HomeMy Public PortalAbout05.07.90 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: MAY 7, 1990
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. DEMENT, L. KELLY, W.
SHARP, D. GULLICKSEN, J. GAYLORD, D.
LEWIN
OTHERS PRESENT: M. PUSINELLI - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY ~ ATTORNEY
P. WALDOCK ~ PLANNER
R. MILLER - STREET DEPARTMENT
At 7:30 p.m. Mayor Latta opened the meeting with the pledge to
the flag.
Roll call was taken, all members were present.
J. Dement moved to approve
Agenda with the addition of
Poppy Day May 25th and 26,
Panagiotaros request and
litigation, personnel and
Seconded by D. Gullicksen.
carried.
APPOINTMENTS
Planning - Larry Kelly
Ordinance & Licensing - Janet Gaylord
Police & Communications - Walt Sharp
Streets & Sidewalks - Jeff Dement
Cable T.V. - Jeff Dement/Larry Kelly
Cable Access League - Larry Kelly
Water & Sewer - Dale Gullicksen
Buildings & Grounds - Jeff Dement
Finance - Dale Gullicksen
Administration & Personnel - Walt Sharp/Dale Gullicksen
Development - Dale Gullicksen/Larry Kelly
ESDA Coordinator/Director - Larry Kelly
Plainfield Fest - Janet Gaylord
Senior/Meals on Wheels - Janet Gaylord
Building Department 4 Dennis Lewin
Downtown Development - Jeff Dement/Dennis Lewin
the New/Old Business Section of the
National Teachers Appreciation Week;
1990; letter from Downtown Merchants;
an Executive Session - pending
land acquisition, to reconvene.
Voice vote. 6 yes, 0 no. Motion
W. Sharp moved to approve the Consent Agenda. Seconded by D.
Gullicksen. Voice vote. 6 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY ~, 1990
PAGE TWO
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Planning
Arlo Simmons - ( 3 years )
Herbert Bayer - (3 years)
Dee Norris - (3 years)
Arlo Simmons, Chairman (1 year)
James Sobkoviak, Vice-Chairman (1 year)
Plannin - Ex-Officio
Bab Zimmerman - 1 1/2 mile territory
Donald Neir - School District
Marilyn Gehrke - Township
- Village Limits
Gwen Krahn - Library
John Eichelberger - Fire District
- Park District
Electrician - Donald Schmitz
Plumber - Melvin Dralle
Attorney - James Harvey
Treasurer - Edward Geschke
Police Committee
Joseph Jania
Police Pension
Dale Gullicksen (to 1992)
Walt Sharp (to 1991)
Mayor Latta read a Proclamation declaring May 6th - 12, 1990 as
"National Teacher Appreciation Week".
Mayor Latta read a Proclamation declaring May 25th and 26, 1990
as "Poppy Day" in the Village of Plainfield.
Mayor Latta read a letter from Task Force 30 Committee of the
Downtown Business Association requesting to be placed on the
Agenda of the Workshop of May 14, 1990. Due to the prior
rescheduling of the Library on that agenda, it was the consensus
of the Board to schedule Task Force 30 for June 25, 1990 and we
will contact the Fire District, School District, Park District,
Task Force 30 and Brent Coulter inviting them to attend this
Workshop for their input. The May 28, 1990 Workshop is cancelled
due to the holiday.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
. MAY 7, 1.990
PAGE THREE
Planner Waldock spoke in reference to County Case - Wolfcreek
Phase III. Applicant - Phase Three Associates, Michael Martin.,
Attorney. Request - Preliminary Plat of Wolfcreek III. Location
- Along the east side of Route 59 between 127th .Street and 119th
Street in Wheatland Township, The County Board approved the
rezoning of Wolfcreek Unit III in September of 19$9. This was
done above the Village's objection to the industrial zoning. The
objection was based on .non-conformance to the Village
Comprehensive Plan and lack of sewer and water services.
Discussion by the Board at that time indicated that the zoning
boundary between the industrial area and residential area should
be aligned with the east line of Wolfcreek Unit II. In fact,
that alignment was approved by the County. In this way, the
residential area was increased in size, therefore reducing the
industrial acreage. The applicants 'propose to construct a
subdivision with 34 industrial lots of approximately one (1) acre
each and 48 single--family lots of 30,000 - 40,000 square feet,
Streets .are provided at a width of 66' for right-of-way and 33'
of pavement for industrial area and 31' of pavement for
residential areas. Plans call for re-routing the existing path
of the Normantown Drain. Storm detention is provided in the
southeast portion of the site along with smaller detention area
in the north central portion of the site. A 50' wide, 10' high,
sight screen buffer area is provided along the zoning boundary.
