HomeMy Public PortalAbout05.21.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
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REGULAR MEETING
DATE: MAY 21, 1990
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, L. KELLY, D. GULLICKSEN,
W. SHARP, J. DEMENT, J. GAYLORD, D.
LEWIN
OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
J. BLACK - BUILDING OFFICIAL
Mayor Latta opened the meeting at 7:12 p.m. with the pledge to
the flag, immediately following the Public Hearing.
Roll call was taken, all members were present.
W. Sharp moved to table and continue Arbor Place rezoning to no
later than June 4, 1990. Seconded by L. Kelly. Vote by roll
call. Lewin, yes; Kelly, yes; Gullicksen, na; Sharp, yes;
Dement, no; Gaylord, yes. 4 yes, 2 no. Motion carried.
W. Sharp moved to approve the New/Old Business Section of the
Agenda with the .addition of an Executive Session on personnel and
possible litigation, to reconvene. Seconded by J. Gaylord. Vote
by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp,
yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to approve the Consent Agenda to include the
minutes of April 2, 1990. Seconded by W. Sharp. Voice vote. 6
yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Zoning Berard of Appeals
Case #265-41790V. Applicant - Dale A. Ballinger, Homeowner.
Location - 405 Joseph Street, the northwest corner of Route 59
and Joseph Street. Request - Variance from the Village Zoning
Regulations to allow six foot (6') high screening fence along the
exterior side property line where a thirty foot (3.0') setback is
required. The applicant proposes the construction of a six foot
(6') high screening fence within one foot (1') of the east
property line (Route 59 right-of-way). The fence will match the
front setback of the principal portion of the house. A stockade
design is proposed and the fence will meet the neighboring rear
yard fence on the adjoining property to the north. The Zoning
. Board of Appeals has considered this request and has found: 1)
hardship relates to the visual and audible impact of Route 59 on
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 21, 1990
PAGE TWO
the subject site; 2) the fence, as proposed, is compatible with
adjoining properties to the south; and 3) no negative impacts are
expected as a result of the proposed fence. Last year we had a
similar fence variance request on Pheasant Chase. and Route 59.
Most of the houses on Route 59 have stockade fences. It was the
Zoning Board of Appeals recommendation to allow the variance for
Dale A.Ballinger to allow a six foot (6') fence within one foot
(1') from the east property line along Route 59.
L. Kelly moved to concur with the Zoning Board of Appeals and
approve the variance for Dale A. Ballinger at 405 Joseph Street
to allow a six foot (6') fence within one foot (1') from the east
property line along Route 59. Seconded by J. Dement. Vote by
roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes;
Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Plan Commission Case #263-
4690PP. Applicant - Richard Searles. Location W Southwest
corner of Renwick Park at Howard Avenue along the west side of
Howard from Renwick to Feeney. Request - Preliminary Plat for
Renwick Pointe Estates. The applicant proposes to subdivide the
property into 62 single-family homesites. Howard Avenue and
Feeney are to be improved to collector street status (37' of
pavement and 80' of right-of-way). Rueben Street is to be
extended (at 66' right-of-way), and Orchard Street (also at 66'
right-of-way) is also proposed to run parallel to Renwick. As
proposed, an 8" sanitary sewer extends along the rear yards
(center of the site) from Orchard to Feeney. A lift station and
6" force main pumps the effluent north, back to Renwick Road.
The subdivision plat provides for a lift station to pump the
affluent back to Renwick Road. The developers are proposing the
location of the lift station on Dan O'Connell Drive and .about
one-half (1/2) of the subject site will utilize this lift station
as well as Arbor Place Subdivision. Staff recommends the (cost
of) lift station should be shared between Arbor Place Subdivision
and Renwick Pointe, with the first subdivision to be required to
install the lift station and the second subdivision coming in
providing their share for the usage. Average lot area is 15,288
square feet. Most of the lots are 17,170 square feet. All lots
meet ordinance requirements for area and width. Lots along
Renwick are double fronted and will access Orchard Drive. The
developers will provide sump pump connections to all lots. They
have added fire hydrants that were missing on previous draft.
They will over-size the storm detention area. They are complying
with Plainfield Fire Protection regulations. The Plan Commission
recommends approval of the Preliminary Plat far Renwick Pointe.
