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HomeMy Public PortalAbout03.05.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES . REGULAR MEETING DATE: MARCH 5, 1990 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, W. SHARP, J. DEMENT, J. GAYLORD, L. KELLY, D. LEWIN. D. GULLICKSEN WAS ABSENT. OTHERS PRESENT: M. V. J. P. At 7:32 p.m. Mayor Latta oP the flag. PUSINEL KRNAC - HARVEY WALDOCK ened the LI - ADMINISTRATOR VILLAGE CLERK ATTORNEY - PLANNER meeting with the pledge to Roll call was taken, D. Gullicksen was absent. J. Dement moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on land acquisition and personnel to reconvene. Seconded by D. Lewin. Voice vote. 5 yes, 0 no. Motion carried. W. Sharp moved to approve the Consent Agenda to include the Minutes of Public Hearing -- December 4, 1989, Regular Meeting - December 4, 1989, Public Hearing - December 18, 19$9, Regular Meeting - December 1$, 1989. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Mayor Latta welcomed the Boy Scouts Troop #13 in the audience. Planner Waldock spoke in reference to Plan Commission Case No. 251-1990SPR. Applicant - Naper Lawn Works, Inc. Location - West side of Naperville/Plainfield Road at Mill Street. Request -- Site plan review for an office/warehouse facility. The applicant proposes the construction of an 8,400 square foot office/warehouse structure with related parking facilities on a site known as the "horse farm". Parking area is paved with space for 14 cars in the front. Gravel maneuvering area is provided in the rear of the site. The maneuvering area is intended for use by company trucks and tracked vehicles. Storm water is designed far sheet flow overland runoff to the raver flood plain area. The building setback from front is 55 feet, north side is 50 feet (to the zoning boundary nearby 1,000 feet to property line), south side is 94 feet, rear is about 346 feet (shown as 200 feet on the drawing). The subject sate is vacant agricultural (pasture) area formerly occupa.ed as a farm with horse stables. Rough wooded growth is scattered through the site primarily in PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 5, 1990 PAGE TWO the rear along the river. Plan Commission recommends approval of the site plan for Naper Lawn Works, Inc, subject to the following stipulations: 1) screen or direct all lighting to avoid glare onto surrounding residential properties; 2) .fill material to be taken from flood fringe areas to provide compensatory storage; 3) meet with the Plainfield Township Park District for discussion of public access along River (River Walk); and 4) parking and maneuvering area not to extend beyond 100' from the rear of the building.. They are proposing to serve the site with a private well. Our new ordinance on abandonment of .private wells states one cannot have both a well and tap-on to Village water. Water is on Naperville Road and with the development of Lakeland, sanitary sewer will be available. The letter from Attorney Thomas Grant, representing Mr. Soave the developer, requests that they be allowed to use private well rather than Village water and that they would like to extend a sanitary sewer main from its crossing point about 300' north of this development along a dedicated easement to serve this property. This sewer main would be large enough to serve some adjacent owners with sewer. The oversize main cost would be paid by the Village. He would bare the cost to serve his facility. He is requesting waiver of tap- . on fees for this building and two (2) residential structures which would be built in the future. He is requesting the Village do the designing work for this extension. J. Dement stated we do not have cost estimates on this project, therefore, we have nothing to compare with; .although I would like to see the property served by Village water. Mayor Latta questioned if they want to serve the .building and entire site with a well or just the landscaping? Mr. Soave stated if the Village wanted his building on Village water, he would not object. He would like to use a well for watering shrubbery and landscaping plants. There was much more discussion by the developer and the Board. L. Kelly moved to table the Site Plan for Naper Lawn Works, Inc. until we receive further information on costs. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried.' It was the consensus of the Board not to object to Naper Lawn Works, Znc. using a well for watering trees, shrubbery and plants, but they would like them to run Village water to the building. J. Dement stated he would like periodical testing of the well. Planner Waldock spoke in reference to Case No. 252-25905. Applicant - Commander's Restaurant, Bobbie Perry. Location - 704 North Division Street. Request - Special Sign Approval. The applicants seek special sign approval for their restaurant at 704 North Division Street in the Central Sign District. Two signs PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 5, 1990 PAGE THREE have been installed an the building. A 16.25 square foot sign with flood light illumination is located on the north wall. An 8 square foot sign is mounted on the west wall without illumination. A 20 square foot handing sign is proposed for the east wall visible from the south as shown on