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HomeMy Public PortalAboutSelect Board -- 2022-07-11 MinutesW I I I I 1111111// IREW =3� Aa o ,r APORj 0o3\\\\\\\\ 'T'own of Brewster MINUTES OF THE SELECT BOARD MEETING DATE: July 11, 2022 TIME: 6:00 PM PLACE: Remote Participation 2198 Main Street Brewster, MA 02631-1898 Phone; (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator REGULAR SESS10 REMOTE PARTICIPANTS: Chair Whitney, Vice Chair Chatelain, Selectperson Chaffee, Selectperson Hoffmann, Selectperson Bingham, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Finance Committee (Bob Young, Pete Dahl, Robert Tobias, William Henchy, Frank Bridges, Alex Hooper, Bill Meehan), Finance Director Mimi Bernardo, Sally Andreola, Town Counsel Gregg Corbo, Bryan Webb, Bob Newman, John Mostyn, Jan Moore, Planning Board (Chair Madalyn Hillis -Dineen, Alex Wentworth, Amanda Bebrin, Elizabeth Taylor, Charlotte Degen, Tony Freitas, Rob Michaels), Jill Scalise, Alexis Lanzillotta and Judy Barrett (Barrett planning Group), Residents: Louise Vivona-Miller and Dave Valcourt, Bikeways Committee Chair Joe Sullivan Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Whitney called the meeting to order at 6:18pm and declared a quorum with all five Select Board I embers present. Chair Whitney read the meeting participation and recording statements. Discuss and Vote on Council on Aging Outreach Worker Compensation Mr. Lombardi stated that the Board acted in the executive session and no additional formal action is needed. Discuss and Vote on Town Administrator COVID Compensation Selectperson Chaffee recognized Mr. Lombars work during the consent flow of complicated problems during the Covid pandemic. During the first year of the pandemic Mr. Lombardi worked seven days a week and lost two weeks of vacation. In developing the current employment contract, language was included language that provided the Select Board with the opportunity to provide a one-time payment for Mr. Lombardi's work during the pandemic to compensate for the long hours and lost vacation time. Selectperson Chatelain moved to approve the COVID Compensation for the Town Administrator. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Public Announcements and Comments None Select Board Announcements and Liaison Reports Selectperson Hoffmann noted the success of Conservation Day this past weekend and thanked the host of different organizations and public that attended. The Cultural Council joined for the first time and won 2"d place for best exhibit. Select Board 07.11.2022 www.brewster-ma.gov Page 1 of 10 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 y Phone: (508) 896-3701 Fax: (508) 896-8089 Omce.of: Select Board Town Administrator Town Administrator's Report Mr. Lombardi echoed Selectperson Hoffmann's comments about Brewster Conservation Day adding it was great to have everyone back in person. Regarding the latest on the pandemic, Brewster is plateauing at about 10 positive new cases reported per week. The majority seem to be impacting residences aged 50 or older. The Health Department continues to monitor the data and provides weekly reports. The State has moved from a daily report to weekly reporting, all information is posted on the Town website. At the motor vehicle accident on Long Pond Road/Rt 137 that happened on Friday June 21St, approximately 2400 gallons of home heating oil was spilled. Immediately, about 950 gallons were contained and recovered. This was an all -hands-on deck event for our public safety crews and emergency response, Brewster Fire, Police, DPW were all on sight immediately. The Town has been working with DEP and the business owner daily for immediate remediation and long-term plans. To date they have removed about a 500 ft long stirp of dirt, which is currently being tested, which will determine if further excavating and removal needs to be done. The plan is to have the contractor pave the entire southbound lane, of the section where the spill has occurred. Mr. Lombardi noted that there was oil that go into the catch basin at corner of Old Long Pond Road, this will be fully removed, and a new structure will be put in after similar testing of the soil and any remediation completed. At an outfall across the road will be additional soil removal. Our Brewster Health and Water Departments have been working with State officials with any health concerns for neighbors. Natural Resources have been involved and confirmed there are no wetlands that have been affected. Mr. Lombardi noted the great work by all departments that have been done