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HomeMy Public PortalAbout04.02.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES • REGULAR MEETING DATE: APRIL 2, 1990 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, D. GULLICKSEN, J. DEMENT, L. KELLY, J. GAYLORD, D. LEWIN OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR V. KRNAC ~ VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF At 7:30 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business Section of the Agenda with the additions of an Executive Session on personnel and land acquisition, not to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to approve the Consent Agenda to include minutes of the Regular Meetings of January 15, 1990 and February 5, 1990; Special Meeting of January 22, 1990; Continued Meeting (February 5, 1990) to February 12, 1990. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. L. Kelly moved to authorize the Village Pry the Village Clerk to attest the Grant of Utilities for property being developed by Seconded by J. Dement. Vote by roll Gullicksen, yes; Dement, yes; Ke11y, yes; yes. 6 yes, 0 na. Motion carried. °sident to execute and Easement for Public Plainfield Partners. call. Sharp, yes; Gaylord, yes; Lewin, Mayor Latta read a Proclamation that the Village President of the Village of Plainfield does hereby proclaim April 2$th, May 5th and May 12, 1990 as Spring Clean-Up 1990. The dumpsters will be located at the Tri-County Disposal on Naperville Road from 9:00 a.m. to 5:00 p.m. Planner Waldock spoke in reference to Plan Commission Case No. 258-31290APR. Applicant - Takenaka International (USA), Ltd., Keith Dafcik (Coilplus, Inc.). Location - Coilplus Drive. Request - Site Plan Review far an industrial expansion. The expansion will provide a 39,4$0 square foot warehouse storage PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 2, 1990 PAGE TWO area bringing the total building area to 154,000 square feet. The Plan Commission has reviewed the site plan for this proposal and found it to be in compliance with the Site Plan Review Ordinance and Zoning Code. The plan shows 118 parking spaces. The Plan Commission recommends approval, of the site plan for the Coilplus Illinois, Inc. site, subject to the following stipulations: 1) compliance with the requirements of the Plainfield Fire Protection District as mentioned in their letter of March 22, 1990; and 2) parking layout be provided on plans for future parking spaces as required per Village ordinance of which they have accomplished. After some discussion an the Fire District letter of March 22, 1990, it was the consensus of the Board to table this case until the next Regular Board meeting (April l~, 1990) and the Village has received a letter of approval from the Fire District. Planner Waldock spoke in reference to Case No. 255-3790V. Applicant - Commander's Restaurant, Inc., Bobby Perry. Location - 706 North Division Street. Request - Variance from the Sign Ordinance to allow a projecting sign of 20 .square feet and approximately 20 feet overall height (to match the roof peak). The Plan Commission has. reviewed the request and found: 1) a variance, if granted, would not be detrimental to the property or neighboring sites; 2) a variance, if granted, would not result in hazardous conditions since the .sign would not extend beyond the furthest building wall; and 3) hardship, in this case, relates to small lot area making ground signage ineffective. The subject site is developed with a multi-level building. The structure is two stories tall with a one-.story addition extended to the east. The projecting sign will not extend beyond the furthest building wall and therefore will not overhand a yard or public walk. The building design and placement of the structure on site make it difficult far clear viewing of signage. The placement, as proposed, is intended to serve traffic from the south on Division Street. The Plan Commission recommends approval of variances. L. Kelly moved to concur with the Plan Commission and approve variances from height and area requirements for projecting signs to allow Commander's to install a 20 square foot projecting sign at a height no greater than the highest roof peak. Seconded by D. Lewin. Vote by roll call. Sharp, yes;. Gullicksen, yes; Dement, yes; Kelly, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 2, 1990 PAGE THREE Administrator Pusinelli spoke in reference to the proposals of the engineering costs 'for the extension of the sanitary sewer and water mains along Route 59 from Renwick Raad south of the Commonwealth Edison property: Namiltnn (a) Design Services = $ 25,950 (b) Construction Cost = $405,500 (c) Other = $ 50,000 Total = $481,450 Baxter & Woodman (a) Preliminary and Final Design = $ 25,000 to $ 30,000 (b) Project Construction Cost = $675,000 to $750,000 (c) Part-Time Inspection = $ 20,000 to $ 25,000 (d) Contract Administration = $ 10000 Range = $730,000 to $815,000 D. Gullicksen moved to authorize R.E. Hamilton Engineering to: a) proceed to compile extension project; b) when compiled, submit such plans and specifications to the Illinois EPA for approval; and c) plans to be completed by May 15, 1990. Seconded, by L. Kelly. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Ke11y, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried. Administrator Pusinelli spoke in reference to Bad Debts - Water/Sewer Bills. The fallowing is a list of bad debts that require Board action in order to be removed from the accounts receivable. All accounts were final bills and four (4) are over one year old. Zartic, Inc. $52.58; David Clem $61.02; Lockport Street Cafe $25.41 and Charles Smith $67.54. Several attempts have been made to contact all accounts with no success. Mr. Joseph Niemic's account ($43.45) is $ months old and several attempts, the last being certified mail with return receipt, was unsuccessful, Total bad debts is $250.00. W. Sharp moved to remove the five (5) bad debts from the books, but keep a record of the delinquent accounts, of which totals $250.00, and if they ever return (to Plainfield) they will be assessed subject to all interest before water service is turned on. