iii. Recommend holding application for future opening.
iv. Not recommended.
3. SELECT BOARD ACTION
a. At a Select Board meeting held , the Applicant was appointed to
for a term ending year term.
4. NOTIFICATION OF APPOINTEE AND TOWN CLERK
a. Date notification of appointment sent to appointee and Town Clerk:
FINAL Select Bd Appt Policy; version Oct. 28
Appendix B
Town of Brewster
SELECT BOARD COMMITTEE APPOINTMENT APPLICATION
APPLICANT DIRECTIONS:
Thank you for your interest in serving Brewster. The Town aims to match applicants
with committee service best aligned to your skills and interests as well as the
committee’s needs.
The Town may consider the information in this application, any supplemental
information, and any other publicly available information. An appointment to any
committee, board or commission is at the discretion of the Select Board.
Please complete this form online, or on paper, and submit a résumé if desired to
Erika Mawn, Town Administrator’s Executive Assistant:
o Email: EMawn@Brewster-MA.gov
o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or
o In person: Town Administrator’s Office or drop-box outside Town Hall.
After your application materials are received, you’ll be contacted regarding next
steps. Vacancies will be filled by applicants deemed best qualified to serve in a
particular capacity, which discretion lies solely with the appointing authority.
Submitting this form does not guarantee appointment.
1. Applicant name:
2. Address:
3. Phone Numbers: Home: C
4. Email:
5. This is an application for: Full member status Alternate status
6. Are you a full-time Brewster resident? Yes No
7. Years you’ve lived in Brewster:
8. Are you registered to vote in Brewster? Yes No
9. Committees you are interested in serving on in order of preference:
a.
b.
c.
NOTE: You may attach a résumé or CV instead of completing items 10-14.
FINAL Select Bd Appt Policy; version Oct. 28
10. EDUCATION. List schools attended, degrees/diplomas/certificates received,
and date of completion.
Name of School
Degree/Diplomas
Certificates
Date of
Completion
11. OCCUPATION: ______________________________________________________
Active Retired Not currently working
12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of
employment for at least previous 3 years.
Name of Employer Job Title Dates of
Employment
13. GOVERNMENT POSITIONS. List any Town of Brewster or other government
volunteer, elected, or appointed positions you now hold or have held.
14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that
you belong to or have belonged to in the previous 5 years:
a. Organizations and dates:
15. GOALS: Please explain why you’d like to serve on a particular committee.
16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or
interests you have that would assist you to serve effectively on the committee
you wish to serve on.
17. TOWN EMPLOYMENT: Are you or any member of your immediate family
employed by or receiving financial consideration from the Town of Brewster?
Yes No
18. CONFLICTS OF INTEREST. Do any of your activities or relationships present
the possibility or probability of a conflict of interest if you are appointed?(Does
not automatically disqualify but may need to be disclosed) Yes No
19. LOCAL REFERENCES: Please provide the names and contact information for
references (Brewster residents preferred):
20. ADDITIONAL INFORMATION. Please add any additional information you’d like.
a. Name:
Address:
Relationship to you:
b. Name:
Address:
Relationship to you:
FINAL Select Bd Appt Policy; version Oct. 28
20. SIGNATURE. By signing below, you state that you understand and agree.
My completion of this form does not guarantee my appointment and my
application will be kept on file for two (2) years.
If appointed to a position, I will be considered a Municipal Employee under
MGL Ch. 268A and will be subject to:
Massachusetts Conflict of Interest Law, MGL Ch. 268A;
Massachusetts Financial Disclosure Law, MGL Ch. 268B;
Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the
implementing regulations, 940 CMR 29.00;
Massachusetts Public Records Law, MGL Ch. 66, and the implementing
regulations, 950 CMR 32.00;
Massachusetts Campaign Finance Law, MGL Ch. 55; and
Brewster Charter, when in force, and Town bylaws, and all other applicable
federal, state, and local laws or regulations.
If appointed, I must be sworn in by the Town Clerk before serving, and I will
complete State Conflict of Interest training after appointment, as well as
any other certifications required by law.
When submitted, I understand that this form becomes a public document.
Signature: Date:
FINAL Select Bd Appt Policy; version Oct. 28
Appendix B
Town of Brewster
SELECT BOARD COMMITTEE APPOINTMENT APPLICATION
APPLICANT DIRECTIONS:
Thank you for your interest in serving Brewster. The Town aims to match applicants
with committee service best aligned to your skills and interests as well as the
committee’s needs.
The Town may consider the information in this application, any supplemental
information, and any other publicly available information. An appointment to any
committee, board or commission is at the discretion of the Select Board.
Please complete this form online, or on paper, and submit a résumé if desired to
Erika Mawn, Town Administrator’s Executive Assistant:
o Email: EMawn@Brewster-MA.gov
o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or
o In person: Town Administrator’s Office or drop-box outside Town Hall.
