Loading...
HomeMy Public PortalAbout09.17.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: SEPTEMBER 17, 1990 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. LEWIN, L. KELLY, D. GULLICKSEN, W. SHARP, J. DEMENT. J. GAYLORD WAS ABSENT. OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF • Mayor Latta opened the meeting at 6:34 p.m. with the pledge to the flag. Mayor Latta spoke in reference to the help received by Plainfield and Will County in clean-up from the disaster from the tornado of August 28, 1990. Thank you to the Trustees, Village employees, volunteers from other communities. Without all of these people, the clean-up would not be at the point it is today. At this time, Mayor Latta requested a moment of silence for those who did not survive the tornado. L. Kelly stated he would like to compliment the Trustees, Office Staff, Water/Sewer Department, Planner, Street Department, Police Department and Fire/Ambulance Department far the excellent job they did and are doing. J. Dement stated he wants to thank all the municipalities that assisted and the churches that opened ,their doors to assist everyone. W. Sharp stated he always thought Plainfield was a caring town, but this disaster showed how caring they really are. D. Gullicksen stated he would like to thank the Red Cross and Salvation Army for the great lift they gave everyone. D. Lewin stated he always knew everyone in Plainfield had a great spirit and this proved to him that it will take more than a tornado to kill Plainfield's spirit. W. Sharp stated he would like to thank NCDO for allowing us to use their warehouse to store the donations of food and clothing. Roll call was taken, J. Gaylord was absent. D. Gullicksen moved to approve the New/01d Business Section of the Agenda with the addition of an Executive Session on personnel and land acquisition, to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. C7 PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 17, 1990 PAGE TWO w. Sharp moved to make payout #7 to Joseph J. Henderson & Son, Inc. be paid in the amount of $40,640.05 following submittal of all applicable waivers of lien to the Village and that tha.s amount be charged to our 1988 General Obligation Bond proceeds (Wastewater Treatment Plan Expansion). Seconded by D. Lewin. Vote by roll, call. Lewin, yes; Kelly, yes; gullicksen, yes; Sharp, yes; Dement, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to approve Change Order #7 for the Wastewater Treatment Plant Expansion in an additional $415.00 (to add more fill). Seconded by J. Dement. Vote by roll call. Lewin, yes; Kelly, yes; gullicksen, yes; Sharp, yes; Dement, yes. 5 yes, 0 no. Motion carried. J. Dement moved to approve Change Order #8 for Wastewater Treatment Plant Expansion in an additional $436.03 (to incase the conduit). Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve Change Order #9 for Wastewater Treatment Plant Expansion in an additional $78.19 (concrete stoop at sludge station). Seconded by L. Kelly. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve Change Order #10 far Wastewater Treatment Plant Expansion in an additional $483.00 (bolted-on plug). Seconded by D. Lewin. Voice vote. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Planning Case No. 280- 71390V. Applicant - New Lenox State Bank. Location - 601 North Division Street. Request - Variance from the Sign Ordinance to permit construction of two (2) freestanding business signs at a setback of five (5) feet where ten (10) feet is required. (Reference Planner's Report of 9/13/90) L. Kelly moved to concur with the Zoning Board of Appeals and approve the sign variance for New Lenox State Bank as described in Planner's Report of 9/13/90. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 281-73090S. Applicant - Rich and Michelle Migliorini. Location - 2212 North Division Street. Request - Amendment to the Site Plan to permit a five (5) car garage at a townhouse development. (Reference Planner's Report of 9/13/90) L` PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 17, 1990 PAGE THREE L. Kelly moved to concur with the Plan Commission to approve a five (5) unit garage at 2212 North Division Street. Seconded by D. Lewin. Voice vote. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 26$-65902. Application - Edward Welch, Attorney for landowners. Location - Along the east side of Van Dyke Road west of Pheasant Chase Subdivision. Request - Rezoning of approximately 44 acres from Residential B, Single-Family and Residential A-4,.Multi-Family to establish Residential A, Single-Family over the entire parcel. (Reference Planner Report 9/13/90) L. Kelly moved to approve the rezoning of Quail Run Subdivision from Residential B and A-4 to Residential A. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. L. Kelly moved to adopt Ordinance No. 1339 Variation To Zoning Ordinance No. 674, Granted By Action Of The Village Of Plainfield Board Of Trustees Regarding 700 West 143rd Street (Side Yard Setback At Peterson Manufacturing). Seconded by J. Dement. Vote by roll call. Lewin, yes; Kelly, yes; gullicksen, yes; Sharp, • yes; Dement, yes. 5 yes, 0 no. Motion carried. L. Kelly moved to adapt Ordinance No. 1340 Authorizing The Execution Of A Certain Annexation Agreement Between The Village And Andrew S. Sari And Bertha L. Sari. Due to a mix-up at the County level, who gave Sari's a building permit in error for this property, Mr. Kelly withdrew his motion. The Board directed Planner Waldock to contact the County to correct this error. Father Bill Dewan spoke in reference to St. Mary's and the need for the extension of the sewer line from Renwick Road down Frederick Street to St. Mary's property. Tt is necessary by codes existing today, we do not have a choice but to have the Village sewer for our property. A year ago, the Village annexed both our Ministry Center and Convent and we were told haw critical it was to the Village's annexation plans. We were told sewer would be available in the near future and the tap-on fees would be waived. Due to the problems that have occurred, the tornado, we are asking you to address this tonight. Without this answer, we cannot start to process any plans until we know. Engineer Hamilton provided a plan to the Board of running a sewer line from Renwick Road north to Julie Avenue which would provide St. Mary's the sewer line they need. D. Gullicksen suggested to run the line from Renwick Road to Julie Avenue as needed and in the next couple of weeks, contact the property owners in the area of. Robert Avenue, Benson, Julie, Getson and Norman Avenue to see how many would be interested in sewer tap-ans. If there is PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 17, 1990 PAGE FOUR enough property owners interested, we could work out financial arrangements. Administrator Pusinelli stated he could talk to Rufffolo Construction to see if they would be interested in doing the extension. L. Ke11y stated we should apply to EPA for an emergency permit and direct the engineer to extend this drawing to show how e can run this line to serve the balance of this area (Plainfield Acres). Father Bill stated the Fire Department has always been of the assumption the water pressure is not adequate to service for a fire at St. Mary's School. They would have to use tankers. The Board agreed the water lines should be looped in the Plainfield Acres area. The water, at this time, runs from Route 59 east to Benson Avenue and south on Benson. Mayor Latta reiterated the Board's decision stating our engineers will estimate costs starting at Renwick Road north to Robert Avenue; Robert Avenue east and west; Benson/Julie Avenue; Getson from Frederick east to end of street; and Norman Avenue from Frederick east to Route 59. This shall be done in segments for estimated costs. Administrator Pusinelli will .check with Mr. Ruffolo and ask if he is interested or will we have to put it out for bids. After more discussion, it was agreed that St. Mary's can go with their plans to include sewer. The Village will run sewer line from Renwick .Road north to Julie Avenue. This meeting will be continued to Monday, September 24, 1990 at 6:30 p.m. for sewer/water extension in Plainfield Acres and the Library issue. The Workshop to follow immediately on the Tornado and how to handle any other disasters in the future. L. Kelly moved to pay the bills far the period of September 1, 1990 thru September 17, 1990. Seconded by W. Sharp. Vote by roll call. Lewin, yes; Kelly, yes; gullicksen, yes; Sharp, yes; Dement, yes. 5 yes, 0 no. Motion carried. J. Dement stated he would like to reiterate the fact that the Street Department and the .Village itself did an excellent job and he is very proud of everyone. W. Sharp stated he has a similar comment of the Police Department. Our people, especially Chief Bennett who did an excellent job of coordinating the Police Departments from other communities, and the Police Officers directing traffic far all of the curious on-lookers driving through the Village. Chief Bennett requested the purchase of four (4) new portable radios to update their equipment at a cast of $811.00 each and a mobile radio for Street Department at a cost of $634.00. • PLATNFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER. 17, 1990 PAGE FIVE W. Sharp moved the approval of purchase of four (4) MT Portable radios ($3,244.00) for Police Department and a Martrac 300 Mobile Radio for Street Department ($634.00) at a total cost of $3,878.00. Seconded by D. Lewin. Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes. 5 yes, 0 no. Motion carried. D. Gullicksen stated he would like to compliment Water/Sewer Department Harry Countryman and his men who didn't have as many problems as the other departments but worked well with all the other Village departments. L. Kelly introduced Chuck Burnham from Continental Cablevision. Mr. Burnham stated the people that have lost their homes should give the Cable Company a call and they will stop their billing. We are trying to connect the cable to those that can be serviceable in the areas that the damage is not as severe. If the people will contact our office, credit will be given for unused services. After some discussion, it was the consensus that not only Cable but all the utilities have done a fantastic job of trying to give service to the people. D. Lewin stated he would like to compliment Pete, Vera and the staff for trying to deal with peoples building concerns without a Building Inspector. Planner Waldock introduced Attorney Selfridge who spoke in reference to a Golf Course Development. He stated he represents the Fry family, Russ Breitwieser and the Dowlner family who are putting together a joint venture development of a 225 acre parcel located at the northwest corner of Pilcher Road and Route 30, presently outside Village limits. After speaking with various members of the Village staff, we were asked to coincide this as a Village development. We are now trying to get this property contiguous to the Village. He explained the developers intend to develop a 27 hole golf course. He then explained a drawing of the course and the club house. Also included in the future could be some commercial development .use along Route 30. To annex to the Village, they request that the owners/developers would not be required to extend Village water and sewer to either their north boundary line or the west boundary line as part of the development. Although, if Fox Valley Press runs the lines to the corner of Route 30 and Pilcher Road, they would agree to bring the lines across Route 30 to their club house. Due to the Village's ordinance not including golf courses, we would be willing to bring this property in as a blanket Residence A with a PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 17, 1990 PAGE 5IX special use permit for the type of uses envisioned there. Namely - a club house, golf course and we would need a liquor license for sale of beer and wine. In the future, they might construct a small miniature golf facility next to the club house. If in the future the developers did develop the commercial use fronting Route 30, they would run sewer and water to the northern boundary of their property. Mayor Latta stated there is concerns of Pilcher Road. Attorney Selfridge stated they see the demands from Route 30, not on Pilcher Road. They would be prepared to add some stone to present road and perhaps tar and chip as needed, but to rebuild the road, the dollars are not there for this kind of a project. D. Gullicksen stated he has no objection to this development. He would rather it be a golf course than a subdivision because it has alot of wet land in the area. Mayor Latta stated she still has concerns about the road (Pilcher). She would like more investigation done. Stone is not acceptable. Attorney Selfridge stated they will get together with Wheatland and the Birkett family and get back to the Village. W. Sharp requested a five (5) minute recess. 8:10 p.m. 8:28 p.m. Planner Waldock spoke in reference to older homes hit by the tornado. Some of these homes were built at non-conforming setbacks, most of which were side and rear setbacks. We are concerned today in complying with present regulations. For example, houses along Ottawa and James Street. Some are with built 7' or 5' setbacks where 10' is now required. According to the code now, a house that is more 50~ destroyed should be reconstructed in conformance to present regulations. L. Ke11y stated he feels if the foundation is inspected and approved, he sees no reason to hold these people up from rebuilding. D. Gullicksen stated he would not want them to add to the side of their homes but if they want to enlarge to the rear, he would have no problem with that as long as it does not cause problems with a back yard setback, but this should have a time limit. Mayor latta stated we should have a list of the property this should apply to and the Fire District should be contacted to see if it meets their codes. Planner Waldock agreed to try to have the list and contact Fire District by next Monday (9/24/90). D. Gullicksen stated we must require all lead piping in and to these houses must be removed and also we must require back-flow valves. • PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 17, 1990 PAGE SEVEN L. Ke11y moved to allow reconstruction on existing foundations or locations of homes destroyed by the tornado of August 28, 1990, unless Plainfield Fire District objects,. that side, rear and front yard variations are approved for these structures if they correspond with original construction on site. This variation is valid through September 1, 1991. Seconded by D. Gullicksen. Vote by roll call. Lewin, yes; Ke11y, yes; gullicksen, yes; Sharp, yes; Dement, yes. 5 yes, 0 no. Motion carried. Planner