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 2, 1990 PAGE FOUR D. Lewin moved to Inspector at the s with comp. time, Gaylord. Vote by Dement, yes; Kelly, Motion carried. hire John Black for the position of Building glary of $32,000 annually, salaried posa.ti.on effective April 4, 1990. Seconded by J. roll call, Sharp, yes; Gullicksen, yes; yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. W. Sharp moved to adopt Ordinance No. 1322 Amending Section 5-2 of the Code of Ordinances of the Village of Plainfield (Penalty For Driving While Intoxicated). Seconded by J. Dement. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Kelly, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to pay the bills for the period of April 1st through April 15, 1990. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Kelly, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried. D. Gullicksen acknowledged receipt of the March 31, 1990 Treasurer's Report. • W. Sharp reported Mark Kalevik has resigned from the Auxila.ary Police Program due to being transferred from his place of employment. Police Chief Bennett spoke in reference to replacement of the emergency generator. We have plans and specs drawn up, at this time, we would like the Board to authorize us (Police Department) to go out for bids. Mayor Latta questioned of the approximate cost. Chief Bennett stated approximately $20,000 for equipment and labor. W. Sharp moved to authorize staff to go out far bids for an emergency generator system and the opening of the bids should be April 23, 1990. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. L. Ke11y reported the existing generator is the property of the County ESDA unit. They will take a survey to see if someone can use it before a decision is made as to how it will be disposed of, D. Gullicksen reported the Sewer Plant expansion is progressing very well. :~ PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 2, 1990 PAGE FIVE Administrator Pusinelli reported the Village has been contacted by Morton Arboretum and they have about 15 trees available for pick up in mid-April. Mayor Latta stated we have removed approximately 13 trees in the past year. Why don't we check where the trees were removed and replace them in these areas. D. Gullicksen questioned the size of the trees. Administrator Pusinelli stated they are from 2" to 3" in diameter. It was the consensus of the Board that the property owners will be notified of the trees and the resident can decide if they want a tree replaced for the trees that were removed, then that list will be brought to the Board for approval. Planner Waldock reported a new Pizza Restaurant (Mandy's) is requesting to replace the sign, same size, no structural change and same location (change face of sign on1~). It was the consensus of the Board, no permit needed. W. Sharp moved to adjourn into Executive Session, to reconvene. Seconded by L. Kelly. Voice vote. 6 yes, 0 no. Motion carried. 8:25 p.m. 9:05 p.m. Planner Waldock spoke in reference to Plan Commission Case No. 254-3190PP. Applicant - Quail Run Joint Venture. Location - West of Pheasant Chase Subdivision, east of Van Dyke Road. Request ~ Preliminary Flat for Quail Run creating 86 single- family residential lots. The subject site, in this case, is the site of Lakeside Manor Unit IIT (Preliminary Plat approved February 20, 1989). The Quail Run Subdivision is a modification of the Lakeside Manor Plat. The property was originally part of the Pheasant Chase Subdivision project. The 44.66 acre site is vacant farm land with .exception of the existing stormwater retention lake. The retention lake serves Pheasant Chase Subdivision. A single-family subdivision is proposed along with extension of Pheasant Chase Drive. New streets platted with this subdivision, include Quail Run Drive and Partridge Drive. A street link to the adjacent property to the north is now proposed. Partridge Drive will provide the only connection to Van Dyke Road. Rear yard storm sewer systems are planned to allow sump connections and rear yard drainage. A curtain of catch basins and storm piping will nearly surround the overall site.. Catch basin design on the perimeter will also allow sub- surface water controls. Calculations based on increased rainfall levels over previous plans have been conducted to determine . capacities for the storm pond. The pond is to be increased in capacity at the southwest end to coincide with these calculations. Eighty-six (86) single-family lots, a lot for a PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 2, 1990 PAGE STX park site, and a lot for the retention lake are proposed. The project is intended for completion in four (4) phases. Twenty- six (26) parcels are included in Unit 1 (First Phase). This unit also includes the retention lake and park site. Access to this unit will be provided via extension of Pheasant Chase Drive. Minimum lot width at the setback shall be 85'. Minimum lot area of 12,000 square feet is provided. Water utilities will be looped to Joseph Avenue via a 6" main extension with Unit 1 and looped to Van Dyke Road via a 10" main extension. A series of water mains from 6" to 10" are planned throughout the subdivision. Route 59 is to be widened for turning lanes per IDOT requirements. Construction traffic will be limited to Van Dyke Road. Van Dyke Road improvements are planned for completion with Unit 4. Engineer Djerf spoke stating we have reviewed the revised plat dated March 26, 1990 