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HomeMy Public PortalAbout05.21.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES ~~ REGULAR MEETING DATE: MAY 21, 1990 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, L. KELLY, D. GULLICKSEN, W. SHARP, J. DEMENT, J. GAYLORD, D. LEWIN OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF J. BLACK - BUILDING OFFICIAL Mayor Latta opened the meeting at 7:12 p.m. with the pledge to the flag, immediately following the Public Hearing. Roll call was taken, all members were present. W. Sharp moved to table and continue Arbor Place rezoning to no later than June 4, 1990. Seconded by L. Kelly. Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, na; Sharp, yes; Dement, no; Gaylord, yes. 4 yes, 2 no. Motion carried. W. Sharp moved to approve the New/Old Business Section of the Agenda with the .addition of an Executive Session on personnel and possible litigation, to reconvene. Seconded by J. Gaylord. Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. D. Gullicksen moved to approve the Consent Agenda to include the minutes of April 2, 1990. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Zoning Berard of Appeals Case #265-41790V. Applicant - Dale A. Ballinger, Homeowner. Location - 405 Joseph Street, the northwest corner of Route 59 and Joseph Street. Request - Variance from the Village Zoning Regulations to allow six foot (6') high screening fence along the exterior side property line where a thirty foot (3.0') setback is required. The applicant proposes the construction of a six foot (6') high screening fence within one foot (1') of the east property line (Route 59 right-of-way). The fence will match the front setback of the principal portion of the house. A stockade design is proposed and the fence will meet the neighboring rear yard fence on the adjoining property to the north. The Zoning . Board of Appeals has considered this request and has found: 1) hardship relates to the visual and audible impact of Route 59 on PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 21, 1990 PAGE TWO the subject site; 2) the fence, as proposed, is compatible with adjoining properties to the south; and 3) no negative impacts are expected as a result of the proposed fence. Last year we had a similar fence variance request on Pheasant Chase. and Route 59. Most of the houses on Route 59 have stockade fences. It was the Zoning Board of Appeals recommendation to allow the variance for Dale A.Ballinger to allow a six foot (6') fence within one foot (1') from the east property line along Route 59. L. Kelly moved to concur with the Zoning Board of Appeals and approve the variance for Dale A. Ballinger at 405 Joseph Street to allow a six foot (6') fence within one foot (1') from the east property line along Route 59. Seconded by J. Dement. Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Plan Commission Case #263- 4690PP. Applicant - Richard Searles. Location W Southwest corner of Renwick Park at Howard Avenue along the west side of Howard from Renwick to Feeney. Request - Preliminary Plat for Renwick Pointe Estates. The applicant proposes to subdivide the property into 62 single-family homesites. Howard Avenue and Feeney are to be improved to collector street status (37' of pavement and 80' of right-of-way). Rueben Street is to be extended (at 66' right-of-way), and Orchard Street (also at 66' right-of-way) is also proposed to run parallel to Renwick. As proposed, an 8" sanitary sewer extends along the rear yards (center of the site) from Orchard to Feeney. A lift station and 6" force main pumps the effluent north, back to Renwick Road. The subdivision plat provides for a lift station to pump the affluent back to Renwick Road. The developers are proposing the location of the lift station on Dan O'Connell Drive and .about one-half (1/2) of the subject site will utilize this lift station as well as Arbor Place Subdivision. Staff recommends the (cost of) lift station should be shared between Arbor Place Subdivision and Renwick Pointe, with the first subdivision to be required to install the lift station and the second subdivision coming in providing their share for the usage. Average lot area is 15,288 square feet. Most of the lots are 17,170 square feet. All lots meet ordinance requirements for area and width. Lots along Renwick are double fronted and will access Orchard Drive. The developers will provide sump pump connections to all lots. They have added fire hydrants that were missing on previous draft. They will over-size the storm detention area. They are complying with Plainfield Fire Protection regulations. The Plan Commission recommends approval of the Preliminary Plat far Renwick Pointe. L. Kelly questioned what was the summation of the Soil and Water Conservation District report? Planner Waldock stated there are PLAINFIELD VILLAGE BOARD OF TRUSTEES . MAY 21, 1990 PAGE THREE some portions of the site that are not suitable for septic and well, development because of soggy ground conditions. They are concerned