HomeMy Public PortalAbout08.20.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
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REGULAR MEETING
DATE: AUGUST 20, 1990
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, D. LEWIN, L. KELLY, D.
GULLICKSEN, J. GAYLORD, J. DEMENT, W.
SHARP
OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
F. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
At 7:32 p.m. Mayor Latta opened the meeting with the pledge to
the flag.
Roll call was taken, all members were present.
J. Dement moved to approve the New/Old Business Section of the
Agenda with the rearrangement of the schedule moving Items #4, 5,
6, 7 & 8 to the beginning of the New .Business Section of the
Agenda and adding an Executive Session on personnel, possible
litigation and land acquisition. Seconded by D. Gullicksen.
Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to approve the .Consent Agenda to include the
minutes of the Public Hearing and Regular Meeting of May 21,
1990, also minutes of Regular Meeting of June 4, 1990. Seconded
by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 276-72590P.
Applicant - Golden Development Company. Location - Northwest
corner of Route 59 and 135th Street. Request - Final Plat
approval far Golden Meadows Units 1 & 2. The Preliminary Plat
was approved on June 18, 1990 subject to the following
conditions: 1) Compliance with requirements of the Village
Engineer; 2) Compliance with the Plainfield Fire Protection
District requirements; and 3) Landscape plans submitted prior to
final plat review. The Final Plat of Unit 1 includes the
retention pond (Lot 25), the park site (Lot 71) and the radio
tower site (Lot 72). There are 24 single-family homes sites in
this unit. Unit 2 includes 45 single-family lots. Easements are
provided along side and rear lot lines as necessary. Each plat
conforms to the Preliminary Plat provisions and meets the
stipulations above. The stipulations of the Village Engineer's
report of August 14, 1990 have been met.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 20, 1990
PAGE TWO
L. Kelly moved to concur with the Plan Commission recommendation
and approve the Final Flats of Golden Meadows Estates Unit 1 and
Unit 2 with the following stipulations: 1) Compliance with the
Village Engineer's requirements; 2) Annexation to the Plainfa.eld
Township Park District; and 3) Receipt of the Letter of Credit.
Seconded by D. Gullicksen. Vote by roll call. Lewin, yes;
Kelly, yes; Gullicksen, yes; Gaylord, yes; Dement, yes; Sharp,
yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 274-6159OPP.
Applicant - Rogina and Associates, Agent and Henry Sehring,
Development. Location - Southside of Renwick Road west sa.de of
McClellan. Request - Preliminary Plat fox Sandhurst Subdivision.
The subject site is vacant land fronting an three (3) roads:
Renwick, McClellan and Route 30. No substantial vegetation is
present. The property was annexed in April of 19$9 as part of
the Route 30 annexation area. At that time, B-4 and B-3 zoning
designations were established far the site. The applicants
propose the construction of a seventeen (17) lot commercial
subdivision. The plat includes one (1) street, a cul-de-sac
named "Waterfront Circle". The right-of-way width is planned at
. eighty ($0) feet and the length if over 600 feet. Each lot is
planned to have a.ts own stormwater area. No storm sewers are
provided for the street. Street lights, street signs, property
monuments and trees are to be provided in conformance with
Village requirements. Sidewalks, curb and gutter and bituminous
pavement are shown on plans. A pavement width of 44 feet (back
to back) is provided. The subdivision is not proposing any
improvements to McClellan Avenue. No access is proposed to
McClellan nor will it be allowed. A five (5) foot no access
easement is provided as a control. Access to Renwick Road has
been approved by Wi11 County for a shared driveway between Lots 9
and 10. Access to Route 30 will be limited to two (2) curb cuts.
A sixty (60) foot cross access easement is provided parallel to
Route 30 to accommodate Lots 12, 13, 14 and 15. Lot 5 is
intended only for transfer to the Rod Baker property south of the
subject site. Right-turn deceleration lanes should be considered
for each access point on Route 30 and Renwick Road. Street
widths are acceptable as proposed. The zoning boundary divides
Lots 9 and 10 with partial B-4 and B-3 zoning in each. This can
be corrected, if necessary, at a future date. Storm sewer
systems are required by the subdivision ordinance as are central
storm detention systems for the subdivision. Although storm
detention is proposed for each individual lot, this will not meet
subdivision ordinance requirements.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 20, 1990
PAGE THREE
L. Kelly moved to concur with the Plan Commission and approve the
Preliminary Plat for Sandhurst Subdivision subject to the
following stipulations: 1) Compliance with requirements of the
Village Engineer; 2) Compliance with requirements of the
Plainfield Fire Protection District; 3) Turn lane improvements to
Renwick and Route 30 as necessary determined by the Plan
Commission and appropriate transportation jurisdiction, and 4)
Upon Final Plat applications must be received for proper rezoning
of Lots 9 an 10. Seconded by W. Sharp. Vote by roll call.
Lewin, yes; Kelly, yes; Gullicksen, yes; Gaylord, yes; Dement,
yes; Sharp, yes. 6 yes, 0 na. Mahon carried.