L. Kelly questioned what was the summation of the Soil and Water
Conservation District report? Planner Waldock stated there are
PLAINFIELD VILLAGE BOARD OF TRUSTEES
. MAY 21, 1990
PAGE THREE
some portions of the site that are not suitable for septic and
well, development because of soggy ground conditions. They are
concerned with areas with high water table that may cause seepage
into basements. Generally, the property is dry and will drain
well. D. Gullicksen questioned why are the two developments
sharing a lift station? Planner Waldock stated that was Village
staff's suggestion. That was to reduce maintenance and Village
expense in the future. L. Kelly questioned, the concept is the
water flow. Instead of running to Howard Street, it will flow to
the west into the retention area at the rear of the yards?
Engineer Djerf stated flaw will be collected in the rear yards
'and released through an 8" to 10" pipe. There was much
discussion in reference to the flow of the water in the ditches
in the Howard Street area. Attorney Harvey stated we must keep
the natural flow of the water. We cannot change the flow or
divert the flow of water. Mayor Latta gave the residents from
the area the opportunity to speak. Mr. Gehrke, Dan O'Connell
Drive, he stated his concerns on where the water is going to go.
There is no place to put the water. Engineer Djerf stated the
water finds its way to Rolf Road and south to the DuPage River.
Sandra Darby expressed her concern of the flow of water. Dennis
E1Camo questioned, does the builder have to let the buyers know
there is a potential for flooding in the area? Mayor Latta
stated she understands there are new real estate laws that
require the realtor to tell the perspective buyer everything they
know about the house/property. Jeanie Warsaw stated her concerns
of this development because nobody is giving these residents
actual answers. Ted May, a resident on Renwick Road who is a
pilot, and after the heavy rain two (2) weeks ago, he was flying
aver the are and there was water standing all over in the fields.
Mayor Latta stated after that rain, there was water standing in
the fields all the way to Aurora. Engineer Djerf stated the
added houses to the property will increase the amount of water
that will run off the property. The drainage law is intended
that the extra water must be stored in detention basins and
r released at a rate no greater than it floods on the original
land. In this instance, that rate has suggested to be reduced.
There can be more water, but it will be released at a lower rate.
The pond was engineered for a 12" release which was increased
over the requirements. The detention area is to be dug into the
gravel so the water can soak into the ground as well as flow away
through the release pipe. D. Gullicksen stated that after the
hard storm, the pond had about 18" water and no water in
subdivision and none on the streets. He stated he thought it
(release pipe and pond) performed very well. Two (2) days later,
the pond was dry. Dan Withrow stated his concern was of where
• the water would drain from the new development, Engineer Djerf
stated the intent for Arbor Place is to release the water, not
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 21, 1990
PAGE FOUR
into the ditch at Feeney Drive but south on their awn property
and then into another detention area in the southeast career of
their property. Jeff Dodge stated his concern was on the
engineering study. Engineer Djerf stated it is calculated by
Plainfield's code. The developer is required to provide for the
water release from his acreage. Your drainage problems should
have been handled at the time that your subdivision was developed
by the engineers and the Township and County. L. Kelly stated
the Village Board is not trying to compound the problems in this
area (Howard, Dan O'Connell and Feeney Drive). We are concerned
with your problems and we are trying to find a way to alleviate
your problems. Mike Bassette questioned why the Village does not
annex Lily Cache before any new developments? Yau annexed
Plainsman Terrace and we wanted to be annexed. Attorney Harvey
stated Plainsman Terrace was a petition by the Courts to be
annexed. Mayor Latta stated we are determined that any
development that comes into Plainfield is better than any we have
had in the past. We are not going to approve a development that
could create more problems for existing subdivisions. We are
concerned about our neighbors. There was much mare discussion
and questions by residents in the area - Mike Bassette, Bi11
Mueller, Mrs. Hullwick, Fran Richards and Barb Richner. D. Lewin
questioned if the Engineer will address where the inlets are
going to be placed on Howard Street? Engineer Djerf stated he
wants to see the inlets drain into the detention area. The
developers are aware of this.
L. Kelly moved to concur with the Plan Commission and approve the
Preliminary Plat for Renwick Pointe subject to the following
stipulations: 1) Oversize the storm sewer detention area to allow
for a reduction in release rates; 2) Comply with Village Engineer
and Plainfield Fire Protection District requirements; 3) Comply
with Park District and School District ordinances; and 4) The
inlets on Howard Street are addressed to the requirements of the
Village Engineer. Seconded by D. Gullicksen. Vote by roll call.
Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes;
Gaylord, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to adjourn for a five (5) minute break, to
reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no.
Motion carried.
8:45 p.m.
