HomeMy Public PortalAboutSelect Board -- 2022-07-11 MinutesW I I I I 1111111//
IREW
=3� Aa
o
,r
APORj 0o3\\\\\\\\
'T'own of Brewster
MINUTES OF THE SELECT BOARD MEETING
DATE: July 11, 2022
TIME: 6:00 PM
PLACE: Remote Participation
2198 Main Street
Brewster, MA 02631-1898
Phone; (508) 896-3701
Fax: (508) 896-8089
Office of:
Select Board
Town Administrator
REGULAR SESS10
REMOTE PARTICIPANTS: Chair Whitney, Vice Chair Chatelain, Selectperson Chaffee, Selectperson Hoffmann,
Selectperson Bingham, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick,
Finance Committee (Bob Young, Pete Dahl, Robert Tobias, William Henchy, Frank Bridges, Alex Hooper, Bill
Meehan), Finance Director Mimi Bernardo, Sally Andreola, Town Counsel Gregg Corbo, Bryan Webb, Bob
Newman, John Mostyn, Jan Moore, Planning Board (Chair Madalyn Hillis -Dineen, Alex Wentworth, Amanda
Bebrin, Elizabeth Taylor, Charlotte Degen, Tony Freitas, Rob Michaels), Jill Scalise, Alexis Lanzillotta and Judy
Barrett (Barrett planning Group), Residents: Louise Vivona-Miller and Dave Valcourt, Bikeways Committee
Chair Joe Sullivan
Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement
Chair Whitney called the meeting to order at 6:18pm and declared a quorum with all five Select Board
I
embers present. Chair Whitney read the meeting participation and recording statements.
Discuss and Vote on Council on Aging Outreach Worker Compensation
Mr. Lombardi stated that the Board acted in the executive session and no additional formal action is needed.
Discuss and Vote on Town Administrator COVID Compensation
Selectperson Chaffee recognized Mr. Lombars work during the consent flow of complicated problems
during the Covid pandemic. During the first year of the pandemic Mr. Lombardi worked seven days a week
and lost two weeks of vacation. In developing the current employment contract, language was included
language that provided the Select Board with the opportunity to provide a one-time payment for Mr.
Lombardi's work during the pandemic to compensate for the long hours and lost vacation time.
Selectperson Chatelain moved to approve the COVID Compensation for the Town Administrator.
Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson
Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was
5 -Yes, 0 -No.
Public Announcements and Comments
None
Select Board Announcements and Liaison Reports
Selectperson Hoffmann noted the success of Conservation Day this past weekend and thanked the host of
different organizations and public that attended. The Cultural Council joined for the first time and won 2"d
place for best exhibit.
Select Board 07.11.2022 www.brewster-ma.gov Page 1 of 10
Town of Brewster
2198 Main Street
Brewster, MA 02631-1898
y Phone: (508) 896-3701
Fax: (508) 896-8089
Omce.of:
Select Board
Town Administrator
Town Administrator's Report
Mr. Lombardi echoed Selectperson Hoffmann's comments about Brewster Conservation Day adding it was
great to have everyone back in person.
Regarding the latest on the pandemic, Brewster is plateauing at about 10 positive new cases reported per
week. The majority seem to be impacting residences aged 50 or older. The Health Department continues to
monitor the data and provides weekly reports. The State has moved from a daily report to weekly reporting,
all information is posted on the Town website.
At the motor vehicle accident on Long Pond Road/Rt 137 that happened on Friday June 21St, approximately
2400 gallons of home heating oil was spilled. Immediately, about 950 gallons were contained and recovered.
This was an all -hands-on deck event for our public safety crews and emergency response, Brewster Fire,
Police, DPW were all on sight immediately. The Town has been working with DEP and the business owner
daily for immediate remediation and long-term plans. To date they have removed about a 500 ft long stirp
of dirt, which is currently being tested, which will determine if further excavating and removal needs to be
done. The plan is to have the contractor pave the entire southbound lane, of the section where the spill has
occurred. Mr. Lombardi noted that there was oil that go into the catch basin at corner of Old Long Pond
Road, this will be fully removed, and a new structure will be put in after similar testing of the soil and any
remediation completed. At an outfall across the road will be additional soil removal. Our Brewster Health
and Water Departments have been working with State officials with any health concerns for neighbors.
Natural Resources have been involved and confirmed there are no wetlands that have been affected. Mr.