Planner Waldock spoke in reference to County Case. Applicant -
John F. Andermann. Location - 12415 South 248th Avenue,
approximately 1/4 mile north of 127th Street. Request - County
rezoning from A-1 to E-2 Single-Family, Estate District.
Applicants wish to rezone a 2.727 acre site from A-1 to E-2
Estate District for construction of a new home site. The parcel
is now part of a farm field and is used agriculturally. The
applicants who reside an the farm wish to create a separate home
site for their son's residence. The lot dimensions appear to
meet County ordinance requirements. The subject site, of this
request, is across 248th Street from the Anthony Cerra property
which was reviewed several months ago. However, this case would
result in a second homesite on a farm that presently has only
one. The Village Board has expressed concerns aver the
proliferation of septic and well developments within a mile and
half of our boundaries. This case, of course, would allow this
type of development. Extension of sewer and water to this site
is cast prohibitive to serve one (1) house. Historically,
homesites for off spring have been accommodated by County
approvals. The Flan Commission discussed the concern of this
County development proposal to become a block to Village growth.
For this reason, an annexation agreement was proposed which would
provide for annexation at the time they become contiguous to the
Village limits. The annexation agreement has been submitted with
this report.
L. Kelly moved to concur with the Plan Commission and no
abjection be made to Andermann County Case subject to the
stipulation that the land owners enter into a pre-annexation
agreement (which would include the easements for the entire
acreage, not just the 2.727 acre site). Seconded by J. Gaylord.
Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes;
Gaylord, yes; Dement, yes; Sharp, yes. 6 yes, 0 no. Motion
carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 20, 1990
PAGE FOUR
Planner Waldock spoke in reference to a request of Ron and Barb
Latimer, owners of 1722 Willow Drive East. They are requesting a
variance to allow a sun room addition within fifteen (15) feet of
their swimming pool. The Village Building Code Section 5-20-4
requires a minimum separation of fifteen (15) feet between pool
and any structures on site. The Latimers installed their pool
(in 1987) prior to the current ordinance, and had intended to
construct the sun room as Phase 3 of the pool project. The sun
room is placed so as to replace a patio and extend existing
building lines. The sun room addition would be six (6) feet from
the pool's edge. The Latimers letter of August $, 1990 formally
requests that a variation be granted to Section 5-20-4 of the
Village Building Code to allow a building addition within fifteen
(15) feet of the pool. The staff finds no objection to this
request.
L. Ke11y moved to approve the variance to allow a sun room
addition (at 1722 Willow Drive East) within fifteen (15) feet of
their swimming pool. Seconded by D. Lewin.
Planner Waldock spoke in reference to a memo from John Black,
• Building Official, to the Board of Trustees regarding the Animal
Care Center at 1347 North Division Street. Planner Waldock
stated this case is a result of a difference of opinion between
the former Building Inspector (Roger Wojtecki) and our present
Inspector, Mr. Black. The Animal Care Center was started and
nearly completed prior to the employment of our present Building
Inspector. Mr. Wojtecki interpreted the code to indicate that
fire treated wood studs would be adequate in the exterior walls.
Mr. Black disagrees and after a review of the code, a variance is
necessary to release the Certificate of Occupancy.
L. Kelly moved to approve the variance for Animal Care Center,
1347 North Division Street with the following stipulations: 1)
roof rafters and any exposed wall studs be covered with 5/$" fire
code drywall; and 2) as built drawings to be provided. to the
Village's Building Department. Seconded by D. Lewin. Vote by
roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Gaylord,
yes; Dement, yes; Sharp, yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case Numbers 277-72490V,
278-724902 and 273-62190SPR. Location - 705, 707 and 709 North
Illinois Street. Applicant - Plainfield Public Library District.
The Plainfield Public Library District proposes to construct a
27,160 square foot library facility in the 700 block of Illinois
Street. The site is occupied by the present library and two (2)
houses. The Village's 71 stall parking lot is located north of
the library property. Additional on-street parking spaces are
PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 20, 1990
PAGE FIVE
planned on Illinois Street as part of the Route 30 improvement
project by IDOT. Proposed is the construction of a 1 1/2 story
library building. The structure will incorporate the current
library building and expand from these keeping a consistent
design theme for the facade. The 27,160 square foot building
will contain two (2) floor levels. The structure is planned to
be completed in twa (2) phases with the upper floor (main level)
being completed with first phase. The lower level containing
meeting rooms, storage and miscellaneous library uses will be
completed with future development. An on-site parking lot of 31
stalls is proposed at the north end of the site. The parking
study was reviewed by Brent Coulter from Cemcon (memo 8/16/90)
and his suggestion is to supply 21 parking spaces in Phase I; add
26 at completion of the meeting room; add 18 when building is
complete. He is suggesting a 24 foot access driveway instead of
20 feet and $ 1/2 feet stalls. The Plan Commission is
recommending the use approval of this (library) and use in a
residential A zoning district. Mayor Latta stated she would like
to go with Brent Coulter's recommendations. J. Dement stated he
would like to have something that covers the Village as far as
parking is concerned after Phase II is completed and the
occupancy permit is issued. That will be when it will be
determined how much parking will be needed. We need an agreement
to cover the Village for parking. The. occupancy won't cover the
parking. Attorney Harvey stated the parking could be covered
under a intergovernmental agreement. There was discussion on the
use of the basement. Barb Pitney stated they would not use the
basement for anything, not even storage. There was much
discussion on the Library's need for more parking spaces. Brent
Coulter's letter is requiring 47 spaces and the Library is
planning on supplying 28 spaces. J. Dement stated if parking
becomes a problem for the Library users, they (Library) will
provide parking. Mayor Latta stated we have a recommendation
from our traffic engineer stating his options: 1) that the
Library would lease 18 spaces from the Village lot so they could
complete the meeting room and upper Library; and 2) if the
Library were willing to put money into Escrow for future parking.
