HomeMy Public PortalAbout03.19.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
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REGULAR MEETING
DATE: MARCH 19, 1990
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. DEMENT, L. KELLY, W.
SHARP, D. GULLICKSEN. J. GAYLORD AND
D. LEWIN WERE ABSENT.
OTHERS PRESENT: M. PUSINELLT - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF'
At 7:35 p.m. Mayor Latta opened the meeting with the pledge to
the f lag .
Roll call was taken, J. Gaylord and D. Lewin were absent.'
J. Dement moved to approve the New/Old Busa.ness Section of the
agenda with the addition of the Forest Preserve/Lake Renwick
(after a.tem #3); Executive Session on personnel and land
acquisition, to reconvene. Seconded by D. Gullicksen. Voice
vote. 4 yes, 0 no. Motion carried.
W. Sharp moved to approve the Consent Agenda wha.ch includes the.
minutes of the rescheduled meeting of January 1, 1990 to January
8, 1990. Seconded by J. Dement. Voice vote. 4 yes, 0 no.
Motion carried.
Administrator Pusinelli spoke in reference to landscaping of
Route 30. Each Board member received a copy of the proposal from
Williams/Pollock Associates and a copy of Brent Coulter's
recommendation. Mr. Coulter recommends the Board authorize the
President to execute the agreement between the Village and
Williams/Pollock Associates for landscaping services far Lockport
Street.
J. Dement moved to authorize the President to execute the
agreement dated January 26, 1990 between the Village of
Plainfield and Williams/Pollock Associates, Ltd. for landscape
architecture service as described in an amount not to exceed
$4,000. Seconded by L. Kelly. Vote by roll call. Dement, yes;
Kelly, yes; Sharp, yes; Gullicksen, no. 3 yes, 1 no. Motion
carried,
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 19, 1990
PAGE TWO
Mayor Latta requested the Site Plan Review far Naper Lawn Works,
which is next on the agenda, be rescheduled to a later time this
evening because Mr. Soave stated he would attend this meeting.
Planner Waldock spoke in reference to Plan Commission Case No.
253-21690SFR. Applicant - Dr. Joseph Conklin. Location --
Southwest corner of James Street at Lockport Street (610 James
Street). Request - Site Plan Review for construction of
chiropractic clinic. The applicant proposes to construct a
chiropractic clinic approximately 2,200 square feet in area. The
structure is a one and one-half story design with loft area and
basement. A brick veneer facade is planned. Windows on the east
and south elevations illuminate the waiting area/lobby.
Skylights are placed on the pitched roof. The structure wall
include 5 examination rooms, x-ray room, 1 office, lobby and
reception desk/clerical area. Mechanical equipment will be
placed in the basement along with unassigned storage area. The
loft will.. provide (unfinished) future expansion area. Paved
.parking is provided for 14 cars (including one far handicapped).
Landscaping plantings are provided as a buffer to the south and
along foundation lines to the north. Plans show 31 plantings.
No storm detention is proposed since the site wall have a 37~
hard surface coverage. The Plan Commission recommends approval
of site plans for Dr. Joseph Conklin, Jr. as presented. Mayor
Latta stated the Plan Commission discussed the elevation and that
when the plans come to the Village Board, they would be complete
and in their final stage. Planner Waldock stated the elevation
on the building was raised but the architect failed to spell out
the elevation on the door entrance to the basement. After much
more discussion, it was the consensus of the Board the elevation
number should be on the plans and the Fire Distract should also
approve the plans.
J. Dement moved to concur with the Plan Commission recommendation
to approve the Site Plan for Dr, Conklin's Chiropractic Clinic,
taking note that the change must be made of the elevation
(604,58) on the print per Engineer John Djerf's letter of March
16,1990 and also approval of the Fire Department review of the
site plan. Seconded by L. Kelly,. Vote by roll call. Dement,
yes; Ke11y, yes; Sharp, yes;, Gullicksen, yes. 4 yes, 0 no.
Motion carried.
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Administrator Pusinelli spoke per the direction of the President
and Board of Trustees, staff has sought and received proposals
from auditing firms for performing the Village's 1989/1990 fiscal
year audit. The Village Treasurer and I interviewed the
following firms: a) Veatch, Rach & Nadler, Northbrook; b)
Karrison, Syrne, Jansey & Trimarco, Naperville; c) Clifton
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 19, 1990
PAGE THREE
Gunderson & Company, Joliet; d) Wermer, Rogers, Doran & Ruzon,
Joliet; and e) Sikich, Gardner & Company, Naperville. It was the
consensus of staff to recommend Veatch, Rich & Nadler auditing
services. Mr. Martin Freedman, representative from this firm,
spoke stating they appreciate the Village's consideration of
their firm. Mayor Latta questioned the time period for the
audit? Mr. Freedman stated they like to spend a considerable
amount of time in the pre-planning of the audit. We will meet
with staff and lay out a time table. The supplemental. report
should be filed by October 31st. This audit should be .completed
by late July or early August.