so far. Mr. Lombardi commented that the Town will not have to pay for any of the costs of the work, he will have to see about the Town's immediate staff costs being covered in the insurance claim, but the Town will not have to pay out of pocket. Consent Agenda a. Meeting Minutes: June 6 and June 13, 2022 b. Appointments: Planning Board Representatives to Water Quality Review Committee and Vision Planning Committee; Police Officer and Keeper of the Lockup- Jorel Radke c. Yard Sale Restriction Waiver Request: 1554 Main Street d. One Day Entertainment Applications: Chatham Bars Inn Farm (3) e. One Day Liquor License Applications: Chatham Bars Inn Farm (6) f. Acceptance of Gifts & Donations: Friends of Brewster Dog Park g. Amendment to the Brewster Police Department Rules and Regulations Selectperson Chaffee requested to remove item 10c to vote separately so she can abstain from this one item. Selectperson Hoffmann requested a small updated on the June 6, 2022, meeting minutes. Selectperson Hoffmann moved to approve the Consent Agenda, with the proposed update to the minutes and without item 10c. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee- yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Select Board 07.11.2022 www.brewster-ma.gov Page 2 of 10 Town o BrewsterInv a 'z f ° 2198 Main Street 3 a = Brewster, MA 02631-1898 Phone: (508) 896-3701 r —= Fax: (508) 896-8089 nio 0u�. Board vote was 5 -Yes, 0 -No. Office of: Select Board Town Administrator Selectperson Hoffmann moved to approve item 10c on the Consent Agenda. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann- yes, Selectperson Chatelain- yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No, 1 -ABS. Discuss and Vote on FY22 Year -End Transfer- Joint Meeting with Finance Committee Finance Committee Chair Pete Dahl confirmed a quorum, announced members in attendance and called the Finance Committee meeting to order at 6:37pm. Mimi Bernardo referred to the three transfers that are outlined in the packet: • Snow and Ice- $37,065.63 • County Tax Assessment- $2,114.00 • Retirement Actuarial Services- $460.00 Requesting all be funded by the Health Insurance account that has a balance of $95,254.16. The total needed to be transferred is $39, 639.63. Finance Committee member Bill Meehan moved to approve the transfers as presented. Member Frank Bridges second. A roll call vote was taken. Member Bridges -yes, Member Meehan -yes, Member Hooper -yes, Member Henchy-yes, Member Young -yes, Member Tobias -yes, Chair Dahl -yes. The Committee vote was 7 - Yes, 0 -No. Selectperson Hoffmann moved to approve as outlined the transfers as presented. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee- yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was S -Yes, 0 -No. Finance Committee member Meehan moved to adjourn at 6:41pm. Member Frank Bridges second. A roll call vote was taken. Member Bridges -yes, Member Meehan -yes, Member Hooper -yes, Member Henchy-yes, Member Young -yes, Member Tobias -yes, Chair Dahl -yes. The Committee vote was 7 -Yes, 0 -No. Review and Vote on Proposed Housing Production Plan (Select Board FY22-23 Strategic Plan Goal H -2) - Joint Meeting with Planning Board Planning Board Chair Madalyn Hillis -Dineen called the meeting to order at 6:43pm and announced the members of the Planning Board present. Donna Kalinick introduced Jill Scalise (Housing Coordinator) and Alexis Lanzillotta from Barrett Planning Group, thanked both for their outstanding work on the Housing Production Plan update and in engaging the public. Also thanked the Housing Partnership who was the lead committee for the update as well as the many boards, committees, staff and residents who participated in the update. Select Board 07.11.2022 www.brewster-ma.gov Page 3 of 10 E W 5 'gip/ �,, E4oeq�, ,�,, Town of Brewster o� e 2198 Main Street 3 p a = Brewster, MA 02631-1898 o _ Phone: (508) 896-3701 — Fax: (508) 896-8089 Office of: Select Board Town Administrator Alexis Lanzillotta provided a short presentation and reviewed the updates to the final draft. The final plan will be submitted to the Department of Housing after tonight's vote. The presentation included the following highlights: • Reviewed the project timeline, once adopted by the Town it will be submitted to DHCD for review. • Feedback received on the draft plan: o Sources of input on the draft plan included the June 6th presentation to Select Board and Planning Board, the June 16th Brewster Housing Partnership meeting which included a community presentation on the draft plan with approx. 