8:58 p.m.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 21, 1990
PAGE FIVE
Mayor Latta introduced the new Building Inspector John Black who
spoke in reference to a memo dated May 17, 1990 regarding
proposed changes to the Village's Building Code, Plainfield has
adopted the 1987 BOCA code with some 30 to 40 amendments. In the
course of reviewing same of the plans that are in for permits, in
some cases the design has been committed to with a type of
construction classification which the amendments have deleted
from BOCA, We are proposing for the area of business
buildings/offices uses - Type 5 construction with several
provisions: a) Exterior walls shall be brick veneer for 80~ of
the wall surface; b) basements are equipped with a fire
suppression system; c) all woad framing is covered with 5/8
firecode drywall; and d) floor area is limited to 2,000 square
feet per floor. Height of building two-story 30' maximum
excluding basement. By way of a comparison of the BOCA Code
charts, had they not been deleted, the particular classification
far the business building would have allowed 15,300 square feet
for a two (2) story building, Plainfield Cade would still be
restrictive in this area. Seeing the Downtown Area, the type of
architecture, it is reasonable with these provisions to allow
Type 5 construction for business uses only. In reference to fire
• retardant lumber, there has been some problems of deterioration
of treated lumber and causing safety concerns. In speaking with
BOCA, they are proposing for their .1991 Code: In lieu of fire
retardant treated lumber, all wood used in non-residential
buildings shall be covered with 5/8 fire code drywall and all
roof or attic area will be fire stopped into area not to exceed
1,500 square feet. We are not proposing not to use fire
retardant lumber. If you are able to get the right test and the
right manufacturer, the product is still good. This is just an
alternative. The last amendment is in regard to attached
garages. Service door separating the garage from the home shall
be B label fire doors, 1 hour minimum rating. Building Inspector
Black stated he would like some response from the Board as to
their opinion to the proposed changes. Trustee Gullicksen
questioned the reasons for the changes? Planner Waldock stated
when making changes in the BOCA Code, we made a large blanket
amendment to the 1987 BOCA Code based on same surrounding
Villages changes and their experiences. But we have found we are
getting requests far variances from the changes. This is the
reason we are asking for these amendments. D. Gullicksen
questioned if fire retardant lumber has been tested for
carcinogens? Building Inspector Black stated fire retardant
lumber has been around for more than twenty (20) years and I have
not heard of any connection with carcinogens that has been proven
by any medical report. The problem that has been proven is, by
injecting any kind of lumber, it breaks down the fiber strength
and structural strength. Also, in high humidity conditions, they
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 21, 1990
PAGE SIX
have had problems with pressure treated, fire retardant plywood
in the eastern part of the United States. Type 5 construction is
a wood structure with brick veneer and the brick is setting on a
masonry foundation. D. Lewin requested the Building Inspector go
over what we have in our ordinance now. Building Inspector Black
explained now, Type 5 construction is not allowed except single-
family detached houses, A-4 assembly (like churches) and in
multi-family. Planner Waldock stated Type 5 construction relates
to Dr. Conklin.
W. Sharp moved to direct Attorney Harvey and John Black to draft
an ordinance with the amendments referred to in the memo of May
17, 1990.
Building Inspector Black spoke in reference to Dr. Conklin's
building permit. When the prints for the final design .for Dr.
Conklin's chiropractic clinic were submitted, the Plainfield Code
had changed and had totally removed the type of construction in
the print. They are willing to install 5/8" firecode drywall on
the exterior walls to came up with the one (1) hour rating that
is required by code. They are willing to a install fire
suppression system in the basement and cover all lumber with 5/8"
fire wall. Cliff Bender, Architect for the project, stated they
were aware that in July 1989, the 1987 BOCA was adopted by the
Village, but we were not aware of the amendments to the code.
The BOCA Code, in its original form, will allow a wood frame
building up to 15,000 square feet so your limits of 2,000 square
feet are very restrictive. You might want to consider, in this
application, we were planning to do a building that was
compatible with the residential area. To do that in a Type 3
construction, masonry or non-combustible construction, which
would be heavy masonry walls, steel frames, which is not
compatible with the exterior appearance of the area. This
amendment is a good compromise. It keeps the size small enough
in a residential area. Mayor Latta questioned if they will
install brick veneer over 80~ of the wall surface, and you will
meet all of the requirements? Mr. Bender stated they would meet
all requirements (per memo dated May 17, 1990). D. Gullicksen
questioned where the 5/8" fire code drywall will be installed?