L. Kelly moved to authorize the President to execute the
agreement. dated January 10, 1990 for auditing services for the
1989/1990 fiscal year between the Village of Plainfield and
Veatch, Rich & Nadler in an amount not to exceed $8,600.
Seconded by D. Gullicksen. Voice vote. 4 yes, 0 no. Motion
carried.
Michael Pasteris, Assistant Director of the Forest Preserve of
Will County, addressed the Board. The Forest Preserve District
of Will County in March of 1989 adopted an aggressive land
acquisition program. They issued G.O. Bonds in the amount of
$45,000,000 far a proposed acquisition of 9,300 acres of land
throughout Will County. The Forest Preserve staff is contacting
the District municipalities notifying them of the adapted
acquisition plans. In the Plainfield area, there are three (3)
different areas the Forest Preserve is concerned with affecting,
acquisition or preservation of unique natural resources. The
three (3) areas are the Lake Renwick area, the Lily Cache Creek
area south of Renwick to the intersection of the properties owned
by the Plainfield Township Park District known as Van Horn Woods,
and also property along the DuPage River for a nature trail. At
present, the Forest Preserve is in the process of negotiating and
acquiring properties in the Lake Renwick and Lily Cache Creek
area. The Forest Preserve District of Will County and Illinois
Department of Conservation recently closed on the 315 acres of
Lake Renwick on January 20, 1990. The Forest Preserve of Will
County and Illinois Department of Conservation each awn a 50~
share of the site. The interest in Lake Renwick is the
preservation of a heron rookery that exists on the site. The
plans are to dedicate this site as an Illinois Nature Preserve.
They are considering purchasing or building a site for visitors
to view the rookery, and at this time we are looking at the
Phyllis Munchalfen house (121 Joliet Road). In looking at the
history of this house, the original family owner name was Culver
and we projected the name would be "the Culver, Lake Renwick
Visitors Center". The purchase of the Munchalfen property was
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 19, 1990
PAGE FOUR
defeated by the Forest Preserve Board by a vote of 12 to 11. The
Board requested they renegotiate the price. The Village Board
expressed some concern of the future development of property
across Route 30 and across Renwick Road from Lake Renwick. Also,
there was some concern of future reconstruction of Route 30.
Would it affect the birds? Mr. Pasteris stated T1linais
Department of Transportation has hired a natural history survey
and they have made a study of the bird population at Lake
Renwick. As a result of the survey, they have made suggestions
in reference to the construction or widening of Route 3Q. Mayor
Latta stated she was very happy they came to give this address to
the Village. We are pleased that you acquired ownership of Lake
Renwick.
It was the consensus of the Board to hold a 5 minute break.
8:35 p.m.
8:40 p.m.
Planner Waldock spoke in reference to Case No. 251-1990SPR.
Applicant - Naper Lawn Works, Inc'., Mark Soave, owner. Location
West side of. Naperville/Plainfield Road (301
Naperville/Plainfield Road).. Request - Site Plan Review. The
applicant proposes the construction of an 8,400 square foot
office/warehouse structure with related parking facilities on a
site known as the "horse farm". Parking area is paved with space
far 14 cars in the front,. Gravel maneuvering area is provided in
the. rear of the site. The maneuvering area is intended for use
by company trucks and tracked vehicles. Storm water is designed
for sheet flow overland runoff to the river flood plain area.
The building setback from front is 55 feet, north side is 50 feet
(to the zoning boundary nearby 1,000 feet to property line),
south side is 94 feet, rear is about 346 feet (shown as 200 feet
on the drawing). The subject site is vacant agricultural
(pasture.) area formerly occupied as a farm with horse stables.