After your application materials are received, you’ll be contacted regarding next
steps. Vacancies will be filled by applicants deemed best qualified to serve in a
particular capacity, which discretion lies solely with the appointing authority.
Submitting this form does not guarantee appointment.
1. Applicant name:
2. Address:
3. Phone Numbers: Home: Cell
4. Email:
5. This is an application for: Full member status Alternate status
6. Are you a full-time Brewster resident? Yes No
7. Years you’ve lived in Brewster:
8. Are you registered to vote in Brewster? Yes No
9. Committees you are interested in serving on in order of preference:
a.
b.
c.
NOTE: You may attach a résumé or CV instead of completing items 10-14.
FINAL Select Bd Appt Policy; version Oct. 28
10. EDUCATION. List schools attended, degrees/diplomas/certificates received,
and date of completion.
Name of School
Degree/Diplomas
Certificates
Date of
Completion
11. OCCUPATION: ______________________________________________________
Active Retired Not currently working
12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of
employment for at least previous 3 years.
Name of Employer Job Title Dates of
Employment
13. GOVERNMENT POSITIONS. List any Town of Brewster or other government
volunteer, elected, or appointed positions you now hold or have held.
14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that
you belong to or have belonged to in the previous 5 years:
a. Organizations and dates:
15. GOALS: Please explain why you’d like to serve on a particular committee.
16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or
interests you have that would assist you to serve effectively on the committee
you wish to serve on.
17. TOWN EMPLOYMENT: Are you or any member of your immediate family
employed by or receiving financial consideration from the Town of Brewster?
Yes No
18. CONFLICTS OF INTEREST. Do any of your activities or relationships present
the possibility or probability of a conflict of interest if you are appointed?(Does
not automatically disqualify but may need to be disclosed) Yes No
19. LOCAL REFERENCES: Please provide the names and contact information for
references (Brewster residents preferred):
20. ADDITIONAL INFORMATION. Please add any additional information you’d like.
a. Name:
Address:
Relationship to you:
b. Name:
Address:
Relationship to you:
FINAL Select Bd Appt Policy; version Oct. 28
20. SIGNATURE. By signing below, you state that you understand and agree.
My completion of this form does not guarantee my appointment and my
application will be kept on file for two (2) years.
If appointed to a position, I will be considered a Municipal Employee under
MGL Ch. 268A and will be subject to:
Massachusetts Conflict of Interest Law, MGL Ch. 268A;
Massachusetts Financial Disclosure Law, MGL Ch. 268B;
Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the
implementing regulations, 940 CMR 29.00;
Massachusetts Public Records Law, MGL Ch. 66, and the implementing
regulations, 950 CMR 32.00;
Massachusetts Campaign Finance Law, MGL Ch. 55; and
Brewster Charter, when in force, and Town bylaws, and all other applicable
federal, state, and local laws or regulations.
If appointed, I must be sworn in by the Town Clerk before serving, and I will
complete State Conflict of Interest training after appointment, as well as
any other certifications required by law.
When submitted, I understand that this form becomes a public document.
Signature: Date:
FINAL Select Bd Appt Policy; version Oct. 28
Appendix B
Town of Brewster
SELECT BOARD COMMITTEE APPOINTMENT APPLICATION
APPLICANT DIRECTIONS:
Thank you for your interest in serving Brewster. The Town aims to match applicants
with committee service best aligned to your skills and interests as well as the
committee’s needs.
The Town may consider the information in this application, any supplemental
information, and any other publicly available information. An appointment to any
committee, board or commission is at the discretion of the Select Board.
Please complete this form online, or on paper, and submit a résumé if desired to
Erika Mawn, Town Administrator’s Executive Assistant:
o Email: EMawn@Brewster-MA.gov
o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or
o In person: Town Administrator’s Office or drop-box outside Town Hall.
After your application materials are received, you’ll be contacted regarding next
steps. Vacancies will be filled by applicants deemed best qualified to serve in a
particular capacity, which discretion lies solely with the appointing authority.
Submitting this form does not guarantee appointment.
1. Applicant name:
2. Address:
3. Phone Numbers: Home: Cell:
4. Email:
5. This is an application for: Full member status Alternate status
6. Are you a full-time Brewster resident? Yes No
7. Years you’ve lived in Brewster:
8. Are you registered to vote in Brewster? Yes No
9. Committees you are interested in serving on in order of preference:
a.
b.
c.
NOTE: You may attach a résumé or CV instead of completing items 10-14.
FINAL Select Bd Appt Policy; version Oct. 28
10. EDUCATION. List schools attended, degrees/diplomas/certificates received,
and date of completion.
Name of School
Degree/Diplomas
Certificates
Date of
Completion
11. OCCUPATION: ______________________________________________________
Active Retired Not currently working
12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of
employment for at least previous 3 years.
