The URL can be used to link to this page

Home My Public Portal About04.23.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: APRIL 16, 1990 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. GAYLORD, D. GULLICKSEN, W. SHARP, L. KELLY, J. DEMENT. D. LEWIN WAS ABSENT. OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALpOCK - PLANNER D. BENNETT - POLICE CHIEF At 7:35 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, D. Lewin was absent. W. Sharp moved to approve the New/Old Business Section of the agenda with changes - move Item #6 up on agenda before Item #1; • add an Executive Session for land acquisition and personnel salaries, to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. J. Gaylord moved to approve the Consent Agenda to include minutes of: Public Hearing - February 19, 1990 (correction - page 2, Kelley is supposed to be Keeley); Regular Meeting - March 5, 1990; Continued Meeting of March 5, 1990 to March 12, 1990. Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta introduced Bob Russ, Russ & Associates Architects to give the Board his consensus of the Temporary Relocations for Village Employees. Mr. Russ stated his assignment was to survey the existing conditions of the people and the physical needs in the building as they are now. The Village has a new employee (full-time) Building Inspector which is in need of an office. After talking to all the staff and Mayor Latta, the logical conclusion is to move someone to the lower level. As I see it, the people who could move .down easily would be the ladies who do billing and payouts, Sheri and Barb. The reasoning is they do not deal that much with the. public. Everyone else has a lot of contact with the public. On the main level, it was his consensus to move the Building Inspector into Mark's (Administrator's) office and move Mark or Pete (Planner) into the office vacated by Sheri & Barb. The door to enter Mark's office is now from the small hallway (from the Village Office) and he is recommending changing that door to enter from the main office (Village PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 16, 1990 PAGE TWO Office). His consensus for the lower level was: extend the wall from the office off the lobby south to the hall. This would produce another storage area; make a door opening at the east end of half to the large meeting room. Due to better ventilation and openness, Sheri and Barb should move into Cable T.V. room and Cable should move to storage room. The .east wall of the storage room should be moved into the kitchen to the kitchen door allowing expansion of the proposed Cable room. His consensus .was to install new carpeting, lighting, ceiling the and some painting to brighten up the areas. After much discussion, it was the consensus of part of the Board to approve the move. J. Dement moved to authorize the Administrator to hire someone to make the proposed changes to the lower level of the Village Hall which would be to move the storage room wall into the kitchen, add an L-shaped wall into the Meeting Room. Seconded by L. Kelly. Vote by roll call. Gaylord, yes; Gullicksen, no; Sharp, yes; Kelly, yes; Dement, yes. 4 yes, 1 no. Motion carried. There was much discussion of the relocating of offices on the upper level. Mayor Latta read a Proclamation establishing May 6th - 12, 1990 as Municipal Clerk's Week. Planner Waldock spoke in reference to Case No. 259-32390. Applicant - New Lenox State Bank. Location - Southeast corner of Lockport Street and Division Street (601 Division Street). Request - Site Plan Review for construction of a new bank office facility. The applicants propose to construct a 6,925 square foot banking facility with six (6) drive-through lanes and parking for 39 cars. The bank building is a one-story design (one and one-half story appearance). The building has a brick facade and steeply pitched hip roof. Storm detention is provided within the parking area. 673 landscape plantings are provided in various varieties throughout the site. A public access easement is provided from Chicago Street to the north line of the alley to allow local traffic from adjacent home sites to enter and exit through the parking lot. A brick trash enclosure is located near the alley in the east portion of the site. Access drive aprons presently .located along Division Street are to be removed as are two of the three drive aprons along Lockport Street. A counterclockwise general traffic pattern is proposed on site. A unique feature of this site plan is the necessity of an alley vacation to accommodate this project. New Lenox State Bank owns the property adjacent to each side of the alley. The applicants are relocating utilities to accomplish the alley vacation. An easement for public access from Chicago Street to the alley is PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 16, 1990 PAGE THREE provided for the benefit of adjacent residential owners and will allow trash collection, snow plowing and local use of this alley by residents. Signage at the mouth of the alley is provided to discourage bank traffic and other .unauthorized traffic through the alley. Signs located at the west corners of the site are shown at a S' setback. Variances will be required for setbacks. The site plan is well designed with logical traffic patterns, sensitive landscape placement and building location. Building design is elegant and tasteful. The storm sewer and street surface work along Chicago Street will benefit the area (the applicants will construct Chicago Street improvements from Dillman to Division Street). The Village is looking into the cost of resurfacing Chicago Street from the east property line of New Lenox State Bank east to Dillman Street. This will include curbs and gutters. The Bank would be responsible for the storm sewers from their .property's east line to Dillman Street; resurfacing, curbs and gutters from their