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01 08 2021 Agenda with back-up
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KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Mayor Morgan led the Pledge of Allegiance. III. Roll Call Present and Participating: Scott W. Morgan Mayor Thomas W. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner (via conference call) Joan Orthwein Commissioner Donna S. White Commissioner Also Present & Participating: IV. Minutes Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Town Manager Asst. Town Attorney Police Chief Town Clerk A. Regular Meeting of November 13, 2020 B. Special Meeting of November 24, 2020 Vice Mayor Stanley made a motion to approve the minutes of the regular meeting on November 13, 2020 and the special meeting on November 24, 2020. The motion was seconded by Commissioner Orthwein with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items There were none. VI. Announcements A. Regular Meetings and Public Hearings 1. January 8, 2021 at 9:00 A.M. 2. February 12, 2021 at 9:00 A.M. 3. March 12, 2021 at 9:00 A.M. 4. April 9, 2021 at 9:00 A.M. 5. May 14, 2021 at 9:00 A.M. 6. June 11, 2021 at 9:00 A.M. 7. July 9, 2021 at 9:00 A.M. 8. August 13, 2021 at 9:00 A.M. VII. Communication from the Public (3 min. maximum) Kristine de Haseth, Mayor of Ocean Ridge, FL, wanted to make everyone aware Ocean Ridge was canceling their Christmas Party due to Covid-19, but instead were having Santa Claus, aka Gulf Stream's Chief Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. Edward Allen, cruise around Ocean Ridge and Briny Breezes on a golf cart this year with Mrs. Claus, aka Mrs. Ed Allen, on Saturday, December 12, from 3:00-5:30 PM handing out candy and dog treats. She added that on Monday, December 14, 2020, there would be free Covid-19 testing provided at Ocean Ridge Town Hall from 9:00-4:00. Mayor Morgan referred to the decorative name plates on the dais made by CFO Tew's daughter, Bella. Because of the thoughtfulness, skill, time, and effort put into them he made a Mayoral Declaration of Appreciation for Bella Crandall. VIII. Public Hearing A. Application for Development Approval No one was present to submit this application. Town Manager Dunham explained that staff had been in contact with Fredy Polania, who assumed from the motion to deny this application for approval by the ARPB on November 19, 2020 and conversation subsequent to that denial, his client would not be pursuing approval with the Town Commission. 1. 3247 Polo Drive a. Declaration of Ex-Parte Communication There was none. b. Administer Oaths No one was present. c. An application submitted by Fredy Polania of Randall Stofft Architects, as Agent for John Zessin, owner of the property located at 3247 Polo Drive, Gulf Stream, Florida which is legally described as Lot 3, Replat of Part of Gulf Stream Properties. (1) DEMOLITION PERMIT to demolish the existing buildings. (2) LAND CLEARING PERMIT to prepare the property for the new construction. (3) SPECIAL EXCEPTION to permit roof projections that exceed the maximum Floor Area Ratio. (4) LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a 3,820 sq. ft. Gulf Stream Bermuda style, 2 story single family dwelling with 2-car garage, pool, and lanai. Commissioner Orthwein made a motion to deny a land clearing permit to clear the land for construction. The motion was seconded by Vice Mayor Stanley with all voting AYE at roll call. Commissioner Orthwein made a motion to deny a demolition permit to demolish all structures on site. The motion was seconded by Vice Mayor Stanley with all voting AYE at roll call. Commissioner Orthwein made a motion to deny a special exception to permit roof projections that exceed the maximum Floor Area Ratio by 2 Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. 