Name of Employer Job Title Dates of
Employment
13. GOVERNMENT POSITIONS. List any Town of Brewster or other government
volunteer, elected, or appointed positions you now hold or have held.
14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that
you belong to or have belonged to in the previous 5 years:
a. Organizations and dates:
15. GOALS: Please explain why you’d like to serve on a particular committee.
16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or
interests you have that would assist you to serve effectively on the committee
you wish to serve on.
17. TOWN EMPLOYMENT: Are you or any member of your immediate family
employed by or receiving financial consideration from the Town of Brewster?
Yes No
18. CONFLICTS OF INTEREST. Do any of your activities or relationships present
the possibility or probability of a conflict of interest if you are appointed?(Does
not automatically disqualify but may need to be disclosed) Yes No
19. LOCAL REFERENCES: Please provide the names and contact information for
references (Brewster residents preferred):
20. ADDITIONAL INFORMATION. Please add any additional information you’d like.
a. Name:
Address:
Relationship to you:
b. Name:
Address:
Relationship to you:
Ronald J. Essig
(H) 4
Fishery biologist with 39 years of experience with federal and state fish and wildlife agencies. In each
position held, effectively cultivated and maintained partnerships to achieve resource outcomes.
Demonstrated leadership in project management and supervision of over 20 staff throughout my career.
Served in many volunteer leadership positions of increasing responsibility within the American Fisheries
Society.
Experience
U.S. Fish and Wildlife Service, Wildlife and Sport Fish Restoration Division, Fishery Biologist, Newton
Corner and Hadley, MA, 1991-2018
Retired as Chief of the Fish and Wildlife Section supervising five staff who administered Sport
Fish Restoration, Wildlife Restoration and State Wildlife Grants research, survey and education
grants in 13 states and the District of Columbia
Personally administered grants for marine fisheries research and surveys in 10 states
Served on several national teams to implement systems to monitor and report state program
accomplishments (e.g., TRACS, FAIRS)
Served on several regional teams to implement new organizational approaches (e.g., strategic
habitat conservation, ecosystem approach)
National Marine Fisheries Service, Fisheries Statistics Division, Statistician (Biology), Washington, DC and
Silver Spring, MD, 1984-1991
One of three staff who conducted national Marine Recreational Fishery Statistics Survey
annually with data collection by contractors and state agencies
Personally worked with states for them to fund increased survey sample sizes for improved
state level accuracy and precision of catch and effort estimates
Georgia Department of Natural Resources, Coastal Resources Division, Chief of Data Management
Section, Brunswick, GA, 1980-1984
Supervised five staff who entered and analyzed data from scientific surveys and commercial
fisheries port sampling.
Personally used SAS to analyze federal grant funded projects
Served as Chair of the South Atlantic Statistics Committee, Atlantic States Marine Fisheries
Commission, 1982-1984 and was Georgia representative on two other ASMFC committees
National Marine Fisheries Service, Resource Assessment Division, Fishery Biologist (General), Woods
Hole, MA, 1979-1980
Assisted with stock assessments for several groundfish species and lobster
Participated in research trawl survey cruises
Education
M.S., Fisheries Biology, University of Massachusetts, Amherst, MA, 1979
Thesis: Abundance, growth and mortality of larval anadromous alewives, Alosa pseudoharegus
(Wilson), in Rock and Pentucket Ponds, Georgetown, MA
B.S., Biology, Rutgers University, New Brunswick, NJ, 1976
Major Awards
Certified Fisheries Professional, Emeritus, AFS, 2020
Angelo Incerpi Fisheries Conservation Award, Northeast Fisheries Administrators Association,
2019
Meritorious Service Award, Department of Interior, 2018
Fellow, AFS, 2017
Dwight Webster Memorial Award, Northeastern Division, AFS, 2016
Irwin Alperin Membership Service Award, Southern New England Chapter, AFS, 2003
American Fisheries Society Leadership
President, AFS, 2015-2016
Chair, Special Committee on Educational Requirements, AFS, 2012-2014
President, Fisheries Management Section, 2009-2010
President, Northeastern Division, 2003-2004
President, Southern New England Chapter, 1996-1997
Chair, Continuing Education Committee, Northeastern Division, 1991-1993
President, Potomac Chapter, 1990-1991
Publications
Essig, R.J. 2020. Leadership is a lifelong journey. Pages 23-27 in W.W. Taylor, A.K. Carlson, A. Bennett,
and C.P. Ferreri, editors. Lessons in leadership: integrating courage, vision, and innovation for the
future of sustainable fisheries. American Fisheries Society, Bethesda, Maryland.
Essig, R.J., R.W. Laney, M.H. Appelman, F.A. Harris, R.A. Rulifson, and K.L. Nelson. 2019. Atlantic Striped
Bass: an interjurisdictional fisheries management success story. Pages 533-564 in C.C. Krueger, W.W.