Lombardi noted the great work by all departments that have been done so far. Mr. Lombardi commented
that the Town will not have to pay for any of the costs of the work, he will have to see about the Town's
immediate staff costs being covered in the insurance claim, but the Town will not have to pay out of pocket.
Consent Agenda
a. Meeting Minutes: June 6 and June 13, 2022
b. Appointments: Planning Board Representatives to Water Quality Review Committee and Vision
Planning Committee; Police Officer and Keeper of the Lockup- Jorel Radke
c. Yard Sale Restriction Waiver Request: 1554 Main Street
d. One Day Entertainment Applications: Chatham Bars Inn Farm (3)
e. One Day Liquor License Applications: Chatham Bars Inn Farm (6)
f. Acceptance of Gifts & Donations: Friends of Brewster Dog Park
g. Amendment to the Brewster Police Department Rules and Regulations
Selectperson Chaffee requested to remove item 10c to vote separately so she can abstain from this one
item. Selectperson Hoffmann requested a small updated on the June 6, 2022, meeting minutes.
Selectperson Hoffmann moved to approve the Consent Agenda, with the proposed update to the minutes
and without item 10c. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes,
Selectperson Chaffee- yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The
Select Board 07.11.2022 www.brewster-ma.gov Page 2 of 10
Town o BrewsterInv a
'z f ° 2198 Main Street
3 a = Brewster, MA 02631-1898
Phone: (508) 896-3701
r
—= Fax: (508) 896-8089
nio 0u�.
Board vote was 5 -Yes, 0 -No.
Office of:
Select Board
Town Administrator
Selectperson Hoffmann moved to approve item 10c on the Consent Agenda. Selectperson Bingham second.
A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann- yes, Selectperson Chatelain-
yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No, 1 -ABS.
Discuss and Vote on FY22 Year -End Transfer- Joint Meeting with Finance Committee
Finance Committee Chair Pete Dahl confirmed a quorum, announced members in attendance and called the
Finance Committee meeting to order at 6:37pm.
Mimi Bernardo referred to the three transfers that are outlined in the packet:
• Snow and Ice- $37,065.63
• County Tax Assessment- $2,114.00
• Retirement Actuarial Services- $460.00
Requesting all be funded by the Health Insurance account that has a balance of $95,254.16. The total
needed to be transferred is $39, 639.63.
Finance Committee member Bill Meehan moved to approve the transfers as presented. Member Frank
Bridges second. A roll call vote was taken. Member Bridges -yes, Member Meehan -yes, Member Hooper -yes,
Member Henchy-yes, Member Young -yes, Member Tobias -yes, Chair Dahl -yes. The Committee vote was 7 -
Yes, 0 -No.
Selectperson Hoffmann moved to approve as outlined the transfers as presented. Selectperson Bingham
second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chaffee- yes, Selectperson
Bingham -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was S -Yes, 0 -No.
Finance Committee member Meehan moved to adjourn at 6:41pm. Member Frank Bridges second. A roll call
vote was taken. Member Bridges -yes, Member Meehan -yes, Member Hooper -yes, Member Henchy-yes,
Member Young -yes, Member Tobias -yes, Chair Dahl -yes. The Committee vote was 7 -Yes, 0 -No.
Review and Vote on Proposed Housing Production Plan (Select Board FY22-23 Strategic Plan Goal H -2) -
Joint Meeting with Planning Board
Planning Board Chair Madalyn Hillis -Dineen called the meeting to order at 6:43pm and announced the
members of the Planning Board present.
Donna Kalinick introduced Jill Scalise (Housing Coordinator) and Alexis Lanzillotta from Barrett Planning
Group, thanked both for their outstanding work on the Housing Production Plan update and in engaging the
public. Also thanked the Housing Partnership who was the lead committee for the update as well as the
many boards, committees, staff and residents who participated in the update.
Select Board 07.11.2022 www.brewster-ma.gov Page 3 of 10
E W 5 'gip/
�,, E4oeq�, ,�,, Town of Brewster
o�
e 2198 Main Street
3 p a = Brewster, MA 02631-1898
o _ Phone: (508) 896-3701
— Fax: (508) 896-8089
Office of:
Select Board
Town Administrator
Alexis Lanzillotta provided a short presentation and reviewed the updates to the final draft. The final plan
will be submitted to the Department of Housing after tonight's vote.
