HomeMy Public PortalAbout04.02.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
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REGULAR MEETING
DATE: APRIL 2, 1990
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, D. GULLICKSEN,
J. DEMENT, L. KELLY, J. GAYLORD, D.
LEWIN
OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR
V. KRNAC ~ VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
At 7:30 p.m. Mayor Latta opened the meeting with the pledge to
the flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the New/Old Business Section of
the Agenda with the additions of an Executive Session on
personnel and land acquisition, not to reconvene. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda to include minutes
of the Regular Meetings of January 15, 1990 and February 5, 1990;
Special Meeting of January 22, 1990; Continued Meeting (February
5, 1990) to February 12, 1990. Seconded by J. Dement. Voice
vote. 6 yes, 0 no. Motion carried.
L. Kelly moved to authorize the Village Pry
the Village Clerk to attest the Grant of
Utilities for property being developed by
Seconded by J. Dement. Vote by roll
Gullicksen, yes; Dement, yes; Ke11y, yes;
yes. 6 yes, 0 na. Motion carried.
°sident to execute and
Easement for Public
Plainfield Partners.
call. Sharp, yes;
Gaylord, yes; Lewin,
Mayor Latta read a Proclamation that the Village President of the
Village of Plainfield does hereby proclaim April 2$th, May 5th
and May 12, 1990 as Spring Clean-Up 1990. The dumpsters will be
located at the Tri-County Disposal on Naperville Road from 9:00
a.m. to 5:00 p.m.
Planner Waldock spoke in reference to Plan Commission Case No.
258-31290APR. Applicant - Takenaka International (USA), Ltd.,
Keith Dafcik (Coilplus, Inc.). Location - Coilplus Drive.
Request - Site Plan Review far an industrial expansion. The
expansion will provide a 39,4$0 square foot warehouse storage
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 2, 1990
PAGE TWO
area bringing the total building area to 154,000 square feet.
The Plan Commission has reviewed the site plan for this proposal
and found it to be in compliance with the Site Plan Review
Ordinance and Zoning Code. The plan shows 118 parking spaces.
The Plan Commission recommends approval, of the site plan for the
Coilplus Illinois, Inc. site, subject to the following
stipulations: 1) compliance with the requirements of the
Plainfield Fire Protection District as mentioned in their letter
of March 22, 1990; and 2) parking layout be provided on plans for
future parking spaces as required per Village ordinance of which
they have accomplished.
After some discussion an the Fire District letter of March 22,
1990, it was the consensus of the Board to table this case until
the next Regular Board meeting (April l~, 1990) and the Village
has received a letter of approval from the Fire District.
Planner Waldock spoke in reference to Case No. 255-3790V.
Applicant - Commander's Restaurant, Inc., Bobby Perry. Location
- 706 North Division Street. Request - Variance from the Sign
Ordinance to allow a projecting sign of 20 .square feet and
approximately 20 feet overall height (to match the roof peak).
The Plan Commission has. reviewed the request and found: 1) a
variance, if granted, would not be detrimental to the property or
neighboring sites; 2) a variance, if granted, would not result in
hazardous conditions since the .sign would not extend beyond the
furthest building wall; and 3) hardship, in this case, relates to
small lot area making ground signage ineffective. The subject
site is developed with a multi-level building. The structure is
two stories tall with a one-.story addition extended to the east.
The projecting sign will not extend beyond the furthest building
wall and therefore will not overhand a yard or public walk. The
building design and placement of the structure on site make it
difficult far clear viewing of signage. The placement, as
proposed, is intended to serve traffic from the south on Division
Street. The Plan Commission recommends approval of variances.