Street layout includes two emergency accesses as requested by the
Fire District and will be paved, 20' wide to accommodate fire
trucks and emergency vehicles and will be plowed by the Township
(Wheatland), maintained for emergency vehicles only. The
development a.s proposed for septic and well and is not currently
accessible to Village utilities (which are aver two (2) miles
away). Plan Commission recommends approval of the Preliminary
Plat for Wolf Creek Unit III subject to the following.
stipulations: 1) Provide landscape screening on the buffer area
berm to accomplish a 75~ visual screen year-round. Plans for
such landscape shall be required with the final plat application;
2) Waiver of industrial pavement width standards to 33' with no
parking on either side of the street as a continuation of width
established in Unit II; and 3) Comply with Village Engineering
requirements. Attorney Randy Miller spoke representing the
developers stating they are requesting standard pavement width of
33' with no parking on the street. J. Dement questioned if there
was any thought or requirements to install a sidewalk in this
area. It was the consensus that they are basically trying to
carry out what was done in Phase TI. It was not required there.
It's best to carry on the continuity. Mr. Marty Schack,
President of Wolf Creek Homeowners Association., spoke expressing
their appreciation far the legal objection that was filed last
year and had much to do with getting the developer to adjust his
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 7, 1990
PAGE FOUR
original plans. Also, regarding the southern emergency access
road, haw can the through traffic be controlled? The homeowners
suggested to make it a gravel road to curb the traffic and then
when the access road is no longer used, it can revert back to a
green area. It was the consensus of the Board, due to the weight
of fire trucks,. it is not. advisable to have a gravel road. It
should be pavement or asphalt.
L. Kelly moved to approve the Preliminary Plat of Wolf Creek Unit
III to the following stipulations: l) Provide landscape screening
on the buffer area berm to accomplish a 75~ visual screen year-
round. Plans far such landscape shall be required with the final
plat application; 2) Waiver of industrial pavement width
standards to 33' with no parking on either side of the street as
a continuation of width established in Unit II; 3) Comply with
Village Engineering requirements; and 4) Emergency access road in
residential area is to revert to greenway upon connection of
residential street to adjacent .developments. Seconded by D.
Gullicksen. Vote by roll call. Dement, yes; Kelly, yes; Sharp,
yes; Gullicksen, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no.
Motion carried.
L. Kelly stated he would like to compliment the developers for
working with the homeowners and the Village for the drastic
modifications from the first plan that was submitted.
Planner Waldock spoke in reference to the "Letter of Credit" for
Indian Oaks Unit IV which expires May 11, 1990. The Unit V
"Letter of Credit" does not expire until February 28, 1991. The
developers are requesting the reduction of bath "Letters of
Credit". The concern of the Board was that the street lights
were not installed. Commonwealth Edison has installed the street
lights in both units, however they are not operational. On
February 12, 1990, the Board approved the reduction of the surety
to $100,000 for Unit IV and $150,000 far Unit V. Staff's
recommendation: 1) Motion to authorize staff to draw on the
Letter of Credit for Indian Oaks Unit IV in the amount of $45,213
to cover street lights, parkway trees, parkway top soil, parkway
seeding and sidewalks in the event a new surety is not provided
by May 10, 1990; 2) Reduction Options for Indian Oaks Unit IV:
(a) Reduction of Letter of Credit to $45,213 to include all items
listed in Jahn Djerf's letter of December 14, 1989. (b) Reduction
of Letter of Credit to $36,713 to include all items listed in
John Djerf's letter of December 14, 1989 minus street lights
since they have been installed. NOTE: According to Tom Testin
of Commonwealth Edison, the street lights should be operational
by Monday; and 3) Reduction Options for Indian Oaks Unit V: (a)
Reduction of Letter of Credit to $108,614 in accordance with John
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 7, 1990
PAGE FIVE
Djerf's letter o~ December 14, 1989 (with items listed in Stephen
Amann's letter of October 19, 1989). (b) Reduction of Letter of
Credit to $98,414 to include remaining public improvements but
not including street lights which have been installed. Mr.
Malinowski, representative from Rogina & Associates, engineers
for Indian Oaks, spoke stating he spoke to Tom Testin from
Commonwealth Edison today and the lights should be working this
evening.