Rough wooded growth is scattered through the site primarily in
the rear along the river. The project is impacted slightly by
flood plain. The curb and landscape area at the southwest corner
of the site enters the flood fringe. The rear yard also is in
the flood fringe. This issue is addressed by John Djerf, Village
Engineer, in his letter of February 8, 1990. The subject site is
adjacent to the watermain .located along Naperville/Plainfield
Road. Mark Soave has" proposed to extend the Village sanitary
sewer from the Lakelands river crossing point to his development
site across from Mill Street. This will be an extension of about
850 feet. The cost for materials and installation is to be
~~ carried by Soave. Engineering and permits would be Village cost
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 19, 1990
PAGE FIVE
as well as any oversizing required and waiver of fees for three
(3) tap-ons. In discussion of this proposal with John Djerf,
Village Engineer, it was determined that an 8-inch sanitary sewer
main would be sufficient to serve the area. The cost is
estimated at $1,500/manhole for each of three (3) manholes needed
and about $25/foot for the sewer pipe. The construction cost (to
Soave) would be about $25,750 plus backfill. Design and
engineering costs to the Village would be roughly $3,000, and
waiver of fees for three (3) tap-ons would cost about $9,000 in
lost revenue. Mr. Soave is requesting the use of a well o, my on
.this site because to bring the water line under
Naperville/Plainfield Road would be cost prohibitive for this
site. Mayor Latta questioned if the northern portion of this
property were subdivided for two (2) houses, would you want them
on the well also? If so, that is what the Village is trying to
prevent (wells in the Village). Mayor Latta questioned if Mr.
Soave brought the' easement agreement (for the water and sewer
extension) to the meeting? Mr. Soave stated he did not bring the
agreement with him.
W. Sharp moved to concur with the Plan Commission (Case No. 251-
1990SPR) and approve the Site Plan of an office/warehouse
facility for Naper Lawn Works subject to the following
stipulations: 1) screen or direct all lighting to avoid glare
onto surrounding residential properties; 2) fill material to be
taken from flood fringe areas to provide compensatory storage; 3)
meet with the Plainfield Township, Park District for discussion of
public access along River (River Walk); 4) parking and
maneuvering area not to extend beyond loo' from the rear of the
building; and 5) receipt of letter from the Fire District.
Seconded by L. Ke11y. Vote by roll call. Dement, yes; Kelly,
yes; Sharp, yes; Gullicksen, yes. 4 yes, 0 no. Motion carried.
W. Sharp moved that this property (Naper Lawn Works): 1) must tap
on to Village .water for the structure; 2) a well is allowed to be
drilled for the purpose of watering landscape materials and
washing of vehicles; 3.) well must be sited by Harry Countryman,
Head of Water and Sewer Department; 4) well water will be non-
potable; 5) this approval is contingent upon the grant of
easement as requested by Village; and 6) the Village agrees to
issue three (3) free sewer and water tap-ons to this property.
Seconded by J. Dement. Vote by roll call. Dement, yes;, Kelly,
yes; Sharp,. yes; Gullicksen, yes. 4 yes, 0 no. Motion carried.
W. Sharp moved to authorize the Village Engineer to design and
" engineer, the sewer line from the easement north to the proposed
(Lakelands) sanitary sewer crossing (Naperville Road) at a cost
not to exceed $3,.000 at the developers expense. Also, the
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 19, 1990
PAGE SIX
developer will pay the construction costs (material and man
hours) far installing sewer line. This approval is contingent
upon signed easement from Naper Lawn Works, Inc. (Mr. Soave).
Seconded by L. Ke11y. Vote by roll call. Dement, yes; Kelly,
yes; Sharp, yes; Gullicksen, yes, 4 yes, 0 no. Motion carried,
Administrator Pusinelli reported New Lenox State Bank is in the
process of preparing site plans for a new bank located at the
corner of Chicago and Division Streets. In accordance with
zoning approvals, the bank has agreed to provide improvements to
the west end of Chicago Street. The improvements will include
curb and gutter on each side, and new street base and surfacing
at a 33' width (31' is minimum required by Village Code). The
developer will also provide storm sewer improvements to the site
as part of their development. Staff has discussed the prospect
of having the developers (New Lenox State Bank) also complete
improvements to the east end. of the .street at their expense as
well. This proposal was presented to the developers who were
unwilling to cover any .costs for the east end of Chicago Street.
If the Village Board chooses to pay for the cost of extending
Chicago Street (improvements), the cost estimate by Hamilton
Engineering will be about $22,000. There are two (2) ways of
paying: 1) Motor Fuel Tax Funds, or Z) General Fund. For MFT we
have to go out for bids and comply with IDOT specifications. It
would take longer and the cost would be higher. If we go with
the General Fund monies, the developer could design the plans;
our Engineer can review and approve the plans; then the developer
goes to bid for the project; then the developer determines the
cost of the project; then the Village enters into an agreement as
to the Village's cost of the project. At completion of the
project, the Village will pay their share. It was the consensus
of the Board to direct staff to proceed with this project and
keep in mind to pay with General Fund money.