128 sq. ft. The motion was seconded by Commissioner White with all voting AYE at roll call. Commissioner Orthwein made a motion to deny a Level III Architectural/Site Plan based on a finding that the construction of a two-story, 4,944 sq. ft. single-family gulf Stream Bermuda style home with a two -car garage, a swimming pool and lanai did not meet the minimum intent of the Design Manual guidelines. The motion was seconded by Vice Mayor Stanley with all voting AYE at roll call. IX. Reports A. Town Manager 1. Utility Undergrounding Town Manager Dunham stated that Comcast has 100 customers in Gulf Stream and have reached out to all of them by phone to make an appointment but have not heard back from 26 of them. He explained they gave the Town the addresses of those whom they have not been able to reach. Vice Mayor Stanley asked if he was on that list because he had not been contacted by Comcast. Mr. Dunham told him he would check to see if his address was on the list. Town Manager Dunham stated the Town was working with a contractor to get ten more conduits that AT&T said they needed to complete their work. 2. Update-AlA Water Main Replacement Town Manager Dunham stated County Road, AlA and Little Club Road had a new lift of asphalt and added that the Gulf Stream Police Dpt. did a great job in helping to navigate traffic while AlA was being finished. Mr. Dunham stated they needed to wait two weeks before putting the permanent striping down and having DOT come and inspect. He added that he would be doing a walk-through with FMC of all the roads completed and developing a punch -list of anything still needed to be done. 3. Update -Minor Road & Drainage Repairs (Core Area) Town Manager Dunham stated these would be substantially completed by December 18, 2020 and added they would also be making a punch -list of things still needing work. Vice Mayor Stanley asked if there had been any complaints that some of the replacement sod had not matched to which Town Manager Dunham stated there had been no complaints but he did know that they were to replicate whatever had been there originally. He added that some grass took a little longer to get so they may have put something else down while waiting on the original to arrive. Vice Mayor Stanley stated he was constantly questioned about the re -paving of the roads and he was answering the residents verbally regarding the different phases the Town was in regarding the infrastructure. He suggested the Town send out a memo or letter in January that gave the CIP schedule so residents would be more knowledgeable. Mayor Morgan agreed and wanted the Core to be attentive to the work that was going to begin in 2021 and to be reminded of the 3 Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. order in which things would be happening. He stated that the annual letter would go out prior to the holiday season and then a more detailed letter focusing on the CIP would go out after the new year. 4. King Tide Resiliency Assessment -Baxter & Woodman Town Manager Dunham referred to Jeff Hiscock from Baxter & Woodman who gave a detailed presentation on the King Tide resiliency Assessment. He recommended that the existing duck bill style valves should be replaced with newer inline check valves, four additional inline check valves should be installed in locations where there are currently no valves and he showed areas of concern that should be addressed. Those areas were a small portion of The Little Club Golf Course, the low elevations along the southern portion of 3550 Polo Drive and two areas located at the west ends of Banyan Road and Palm Way. Mayor Morgan questioned The Little Club area and asked Mr. Hiscock what he thought the Town should do regarding this area. Mr. Hiscock suggested the Town meet with their maintenance to look at the area and added he could give them the exact location. Commissioner Lyons asked if the rising sea levels were part of the CIP plan to which Town Manager Dunham answered they were not. Mayor Morgan asked if the recommendation of the check valves should be included in the CIP and if it should be done with the water lines. Mr. Hiscock stated the check valves could be done anytime. Town Manager Dunham asked about the existing outfalls and