L. Kelly moved to concur with the Plan Commission and approve
variances from height and area requirements for projecting signs
to allow Commander's to install a 20 square foot projecting sign
at a height no greater than the highest roof peak. Seconded by
D. Lewin. Vote by roll call. Sharp, yes;. Gullicksen, yes;
Dement, yes; Kelly, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 2, 1990
PAGE THREE
Administrator Pusinelli spoke in reference to the proposals of
the engineering costs 'for the extension of the sanitary sewer and
water mains along Route 59 from Renwick Raad south of the
Commonwealth Edison property:
Namiltnn
(a) Design Services = $ 25,950
(b) Construction Cost = $405,500
(c) Other = $ 50,000
Total = $481,450
Baxter & Woodman
(a) Preliminary and Final Design = $ 25,000 to $ 30,000
(b) Project Construction Cost = $675,000 to $750,000
(c) Part-Time Inspection = $ 20,000 to $ 25,000
(d) Contract Administration = $ 10000
Range = $730,000 to $815,000
D. Gullicksen moved to authorize R.E. Hamilton Engineering to: a)
proceed to compile extension project; b) when compiled, submit
such plans and specifications to the Illinois EPA for approval;
and c) plans to be completed by May 15, 1990. Seconded, by L.
Kelly. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement,
yes; Ke11y, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion
carried.
Administrator Pusinelli spoke in reference to Bad Debts -
Water/Sewer Bills. The fallowing is a list of bad debts that
require Board action in order to be removed from the accounts
receivable. All accounts were final bills and four (4) are over
one year old. Zartic, Inc. $52.58; David Clem $61.02; Lockport
Street Cafe $25.41 and Charles Smith $67.54. Several attempts
have been made to contact all accounts with no success. Mr.
Joseph Niemic's account ($43.45) is $ months old and several
attempts, the last being certified mail with return receipt, was
unsuccessful, Total bad debts is $250.00.
W. Sharp moved to remove the five (5) bad debts from the books,
but keep a record of the delinquent accounts, of which totals
$250.00, and if they ever return (to Plainfield) they will be
assessed subject to all interest before water service is turned
on. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no.
Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 2, 1990
PAGE FOUR
D. Lewin moved to
Inspector at the s
with comp. time,
Gaylord. Vote by
Dement, yes; Kelly,
Motion carried.
hire John Black for the position of Building
glary of $32,000 annually, salaried posa.ti.on
effective April 4, 1990. Seconded by J.
roll call, Sharp, yes; Gullicksen, yes;
yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no.
W. Sharp moved to adopt Ordinance No. 1322 Amending Section 5-2
of the Code of Ordinances of the Village of Plainfield (Penalty
For Driving While Intoxicated). Seconded by J. Dement. Vote by
roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Kelly, yes;
Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to pay the bills for the period of April 1st
through April 15, 1990. Seconded by D. Gullicksen. Vote by roll
call. Sharp, yes; Gullicksen, yes; Dement, yes; Kelly, yes;
Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen acknowledged receipt of the March 31, 1990
Treasurer's Report.
• W. Sharp reported Mark Kalevik has resigned from the Auxila.ary
Police Program due to being transferred from his place of
employment.
Police Chief Bennett spoke in reference to replacement of the
emergency generator. We have plans and specs drawn up, at this
time, we would like the Board to authorize us (Police Department)
to go out for bids. Mayor Latta questioned of the approximate
cost. Chief Bennett stated approximately $20,000 for equipment
and labor.
W. Sharp moved to authorize staff to go out far bids for an
emergency generator system and the opening of the bids should be
April 23, 1990. Seconded by L. Kelly. Voice vote. 6 yes, 0 no.
Motion carried.
L. Ke11y reported the existing generator is the property of the
County ESDA unit. They will take a survey to see if someone can
use it before a decision is made as to how it will be disposed
of,
D. Gullicksen reported the Sewer Plant expansion is progressing
very well.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 2, 1990
PAGE FIVE
Administrator Pusinelli reported the Village has been contacted
by Morton Arboretum and they have about 15 trees available for
pick up in mid-April. Mayor Latta stated we have removed
approximately 13 trees in the past year. Why don't we check
where the trees were removed and replace them in these areas. D.