30 participants, written comments, and the Housing Partnership meeting on June 30tH • Overview of the draft changes: o Consolidation of strategies, reduced from 29 to 22 o Added description of the Town's Environmental Justice (EJ) Population designation to the Needs Assessment o Minor adjustments to three maps o Inclusion of an implementation table developed by Town staff that outlines likely responsible parties, potential timeframes, and other information relating to each recommendation o Additional of Glossary of Housing Terms in the Appendix o Other edits based on community feedback ■ More details about Brewster's history exploring the residential exemption ■ Detail regarding Town -owned properties with existing structures in strategy #12 ■ Added strategy about discussing public/private partnerships ■ Town should explore expanding the Town Administration budget to include Housing Coordinate role in strategy #19. • Next steps o Upon Select Board and Planning Board adoption of this HPP, the plan will be submitted to the DHCD for review. o The date of approval will be retroactive to the date of HPP submission to DHCD. Planning Board member Elizabeth Taylor asked about the support that is in place for those who are in affordable housing? Ms. Lanzillotta responded that strategy #22 of the plan talks about direct assistance the Town has in place currently. Adding that there are additional opportunities to explore for further assistance, including a 2 -voucher program, one through COVID and one through Housing Authority for rental assistance. There is also a buy down ownership program. Ms. Scalise added that Brewster offers a rental assistance program, provides outreach to all affordable homeowners and a new community block grant program that provides critical home repairs for low to moderate incomes. Planning Board member Bebrin noted that she has worked in tandem with Ms. Scalise and there is a great amount of overlap with the HPP and the Local Comprehensive Plan's housing building block. Planning Board member Charlotte Degen moved to accept the Housing Production Plan Update as presented Select Board 07.11.2022 www.brewster-ma.gov Page 4 of 10 ®iX%l�l o Brewster office of: o� `"E4°e F,�'%� Select Board $ ae F: �' 2198 Main Street Town Administrator Brewster, MA 02631-1898 Phone: (508) 896-3701 — _ a Fax: (508) 896-8089 RPB R Bp3 a\\\\\\\\\\\\\ understanding the summary will be added for tonight's meeting. Amanda Bebrin second. A roll call vote was taken. Member Bebrin-yes, Member Wentworth -yes, Member Freitas -yes, Member Michaels -yes, Member Degen-yes, Chair Hillis -Dineen -yes. The Planning Board vote was 6 -Yes, 0 -No. Selectperson Hoffmann moved to accept the Housing Production Plan presented tonight, following the correction of adding the implementation table. Selectperson Chaffee second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Chaffee - yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Planning Board ,member Amanda Bebrin moved to adjourn the Planning Board Meeting at 7:09pm. Charlotte Degen second. A roll call vote was taken. Member Bebrin-yes, Member Wentworth -yes, Member Freitas -yes, Member Degen-yes, Member Taylor -yes, Member Michaels -yes, Chair Hillis -Dineen -yes. The Planning Board vote was 7 -Yes, 0 -No. 6:45pm —Public Hearing: Review Request from Sally Andreola to Modify Shellfish Grant Selectperson Hoffmann moved to open the public hearing at 7:12pm and read the public hearing notice. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chaffee - yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Sally Andreola addressed the Board and noted that her husband, Scott has been working with her at the grant and it makes sense to have him as a co-owner of the grant. Selectperson Hoffmann moved to close the public hearing at 7:14pm. Selectperson Chaffee second. A roll :all vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved to grant the renaming of the shellfish grant of Sally Andreola to include her husband. Selectperson Chaffee second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chaffee- yes, Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. 7:OOpm- Public Hearine: Yearly Entertainment license- Ocean Edge and Conference Center Selectperson Hoffmann moved to open the public hearing at 7:16pm and read the public hearing notice. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 - No. Bob Newman, General Manger of Ocean Edge Resort, thanked the Town for their cooperation in respect to approving the front lawn dinning and entertainment during the pandemic. At the meeting last month, were surprised their Entertainment License was only extended for one month. The past two years has been an Select Board 07.11.2022 www.brewster-ma.gov Page 5 of 10 J Town wY� o SreWSter' Office of no Select Board 2198 Main Street Town Administrator n Brewster, MA 026314898 Phone: (508) 896-3701 Fax: (508) 896-8089 exception to their normal course of business activity. Since they have not renewed the 2021 Special Permit modification and have discontinued amplified music with dining on the front lawn, they are not exercising anything different now then they were pre-Covid 19. Ocean Edge has been hosting weddings and other events in tents for the past 40 years, and it is an essential part of their business. Mr. Newman noted that there are 31 weddings in tents scheduled between now and the end of the year and one additional event one the front lawn under the tent for the American Cancer Association in August. Tent events will be limited as specified in the 2010 Special Permit. Mr. Newman requested the Board to be mindful of the restrictions beyond those imposed by the Planning Board in the special permit, adding that additional restrictions would fundamentally change Ocean Edge's business and would have grave economic consequences. Mr. Newman shared that Ocean Edge has engaged a sound engineer to better understand sound conditions and if helpful will work with a subcommittee to present their findings to the Town. Selectpersons Chaffee, Hoffmann, Bingham and Chair Whitney all commented that they all took the time to visit Ocean Edge and surrounding neighborhoods at different dates and times to experience the concerns heard from residents regarding the Entertainment License. All reported that the noise was very faint and barely audible. Selectperson Chaffee recognized that we have heard from residents about their negative experiences and is happy to hear that a sound engineer has been retained. Resident, Jan Moore addressed the Select Board with her concerns about the Entertainment License for Ocean Edge. She resides on Main Street, two houses down from Ocean Edge, having lived there for over 37 years. Ms. Moore added that this is not a new problem and last year was the first time contacting the Police to file a report. Ms. Moore has provided a letter to Select Board documenting the dates in which she determined the music to be too loud, this can be found in the packet materials. Mr. Lombardi remarked that in interpreting and applying the noise bylaw, the Select Board in granting an Entertainment License, is effectively permitting these entertainment events, Y would not apply to these events, adding that the bylaw is in place for unpermitted events. Town Counsel, Gregg Corbo added that the bylaw specifically states that organizations that have a license under CH. 138 of Mass. General Laws are exempt from the requirements of noise bylaws. Mr. Corbo stated that it is incumbent upon the organization that has a license to take precautions to prevent their activities from creating an unreasonable level of noise in the neighborhood, it is within the discretion of the Select Board to issue conditions. Mr. Corbo asked Mr. Newman to clarify if Ocean Edge is accepting the limitations to have only 7 events on the front lawn as outlined in the Special Event Permit. Mr. Newman confirmed, 7 events between May and September and one event per month between October and April. Mr. Newman in response that the only outside entertainment was on the front lawn in 2020 and 2021, all other entertainment is inside, whether inside a tent, the ball room, the pub, or carriage house. Adding that Ocean Edge does not allow amplified music on any terraces and all entertainment inside a tent is shut down at 9:55pm. Mr. Lombardi clarified that while there are restrictions on the number of events held on the front lawn, there are no restrictions to the number of events at held in the permanent tent at the Bay pines Pavilion. Select Board 07.11.2022 www,brewster-ma.gov Page 6 of 10 \\\�k\\\\Ooh 0 E .SIV o� I. 3 u 0 VO I,y'"imawY+'" p FFB nPos ApO AXN Office of: Town of Brewster Select Board 2198 Main Street Town Administrator a Brewster, MA 02631-1898 ti Phone: (508) 896-3701 Fax: (508) 896-8089 Selectperson Hoffmann asked questions regarding the Bay Pines Pavilion set up and directed a question to Mr. Corbo about conditioning the entertainment license so that it is more inline with the noise bylaw. Selectperson Hoffmann also commented that she understands that the point of where music is coming from can affect neighbors differently. Mr. Corbo responded that the Select Board can