The presentation included the following highlights:
• Reviewed the project timeline, once adopted by the Town it will be submitted to DHCD for review.
• Feedback received on the draft plan:
o Sources of input on the draft plan included the June 6th presentation to Select Board and
Planning Board, the June 16th Brewster Housing Partnership meeting which included a
community presentation on the draft plan with approx. 30 participants, written comments,
and the Housing Partnership meeting on June 30tH
• Overview of the draft changes:
o Consolidation of strategies, reduced from 29 to 22
o Added description of the Town's Environmental Justice (EJ) Population designation to the
Needs Assessment
o Minor adjustments to three maps
o Inclusion of an implementation table developed by Town staff that outlines likely responsible
parties, potential timeframes, and other information relating to each recommendation
o Additional of Glossary of Housing Terms in the Appendix
o Other edits based on community feedback
■ More details about Brewster's history exploring the residential exemption
■ Detail regarding Town -owned properties with existing structures in strategy #12
■ Added strategy about discussing public/private partnerships
■ Town should explore expanding the Town Administration budget to include Housing
Coordinate role in strategy #19.
• Next steps
o Upon Select Board and Planning Board adoption of this HPP, the plan will be submitted to the
DHCD for review.
o The date of approval will be retroactive to the date of HPP submission to DHCD.
Planning Board member Elizabeth Taylor asked about the support that is in place for those who are in
affordable housing? Ms. Lanzillotta responded that strategy #22 of the plan talks about direct assistance the
Town has in place currently. Adding that there are additional opportunities to explore for further assistance,
including a 2 -voucher program, one through COVID and one through Housing Authority for rental assistance.
There is also a buy down ownership program. Ms. Scalise added that Brewster offers a rental assistance
program, provides outreach to all affordable homeowners and a new community block grant program that
provides critical home repairs for low to moderate incomes.
Planning Board member Bebrin noted that she has worked in tandem with Ms. Scalise and there is a great
amount of overlap with the HPP and the Local Comprehensive Plan's housing building block.
Planning Board member Charlotte Degen moved to accept the Housing Production Plan Update as presented
Select Board 07.11.2022 www.brewster-ma.gov Page 4 of 10
®iX%l�l o Brewster office of:
o� `"E4°e F,�'%� Select Board
$ ae F: �' 2198 Main Street Town Administrator
Brewster, MA 02631-1898
Phone: (508) 896-3701
— _ a Fax: (508) 896-8089
RPB R Bp3 a\\\\\\\\\\\\\
understanding the summary will be added for tonight's meeting. Amanda Bebrin second. A roll call vote was
taken. Member Bebrin-yes, Member Wentworth -yes, Member Freitas -yes, Member Michaels -yes, Member
Degen-yes, Chair Hillis -Dineen -yes. The Planning Board vote was 6 -Yes, 0 -No.
Selectperson Hoffmann moved to accept the Housing Production Plan presented tonight, following the
correction of adding the implementation table. Selectperson Chaffee second. A roll call vote was taken.
Selectperson Bingham -yes, Selectperson Hoffmann- yes, Selectperson Chatelain-yes, Selectperson Chaffee -
yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Planning Board ,member Amanda Bebrin moved to adjourn the Planning Board Meeting at 7:09pm. Charlotte
Degen second. A roll call vote was taken. Member Bebrin-yes, Member Wentworth -yes, Member Freitas -yes,
Member Degen-yes, Member Taylor -yes, Member Michaels -yes, Chair Hillis -Dineen -yes. The Planning Board
vote was 7 -Yes, 0 -No.
6:45pm —Public Hearing: Review Request from Sally Andreola to Modify Shellfish Grant
Selectperson Hoffmann moved to open the public hearing at 7:12pm and read the public hearing notice.
Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chaffee -
yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes,
0 -No.
Sally Andreola addressed the Board and noted that her husband, Scott has been working with her at the
grant and it makes sense to have him as a co-owner of the grant.
Selectperson Hoffmann moved to close the public hearing at 7:14pm. Selectperson Chaffee second. A roll
:all vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes,
Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Selectperson Hoffmann moved to grant the renaming of the shellfish grant of Sally Andreola to include her
husband. Selectperson Chaffee second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson
Chaffee- yes, Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote
was 5 -Yes, 0 -No.
7:OOpm- Public Hearine: Yearly Entertainment license- Ocean Edge and Conference Center
Selectperson Hoffmann moved to open the public hearing at 7:16pm and read the public hearing notice.
Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee -
yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -
No.
Bob Newman, General Manger of Ocean Edge Resort, thanked the Town for their cooperation in respect to
approving the front lawn dinning and entertainment during the pandemic. At the meeting last month, were
surprised their Entertainment License was only extended for one month. The past two years has been an
Select Board 07.11.2022 www.brewster-ma.gov Page 5 of 10
J Town wY� o SreWSter' Office of no
Select Board
2198 Main Street Town Administrator
n Brewster, MA 026314898
Phone: (508) 896-3701
Fax: (508) 896-8089
exception to their normal course of business activity. Since they have not renewed the 2021 Special Permit
modification and have discontinued amplified music with dining on the front lawn, they are not exercising
anything different now then they were pre-Covid 19. Ocean Edge has been hosting weddings and other
events in tents for the past 40 years, and it is an essential part of their business. Mr. Newman noted that
there are 31 weddings in tents scheduled between now and the end of the year and one additional event
one the front lawn under the tent for the American Cancer Association in August. Tent events will be limited
as specified in the 2010 Special Permit. Mr. Newman requested the Board to be mindful of the restrictions
beyond those imposed by the Planning Board in the special permit, adding that additional restrictions would
fundamentally change Ocean Edge's business and would have grave economic consequences. Mr. Newman
shared that Ocean Edge has engaged a sound engineer to better understand sound conditions and if helpful
will work with a subcommittee to present their findings to the Town.
Selectpersons Chaffee, Hoffmann, Bingham and Chair Whitney all commented that they all took the time to
visit Ocean Edge and surrounding neighborhoods at different dates and times to experience the concerns
heard from residents regarding the Entertainment License. All reported that the noise was very faint and
barely audible. Selectperson Chaffee recognized that we have heard from residents about their negative
experiences and is happy to hear that a sound engineer has been retained.
Resident, Jan Moore addressed the Select Board with her concerns about the Entertainment License for
Ocean Edge. She resides on Main Street, two houses down from Ocean Edge, having lived there for over 37
years. Ms. Moore added that this is not a new problem and last year was the first time contacting the Police
to file a report. Ms. Moore has provided a letter to Select Board documenting the dates in which she
determined the music to be too loud, this can be found in the packet materials.
Mr. Lombardi remarked that in interpreting and applying the noise bylaw, the Select Board in granting an
Entertainment License, is effectively permitting these entertainment events, Y would not apply to
these events, adding that the bylaw is in place for unpermitted events. Town Counsel, Gregg Corbo added
that the bylaw specifically states that organizations that have a license under CH. 138 of Mass. General Laws
are exempt from the requirements of noise bylaws. Mr. Corbo stated that it is incumbent upon the
organization that has a license to take precautions to prevent their activities from creating an unreasonable
level of noise in the neighborhood, it is within the discretion of the Select Board to issue conditions.
Mr. Corbo asked Mr. Newman to clarify if Ocean Edge is accepting the limitations to have only 7 events on
the front lawn as outlined in the Special Event Permit. Mr. Newman confirmed, 7 events between May and
September and one event per month between October and April. Mr. Newman in response that the only
outside entertainment was on the front lawn in 2020 and 2021, all other entertainment is inside, whether
inside a tent, the ball room, the pub, or carriage house. Adding that Ocean Edge does not allow amplified
music on any terraces and all entertainment inside a tent is shut down at 9:55pm.
Mr. Lombardi clarified that while there are restrictions on the number of events held on the front lawn,
there are no restrictions to the number of events at held in the permanent tent at the Bay pines Pavilion.
Select Board 07.11.2022 www,brewster-ma.gov Page 6 of 10
\\\�k\\\\Ooh 0 E .SIV
o� I.
3 u
0
VO
I,y'"imawY+'" p
FFB nPos ApO
AXN
Office of:
Town of Brewster
Select Board
2198 Main Street Town Administrator
a Brewster, MA 02631-1898
ti Phone: (508) 896-3701
Fax: (508) 896-8089
Selectperson Hoffmann asked questions regarding the Bay Pines Pavilion set up and directed a question to
Mr. Corbo about conditioning the entertainment license so that it is more inline with the noise bylaw.
Selectperson Hoffmann also commented that she understands that the point of where music is coming from
can affect neighbors differently. Mr. Corbo responded that the Select Board can impose reasonable
restrictions on the entertainment license.