Gullicksen questioned the size of the trees. Administrator
Pusinelli stated they are from 2" to 3" in diameter. It was the
consensus of the Board that the property owners will be notified
of the trees and the resident can decide if they want a tree
replaced for the trees that were removed, then that list will be
brought to the Board for approval.
Planner Waldock reported a new Pizza Restaurant (Mandy's) is
requesting to replace the sign, same size, no structural change
and same location (change face of sign on1~). It was the
consensus of the Board, no permit needed.
W. Sharp moved to adjourn into Executive Session, to reconvene.
Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried.
8:25 p.m.
9:05 p.m.
Planner Waldock spoke in reference to Plan Commission Case No.
254-3190PP. Applicant - Quail Run Joint Venture. Location -
West of Pheasant Chase Subdivision, east of Van Dyke Road.
Request ~ Preliminary Flat for Quail Run creating 86 single-
family residential lots. The subject site, in this case, is the
site of Lakeside Manor Unit IIT (Preliminary Plat approved
February 20, 1989). The Quail Run Subdivision is a modification
of the Lakeside Manor Plat. The property was originally part of
the Pheasant Chase Subdivision project. The 44.66 acre site is
vacant farm land with .exception of the existing stormwater
retention lake. The retention lake serves Pheasant Chase
Subdivision. A single-family subdivision is proposed along with
extension of Pheasant Chase Drive. New streets platted with this
subdivision, include Quail Run Drive and Partridge Drive. A
street link to the adjacent property to the north is now
proposed. Partridge Drive will provide the only connection to
Van Dyke Road. Rear yard storm sewer systems are planned to
allow sump connections and rear yard drainage. A curtain of
catch basins and storm piping will nearly surround the overall
site.. Catch basin design on the perimeter will also allow sub-
surface water controls. Calculations based on increased rainfall
levels over previous plans have been conducted to determine
. capacities for the storm pond. The pond is to be increased in
capacity at the southwest end to coincide with these
calculations. Eighty-six (86) single-family lots, a lot for a
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 2, 1990
PAGE STX
park site, and a lot for the retention lake are proposed. The
project is intended for completion in four (4) phases. Twenty-
six (26) parcels are included in Unit 1 (First Phase). This unit
also includes the retention lake and park site. Access to this
unit will be provided via extension of Pheasant Chase Drive.
Minimum lot width at the setback shall be 85'. Minimum lot area
of 12,000 square feet is provided. Water utilities will be
looped to Joseph Avenue via a 6" main extension with Unit 1 and
looped to Van Dyke Road via a 10" main extension. A series of
water mains from 6" to 10" are planned throughout the
subdivision. Route 59 is to be widened for turning lanes per
IDOT requirements. Construction traffic will be limited to Van
Dyke Road. Van Dyke Road improvements are planned for completion
with Unit 4. Engineer Djerf spoke stating we have reviewed the
revised plat dated March 26, 1990 and find that all items
indicated in our review letter of March 20, 1990 have been
corrected or added except for a portion of item #3. We note that
lot numbers have been changed and that a storm sewer extension
for lots 21 (now 22) and 23 (now 24) has not been provided to
allow sump pump connections. Charles Engrain spoke, representing
the developers of Quail Run Subdivision. He stated this plan was
platted in February, 1989 with a lot of restrictions. Then after
some extensive meetings with Planner Waldock, we concluded the
plan could be made much .better on the water issues, the water
land looping. Then we were at a Plan Commission meeting to air
the problems and returned to the next Plan Commission meeting
with all the questions answered. Now we are at the Village Board
to clear up any further problems. The first phase will be
approximately 30 lots coming off of Pheasant Chase Drive to loop
the water line. There was much concern of the drainage. We
hired a geologist to look at the water drainage, Our engineering
firm is represented by Andy Belestra of Intek Consultants. We
are suggesting for Van Dyke Road to run a blacktop road from mr.
Kubinski's property north to 135th Street. Planner Waldock
stated all lots along Van Dyke Road will face east and back up to
Van Dyke Road. They will not have access to Van Dyke Road.