Mr. Bender stated it would be on all the inside structure but not
in the basement because there will be so much mechanical, the
basement will have a sprinkler system. Mayor Latta questioned
Attorney Harvey as to what needs to be done for Dr. Conklin to
move on with his project? Attorney Harvey stated the Board, by
motion, could give him a variance as to what is on the books now
in order for a building permit to be issued.
•
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 21, 1990
PAGE SEVEN
W. Sharp moved to allow Dr. Conklin to have a waiver from the
regular amended BOCA Code to allow a Type 5 construction for his
proposed building (Conklin's Chiropractic Clinic), as described
in Mr. Black's memo dated May 17, 1990. Seconded by J. Dement.
Voice vote. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to authorize payout #3 to Joseph J. Henderson
& Sons in the amount of $153,595.80 for the Wastewater Treatment
Plant Expansion, following submittal of all applicable waivers of
lien. This amount to be charged to our 1988 General Obligation
Bon proceeds. Seconded by W. Sharp. Vote by roll call. Lewin,
yes; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes;
Gaylord, yes. 6 yes, 0 no. Motion carried.
Mayor Latta reported that we have received a letter from IDOT
stating the Village needs to update our Flood Insurance
Regulations. She questioned the procedure. Engineer Djerf
stated we should prepare a draft, submit it to IDOT far their
review. It will take them (TOOT) most of the summer to review.
The Village would not act upon it before September or October.
It was the consensus of the Board that Attorney Harvey and
Engineer Djerf will draft an update of the Village's Flood
Insurance Regulations.
J. Gaylord moved to authorize payment of bills for April 1990 and
May 16th thru May 31,1 990. Seconded by W. Sharp. Vote by roll
call. Lewin, yes; Ke11y, yes; Gullicksen, yes; Sharp, yes;
Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried.
J. Gaylord reported a new Site Coordinator was appointed for the
Plainfield Nutrition Site, Bonnie Curtis. Also, she will attend
a Transportation Committee Meeting tomorrow morning (May 22,
1990).
W. Sharp acknowledged receipt of the April, 1990 Police Report.
W. Sharp reported the Police Department received a letter from
Naperville commending Officer Shroba and Corporal Vanderlei for
their assistance in an arrest. Commendations for
Telecommunicators Danner Prince and Carla LeFevers in handling
emergencies. Officer Jonathan Fopp has completed training as
Police Firearms Instructor. Lisa Wilson has completed a
Telecommunicator Training Course allowing her to be a Training
Instructor.
D. Gullicksen reported that after all the rain, the contractor is
finally getting things squared away at the Sewer Plant.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 21, 1990
PAGE EIGHT
W. Sharp questioned what must be done with the bikes we have
stored? Attorney Harvey stated there must be an inventory done;
adopt an ordinance declaring they are surplus equipment and
directly the Administrator and Police Chief to dispose of the
equipment. Chief Bennett stated they have contacted Crest Hill
and we can sell all of this surplus equipment at their auction.
Mayor Latta suggested the proceeds should go towards the DARE
Frograrn.
L. Kelly suggested the following people should receive
commendations for their hard work during the flood: Harry
Countryman, Mark Stofko, Allan Persons, Ron Miller, Lewis Schwab,
Dave Countryman and the Officers and Dispatchers on duty at the
time of the flood.
Engineer Djerf spoke in reference to DuPage River and West Norman
Drain water levels. DuPage River: Village personnel reported
the high water level (HWL) at the Route 59 bridge north, of Route
126 to be approximately elev. 607. We have marked the observed
level on Attachment 1 and not that it lies between the 100 year
nd 500 year flood profile determined in the Flood Insurance Study
(F.I,S.). Projected upstream to the confluence of the West
Norman Drain, the HWL is approximately 607.5 which is marked on
Attached #2 and #3. This level would create a backwater effect
on the lower end of West Norman Drain up to 143rd Street but
would not affect levels in the Marybrook and Pheasant Chase area,
West Norman Drain: Observed levels at the EJ&E railroad bridge
south of Hazelcrest, end of Hazelcrest Drive, end of Joseph
Street and VanDyke Raad bridge, are marked on Attachments 3 and
4. It can be seen that the HWL exceeds the 100 year and 500 year
flood profile determined in the F.I.S. We believe the higher
observed water levels can be due in part to one or all of the
following: 1) Rainfall intensity and distribution on the
watershed; 2) Partial blockage of structures on the channel.