east property line, west to Route 59. New Lenox State Bank will go out for bids on the entire project from Route 59 to Dillman Street, then the Village has the choice to go with the bid and pay the Village's share or apt out. Mr. Laughridge, President of New Lenox State Bank, spoke stating the Village is not obligated to use their contractor to do the Village's portion of Dillman Street. After much more discussion, it was .agreed this would be a great improvement to Dillman Street and would be beneficial to the Village.. Mr. Laughridge and the Board agreed on a (not to exceed) cap of $26,500.00 for the Village's share of the cost of improvements on Chicago Street. W. Sharp moved to concur with the Plan Commission and approve the Site Plan Review far New Lenox State Bank subject to the following stipulations: 1) vacation of 160' of alley right-of-way from Division Street east to the east property line;. 2) compliance with Village Engineer's requirements; and 3) provision of a public access easement to accommodate traffic to/from the alley, grant of easement document to be provided and approved by Village Attorney prior to the issuance of building permit. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Gullicksen, no; Sharp, yes; Kelly, yes; Dement, yes. 4 yes, 1 no. Motion carried. L. Kelly moved to adopt Ordinance No. 1323 Vacating An Alley Pursuant To The Request Of The New Lenox State Bank. Seconded by D. Gullicksen. Vote by roll call. Vote by roll call. Gaylord, yes; Gullicksen, yes; Sharp, yes; Kelly, yes; Dement, yes. 5 yes, 0 no, Motion carried, ~. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 16, 1990 PAGE FOUR L. Kelly moved to authorize the' President and Village Clerk to execute .the Site Plan Improvements and Reimbursement Agreement with New Lenox State Bank - corrections: Item #3, than set froth in Item #4 (add) and Item #7; Item #7, That in no event shall Flainfield's cost exceed (correction) $26,500.00. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Gullicksen, no; Sharp, yes; Kelly, yes; Dement, yes. 4 yes, 1 no. Motion carried. J. Gaylord moved for a 5 minute break. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. 9:24 p.m, 9.30 p.m. Planner Waldock spoke in reference to Case No. 258-31290SPR. Applicant - Takenaka International (CoilFlus, Inc.). Location 2001 Coilplus Drive. Request - Site Plan Review far an industrial expansion,. The expansion will provide a 39,480 square foot warehouse storage area. No new employees will be generated by this expansion. Landscaping will be added to office area as part of this project. The facade design established by the first phase will be. continued with the expansion. The Fire District has approved the site plan, after the applicants agreed to complete the fire hydrant watermain loop. The site plan for CoilFlus was approved by the Plan Commission. L. Kelly moved to concur with the Flan Commission and authorize the approval of the Site Plan for CoilFlus Illinois, Inc., subject to the following stipulation: parking layout be provided on plans for future parking spaces as required per Village ordinance. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Gullicksen, no; Sharp, yes; Kelly, yes; Dement, yes. 4 yes, 1 no. Motion carried. J. Dement moved to contract the 1990 Motor Fuel Tax Roadwork with Harry W. Kuhn, Inc. in the amount of $79,980.05. Seconded by W, Sharp. Vote by roll call. Vote by roll call. Gaylord, yes; Gullicksen, yes; Sharp, yes; Kelly, yes;. Dement, yes. 5 yes, 0 no. Motion carried. L. Kelly moved to authorize the Fresident to execute an Agreement for Easement between the Village of Plainfield and McLaughlin Manufacturing Company. Seconded by W. Sharp.' Vote by roll call. Gaylord, yes; Gullicksen, yes; Sharp, yes; Kelly, yes; Dement, yes. 5 yes, p no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 16, 1990 PAGE FIVE L. Kelly moved to adopt Ordinance No. 1324 Amending The Subdivision Regulations To The Village Of Plainfield (a Letter Of Credit will be required prior to approval of the plat). Seconded by W. Sharp. Vote by roll call. Gaylord, yes; Gullicksen, yes; Sharp, yes; Kelly, yes; Dement, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the 1989-1990 Fiscal Year Appropriation Ordinance changes: 1) delete the amounts listed from the stated accounts; and 2) add the amounts listed to the stated accounts per Administrator Fusinelli's memo dated April 2, 1990. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Gullicksen, yes; Sharp, yes; Kelly, yes;. Dement, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the payment of the bills for the period of April 16, 1990 - April 30, 1990 except retain Baish Excavating on page 7 was an incorrect figure of $1,990.00 submitted by the contractor. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Gullicksen, yes; Sharp, yes,; Kelly, yes; Dement, yes. 5 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Treasurer's Report. W. Sharp acknowledged receipt of the Police Operations for March, 1990. D. Gullicksen reported the construction at the Sewer Plant is progressing. Administrator Pusinelli asked the Board for direction on how to respond to the Fire District letter dated March 22, 1990. The Board directed the Administrator to write a letter thanking them for their cooperation and send them forms the Village uses for the input of the Fire District on projects. W. Sharp moved to .adjourn into Executive Session, to reconvene. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. 10:00 p.m. 11:06 p.m. CJ • PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 1~, 1990 PAGE STX J. Gaylord moved to adjourn but cont~.nue this meeting to April 23, 1990 at 7:00 p,m. for the purpose of an Executive Session on Land Acquisition and Employee Salaries Classification, Workshop to follow. Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion caxried. 11:07 p.m. RA KRNAC - VILL E CLERK •