Engineer Andy Belestra spoke in reference to storm sewer, He
stated we have proposed installing a deep storm sewer along the
north side and west side of the development to create a curtain
drain around the property. Tn the grading operation, we will
build up the lots sufficiently so the footings/basement
elevations will be above the ground water table. The soil
engineer is drilling observation wells to determine the pumping
rate that is needed to lower the water table, then we can
determine the size of pipes needed to lower water table. There
was much more discussion of the ground water concerns. The park
would be worked out with the Fark District and the grading of the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 2, 1990
PAGE SEVEN
Park would be done with Unit I. A decision still must be made on
who should. be responsible for the Lake: the Homeowners
Association and/or the Park District. The Board made it quite
clear the Village does not want the ownership or responsibility
of the Lake. There was discussion of the needs for improvements
of Van Dyke .Road. Mayor Latta questioned at what point in this
project should the options of Van Dyke Road be addressed? After
much discussion the developers agreed to present 50~ of the
required "Letter of Credit" for Van Dyke Road with Unit I and the
remaining 50~ .surety be provided at the time of Final Plat
approval of Unit III. Also, details for the entire frontage of
the project on Van Dyke Road to be finalized prior to the Final
Plat approval for Unit II. Mayor Latta opened the meeting to the
audience. Dave Grom, representing the Pheasant Chase Homeowners,
spoke stating their concerns of construction vehicles on the
streets, such as damage to the streets and danger to children on
bicycles. He questioned when will the improvements to Route 59
be completed? Charles Engram stated he hopes to have it
completed with Unit I. Mr. Gram stated they are concerned of the
future traffic on Pheasant Chase Drive if this street is opened
(at the dead-end) into the new subdivision. Lisa Mazur spoke of
. concerns about the park area. She lives near the designated park
area. She stated she is concerned of the possibility of families
at picnics and people playing basketball and the balls going into
her yard. Also, with a park next to the lake, the liability
would be much higher. There was a discussion of the possibility
of putting up a fence, but the remark was made, if there were a
flood, a fence would be a hazard. Judy Jedryck questioned why
can't the park be where it was originally platted and there would
not be any extra burden on the homeowners? Mayor Latta stated
the area where the park was to go originally was on a curve and
that would be dangerous also. Debbie Bostjancic stated she is
excited about the new subdivision and the Plan Commission had
recommended that the Homeowners Association for Pheasant Chase,
Lakeside Manor, and Quail Run combine into one (1) association.
It was her request to allow the homeowners to work this out among
themselves. The consensus of the Board was that the homeowners
should make a "good faith effort" to resolve the Homeowners
Association question.
L. Kelly moved to .approve
Subdivision subject to the
of improvements to Route 5
Pheasant Chase Drive to be
Limit construction traffic
only construction traffic
the Preliminary Plat for Quail Run
following stipulations: 1) Provision
9 for right and left turn lanes onto
accomplished as part of Unit T; 2)
ingress and egress to Van Dyke Road,
on Pheasant Chase Drive should be
prohibited; 3) Van Dyke Road to be improved in accordance with
collector of the subject site, with the specifics of this matter
PLAINFIELD VILLAGE BOARD OF TRUSTEES
APRIL 2, 1990
PAGE EIGHT
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to be finalized prior to Final Plat approval for Unit II, 50~ of
required surety in the form of a Letter of Credit for Van, Dyke
Road shall be provided with Unit I, the remaining (50~) surety of
Van Dyke Road shall be provided at time of Final Plat approval of
Unit III; 4) Park District and Village Board agreement on park
donation requirements for the subdivision; and 5) Application for
rezoning the subject site from Residence B and Residence A--4 to
Residence A, single-family. Seconded by D. Lewin. Vote by roll
call. Sharp, yes; Gullicksen, yes; Dement, yes; Kelly, yes;
Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried.
J. Gaylord moved to adjourn. Seconded by D. Lewin. Voice vote.
6 yes, 0 no. Motion carried.
10:47 p.m.
VERA KRNAC - VILL GE CLERK
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