Some debris remained in trees and shrubs on the northwest bank at
the EJ&E railroad bridge. The observed HWL would seem to
indicate a backwater effect at the EJ&E railroad bridge south of
Hazelcrest, at VanDyke Road and at U.S. Route 30; 3) Field
conditions upstream in the watershed where the great majority of
land was bare and harrowed, with a high antecedent moisture
content; 4) Possible errors in original study and stream modeling
for. the F.T.S.; and 5) Changed stream bed conditions due to tree
growth and debris, or filling of flood plains. Pheasant Chase
and Mallard Drive North: The conditions in Pheasant Chase were
consistent with results indicated in our previous report of
August, 1984 with Lake HWL of 513.95 at lot 109 being only
slightly above 613.75 (p4 finding 4). The improved drainage
Swale between from Pheasant Chase Drive to Mallard Drive South
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 21, 1990
PAGE NINE
handled surface runoff from the north as expected. Flooded homes
were reported on lots 35, 69 and 89, all of which have drive-down
driveways where water enters over the sidewalks. The report of
1984 recommended raising of the sidewalk across lots 35 and 36
which had not been accomplished. Marybrook Lane: Ponding on
Marybrook between Hillcrest and Hazelcrest reached a HWL of
approximately 614± which appeared to be higher than the levels an
West Norman Drain. Release to the creek is limited to release at
Hazelcrest and through 2 or 3 side yards. Apparently water was
released slower than it collected. Conclusions: 1) Due to
discrepancies in observed and flood insurance study high water
levels possibly reevaluation by the Federal Emergency Management
Agency ar by IDOT Division of Water Resources would be
appropriate for DuPage and West Norman Drain so that future
planning provides the necessary protection against high water
levels; 2) The West Norman Drain should be cleared of any debris
especially at the structures to maximize capacity and minimize
water levels; 3) Detention facilities upstream on the West Norman
Drain or north of Pheasant chase could help control the peak
rates causing the high water levels but would be expensive. Our
August 1984 report indicated casts of $130,000 for a detention
basin on six (6) acres of land north of Pheasant Chase (p 8); 4)
Raising sidewalks and modifying the entrance water level through
use of protection berms would seem to be indicated for lots 35,
69 and 89 in Pheasant Chase; 5) Flooding on Marybrook is
controlled by the level of the West Norman Drain and the limited
release (surface and storm sewer) from that area. Added storm
sewer of a larger size might provide a little relief but is not
guaranteed; and 6) Increasing the bridge ar structure openings at
the EJ&E south of Hazelcrest and at VanDyke Road may be necessary
to allow passage of increasing peak runoff from the watershed.
We understand that the Route 30 bridge replacement is programmed
for the near future by IDOT. Engineer Djerf reported on the
basement sewgr backups. He stated the general feeling is that an
effort should be made to inspect homes in the area for sump pumps
connected to the sanitary sewer lines. Mayor Latta suggested
maybe we should publish a portion of the Hamilton Engineering
letter dated May 16, 1990 in the Enterprise to make the residents
aware of the seriousness of connecting the sump pump to the
sanitary sewer. They could be flooding their neighbors. Chief
Bennett reported that some residents have .questioned if it is
possible to connect sump pump drainage to storm sewers? Engineer
Djerf stated, under the circumstances we had in this heavy rain,
if all the sump pumps were connected to the storm sewer, they
could overflow and then the water could be in the streets. Mayor
Latta stated this (removal of sump pumps into the sanitary sewer)
must be done by each individual. Tf they read it in the paper,
they will be watching their neighbors.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
• MAY 21, 1990
PAGE TEN
Administrator Pusinelli questioned the Board on the length of the
contract for Refuse Hauling? After same discussion, it was
agreed that a two (2) year contract would be the best.
J. Dement moved to approve a request far street closure on
Prairie Drive (from Creekside, east to Pawnee) in Indian Oaks
Subdivision on August 11, 1990 for a "Block Party". Seconded by
W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. (Mayor
directed the Village Clerk to send a letter of approval and copy
Police, Streets, Water/Sewer and Fire Department).
W. Sharp moved to adjourn into Executive Session (after a 3
minute break), to reconvene. Seconded by J. Gaylord. Voice
vote. 6 yes, 0 no. Motion carried.
10:25 p.m.
10:48 p.m.
L. Kelly moved to approve salary increases as per Exhibit "C"
effective June 4, 1990 pay period to include step #3. Seconded
by J. Dement. Voice vote. 6 yes, 0 no. Motion carried.
W. Sharp moved to adjourn. Seconded by D. Lewin. Voice vote. 6
yes, 0 no. Motion carried.
10:50 p.m.
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RA KRNAC - V LAGS LERK
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