L. Kelly moved to reduce the "Letter of Credit" for Indian Oaks,
Unit IV, to $37,000 to include all items listed in Engineer
Djerf's letter dated December 14, 1989 ("B" option) and also
reduce the "Letter of Credit" for Unit V to $99,000 ("B" option).
Seconded by J. Gaylord. Vote by roll call. Dement, yes; Kelly,
yes; Sharp, yes; Gullicksen, yes; Gaylord, yes; Lewin, yes. 6
yes, 0 no. Motion carried.
J. Dement moved that if we do not receive a new "Letter of
Credit" for Unit IV in the amount of $37,000 by noon on Thursday
(May 10, 1990) the current "Letter of Credit" will be drawn on
Friday (May 11, 1990) morning. Seconded by L. Ke11y. Voice
vote. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to Case No. 260-323902.
Applicant - Car Collection, Inc., Ted Benson. Location - 23227
West Lincoln Highway. Request - Rezoning from Res. A to B-4
Highway Business District to accommodate an existing Auto
Dealership use. The 2.187 acre subject site was annexed in April
of 1989. No annexation agreement was reached with the previous
owner at that time. Subsequently, the property has changed
ownership and a request has been made to establish a B-4 Highway
Business District designation to accommodate the existing auto
sales use. The subject site is surrounded on three (3) sides by
B-4 District boundaries. The Plan Commission recommends approval
of the rezoning. Mayor Latta stated at the time the Village was
attempting to annex the Route 30 area, Ted Benson was one (1) of
the prime supporters. He has paid the fee for the sign variance
(which is coming on the agenda next) but has not paid for the
rezoning. Would the Board consider waiving the fee for the
rezoning? The consensus of the Board was to waive the fees.
L. Kelly moved to approve the rezoning from Residence A to B-4,
Highway Business District as requested for the 2.187 acre site
along with a request for cooperata.on with installation of
landscape screening and berming for buffering and drainage
control at the rear property line and also waive the fee far
rezoning. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no.
Motion carried.
PLAINFTELD VILLAGE BOARD OF TRUSTEES
MAY 7, 1990
PAGE SIX
Planner Waldock spoke in reference to Case No. 261-32390V.
Applicant - Car Collection, Inc. Location - 23227 West. Lincoln
Highway. Request -- Variance from Sign Regulations to allow an 81
square foot sign, 20 feet in height, where a 40 square foot sign,
10 feet in hea.ght, is the maximum allowed. After reviewing this
request, the Plan Commission found: 1) the variance would not
provide a negative impact on surrounding properties; 2) signage,
as proposed, is tasteful and not out of character with adjacent
properties; and 3) the signage proposal reduces the number of
non-conforming signs on site.
L. Kelly moved to approve the signage variance for Car
Collection, Inc. to allow an 81 square foot ground sign of 20
feet ,in height without encroachment over the Route 30 right-of-
way line. Also, the 14 square foot sign will be removed.
Seconded by D. Lewin. Voice vote. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to adopt Resolution No. 965 Determining The
Village Of Plainfield's Actual Cost To Extend Sewer And Water To
The Eastern Boundary Of The McMullin Property. Seconded by L.
Kelly. Vote by roll call. Dement, yes; Kelly, yes; Sharp, yes;
Gullicksen, yes; Gaylord, yes; Lewin, yes. 6 yes, 0 no. Motion
carried. (This Resolution includes the Harney/Tattle, Spangler,
Waite and McMullin properties.)
J. Dement spoke in reference to the lease/purchase agreement from
Freeway Ford Truck Sales for one (1) 1990 Ford (Dump) LN800-48
monthly payments of $1,238.56 with a $1.00 lease end buy out
(interest rat 8.25). This truck will. be set up for snow plowing.
J. Dement moved to authorize the Village President and Village
Clerk to execute a Municipal Lease/Purchase Agreement for one (1)
1990 Ford Dump Truck with Freeway Ford Truck ,Sales, Inc.
Seconded by L. Kelly. Vote by roll call. Dement, yes; Kelly,
yes; Sharp, yes; Gullicksen, yes; Gaylord, yes; Lewin, yes. 6
yes, 0 no. Motion carried.
J. Dement moved to authorize the Village President, Village Clerk
and Village Attorney to execute the documents to enter into a
Lease/Purchase Agreement with Federal Signal Corporation to
purchase a Elgin Sweeper Remanufactured Pelican as addressed in
the April 17, 1990 letter from Federal Signal Corporation.