with areas with high water table that may cause seepage into basements. Generally, the property is dry and will drain well. D. Gullicksen questioned why are the two developments sharing a lift station? Planner Waldock stated that was Village staff's suggestion. That was to reduce maintenance and Village expense in the future. L. Kelly questioned, the concept is the water flow. Instead of running to Howard Street, it will flow to the west into the retention area at the rear of the yards? Engineer Djerf stated flaw will be collected in the rear yards 'and released through an 8" to 10" pipe. There was much discussion in reference to the flow of the water in the ditches in the Howard Street area. Attorney Harvey stated we must keep the natural flow of the water. We cannot change the flow or divert the flow of water. Mayor Latta gave the residents from the area the opportunity to speak. Mr. Gehrke, Dan O'Connell Drive, he stated his concerns on where the water is going to go. There is no place to put the water. Engineer Djerf stated the water finds its way to Rolf Road and south to the DuPage River. Sandra Darby expressed her concern of the flow of water. Dennis E1Camo questioned, does the builder have to let the buyers know there is a potential for flooding in the area? Mayor Latta stated she understands there are new real estate laws that require the realtor to tell the perspective buyer everything they know about the house/property. Jeanie Warsaw stated her concerns of this development because nobody is giving these residents actual answers. Ted May, a resident on Renwick Road who is a pilot, and after the heavy rain two (2) weeks ago, he was flying aver the are and there was water standing all over in the fields. Mayor Latta stated after that rain, there was water standing in the fields all the way to Aurora. Engineer Djerf stated the added houses to the property will increase the amount of water that will run off the property. The drainage law is intended that the extra water must be stored in detention basins and r released at a rate no greater than it floods on the original land. In this instance, that rate has suggested to be reduced. There can be more water, but it will be released at a lower rate. The pond was engineered for a 12" release which was increased over the requirements. The detention area is to be dug into the gravel so the water can soak into the ground as well as flow away through the release pipe. D. Gullicksen stated that after the hard storm, the pond had about 18" water and no water in subdivision and none on the streets. He stated he thought it (release pipe and pond) performed very well. Two (2) days later, the pond was dry. Dan Withrow stated his concern was of where • the water would drain from the new development, Engineer Djerf stated the intent for Arbor Place is to release the water, not PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 21, 1990 PAGE FOUR into the ditch at Feeney Drive but south on their awn property and then into another detention area in the southeast career of their property. Jeff Dodge stated his concern was on the engineering study. Engineer Djerf stated it is calculated by Plainfield's code. The developer is required to provide for the water release from his acreage. Your drainage problems should have been handled at the time that your subdivision was developed by the engineers and the Township and County. L. Kelly stated the Village Board is not trying to compound the problems in this area (Howard, Dan O'Connell and Feeney Drive). We are concerned with your problems and we are trying to find a way to alleviate your problems. Mike Bassette questioned why the Village does not annex Lily Cache before any new developments? Yau annexed Plainsman Terrace and we wanted to be annexed. Attorney Harvey stated Plainsman Terrace was a petition by the Courts to be annexed. Mayor Latta stated we are determined that any development that comes into Plainfield is better than any we have had in the past. We are not going to approve a development that could create more problems for existing subdivisions. We are concerned about our neighbors. There was much mare discussion and questions by residents in the area - Mike Bassette, Bi11 Mueller, Mrs. Hullwick, Fran Richards and Barb Richner. D. Lewin questioned if the Engineer will address where the inlets are going to be placed on Howard Street? Engineer Djerf stated he wants to see the inlets drain into the detention area. The developers are aware of this. L. Kelly moved to concur with the Plan Commission and approve the Preliminary Plat for Renwick Pointe subject to the following stipulations: 1) Oversize the storm sewer detention area to allow for a reduction in release rates; 2) Comply with Village Engineer and Plainfield Fire Protection District requirements; 3) Comply with Park District and School District ordinances; and 4) The inlets on Howard Street are addressed to the requirements of the Village Engineer. Seconded by D. Gullicksen. Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adjourn for a five (5) minute break, to reconvene. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. 8:45 p.m. 8:58 p.m. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 21, 1990 PAGE FIVE Mayor Latta introduced the new Building Inspector John Black who spoke in reference to a memo dated May 17, 1990 regarding proposed changes to the Village's Building Code, Plainfield has adopted the 1987 BOCA code with some 30 to 40 amendments. In the course of reviewing same of the plans that are in for permits, in some cases the design has been committed to with a type of construction classification which the amendments have deleted from BOCA, We are proposing for the area of business buildings/offices uses - Type 5 construction with several provisions: a) Exterior walls shall be brick veneer for 80~ of the wall surface; b) basements are equipped with a fire suppression system; c) all woad framing is covered with 5/8 firecode drywall; and d) floor area is limited to 2,000 square feet per floor. Height of building two-story 30' maximum excluding basement. By way of a comparison of the BOCA Code charts, had they not been deleted, the particular classification far the business building would have allowed 15,300 square feet for a two (2) story building, Plainfield Cade would still be restrictive in this area. Seeing the Downtown Area, the type of architecture, it is reasonable with these provisions to allow Type 5 construction for business uses only. In reference to fire • retardant lumber, there has been some problems of deterioration of treated lumber and causing safety concerns. In speaking with BOCA, they are proposing for their .1991 Code: In lieu of fire retardant treated lumber, all wood used in non-residential buildings shall be covered with 5/8 fire code drywall and all roof or attic area will be fire stopped into area not to exceed 1,500 square feet. We are not proposing not to use fire retardant lumber. If you are able to get the right test and the right manufacturer, the product is still good. This is just an alternative. The last amendment is in regard to attached garages. Service door separating the garage from the home shall be B label fire doors, 1 hour minimum rating. Building Inspector Black stated he would like some response from the Board as to their opinion to the proposed changes. Trustee Gullicksen questioned the reasons for the changes? Planner Waldock stated when making changes in the BOCA Code, we made a large blanket amendment to the 1987 BOCA Code based on same surrounding Villages changes and their experiences. But we have found we are getting requests far variances from the changes. This is the reason we are asking for these amendments. D. Gullicksen questioned if fire retardant lumber has been tested for carcinogens? Building Inspector Black stated fire retardant lumber has been around for more than twenty (20) years and I have not heard of any connection with carcinogens that has been proven by any medical report. The problem that has been proven is, by injecting any kind of lumber, it breaks down the fiber strength and structural strength. Also, in high humidity conditions, they PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 21, 1990 PAGE SIX have had problems with pressure treated, fire retardant plywood in the eastern part of the United States. Type 5 construction is a wood structure with brick veneer and the brick is setting on a masonry foundation. D. Lewin requested the Building Inspector go over what we have in our ordinance now. Building Inspector Black explained now, Type 5 construction is not allowed except single- family detached houses, A-4 assembly (like churches) and in multi-family. Planner Waldock stated Type 5 construction relates to Dr. Conklin. W. Sharp moved to direct Attorney Harvey and John Black to draft an ordinance with the amendments referred to in the memo of May 17, 1990. Building Inspector Black spoke in reference to Dr. Conklin's building permit. When the prints for the final design .for Dr. Conklin's chiropractic clinic were submitted, the Plainfield Code had changed and had totally removed the type of construction in the print. They are willing to install 5/8" firecode drywall on the exterior walls to came up with the one (1) hour rating that is required by code. They are willing to a install fire suppression system in the basement and cover all lumber with 5/8" fire wall. Cliff Bender, Architect for the project, stated they were aware that in July 1989, the 1987 BOCA was adopted by the Village, but we were not aware of the amendments to the code. The BOCA Code, in its original form, will allow a wood frame building up to 15,000 square feet so your limits of 2,000 square feet are very restrictive. You might want to consider, in this application, we were planning to do a building that was compatible with the residential area. To do that in a Type 3 construction, masonry or non-combustible construction, which would be heavy masonry walls, steel frames, which is not