Mr. Lombardi relayed that Town staff have discussed over time that the current noise bylaw is imperfect at
best. The Town has received feedback from Town Counsel on the standards of the bylaw, updating the
existing bylaw would require town meeting approval.
John Mostyn, General Counsel for Corcoran Jennison, the parent company of Ocean Edge stated that a new
condition on the entertainment license would be a fundamental change to Ocean Edge's business
operations.
Selectperson Chatelain moved to close the public hearing at 8:04pm. Selectperson Bingham second. A roll
call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Bingham -yes,
Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Selectperson Chaffee moved to approve the Annual Entertainment License with the p"rovisions that at a
Select Board meeting in August, there is a public discussion with an invite to the public for comment about
what has happened in the interim to see if any further action is needed. Selectperson Hoffmann amended to
include that the restrictions for the seven events as outlined in Special Permit issued by the Planning Board is
on the front lawn. And to clarify the 2 events per month from October to April on the front lawn. Mr.
Lombardi offered that the 7 events are between May and September and allowed 2 events a month from
October to April on the front lawn which is consistent with the Special Permit.
Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson
Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was
5 -Yes, 0 -No.
Vote to Appoint New Republican Registrar: Nancy Whitehurst
Mr. Lombardi reviewed that the Republican Registrar position has been vacant for a few months and the
Republican Committee has recommended Nancy Whitehurst for the position.
Selectperson Hoffmann moved to appoint Republican Registrar Nancy Whitehurst,
Selectperson Chatelain
second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee- yes, Selectperson
Hoffmann -yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Annual Board/Committee Re -appointments
No questions or discussion. Selectperson Hoffmann moved to re -appoint the persons to the
Board/Committees as reviewed in the memo, effective date of the re -appoints is July 1, 2022, and set to
Select Board 07.11.2022 www,brewster-ma.gov Page 7 of 10
\\VIE o/
Town o Brewster
2 F 2198 Main Street
g y = Brewster, MA 02631-1898
o Phone; (508) 896-3701
Fax: (508) 896-8089
Con P P S0�\\\\\\\\\\\
too.,. \
Office of:
Select Board
Town Administrator
expire as outlined the term, all members must be sworn in by the Town Clerk to bean active member of the
board or committee. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chatelain-yes,
Selectperson Chaffee- yes, Selectperson Hoffmann -yes, Selectperson Bingham -yes, Chair Whitney -yes. The
Board vote was 5 -Yes, 0 -No.
Vote to Refer Vesper Pond Drive Betterment Petition to Planning Board
Selectperson Hoffmann moved to refer the Vesper Pond Betterment Petition to the Planning Board.
Selectperson Chaffee second.
Resident Louise Vivona-Miller commented that this has been worked on for several years and recommends
that the process for a betterment petition is made easier to residents. Mr. Lombardi recognized that this
group of residents were impacted by a modification to the bylaw, making the timeline of this project very
long. Resident Dave Valcourt asked that the Select Board support their petition for the betterment to pass
to the Planning Board for an open hearing and taking it to Fall Town Meeting.
A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham- yes, Selectperson Hoffmann -yes,
Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Discuss and Vote on Proposed Amendment to Bikeways Committee Charge and Title- Joe Sullivan,
Bikeways Committee Chair
Joe Sullivan joined the meeting and presented the recommendation to change the Bikeways Committee
name and charge to include pedestrian matters, more detailed information is available in the packet. Mr.
Sullivan recommended to change the name to Town of Brewster Bicycle and Pedestrian Committee. Also
charge the committee with advising the Select Board on all non -vehicular modes of people transportation.
Mr. Sullivan read the updated charge if approved by the Select Board.
Selectperson Hoffmann moved to approve the name change and also recommend the change ;+k
charge
of the Committee as presented. Selectperson Bingham second. A roll call vote was taken. Selectperson
Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Chair
Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Discuss Bay Property Planning Committee Charge
Mr. Lombardi noted that over the past 6+months the Town has been working with Reed Hilderbrand to
develop the project brief and scope of work for consulting services. Through conversations it has been
recognized that there will be policy implications where the committee ultimately lands in terms of
recommending future uses, including those in the comprehensive plans that will be developed, in terms of
impact on other Town properties, particularly if it is decided a Community Center will be sited on the Bay
Property. Mr. Lombardi summarized that the change to the charge would ensure focus is on the Bay
Property itself and not on potential future uses on other Town properties or facilities that may be impacted
by decisions that come out of the comprehensive planning process. Any changes will be brought back to the
Select Board for approval.