After much more discussion....
W. Sharp moved to take a short break. Seconded by D. Gullicksen.
Voice vote. 6 yes, 0 no. Motion carried.
9:40 p.m.
9:50 p.m.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 20, 1990
PAGE SIX
After more discussion, it was suggested to approve Phase I -
upstairs only, restricting the use with no occupancy to Phase II
(downstairs). Attorney Roberts (Library) suggested a parking
census be done on the parking in the area of the Library and it
be funded by both the Library and the Village. Barbara Pitney
suggested a committee be formed. One (1) or two (2)
representatives from each Board and that committee bring a
consensus to each respective Board. D. Lewin stated he would
first like to go over. our traffic engineer's report before we
send anyone to negotiate. The Library agreed not to occupy lower
level until parking is solved. Attorney Harvey stated it would
be very difficult to control and enforce. They are agreeing not
to occupy and we are asking them not to occupy. There was much
much more discussion in reference to the possible parking problem
in the future. After no decision on the parking, Planner Waldock
reviewed the Library request for sideyard variance (Plan
Commission Report of 8/15/90). Zoning Board of Appeals
recommends approval of the side yard setback variance to allow
extension of the existing building wall at six (6) feet from the
property line; approval of the rear yard setback variance to
allow a seven (7) foot setback; and, approval of the front yard
setback variance to allow the vestibule and associated roof
overhand (with columns) at a setback of 3 1/2 feet from the front
property. line. With very little discussion on the side yard
setbacks, Planner Waldock review the Site Plan (Plan Commission
Report of 8/15/90). The Plan Commission recommends approval of
the site plan far the Plainfield Public Library District subject
to the following stipulations: 1) compliance with requirements of
the Village Engineer; 2) relocate the book drop onto the Library
parking lot; 3) screen exterior lighting so as not to glare onto
neighboring residential properties; 4) handicap parking spaces be
relocated onto subject site; and 5) there shall be an
interconnection of the adjoining Village parking lot. After much
mare discussion, with no decision, the Board was at a stand-
still.
D. Gullicksen moved to continue this meeting to another time.
Seconded by J. Gaylord - motion withdrawn.
W. Sharp moved to table Library issue until an Intergovernmental
Agreement can be reached which will stipulate conditions of
additional future parking - died for a second.
J. Gaylord moved to table the Plainfield Public Library issue for
this evening. Seconded by W. Sharp. Vote by roll call. Lewin,
yes; Kelly, no; Gullicksen, yes; Gaylord, yes; Dement, yes;
Sharp, yes. 5 yes, 1 no. Motion carried.
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PLATNFIELD VILLAGE BOARD OF TRUSTEES
AUGUST 20, 1990
PAGE SEVEN
J. Dement moved to adopt Ordinance No. 1338, Tax Levy Ordinance,
1990-1991, Seconded by J. Gaylord. Vote by roll call. Lewin,
yes; Kelly, yes; Gullicksen, yes; Gaylord, yes; Dement, yes;
Sharp, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to pay Joseph J. Henderson & Son, Inc, for
payout #6 - Wastewater Treatment Plant Expansion in the amount of
$140,309.59. Seconded by J. Dement. Vote by roll call. Lewin,
yes; Kelly, yes; Gullicksen, yes; Gaylord, yes; Dement, yes;
Sharp, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to pay bills of August 16th through 31, 1990.
Seconded by D. Gullicksen. Vote by roll call. Lewin, yes;
Kelly, yes; Gullicksen, yes; Gaylord, yes; Dement, yes; Sharp,
yes. 6 yes, 0 no. Motion carried.
J. Gaylord moved to cancel the September 3, 1990 Board meeting.
Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion
carried.
W. Sharp moved to continue this meeting to August 27, 1990 for
the remainder of the agenda items. Seconded by D. Gullicksen.
Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to adjourn into Executive Session, not to
reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
12:10 a.m.
VERA KRNAC -- V LLAGE CLERK
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