impose reasonable restrictions on the entertainment license. Mr. Lombardi relayed that Town staff have discussed over time that the current noise bylaw is imperfect at best. The Town has received feedback from Town Counsel on the standards of the bylaw, updating the existing bylaw would require town meeting approval. John Mostyn, General Counsel for Corcoran Jennison, the parent company of Ocean Edge stated that a new condition on the entertainment license would be a fundamental change to Ocean Edge's business operations. Selectperson Chatelain moved to close the public hearing at 8:04pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Bingham -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Selectperson Chaffee moved to approve the Annual Entertainment License with the p"rovisions that at a Select Board meeting in August, there is a public discussion with an invite to the public for comment about what has happened in the interim to see if any further action is needed. Selectperson Hoffmann amended to include that the restrictions for the seven events as outlined in Special Permit issued by the Planning Board is on the front lawn. And to clarify the 2 events per month from October to April on the front lawn. Mr. Lombardi offered that the 7 events are between May and September and allowed 2 events a month from October to April on the front lawn which is consistent with the Special Permit. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Vote to Appoint New Republican Registrar: Nancy Whitehurst Mr. Lombardi reviewed that the Republican Registrar position has been vacant for a few months and the Republican Committee has recommended Nancy Whitehurst for the position. Selectperson Hoffmann moved to appoint Republican Registrar Nancy Whitehurst, Selectperson Chatelain second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Annual Board/Committee Re -appointments No questions or discussion. Selectperson Hoffmann moved to re -appoint the persons to the Board/Committees as reviewed in the memo, effective date of the re -appoints is July 1, 2022, and set to Select Board 07.11.2022 www,brewster-ma.gov Page 7 of 10 \\VIE o/ Town o Brewster 2 F 2198 Main Street g y = Brewster, MA 02631-1898 o Phone; (508) 896-3701 Fax: (508) 896-8089 Con P P S0�\\\\\\\\\\\ too.,. \ Office of: Select Board Town Administrator expire as outlined the term, all members must be sworn in by the Town Clerk to bean active member of the board or committee. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Vote to Refer Vesper Pond Drive Betterment Petition to Planning Board Selectperson Hoffmann moved to refer the Vesper Pond Betterment Petition to the Planning Board. Selectperson Chaffee second. Resident Louise Vivona-Miller commented that this has been worked on for several years and recommends that the process for a betterment petition is made easier to residents. Mr. Lombardi recognized that this group of residents were impacted by a modification to the bylaw, making the timeline of this project very long. Resident Dave Valcourt asked that the Select Board support their petition for the betterment to pass to the Planning Board for an open hearing and taking it to Fall Town Meeting. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham- yes, Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Discuss and Vote on Proposed Amendment to Bikeways Committee Charge and Title- Joe Sullivan, Bikeways Committee Chair Joe Sullivan joined the meeting and presented the recommendation to change the Bikeways Committee name and charge to include pedestrian matters, more detailed information is available in the packet. Mr. Sullivan recommended to change the name to Town of Brewster Bicycle and Pedestrian Committee. Also charge the committee with advising the Select Board on all non -vehicular modes of people transportation. Mr. Sullivan read the updated charge if approved by the Select Board. Selectperson Hoffmann moved to approve the name change and also recommend the change ;+k charge of the Committee as presented. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Discuss Bay Property Planning Committee Charge Mr. Lombardi noted that over the past 6+months the Town has been working with Reed Hilderbrand to develop the project brief and scope of work for consulting services. Through conversations it has been recognized that there will be policy implications where the committee ultimately lands in terms of recommending future uses, including those in the comprehensive plans that will be developed, in terms of impact on other Town properties, particularly if it is decided a Community Center will be sited on the Bay Property. Mr. Lombardi summarized that the change to the charge would ensure focus is on the Bay Property itself and not on potential future uses on other Town properties or facilities that may be impacted by decisions that come out of the comprehensive planning process. Any changes will be brought back to the Select Board for approval. Select Board 07.11.2022 www.brewster-ma.gov Page 8 of 10 VV t( ElOpq o'640* - Town of Brewster _ office ofA . Select Board 2198 Main Street Town Administrator v = Brewster, MA 026314898 Phone: (508) 896-3701 Fax: (508) 896-8089 Discuss and Vote on Update to American Rescue Plan Act Expenditure Plan (Select Board's FY22-23 Strategic Plan Goal G-8) Mr. Lombardi reviewed that the Town in total of direct allocation has now received $1.023M, our initial spending plan called for spending down the money for several uses. We intend to come back to the Board this fall once we are further along with the projects and update if there is need to further refine the numbers in the plan. Currently a little over $20K available, and seeking approval to spend up to $15K as follows. • $51K — to cover costs associated with the FY21 single audit • $101K- to continue to develop and ultimately launch an e -permitting platform, including potential overtime expenses related to the launch of the platform. Selectperson Chaffee moved to approve the funding requests as proposed. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Discuss and Vote on Upcoming Public Meeting Schedule/Format for Town Committees (Select Board FY22- 23 Strategic Plan Goal G-4) Mr. Lombardi reviewed that the extended Open meeting Law provisions are due to expire on Friday July 15, 2022. Last week the Senate approved a standard extension of the current program until December 2023. The house version approved an extension through next Spring, at the same time they also adopted an amendment that would mandate remote access in participation at all Town board and committee meetings starting next spring. Our new Remote Participation Policy states that we will strive to offer this to the greatest extent practicable. Town Administration recommends that absent state action in the next few days, starting on Monday July 18th, meetings will be mainly in person. Committees can meet hybrid with a majority being physically present and the Chair must be physically present. The Chair is also responsible for making sure that a majority of the committee is present. Public participation can be either remote or in person. All meetings will be live streamed and broadcast. Also proposing that if and when the State adopts an extended version of the Open Meeting Law, we revert to the format that has been in place the last few months. The Town has been working on the sound issues in Rooms A and B and believes the issues have been rectified. Selectperson Chatelain noted the transitions may be a challenge and the fewer transitions the better, as a liaison to boards and committees he is aware of the challenges. Selectperson Hoffmann moved that the Select Board, starting on Monday July 18th fully implement the remote participation policy for board and committee meetings with the caveat that when the State votes on the extension of the policy that we go back to the April, May, and June participation model. Selectperson Chaffee second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Select Board 07.11.2022 www.brewster-ma.gov Page 9 of 10 � � �f Brewster AMce.of. Town- \.°�5P'Q E4oER oq.C•Q,,% Select Board oQ 2198 Main Street Town Administrator g a _ Brewster, MA 02631-1898 °~_ v,\ Phone: (508) 896-3701 a = Fax: (508) 896-8089 RPOR 8p5.,\\\\�\\\ For Your Information: None Matters Not Reasonably Anticipated by the Chair: None Questions from the Media: None Next Meetings: July 25, July 27, August 8, and August 22, 2022 Adjournment Selectperson Hoffmann moved to adjourn at 8:42pm. Selectperson Chaffee second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: 07 / 26 / 2022 Date Signed: Selectperson Hoffmann, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA report; Consent Agenda Items, FY 22 Year End Transfers, Brewster Housing Production Plan Documents, Shellfish Grant request, Ocean Edge Entertainment documents, Republican Registrar application, Board &Committee re -appointments, Vesper Pond Drive Betterment, Bikeways Committee presentation, Bay Parcel Planning Committee charge, ARPA Expenditure documents, public meeting schedule/format memo, FYIs. Select Board 07.11.2022 www.brewster-ma.gov Page 10 of 10