D. Gullicksen moved to approve Payout #1 to Joseph J. Henderson &
Son, Inc. of $188,046 (Wastewater Treatment Plant Expansion) and
that this amount be charged to our 1988 General Obligation Bond
proceeds. Seconded by J. Dement. Vote by roll call. Dement,
yes; Kelly, yes; Sharp, yes; Gullicksen, yes. 4 yes, 0 no.
Motion carried.
D. Gullicksen moved to approve Change Order #1 on the Southside
Sewer and Water Extension, Phase Il Project, contractor Louis
Ruffolo and Sons for an increase (price schedule) of $1,775.
Seconded by J. Dement. Vote by roll call. Dement, yes; Kelly,
yes; Sharp, yes; Gullicksen, yes. 4 yes, 0 no. Motion carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 19, 1990
~~ PAGE SEVEN
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J. Dement moved to adopt Ordinance No. 1321 Establishing
Regulations For Protection Of Potable Water. Seconded by D.
Gullicksen. Vote by roll call. Dement, yes; Kelly, yes; Sharp,
yes; Gullicksen, yes. 4 yes, 0 no. Motion carried.
D. Gullicksen moved to pay the bills for the period of March 19,
1990 thru March 31, 1990. Seconded by L. Kelly. Vote by roll
call. .Dement, yes; Kelly, yes; Sharp, yes; Gullicksen, yes. 4
yes, O no. Motion carried.
W. Sharp moved to increase Kevin Greco and Timothy Shaw (Police
Officexs) salaries from $9.81 per hour to $10.33 per hour,
effective March 26, 1990. Seconded by J. Dement. Voice vote. 4
yes, 0 no. Motion carried.
W. Sharp moved to increase Gayle Simon (part-time records clerk)
salary from $6.50. per hour to $6.80 per hour, effective March 26,
1990. Seconded by L. Kelly. Voice vote. 4 yes, 0 no. Motion
carried.
W. Sharp reported Officer Timothy Eaker received a commendation
for his action on an arrest; received a letter from Fhilip
Bonelli commending Officer James Shroba for his performance on
duty; Chief Bennett has been. appointed to the "911 Emergency
Telephone System Board"; Andru J. Vanderlei has received a
certificate that he has completed the requirements for "Drug
Interdiction: Operation Valkyrie".
W. Sharp commended Chief Bennett for an excellent Plainfield
Police Department Crime Report, 1989.
W. Sharp reported the P.C.A. will be producing an $ minute video
on Plainfield.
Chief Bennett reported the Will County Jail started moving
prisoners to their new facility.
L. Kelly reported it is the intent to have the certification of
ESDA by early Fa11. He has been accepted for membership in both
the Northeast Illinois Emergency Management Council as well as
the Illinois Emergency Services Association, as the Village's
coordinator. We are faced with a problem, we need to identify
where we are going to establish the E.O.C. (a room). It's
becoming crowded upstairs and we need to act on this study as
soon as possible.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MARCH 19, 1990
PAGE EIGHT
Administrator Pusinelli stated the Wallin/Glow property would
like to be on a Workshop Agenda. It was the consensus of the
Board to bring it to the April 23rd Workshop.
W. Sharp moved to cancel the March 26, 1990 Workshop. Seconded
by J. Dement. Voice vote. 4 yes, 0 no. Motion carried.
Planner Waldock stated we have provided, in each Board member's
packet, for the Clarence Schmitz property for your review. This
is associated with the Lakelands Development Corp.
J. Dement moved to hire Bob Russ & Associates to implement a
short range plan for Village facility, not to exceed $5,000.
Voice vote. 4 yes, O no. Motion carried.
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J. Dement moved to adjourn into Executive Session, to reconvene.
Seconded by D. Gullicksen. Voice vote. 4 yes, 0 no. Motion
carried.
9:40 p.m.
10:15 p.m.
W. Sharp moved to accept the resignation of ,lane Kwasigroch,
effective March 14, 1990. Seconded by D. Gullicksen. Voice
vote. 4 yes, 0 no. Motion carried.
L. Ke11y moved to authorize the President to execute the Easement
Agreement with Clark Oil. Seconded by D. Gullicksen. Voice
vote. 4 yes, 0 no. Motion .carried.
W. Sharp moved to adjourn. Seconded by L. Kelly. Voice vote. 4
yes, 0 no. Motion carried.
10:17 p.m.
ERA KRNAC - VI LAGE CLERK
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