Select Board 07.11.2022 www.brewster-ma.gov Page 8 of 10
VV
t( ElOpq
o'640* -
Town of Brewster _ office ofA .
Select Board
2198 Main Street Town Administrator
v = Brewster, MA 026314898
Phone: (508) 896-3701
Fax: (508) 896-8089
Discuss and Vote on Update to American Rescue Plan Act Expenditure Plan (Select Board's FY22-23
Strategic Plan Goal G-8)
Mr. Lombardi reviewed that the Town in total of direct allocation has now received $1.023M, our initial
spending plan called for spending down the money for several uses. We intend to come back to the Board
this fall once we are further along with the projects and update if there is need to further refine the numbers
in the plan. Currently a little over $20K available, and seeking approval to spend up to $15K as follows.
• $51K — to cover costs associated with the FY21 single audit
• $101K- to continue to develop and ultimately launch an e -permitting platform, including potential
overtime expenses related to the launch of the platform.
Selectperson Chaffee moved to approve the funding requests as proposed. Selectperson Bingham second. A
roll call vote was taken. Selectperson Chatelain-yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes,
Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Discuss and Vote on Upcoming Public Meeting Schedule/Format for Town Committees (Select Board FY22-
23 Strategic Plan Goal G-4)
Mr. Lombardi reviewed that the extended Open meeting Law provisions are due to expire on Friday July 15,
2022. Last week the Senate approved a standard extension of the current program until December 2023.
The house version approved an extension through next Spring, at the same time they also adopted an
amendment that would mandate remote access in participation at all Town board and committee meetings
starting next spring. Our new Remote Participation Policy states that we will strive to offer this to the
greatest extent practicable.
Town Administration recommends that absent state action in the next few days, starting on Monday July
18th, meetings will be mainly in person. Committees can meet hybrid with a majority being physically
present and the Chair must be physically present. The Chair is also responsible for making sure that a
majority of the committee is present. Public participation can be either remote or in person. All meetings
will be live streamed and broadcast. Also proposing that if and when the State adopts an extended version of
the Open Meeting Law, we revert to the format that has been in place the last few months.
The Town has been working on the sound issues in Rooms A and B and believes the issues have been
rectified. Selectperson Chatelain noted the transitions may be a challenge and the fewer transitions the
better, as a liaison to boards and committees he is aware of the challenges.
Selectperson Hoffmann moved that the Select Board, starting on Monday July 18th fully implement the
remote participation policy for board and committee meetings with the caveat that when the State votes on
the extension of the policy that we go back to the April, May, and June participation model. Selectperson
Chaffee second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann- yes,
Selectperson Chaffee -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Select Board 07.11.2022 www.brewster-ma.gov Page 9 of 10
� � �f Brewster AMce.of.
Town-
\.°�5P'Q E4oER oq.C•Q,,% Select Board
oQ 2198 Main Street
Town Administrator
g a _ Brewster, MA 02631-1898
°~_ v,\ Phone: (508) 896-3701
a = Fax: (508) 896-8089
RPOR 8p5.,\\\\�\\\
For Your Information:
None
Matters Not Reasonably Anticipated by the Chair:
None
Questions from the Media:
None
Next Meetings:
July 25, July 27, August 8, and August 22, 2022
Adjournment
Selectperson Hoffmann moved to adjourn at 8:42pm. Selectperson Chaffee second. A roll call vote was
taken. Selectperson Bingham -yes, Selectperson Hoffmann- yes, Selectperson Chaffee -yes, Selectperson
Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No.
Respectfully submitted by Erika Mawn, Executive Assistant
Approved:
07 / 26 / 2022
Date
Signed:
Selectperson Hoffmann, Clerk of the Select Board
Accompanying Documents in Packet: Agenda, TA report; Consent Agenda Items, FY 22 Year End Transfers, Brewster Housing Production
Plan Documents, Shellfish Grant request, Ocean Edge Entertainment documents, Republican Registrar application, Board &Committee
re -appointments, Vesper Pond Drive Betterment, Bikeways Committee presentation, Bay Parcel Planning Committee charge, ARPA
Expenditure documents, public meeting schedule/format memo, FYIs.
Select Board 07.11.2022 www.brewster-ma.gov Page 10 of 10