the attached diagram. The Village Sign Ordinance permits projecting signs up to 12 square feet in area, not to project more than 7 feet from the building and not closer than 9 feet or higher than 13 feet above ground level. Wall signage is allowed up to 1 square foot of signage for each linear foot of facade frontage. Signs not visible beyond the site on which they are initiated are exempt from ordinance requirements. The. wall signage appears to meet ordinance requirements. The north wall is greater than 16.25 feet in length, therefore, a 16.25 square foot sign is in compliance (once permits are issued). The west wall sign may be considered an exempt sign since it is intended to identify Commander's Restaurant when viewed from the parking lot of the Meeting Place site and is not intended for view from off site. L. Ke11y moved to concur with the Plan Commission (Case No. 252- 25905) and approve the Special Sign for only the north wall mounted sign of 16.25 square feet. The $ square foot west wall sign is exempt from ordinance and does not require a sign approval or permit. The projecting sign does require a variance. Seconded by D. Lewin. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Kelly, yes;- Lewin, yes. 5 yes, 0 no. Motion carried. L. Kelly moved to adopt Ordinance No. 1318 Authorizing The Execution Of An Amendment To The Previously Entered Annexation Agreement Between The Village Of Plainfield And First National Bank Of Joliet, Trust No. 3109. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Kelly, yes; Lewin, yes. 5 yes, 0 no. Motion carried. L. Ke11y moved to adopt Ordinance No. 1319 A Variation To honing Ordinance No. 674, Granted By Action Of The Village Of Plainfield Board Of Trustees Regarding 404 West Chicago Street. Seconded by J. Gaylord. Vote by roll. call. Sharp, yes; Dement, yes; Gaylord, yes; Kelly, yes; Lewin, yes. 5 yes, 0 no. Motion carried.. L. Kelly moved to adopt Ordinance No, 132p A Variation To Zoning Ordinance No. 674, Granted By Action Of The Village Of Plainfield Board Of Trustees Regarding 513 Lockport Street. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Kelly, yes; Lewin, yes. 5 yes, 0 no. Motion carried. PLATNFTELD VILLAGE BOARD OF TRUSTEES . MARCH 5, 1990 PAGE FOUR Mayor Latta stated the evening. Mayor Latta read March, 1990 as "Ma 22nd through April Week". item #6 (Lakelands) will be discussed later in proclamations: 1) Proclaiming the month of rch On Crime Month"; and 2) Proclaiming April 28, 1990 as "Organ And Tissue Donor Awareness W. Sharp moved to pay the bills for the period of March 1, - March 15, 1990. Seconded by J. Dement. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Kelly, yes; Lewin, yes. 5 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Treasurer's Report for February, 1990. W. Sharp acknowledged receipt of the 1989 Police Crime Report. Mr. Sharp read a specific paragraph of this report: "We in law enforcement are witnessing a massive breakdown of American values as we know them. The 1990's will see a further deterioration of old systems over the social order that depends on them. This collapse of the nuclear family and its replacement with a family system made up of many different models, two-career couples, childless couples, much married couples, etc., has had a massive impact on law enforcement". Mr. Sharp stated he believes this statement is very true and we are seeing it in our crime reports. The activities, such as the Scouts attending this meeting and the many other activities they attend, goes along way t.o helping these young men becoming future citizens and he hopes they all become "Eagle Scouts". L. Kelly stated with the impact of drugs and gang activities, not that far away from Plainfield, is Chief Bennett implementing programs to handle these types of problems? Due to Chief Bennett's inability to attend this meeting, it was the consensus of the Board to bring this report back to the March 19, 1990 meeting. L. Kelly reported they are continuing the process of a testing program of four (4) hours, done an a County-wide training basics far ESDA Unit Certification. We have received our Nuclear Biological Testers today. We will provide the Fire Department with four (4) units - patrol supervisor's car, Fire Chief's car and one on the ESDA Coordinator's car. These testers will not be installed in the vehicles until each person has completed the training program. PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 5, 1990 PAGE FIVE D. Lewin reported the Building Inspector Committee has completed the preliminary interviews March 3, 1990. We need a date to bring two (2) candidates to the Board for interviews. After much discussion on scheduling the interviews, it was the consensus of the Board to continue this meeting to 6:00 p.m. on Monday, March 12th to go into Executive Session for Building Inspectors interviews. The Workshop will immediately follow at approximately 8:00 p.m. Mayor Latta received a letter of request from Dick and Steve Gruben, owners of Uptown Tap, requesting permission for a 2:00 a.m. closing time of their establishment on Saturday, March 31, 1990. W. Sharp moved to authorize the request of Uptown Tap to remain open until 2:00 a.m. on March 31, 1990, subject to the .discretion of the Liquor Commissioner. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Ke11y, yes; Lewin, yes. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to a letter to Gerald Clark (Lakelands) from Attorney Thomas Gilbert, representing the Fire District. The letter states the Fire District has taken issue with the proposed plans, and the Fire District will enforce all provisions of its Fire Prevention Code. Attorney Harvey stated they are generalizing in this letter. We do not know the specifics of their objections. This is not directed at the Village. Nancy Sertich, partner with Gerald Clark (Lakelands), stated the only things they are objecting to are the size of the cul-de-sacs and the placement and number of the fire hydrants. L. Kelly stated Pete (Planner waldock) is contacting BOLA for copies of their fire codes. If they are acceptable, we should adopt a BOCA Code ordinance. It was the consensus of the Board that when the Fire District attends the Monday, March 12th meeting that they provide us with a copy of their code and they bring their engineer and attorney to the March 12th meeting. Attorney Harvey stated our Subdivision Control Ordinance does include fire fighting standards. Generally, the Village does show concern in this matter. Administrator Pusinelli introduced Brent Coulter, Cemcon, Ltd. to review his memo of February 26, 1990 in regard to Illinois Street Replacement Parking. Mr. Coulter stated per the general agreement we had with IDOT .for the parking spaces lost on Lockport Street, a total of nine (9) new parallel parking spaces are shown on the preliminary Illinois Street parking schematic. • Three (3) additional existing spaces are still provided, for a total of twelve (12) spaces all together. Parking layout and PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 5, 1990 PAGE STX dimensions were designed to locate door openings away from utility and light poles (the Village may wish to investigate burial of the electric lines with Commonwealth Edison). Shall width is 10 feet which is sufficient to allow the striping of some portion of the parking area as a drop-off lane for library books (see comments below). The widening to provide this parking would take place entirely on the east side. New curb and gutter would be provided as well as two (2) new storm inlets for drainage of the widened pavement area. Only 2-3 inches (sometimes less) of curb face remains exposed on the west side of Illinois Street. I would recommend investigating the removal and replacement of that curb and gutter, which then facilitates a new asphalt pavement overlay (l") on Illinois Street for the limits of the widening. If an on-street library drop-off lane were to be provided, at least two (2) but possible three (3) parking spaces would be lost. In addition, since. this drop-off lane would be located on public (Village) right-of-way, the Village will be responsible for the maintenance of this lane (snow plowing, etc.) and any liability associated with the drop-off function (you may want to check with your attorney to see to what extent liability could be "shared" with or "transferred" to the . Plainfield Library District). There are more details to review and discuss, but essentially we are ready to proceed and submit plans to IDOT. It was the consensus of the Board that Mr. Coulter should take the necessary steps to get this project started. The Board decided if nothing urgent comes up, they will cancel the Workshop for March 26, 1990 and the budget will be discussed at the April 9th Workshop. Planner Waldock reported the engineers and architects for New Lenox State Bank are asking for the Village's opinion and position on improvements to Chicago Street. The zoning approval for this site requires the developers to complete improvements along the frontage on Chicago Street to the end of their property line, from Division Street to their east property line. They are interested in the Village's intent for the remainder of Chicago Street, from their east property line to Dillman Street. The Village Engineer's estimated cast for doing the eastern portion of Chicago Street is at $22,000 including curb and gutter on both north and south sides of the street, excavation, new base, binder and surface and parkway top soil and seeding. Planner Waldock will meet with the developers tomorrow (March 6, 1990) and talk to them of this project. J. Gaylord moved to adjourn into Executive Session after a brief recess, to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. [7 • PLAINFIELD VILLAGE BOARD OF TRUSTEES MARCH 5, 1990 PAGE SEVEN 8:50 p.m. 9:25 p.m. L. Ke11y moved to authorize Louis Ruffolo and Son Construction Company to proceed with the Village of Plainfield Southside Sewer and Water Extension, Phase II project, and. that Robert Hamilton Engineering shall design such alternate routes as necessary in any case where an adjacent property owner has failed to give the Village an easement. Seconded by D. Lewin. Voice vote. 5 yes, O no. Motion carried. W. Sharp moved. to continue this meeting to 6:00 p.m., Monday, March 12, 1990 for an Executive Session on personnel, not to reconvene and Woxkshop to immediately follow (approximately 8:00 p.m.). Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried. 9:28 p.m. ~' -. VERA KRNAC - ILLAGE CLERK •