elevations of the existing pipes to which Mr. Hiscock answered it was a timing issue with low and high tides. Mayor Morgan suggested the Town start getting pricing for the check valves to which Town Manager Dunham stated they had already started the process. Anthony Beltran, Water Supervisor, stated he was looking into bundle packages instead of buying the valves individually, but had not heard back from the company. Commissioner Lyons asked if the Town followed the recommendations and installed the new check valves would it prevent the flooding to which Mr. Hiscock answered in the affirmative if combined with fixing the breach. 5. Sound System Update Town Manager Dunham stated the sound system in the chambers was installed in 2005 and that he, along with Rebecca and Renee, had met with the sound company who had originally built the system and who currently do the maintenance on it. CFO Tew explained that the amplifier had died, and she had been able to re -wire it to get it to work, but because of its age, parts were no longer made for it. She added that we would be able to piggy -back on the contract for Port St. Lucie West, who just installed a new sound system, if the Town upgraded to a digital system. Town Manager Dunham stated the staff was introducing the issue and had asked Mingace Custom Sound to come up with a price package for the January meeting. CFO Tew explained that Mingace was going to give two proposals, one for the sound system and one for the video cameras. The sound system price came in at $19,000 and the 4 Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. video cameras price came in at $25,000 and she stated that she was getting Government Hardware Distributors to take a look at the proposal to see if these were fair pricings or if it would behoove the Town to go out to bid. 6. 2900 Avenue au Soleil Town Manager Dunham stated a settlement had been made on the lien and the violation had been removed. Assistant Town Attorney Nazzaro explained that a settlement agreement of $20,000 had been paid and the structure had been removed so the Town would file a release of the lien. B. Architectural Review & Planning Board 1. Meeting Dates a. December 17, 2020 at 8:30 A.M. b. January 28, 2021 at 8:30 A.M. c. February 25, 2021 at 8:30 A.M. d. March 25, 2021 at 8:30 A.M. e. April 22, 2021 at 8:30 A.M. f. May 27, 2021 at 8:30 A.M. g. June 25, 2021 at 8:30 A.M. h. July 22,2021 at 8:30 A.M. Mayor Morgan called attention to the dates for the ARPB meetings. C. Finance Director 1. Financial Report as of November 30, 2020 2. Water Usage as of November 30, 2020 Mayor Morgan accepted the reports as submitted. D. Police Chief 1. Activity for November 2020 Chief Allen called attention to the aggravated battery incident and noted they had not been able to find the car that hit Mr. Ganger, the victim in this case. Mr. Ganger suggested the Town Commission revisit installing cameras in Town. Chief Allen also noted that Officer Sutton had stopped a car that was driving recklessly. He and Officer Batista investigated, and the car ended up having two runaway female juveniles in the car. Chief Allen added one of them had been missing for over a week and the other had been missing for two days. They were reunited with their families and a letter of appreciation would be put in the Officer's files. Mayor Morgan stated that was exceptional and accepted the report as submitted. X. Items for Commission Action. A. RESOLUTION NO. 20-13; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA, VACATING AND ABANDONING A ki Minutes of Town Commission Regular Meeting & Public Hearing Held December 11, 2020 @ 9:00 A.M. PORTION OF THE RIGHT-OF-WAY COMMONLY KNOWN AS BANYAN ROAD AS SHOWN ON THE PLAT OF POLO COVE, AS RECORDED IN PLAT BOOK 24, PAGE 73 PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, AND AS MORE PARTICULARLY DESCRIBED HEREIN; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Presented for approval the lltn day of December 2020. Town Clerk Taylor read the resolution. Vice Mayor