Taylor, and S.-J. Youn, editors. From catastrophe to recovery: stories of fisheries management success.
American Fisheries Society, Bethesda, Maryland.
Essig, R.J. 2016. U.S. federal fish biologist educational requirements. Fisheries 41(8): 462
Kaemingk, M.A., R.J. Essig, S.L. McMullin, C. Bonds, R.L. DeBruyne, C.A. Myrick, Q.E. Phelps, T.M. Sutton,
and J.R. Triplett. 2016. Examining the relevancy and utility of the American Fisheries Society
certification program to prepare future fisheries professionals. Fisheries 41(8):458-461.
McMullin, S.L., V. DiCenzo, R. Essig, C. Bonds, R.L. Debruyne, M. Kaemingk, M.E. Mather, C. Myrick, Q.E.
Phelps, T. Sutton, and J.R. Triplett. 2016. Are we preparing the next generation of fisheries
professionals to succeed in their careers? A survey of AFS members. Fisheries 41(8):436-449.
Essig, R. 2016. Preparing future fisheries professionals. Fisheries 41(8):431 and 496.
Essig, R. 2016. Climate change: SWAPs and AFS. Fisheries 41(7):327 and 425.
Essig, R. 2016. Communicating fisheries information. Fisheries 41(6):267 and 321.
Essig, R. 2016. AFS officer travelogue. Fisheries 41(5):215.
Essig, R. 2016. AFS professional certification 101. Fisheries 41(4):159 and 209.
Essig, R. 2016. One fish, two fish. Fisheries 41(3):111 and 154.
Essig, R. 2016. Sparking interest in fisheries. Fisheries 41(2):59.
Jackson, G., and R. Essig. 2016. Fisheries down under. Fisheries 41(1):3 and 54.
Essig, R. 2015. The big AFS tent. Fisheries 40(12):575.
Essig, R. 2015. The power of a motion. Fisheries 40(11):527.
Essig, R. 2015. The significance of gasoline taxes to fisheries. Fisheries 40(10):479.
Essig, R. 2015. Fisheries conservation and management: making connections and building
partnerships. Fisheries 40(9):431 and 471.
Essig, R.J., and M.C. Holliday. 1991. Development of a recreational fishing survey: the marine
recreational fishery statistics survey case study. Pages 245-254 in D. Gutherie, J.M. Hoenig, M. Holliday,
C.M. Jones, M.J. Mills, S.A. Moberly, K.H. Pollock, and D.R. Talhelm, editors. Creel and angler surveys in
fisheries management. American Fisheries Society Symposium 12, Bethesda, Maryland.
Essig, R.J., and C.F. Cole. 1986. Methods of estimating larval fish mortality from daily increments in
otoliths. Transactions of the American Fisheries Society 115:34-40.
FINAL Select Bd Appt Policy; version Oct. 28
Appendix C
SELECT BOARD COMMITTEE APPLICATION SCREENING FORM
Applicant Name Requested Committee
1. TOWN CLERK REVIEW
a. Applicant is a registered Brewster voter: Yes No
b. Date confirmed
2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD
a. Select Board Liaison Applicant Interview:
i. Interviewer name (Select Board Liaison):
ii. Interview date:
b. Select Board Liaison Consultation with Committee Chair:
iii. Committee Chair name:
iv. Consultation date:
v. Did Committee Chair also interview applicant? Yes No
c. Was at least 1 Brewster reference contacted: Yes No N/A
d. Select Board Liaison Recommendation:
i. Recommend appointment.
ii. Recommend appointment to other committee that is a better fit for
applicant qualifications.
iii. Recommend holding application for future opening.
iv. Not recommended.
3. SELECT BOARD ACTION
a. At a Select Board meeting held , the Applicant was appointed to
for a term ending year term.
4. NOTIFICATION OF APPOINTEE AND TOWN CLERK
a. Date notification of appointment sent to appointee and Town Clerk:
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
Phone: (508) 896-3701
Fax: (508) 896-8089
Memo
To: Brewster Select Board
From: Colette Williams, Town Clerk
Date: July 20, 2022
Re: Additional Election Workers to be appointed
Pursuant to Massachusetts General Law Chapter 54, section 12, the following list of names are
being presented to the Brewster Select Board, to be appointed as Election Personnel, effective
September 1, 2022, through August 31, 2023. Please note that these names are in addition to
the ones the Select Board has already appointed.
Workers: Cheryl Avery Barbara Bartolomei
Anne Best David Briggs
Nancy Burdych George Carey
Jim Eddy Mary Eddy
Pat Galante Lisa Gerrish
Amy Harbeck Rob Harris
Jodi Holland Joanne Hughes
Penny Holeman
Office of:
Town Clerk