Waldock stated due to the emergency situation, we had suspended Building Permit fees for the first couple of days after the Tornado and those were in cases for houses being closed up to protect from weather: shingles, windows and siding; electrical fees were waived temporarily in order to get the houses reconnected, although building permits were required. We have since suspended this practice and are back to normal building procedure. It is our feeling that in cases where there is no insurance to cover these fees, they should be waived. Otherwise, he feels we should go back to regular building permit fees due to the Village incurring expenses to inspections and enforce the ordinances for construction practices. The Board would review any waiver before waivers are granted. L. Kelly moved to waive all sewer and water tap-on fees far reconstruction of houses damaged by the tornado of August 28, 1990. Seconded by D. Lewin. Voice vote. 5 yes, 0 no. Motion carried. L. Kelly moved to waive the quarterly water/sewer bills covering July, August and September, 1990 for those destroyed in the Tornado of August 28, 1990. Seconded by D. Gullicksen. Vote by roll call. Lewin, yes; Kelly, yes; gullicksen, yes; Sharp, yes; Dement, yes. 5 yes, 0 no. Motion carried. Planner Waldock stated some homeowners are asking to allow a trailer on their property to live in until their homes are rebuilt. L. Kelly moved to allow trailers on property to house owners of property only during reconstruction period from today until occupancy permit is issued. At that time, they have seven (7) days to remove the trailer. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. • PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 17, 1990 PAGE EIGHT Planner Waldock introduced Molly O'Tool, Special Engineer with the Department of Transportation, Division of Water Resources. The Board is aware one of the hardest hit areas is in the flood plain/floodway areas, that being along Vista Lane which borders the DuPage River. Ms. O'Tool stated their agency is charged with solving flooding problems and preventing future problems. The National Flood Insurance Program standards far the flood fringe that has been adopted by the Village of Plainfield, when it comes to the floodway, that is the States project. There are three (3) residential structures and one (1) commercial located within the floodway. They are not allowed to be built upon. Since these people are not allowed to rebuild, we are proposing to do a joint project with the Village of Plainfield and joint funding from Federal Emergency Management Agency and Small Business Administration and Volunteer Agencies to acquire those properties. We are also proposing to extend those acquisitions into the flood fringe of which are about twenty (20) properties. All properties purchased by the Federal Government are turned over to the local unit of government to maintain it. The property does not have to stay in the name of the Village of Plainfield. It can go to the Park District, Forest Preserve or any unit of local government who agrees to maintain it as open space. Ms. O'Tool spoke in reference to the memo from TROT, Division of Water Resources dated September 17, 1990. D. Gullicksen stated he would not like to see the flood fringe area rebuilt .but we have slot of people affected. What assurance can we give these people that their payments aren't going to be doubled? Ms. O'Tool stated that is why we are stressing a one- on-one. It is going to be: what is the individual property going to be appraised at; what a new lot would cost, what a new home would cost with the existing insurance policy would pay for and what SPA can loan. We are going to need support from elected officials to help. L. Kelly stated he would like to reiterate that is people do want to rebuild in this area, they must purchase flood insurance. Ms. O'Toal stated the last day to apply for Disaster Assistance is November 2$, 1990. W. Sharp moved to adjourn into Executive Session to reconvene. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. 10:00 p.m. 1T:09 p.m. • C~ PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 17, 1990 PAGE NINE W. Sharp moved to put a moratorium on Flood Plan and Flood Fringe building permits until November 1, 1990. Seconded by D. Gullicksen. Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes.; Dement, yes. 5 yes, 0 no. Motion carried. W. Sharp moved that the Village of Plainfield will serve as local sponsor of the proposed Flood Hazard Mitigation Froject for the Village of Plainfield. Seconded by L. Kelly. Vote by roll call. Lewin, no; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes. 4 yes, 1 no. Motion carried. The Board continued this meeting to September 24, 1990 at 6:30 p.m. for the purpose of the Library and St. ,Mary's water and sewer. J. Dement moved to adjourn. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. 11:16 p.m. VERA KRNAC -- VI AGE CLERK