compatible with the exterior appearance of the area. This amendment is a good compromise. It keeps the size small enough in a residential area. Mayor Latta questioned if they will install brick veneer over 80~ of the wall surface, and you will meet all of the requirements? Mr. Bender stated they would meet all requirements (per memo dated May 17, 1990). D. Gullicksen questioned where the 5/8" fire code drywall will be installed? Mr. Bender stated it would be on all the inside structure but not in the basement because there will be so much mechanical, the basement will have a sprinkler system. Mayor Latta questioned Attorney Harvey as to what needs to be done for Dr. Conklin to move on with his project? Attorney Harvey stated the Board, by motion, could give him a variance as to what is on the books now in order for a building permit to be issued. • PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 21, 1990 PAGE SEVEN W. Sharp moved to allow Dr. Conklin to have a waiver from the regular amended BOCA Code to allow a Type 5 construction for his proposed building (Conklin's Chiropractic Clinic), as described in Mr. Black's memo dated May 17, 1990. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. D. Gullicksen moved to authorize payout #3 to Joseph J. Henderson & Sons in the amount of $153,595.80 for the Wastewater Treatment Plant Expansion, following submittal of all applicable waivers of lien. This amount to be charged to our 1988 General Obligation Bon proceeds. Seconded by W. Sharp. Vote by roll call. Lewin, yes; Kelly, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. Mayor Latta reported that we have received a letter from IDOT stating the Village needs to update our Flood Insurance Regulations. She questioned the procedure. Engineer Djerf stated we should prepare a draft, submit it to IDOT far their review. It will take them (TOOT) most of the summer to review. The Village would not act upon it before September or October. It was the consensus of the Board that Attorney Harvey and Engineer Djerf will draft an update of the Village's Flood Insurance Regulations. J. Gaylord moved to authorize payment of bills for April 1990 and May 16th thru May 31,1 990. Seconded by W. Sharp. Vote by roll call. Lewin, yes; Ke11y, yes; Gullicksen, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. J. Gaylord reported a new Site Coordinator was appointed for the Plainfield Nutrition Site, Bonnie Curtis. Also, she will attend a Transportation Committee Meeting tomorrow morning (May 22, 1990). W. Sharp acknowledged receipt of the April, 1990 Police Report. W. Sharp reported the Police Department received a letter from Naperville commending Officer Shroba and Corporal Vanderlei for their assistance in an arrest. Commendations for Telecommunicators Danner Prince and Carla LeFevers in handling emergencies. Officer Jonathan Fopp has completed training as Police Firearms Instructor. Lisa Wilson has completed a Telecommunicator Training Course allowing her to be a Training Instructor. D. Gullicksen reported that after all the rain, the contractor is finally getting things squared away at the Sewer Plant. PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 21, 1990 PAGE EIGHT W. Sharp questioned what must be done with the bikes we have stored? Attorney Harvey stated there must be an inventory done; adopt an ordinance declaring they are surplus equipment and directly the Administrator and Police Chief to dispose of the equipment. Chief Bennett stated they have contacted Crest Hill and we can sell all of this surplus equipment at their auction. Mayor Latta suggested the proceeds should go towards the DARE Frograrn. L. Kelly suggested the following people should receive commendations for their hard work during the flood: Harry Countryman, Mark Stofko, Allan Persons, Ron Miller, Lewis Schwab, Dave Countryman and the Officers and Dispatchers on duty at the time of the flood. Engineer Djerf spoke in reference to DuPage River and West Norman Drain water levels. DuPage River: Village personnel reported the high water level (HWL) at the Route 59 bridge north, of Route 126 to be approximately elev. 607. We have marked the observed level on Attachment 1 and not that it lies between the 100 year nd 500 year flood profile determined in the Flood Insurance Study (F.I,S.). Projected upstream to the confluence of the West Norman Drain, the HWL is approximately 607.5 which is marked on Attached #2 and #3. This level would create a backwater effect on the lower end of West Norman Drain up to 143rd Street but would not affect levels in the Marybrook and Pheasant Chase area, West Norman Drain: Observed levels at the EJ&E railroad bridge south of Hazelcrest, end of Hazelcrest Drive, end of Joseph Street and VanDyke Raad bridge, are marked on Attachments 3 and 4. It can be seen that the HWL exceeds the 100 year and 500 year flood profile determined in the F.I.S. We believe the higher observed water levels can be due in part to one or all of the following: 1) Rainfall intensity and distribution