Seconded by D. Gullicksen. Vote by roll call. Dement, yes;
Ke11y, yes; Sharp, yes; Gullicksen, yes; Gaylord, yes; Lewin,
yes. 6 yes, 0 no. Motion carried.
J. Dement thanked D. Gullicksen and L. Kelly for their support
with the Street Department.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 7, 1990
PAGE SEVEN
W. Sharp introduced and welcomed
Officer, Jason Kopek.
our new Auxiliary Police
W. Sharp moved to take a five (5) minute break. Seconded by J.
Gaylord. Voice vote. 6 yes, 0 no. Motion carried.
9:15 p.m.
9:25 p.m.
D. Gullicksen moved to approve Change Order #1 on the Wastewater
Treatment Plant Expansion for a change in the amount of $485.33
(new construct price $1,486,785.33) per staff letter of April 17,
1990. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion
carried.
D. Gullicksen moved to pay Joseph J. Henderson & Son, Inc, in the
amount of $233,346.60 following subma.ttal of all applicable
waivers of lien to the Village of Plainfield and that this amount
be charged to our 1988 General Obligation Bond proceeds.
Seconded by W.Sharp. Voice vote. 6 yes, 0 no. Motion carried.
D. Gullicksen moved to approve Change Order #1 for Southside
Sewer and Water Extension Phase II (contractor - Louis Ruffolo
and Son) in the amount of $1,775.0.0 (new contract price
$743,543.50). Seconded by W. Sharp. Voice vote. 6 yes, 0 no.
Motion carried.
D. Gullicksen moved to authorize payout #1 in the amount of
$142,583.40 be paa.d to Louis Ruffolo & Son Construction Company
upon receipt by the Village of all applicable waivers of lien and
Contractors Affidavit. Also, that this amount be charged to our
1989 Alternate Bonds. Seconded by J. Gaylord. Voice vote. 6
yes, 0 no. Motion carried.
J. Dement moved to authorize the payment of bills for April
(1989/1990 fiscal year end) and for May (1990/1991 fiscal year
beginning). Seconded by D. Gullicksen. Vote by roll call.
Dement, yes; Kelly, yes; Sharp, yes; Gullicksen, yes; Gaylord,
yes; Lewin, yes. 6 yes, 0 no. Motion carried.
W. Sharp acknowledged receipt of the Treasurer's Report for April
30, 1990.
Administrator Pusinelli reported the Street Department would lake
to use Clifton Cates as part-time Street employee at hourly rate
of $5.00 per hour.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
MAY 7, 1990
PAGE EIGHT
W. Sharp reported we have received the resignation of Andru
Vanderlei effective May 6, 1990. Chief has requested that we re-
evaluate our corporals and advance them to sergeant positions.
Mayor Latta requested Administrator Pusinelli write a letter to
the School District of the condition of Plaza Drive.
Mayor Latta read a letter from Will County ESDA Director Donald
Gould congratulating Larry Kelly for his successful completion of
the Initial and Advanced Emergency Management Seminar held in
Springfield earlier this year. She also stated, speaking for the
Board, they appreciate his efforts for the Village.
Administrator Pusinelli reported to the Board, with their
approval, the Water/Sewer Department have hired Robert Green as
part-time employee .for summer at $5.00 per hour.
Planner Waldock reported Panogiotaros is requesting to be allowed
to modify his Annexation Agreement of tearing down his building.
He is requesting the approval of remodeling the existing
building. It was the consensus of the Board the staff is
directed to write a letter stating same of the technical reasons
why the building should not be remodeled. A draft of the Soave
Easement Agreement is in our position. It was the consensus of
the Board to bring the Soave Agreement back to the Board at a
Special Meeting Monday, May 14, 1990. Also, Robert E. Lee
Building Company wrote a letter requesting clarification of
zoning in regards to mini warehouse/self storage and a Jiffy
Lube. Last Wednesday (May 2, 1990) we attended a meeting with
IDOT on Route 59 widening from 75th Street south to I--55. They
projected they would be in the Plainfield area in 1997. Next
meeting to be in 1992.
D. Gullicksen moved to adjourn into Executive Session to
reconvene. Seconded by D. Lewin. Voice vote. 5 yes, 0 no.
Motion carried.
10:00 p.m.
11:31 p.m.
W. Sharp moved to continue this meeting to Monday, May 14, 1990
at 7:00 p.m. Seconded by L. Ke11y. Voice vote. 6 yes, 0 no.
Motion carried.
VE KRNAC - IL GE CLERK