and find that all items indicated in our review letter of March 20, 1990 have been corrected or added except for a portion of item #3. We note that lot numbers have been changed and that a storm sewer extension for lots 21 (now 22) and 23 (now 24) has not been provided to allow sump pump connections. Charles Engrain spoke, representing the developers of Quail Run Subdivision. He stated this plan was platted in February, 1989 with a lot of restrictions. Then after some extensive meetings with Planner Waldock, we concluded the plan could be made much .better on the water issues, the water land looping. Then we were at a Plan Commission meeting to air the problems and returned to the next Plan Commission meeting with all the questions answered. Now we are at the Village Board to clear up any further problems. The first phase will be approximately 30 lots coming off of Pheasant Chase Drive to loop the water line. There was much concern of the drainage. We hired a geologist to look at the water drainage, Our engineering firm is represented by Andy Belestra of Intek Consultants. We are suggesting for Van Dyke Road to run a blacktop road from mr. Kubinski's property north to 135th Street. Planner Waldock stated all lots along Van Dyke Road will face east and back up to Van Dyke Road. They will not have access to Van Dyke Road. Engineer Andy Belestra spoke in reference to storm sewer, He stated we have proposed installing a deep storm sewer along the north side and west side of the development to create a curtain drain around the property. Tn the grading operation, we will build up the lots sufficiently so the footings/basement elevations will be above the ground water table. The soil engineer is drilling observation wells to determine the pumping rate that is needed to lower the water table, then we can determine the size of pipes needed to lower water table. There was much more discussion of the ground water concerns. The park would be worked out with the Fark District and the grading of the PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 2, 1990 PAGE SEVEN Park would be done with Unit I. A decision still must be made on who should. be responsible for the Lake: the Homeowners Association and/or the Park District. The Board made it quite clear the Village does not want the ownership or responsibility of the Lake. There was discussion of the needs for improvements of Van Dyke .Road. Mayor Latta questioned at what point in this project should the options of Van Dyke Road be addressed? After much discussion the developers agreed to present 50~ of the required "Letter of Credit" for Van Dyke Road with Unit I and the remaining 50~ .surety be provided at the time of Final Plat approval of Unit III. Also, details for the entire frontage of the project on Van Dyke Road to be finalized prior to the Final Plat approval for Unit II. Mayor Latta opened the meeting to the audience. Dave Grom, representing the Pheasant Chase Homeowners, spoke stating their concerns of construction vehicles on the streets, such as damage to the streets and danger to children on bicycles. He questioned when will the improvements to Route 59 be completed? Charles Engram stated he hopes to have it completed with Unit I. Mr. Gram stated they are concerned of the future traffic on Pheasant Chase Drive if this street is opened (at the dead-end) into the new subdivision. Lisa Mazur spoke of . concerns about the park area. She lives near the designated park area. She stated she is concerned of the possibility of families at picnics and people playing basketball and the balls going into her yard. Also, with a park next to the lake, the liability would be much higher. There was a discussion of the possibility of putting up a fence, but the remark was made, if there were a flood, a fence would be a hazard. Judy Jedryck questioned why can't the park be where it was originally platted and there would not be any extra burden on the homeowners? Mayor Latta stated the area where the park was to go originally was on a curve and that would be dangerous also. Debbie Bostjancic stated she is excited about the new subdivision and the Plan Commission had recommended that the Homeowners Association for Pheasant Chase, Lakeside Manor, and Quail Run combine into one (1) association. It was her request to allow the homeowners to work this out among themselves. The consensus of the Board was that the homeowners should make a "good faith effort" to resolve the Homeowners Association question. L. Kelly moved to .approve Subdivision subject to the of improvements to Route 5 Pheasant Chase Drive to be Limit construction traffic only construction traffic the Preliminary Plat for Quail Run following stipulations: 1) Provision 9 for right and left turn lanes onto accomplished as part of Unit T; 2) ingress and egress to Van Dyke Road, on Pheasant Chase Drive should be prohibited; 3) Van Dyke Road to be improved in accordance with collector of the subject site, with the specifics of this matter PLAINFIELD VILLAGE BOARD OF TRUSTEES APRIL 2, 1990 PAGE EIGHT • to be finalized prior to Final Plat approval for Unit II, 50~ of required surety in the form of a Letter of Credit for Van, Dyke Road shall be provided with Unit I, the remaining (50~) surety of Van Dyke Road shall be provided at time of Final Plat approval of Unit III; 4) Park District and Village Board agreement on park donation requirements for the subdivision; and 5) Application for rezoning the subject site from Residence B and Residence A--4 to Residence A, single-family. Seconded by D. Lewin. Vote by roll call. Sharp, yes; Gullicksen, yes; Dement, yes; Kelly, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion carried. J. Gaylord moved to adjourn. Seconded by D. Lewin. Voice vote. 6 yes, 0 no. Motion carried. 10:47 p.m. VERA KRNAC - VILL GE CLERK •