on the watershed; 2) Partial blockage of structures on the channel. Some debris remained in trees and shrubs on the northwest bank at the EJ&E railroad bridge. The observed HWL would seem to indicate a backwater effect at the EJ&E railroad bridge south of Hazelcrest, at VanDyke Road and at U.S. Route 30; 3) Field conditions upstream in the watershed where the great majority of land was bare and harrowed, with a high antecedent moisture content; 4) Possible errors in original study and stream modeling for. the F.T.S.; and 5) Changed stream bed conditions due to tree growth and debris, or filling of flood plains. Pheasant Chase and Mallard Drive North: The conditions in Pheasant Chase were consistent with results indicated in our previous report of August, 1984 with Lake HWL of 513.95 at lot 109 being only slightly above 613.75 (p4 finding 4). The improved drainage Swale between from Pheasant Chase Drive to Mallard Drive South PLAINFIELD VILLAGE BOARD OF TRUSTEES MAY 21, 1990 PAGE NINE handled surface runoff from the north as expected. Flooded homes were reported on lots 35, 69 and 89, all of which have drive-down driveways where water enters over the sidewalks. The report of 1984 recommended raising of the sidewalk across lots 35 and 36 which had not been accomplished. Marybrook Lane: Ponding on Marybrook between Hillcrest and Hazelcrest reached a HWL of approximately 614± which appeared to be higher than the levels an West Norman Drain. Release to the creek is limited to release at Hazelcrest and through 2 or 3 side yards. Apparently water was released slower than it collected. Conclusions: 1) Due to discrepancies in observed and flood insurance study high water levels possibly reevaluation by the Federal Emergency Management Agency ar by IDOT Division of Water Resources would be appropriate for DuPage and West Norman Drain so that future planning provides the necessary protection against high water levels; 2) The West Norman Drain should be cleared of any debris especially at the structures to maximize capacity and minimize water levels; 3) Detention facilities upstream on the West Norman Drain or north of Pheasant chase could help control the peak rates causing the high water levels but would be expensive. Our August 1984 report indicated casts of $130,000 for a detention basin on six (6) acres of land north of Pheasant Chase (p 8); 4) Raising sidewalks and modifying the entrance water level through use of protection berms would seem to be indicated for lots 35, 69 and 89 in Pheasant Chase; 5) Flooding on Marybrook is controlled by the level of the West Norman Drain and the limited release (surface and storm sewer) from that area. Added storm sewer of a larger size might provide a little relief but is not guaranteed; and 6) Increasing the bridge ar structure openings at the EJ&E south of Hazelcrest and at VanDyke Road may be necessary to allow passage of increasing peak runoff from the watershed. We understand that the Route 30 bridge replacement is programmed for the near future by IDOT. Engineer Djerf reported on the basement sewgr backups. He stated the general feeling is that an effort should be made to inspect homes in the area for sump pumps connected to the sanitary sewer lines. Mayor Latta suggested maybe we should publish a portion of the Hamilton Engineering letter dated May 16, 1990 in the Enterprise to make the residents aware of the seriousness of connecting the sump pump to the sanitary sewer. They could be flooding their neighbors. Chief Bennett reported that some residents have .questioned if it is possible to connect sump pump drainage to storm sewers? Engineer Djerf stated, under the circumstances we had in this heavy rain, if all the sump pumps were connected to the storm sewer, they could overflow and then the water could be in the streets. Mayor Latta stated this (removal of sump pumps into the sanitary sewer) must be done by each individual. Tf they read it in the paper, they will be watching their neighbors. PLAINFIELD VILLAGE BOARD OF TRUSTEES • MAY 21, 1990 PAGE TEN Administrator Pusinelli questioned the Board on the length of the contract for Refuse Hauling? After same discussion, it was agreed that a two (2) year contract would be the best. J. Dement moved to approve a request far street closure on Prairie Drive (from Creekside, east to Pawnee) in Indian Oaks Subdivision on August 11, 1990 for a "Block Party". Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. (Mayor directed the Village Clerk to send a letter of approval and copy Police, Streets, Water/Sewer and Fire Department). W. Sharp moved to adjourn into Executive Session (after a 3 minute break), to reconvene. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. 10:25 p.m. 10:48 p.m. L. Kelly moved to approve salary increases as per Exhibit "C" effective June 4, 1990 pay period to include step #3. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to adjourn. Seconded by D. Lewin. Voice vote. 6 yes, 0 no. Motion carried. 10:50 p.m. ~... RA KRNAC - V LAGS LERK C~