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HomeMy Public PortalAbout08.15.88 VB Minutesi• PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: AUGUST 15, 1988 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. DEMENT, L. KELLY, K. CALLANAN, D. LEWIN. J. BOOTZ AND D. GULLICKSEN WERE ABSENT. OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY D. BENNETT - POLICE CHIEF P. WALDOCK - PLANNER At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Ro11 call was taken, J. Bootz and D. Gullicksen were absent. J. Dement moved to approve the New/Old Business Section of the Agenda with the following additions: this meeting, at adjournment, will be continued to August 22, 1988, with the Workshop to follow; there will not be a meeting an August 29th or September 5th due to the. Labor Day weekend; next Village Board Meeting is scheduled for September 19, 1988; Executive Session on possible litigation and land acquisition to reconvene; appointment of temporary building inspector. Seconded by L. Kelly. Voice vote. 4 yes, 0 no. Motion carried. D. Lewin moved to approve the Consent Agenda, to include minutes of June 27th (continuation of 5/20/88 meeting) and June 27, 1988 Appropriation Ordinance Public Hearing. Seconded by L. Kelly. Voice vote. 4 yes, 0 no. Motion carried. Mayor Latta reported our Building Inspector, Allan Mauer, is constructing a development in Marybrook, just north of Kerr Glass. It was the consensus of the Board that Mayor Latta appoint Don Heiman as temporary Building Inspector for the construction on Mr. Mauer's property, until completion. Mayor Latta appointed Karen Callanan as the voting Delegate at the 75th Illinois Municipal League Conference to be held October 7th - 10, 1988 at Chicago Hilton and Towers. L .~ i• • PLATNFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 198$ PAGE TWO Administrator Pusinelli reported the current sewer tap-on fees are based upon the size of the service's water meter. Single-family homes have a sewer tap-on fee of $1,500. Additionally, businesses with less than 350 gallons per day, for example, of usage also have a sewer tap-on fee of $1,500. Multi-family buildings would have various sewer tap-on fees depending upon their number of units, according to Village policy. A four-unit apartment building (assuming four two-bedroom units) would have a sewer tap-an fee of $6,000, for example. Staff recommends: 1) assume the cost per P.E. of the Wastewater plant expansion is $525 per P.E. Base sewer tap-on fees upon the P.E. cost. Tn order to not lower current sewer tap-on fees, keep the $1,500 sewer tap-on fee as a minimum fee. With regard to multi-family buildings, set the minimum sewer tap-on fee at $1,500 per unit. Thus, the sewer tap-on fee would be based upon the P.E. figure, or $1,500, whichever is greater; 2) determine the cost per P.E. of every water or sewer trunk line extension. This cannot be done until such a project would be completed. Institute a trunk sewer and trunk water main service charge. These charges would be based upon the per P.E. cost of the project and would be paid in addition to applicable tap-on fees; and 3) establish water and sewer funds within the Water/Sewer Fund into which all water and sewer tap-on fees along with water and sewer Trunk Line Fees would be deposited. Such water and sewer funds would be used to retire debt service as needed by the President and Board of Trustees. Mayor Latta suggested the Board direct Attorney Harvey to draft an ordinance dealing with recommendations 2 and 3 (above). Village Board approved the same. K. Callanan moved to adapt Ordinance No. 1171 Amending Sewer Connection Charges For The Village Of Plainfield, effective September 1, 1988. Seconded by J. Dement. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. Administrator Pusinelli reported to the Board, the Village no longer levies for the Library (at the last election the Library became a district). L. Kelly moved to adopt Ordinance No. 1172 For The Levying And Collecting Of Taxes Far The Village Of Plainfield, will County, Illinois, For The Fiscal Year Commencing The. First Day Of July, 19$$ (ending June 30, 1989). Seconded by D. Lewin. Vote by roll call. Dement, yes; Kelly, .yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1988 PAGE THREE J. Dement moved to hire Barbara Kujath as Finance Clerk, annual salary of $16,000 (8/15/88 notified she passed her physical), effective August 16, 1988 and keeping Sheri Binzen's annual salary at its current rate. Seconded by D. Lewin.. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. J. Dement moved to hire Robert Larson, Jr, as a full-time Public Works Laborer (8/15/88 notified he passed his physical) at the hourly rate of $6.00 per hour, effective August 16, 1988. Seconded by J. Dement. Vote by roll call. Dement, yes; Kelly,, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. Planner Waldock reported Case No. 182-68882 was withdrawn by applicant Betty Leaman. Mayor Latta questioned if this case could be brought back to the Village Board at a later date, without a Public Hearing? Planner Waldock stated in his opinion it would have to be brought to another Public Hearing. Attorney Harvey concurred. Planner Waldock reported on Case No. 185-614882; Applicant - Capista/Sharp; Action request - rezoning from Residence A and B-2 to BW1; Location - Southeast corner of Lockport and Division Streets. On August 9th, the Plan Commission, at a Public Hearing by a vote of 6-1, recommends the approval of the rezoning to B-1, with the stipulation that such zoning be contingent upon staff approval of facade designs which must be of character compatible with nearby residences. Mayor Latta stated due to an over site on the property owners, they did not notify all surrounding property owners prior to the Public Hearing at the Plan Commission level, J. Dement stated that in the future, he would like to see that all homeowners be notified before the Public Hearing at the Plan Commission level. Planner Waldock stated he will be presenting a policy change to the Plan Commission, in reference to developers notifying surrounding property owners. After much more discussion in reference to curbing and reconstruction of Chicago Street, the alley, landscaping, the facade of the buildings to be constructed and entrance/exits to to property. L. Kelly moved to approve the B-1 zoning with the following stipulations: curbing of the north and south side of Chicago Street; the road to be recapped with a 33' width of the street (Chicago Street) for the length of the frontage of the property; a buffer of landscaping along the east side of both properties, by the developer, to the satisfaction of the ajourning property owners; staff will approve the facade of the buildings to be constructed; roadway construction should be done at the time of development of either property. Seconded by K. Callanan. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. i• FLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 198$ PAGE FOUR Mayor Latta stated that the Board should not have to negotiate with a developer at a Board Meeting and she hopes it will not happen again. It must be done at the Plan Commission level. Administrator Pusinelli reported staff has investigated the possibility of utilizing a traffic engineer to represent to I.D.O.T. the Village's concerns regarding the Route 30 Project in Downtown Plainfield. Mr. Brent Coulter of CEMCON, Ltd. of Winfield has worked with Trkla, Pettigrew, Allen and Payne (TPAP) on the Downtown Development Plan. Mr. Tim Griffin of TPAP is pleased with Mr. Coulter's work and recommends the Village use Mr. Coulter's services because of his familiarity with the Downtown Development Flan and the fact that he has dealt with I.D.O.T. on numerous occasions. The Village utilize the services of Brent Coulter of CEMCON. Ltd. of Winfield as traffic engineer with regard to the. Village's position on the Route 30 Project as outlined in the "Downtown Development Plan". Such services consist of meetings with I.D.O.T. concerning Route 30 traffic and parking, field work and analysis and final written analysis. Such services shall not exceed $2,000. It is derived as follows: 26 hours @ $76/hr. _ $1,976 or $2,000. Such costs be charged to Planning Department Account No. 01-0961-815. A total of $5,000 has been budgeted to this account. L. Kelly moved to authorize the Village President to sign an agreement with Cemcon, Ltd., utilizing services of Brent Coulter regarding the Village's position on the Route 30 Project with cost not to exceed $2,000. Seconded by J. Dement. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. L. Kelly moved to accept the August 9, 1988 "Letter of Credit" for Pheasant Chase Unit I in the amount of $1,000.00 with the expiration date of October 15, 1988, with a demand far payment no later than October 1, 1988. Seconded by J. Dement. Voice vote. 4 yes, 0 no. Motion carried. K. Callanan moved to authorize the President to execute the Radium Variance Petition for an extension of the Village's Variance, with E.P.A., to July,, 1990. Seconded L. Kelly. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. J. Dement moved to approve payment of Bills for August 1st through August 10, 1988. Seconded by D. Lewin. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1988 PAGE FIVE K. Callanan reported the Silver Harvest Advisory Committee has met with the Park District looking at the possibility of moving the eating and activity site to the Park District. L. Kelly reported the Plan Commission recently heard a petition on a parcel of property on north Division Street. There has been much neighborhood involvement in that discussion. Similar involvement was had during the Workshop regarding the Business Transition Zoning. The Plan Commission would like to re-address the Business Transition Zoning. Mr. Kelly recommended to remove the B-T Zoning from the Village Board Workshop on August 22nd and remand it back to the Plan Commission for Public Hearings. When it is scheduled that every Trustee try to attend the Public Hearing so we can all have our input into the Public Hearing. This should be removed from the announcement on Cable T.V. and rescheduled for September 20th at Plan Commission. There was no objection from the Board. L. Kelly directed the Planner to move on the sign ordinance with no objection from the Board. Planner Waldock stated he feels it is important to initiate regulations for site plan review, specifically a site plan ordinance. It was the consensus of the Board that he do so. J. Dement suggested that the Planner check with other communities as to haw they handle their downtown parking. D. Lewin acknowledged receipt of Police Operations for the month of July, 1988. D. Lewin moved to hire Nancy Mohr as Crossing Guard at $4.00 morning and evening and $3.00 noon, at a total of $11,00 per day. Seconded by K. Callanan. Voice vote. 4 yes, 0 no. Motion carried. Administrator Pusinelli requested approval of the Board on a letter from Mayor Latta to I.D.O.T. in reference to Route 30 east of Downtown to Cresthill (I.D.O.T. Proposed Improvements FAU Route 868-U.S. 30, Wi11 County). Included in letter a correction in minutes of I.D.O.T. meeting of 7/22/88, Administrator Pusinelli's designation at the meeting and I.D.O.T, was asking for approval/comments regarding their project. It was the consensus of the Board to approve the letter. • i• • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1988 FAGS SIX Administrator Pusinelli reported Baxter and Woodman sent specs far drilling two (2) "test wells" to three (3) companies. One (1) responded, Layne-Western, with a proposal of $47,365.00. These "test wells" are to show if the sites in question are good sites for drilling shallow wells, which would give gallons per minute reading. His recommendations are: 1) Board waive bidding procedure for drilling "test wells"; and 2) authorize Layne-Western to perform the work as they listed in their proposal. The $47,365.00 figure is a "not to exceed figure". L. Kelly moved to waive the bidding process on our "test wells". Seconded by K. Callanan. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes; (due to a vote of 2/3's needed) Latta, yes. 5 yes, 0 no. Motion carried. L. Kelly moved to accept the proposed submitted quote from Layne-Western for two (2) "test wells", not to exceed $47,365.00. Seconded by D. Lewin. Vote by roll call. Dement, yes; Ke11y, yes; Callanan, yes; Lewin, yes; (due to a vote of 2/3's needed) Latta, yes. 5 yes, 0 no. Motion carried. L. Ke11y moved to adjourn to Executive Session to reconvene. Seconded by J. Dement. Voice vote. 4 yes, 0 no. Motion carried. 10:03 p.m. 10:26 p.m. Allan Sather, Township Assessor, sent the Board a letter staffing his interest in leasing or purchasing 606 Lockport Street (Old Village Halll. J. Dement stated he has spoken to Larry Robinson, who is with the Historical Society, and he indicated the Historical Society wants to stay at the Old Village Hall. Attorney Harvey stated if the Vilalge desires to sell the property: 1) public advertising to the highest or most responsible bidder, publish three (3) times in the local newspaper; or 2) it would not be necessary to advertise, but you would have an M.A.I. Certified Appraisal, then the Village would contact those people interested in purchasing the property. However, the Village must receive at least 80~ of the appraised price. It was the consensus of the Board to direct the Administrator to write a letter to the Historical Society of their intentions because their lease on the Old Village Hall is due in the near future (11/30/88). Also, the Administrator will check the lease for any options. L. Kelly moved to adopt Resolution No. 920 Authorizing Condemnation Proceedings (Approximately a 2 acre parcel that would run from the river south to the Spangler property on the west side of the Commonwealth Edison easement). Seconded by K. Callanan. Vote by roll call. Dement, yes; Kelly, yes; Callanan, yes; Lewin, yes. 4 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 15, 1988 PAGE SEVEN L. Kelly moved to continue this meeting to August 22nd at 7:00 p.m. (Workshop to follow). Seconded by D. Lewin. Voice vote. 4 yes, 0 no. Motion carried. 10:38 p.m. C ~ Vera Krnac - Village Clerk • •