Stanley made a motion to approve Resolution 20-13 as presented. Commissioner Orthwein seconded the motion with all voting AYE at roll call. B. Discussion of Town Manager's Salary Mayor Morgan stated that Commissioner Lyons had brought up competitive salaries for the Town Manager and Assistant Town Attorney Nazzaro had done a comparison of towns adjacent to Gulf Stream. After those comparisons, Mayor Morgan proposed that Town Manager Dunham's salary be raised to $135,000. He felt that not only was this appreciation for everything Mr. Dunham does, but it would set Gulf Stream on the competitive level for future town managers. All the Commission agreed with the increase and felt the Town should stay competitive with other communities. Vice Mayor Stanley made a motion to approve the increase of the Town Manager's salary to $135,000. Commissioner White seconded the motion with all voting AYE at roll call. Town Manager Dunham thanked the Commission and stated he had enjoyed working in the Town of Gulf Stream since he arrived almost four years ago and was blessed to have the support of a great staff. XI. Adjournment Mayor Morgan wished everyone a Merry Christmas, Happy Holidays and a Happy New Year then adjourned the meeting at 10:29 A.M. Renee Basel Assistant Town Clerk R INTER -OFFICE MEMORANDUM TOWN OF GULF STREAM, FLORIDA DATE: 12/30/2020 TO: Town Commission RE: Agenda Due to the holiday, Flagler Bank, Mingace Sound and Port St. Lucie West were closed, so we were not able to get the statements from the bank, a copy of the contract we would like to piggy -back off of or the itemized description for the sound system. The way the holiday falls this year, Captain Haseley also won't have the Police Report until Friday. You will receive the missing items under separate cover next week. Happy New Year! TOWN OF GULF STREAM BALANCE SHEET & CASH & BUDGET REPORT Unaudited As of December 31, 2020 TABLE OF CONTENTS SECTION PAGE(S) Last Fiscal Period Summary and Highlights........................................................................... 1 CashBalance Sheet..................................................................................................................... 2-3 BudgetReport, General Fund............................................................................................................... 4-8 BudgetReport, Water Fund................................................................................................ 9-10 Budget Report, Undergrounding Fund.................................................................................... 11-12 Budget Report, Penny Sales Tax Fund................................................................................... 13 December 2020 - Summary and Highlights • Current Ad Valorem distributions total: $4,458,305.00 • Fiscal Year 2020 audit is under way • Some expenses are paid in full at the beginning of the fiscal year, examples of this is the Delray Beach Dispatch contract and the General Liability Insurance for the Water Fund. • At the end of December 2020, the Town had collected $20,369.10 in judgments, fines and violations of local ordinances. • December 31 marked the end of the first quarter of Fiscal Year 2021. At that time, approximately 10% of the budget for contracted legal fees has been used. -I- Town of Gulf Stream Balance Sheet December 31, 2020 General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601 Assets Cash - Oper Account $131,822.84 $0.00 $0.00 $0.00 $0.00 Cash - P/R Account $4,120.35 $0.00 $0.00 $0.00 $0.00 Cash - Operating MMA $8,644,766.23 $0.00 $0.00 $0.00 $0.00 Cash - Flagler Bank CD $275,060.67 $0.00 $0.00 $0.00 $0.00 Legacy Bank CD $280,944.96 $0.00 $0.00 $0.00 $0.00 Synovus (Florida Community Bank) CD $249,749.91 $0.00 $0.00 $0.00 $0.00 BankUnited CD ($0.20) $0.00 $0.00 $0.00 $0.00 Cash - Petty Cash $200.00 $0.00 $0.00 $0.00 $0.00 Accounts Receivable - Garbage $6,742.91 $0.00 $0.00 $0.00 $0.00 Miscellaneous Receivable ($353.35) $0.00 $0.00 $0.00 $0.00 Inventories $3,327.92 $0.00 $0.00 $0.00 $0.00 Penny Sales Tax MMA $0.00 $0.00 $0.00 $109,543.10 $0.00 Underground Proj Pymt Fund - Checking $0.00 $0.00 $245,957.90 $0.00 $0.00 Cash - Suntrust MMA $0.00 $0.00 $269,288.89 $0.00 $0.00 Assessment Receivable $0.00 $0.00 $358,824.33 $0.00 $0.00 Delinq. Assessment Recievable $0.00 $0.00 $0.04 $0.00 $0.00 Cash-Flagler Bank Water Utility Savings $0.00 $2,529,743.55 $0.00 $0.00 $0.00 Accounts Receivable - Water $0.00 ($13,378.08) $0.00 $0.00 $0.00 Investment Earnings -CD etc. $0.00 $13,918.00 $0.00 $0.00 $0.00 Accounts Receivable - Reserves $0.00 $4,716.23 $0.00 $0.00 $0.00 Admin/Late Fee Revenue $0.00 ($2,601.43) $0.00 $0.00 $0.00 Accounts Receivable-Backflow Preventer Test $0.00 $725.00 $0.00 $0.00 $0.00 Less: Allowance - Water $0.00 $25,000.00 $0.00 $0.00 $0.00 Due From General Fund $0.00 ($472,697.05) $0.00 $0.00 $0.00 improvements Other Than Bldg. $0.00 $2,658,921.72 $0.00 $0.00 $0.00 Accum. Deprec.-Imp Other T Bld $0.00 ($1,167,726.36) $0.00 $0.00 $0.00 Equipment and Furniture $0.00 $105,737.55 $0.00 $0.00 $0.00 Accumulated Depr - Equip/ Fum $0.00 ($83,976.00) $0.00 $0.00 $0.00 Construction in Process $0.00 $58,909.31 $0.00 $0.00 $0.00 HRA Custodial Fund Account $0.00 $0.00 $0.00 $0.00 $207,981.70 Total Assets $9,596,382.24 $3,607,292.44 $874,071.16 $109,543.10 $207,981.70 -2- General Fund 001 Water Fund 401 Underground Fund 155 Penny Sales Tax Fund 101 HRA Custodial Fund 601 Liabilities and Fund Balance Liabilities Accounts Payable $6,433.20 $0.00 $0.00 $0.00 $0.00 Oper Fund due to Other Funds ($472,697.05) $0.00 $0.00 $0.00 $0.00 Accrued Compensated Absences $0.48 $0.00 $0.00 $0.00 $0.00 FICA Taxes Payable ($38,198.84) $0.00 $0.00 $0.00 $0.00 FICA Taxes Payable $8,734.04 $0.00 $0.00 $0.00 $0.00 FICA Taxes Payable $2,589.44 $0.00 $0.00 $0.00 $0.00 FICA Taxes Payable $22,533.82 $0.00 $0.00 $0.00 $0.00 FICA Taxes Payable $3,144.02 $0.00 $0.00 $0.00 $0.00 Other Insurance Deductions $40.01 $0.00 $0.00 $0.00 $0.00 Deposit:Damage Bond/Plans $55,000.00 $0.00 $0.00 $0.00 $0.00 Deferred Revenue $0.00 $0.00 $358,824.81 $0.00 $0.00 Accounts Payable $0.00 $35.99 $0.00 $0.00 $0.00 Water Accrued Wages Payable $0.00 $0.13 $0.00 $0.00 $0.00 Accrued Compensated Absences $0.00 $1,052.92 $0.00 $0.00 $0.00 FICA Taxes Payable $0.00 $1,197.52 $0.00 $0.00 $0.00 Deferred Revenue $0.00 $4,260.00 $0.00 $0.00 $0.00 HRA Liability $0.00 $0.00 $0.00 $0.00 $207,981.70 Total Liabilities ($412,420.88) $6,546.56 $358,824.81 $0.00 $207,981.70 Fund Balance Reserve for Dredging $17,820.00 $0.00 $0.00 $0.00 $0.00 Fund Balance $9,990,983.12 $0.00 $0.00 $0.00 $0.00 Fund Balance $0.00 $0.00 $0.00 $109,543.10 $0.00 Fund Balance $0.00 $0.00 $515,246.35 $0.00 $0.00 Retained Earnings - Unreserved $0.00 $3,187,112.74 $0.00 $0.00 $0.00 Retained Earnings - Reserved $0.00 ($124,282.84) $0.00 $0.00 $0.00 R/E Reserved For D/S and R & R $0.00 $537,915.98 $0.00 $0.00 $0.00 Total Fund Balance $10,008,803.12 $3,600,745.88 $515,246.35 $109,543.10 $0.00 Total Liabilities and Fund Balance $9,596,382.24 $207,981.70 $109,543.10 $874,071.16 $3,607,292.44 -3- Town of Gulf Stream Income Statement General Fund as of December 31, 2020 Current Month YTD Actual Budget Variance Actual Budget Variance 2021 Budget Revenues Property Taxes Ad Valorem Taxes - Curent $3,441,339.57 $385,150.41 $3,056,189.16 $3,930,184.13 $4,621,805.00 ($691,620.87) $4,621,805.00 Early Payment Discount -Ad Valo ($136,207.01) ($13,750.00) ($122,457.01) ($155,977.40) ($165,000.00) $9,022.60 ($165,000.00) Interest on Tax Collection $0.00 $125.00 ($125.00) $0.00 $1,500.00 ($1,500.00) $1,500.00 Total Property Taxes $3,305,132.56 $371,525.41 $2,933,607.15 $3,774,206.73 $4,458,305.00 ($684,098.27) $4,458,305.00 Fines Judgements and Fines $20,000.00 $100.00 $19,900.00 $20,000.00 $1,200.00 $18,800.00 $1,200.00 Violations of Local Ordinances $279.40 $208.33 $71.07 $369.10 $2,500.00 ($2,130.90) $2,500.00 $20,279.40 $308.33 $19,971.07 $20,369.10 $3,700.00 $16,669.10 $3,700.00 Permits Zoning/Code Review Fees $19,425.00 $5,833.33 $13,591.67 $33,055.00 $70,000.00 ($36,945.00) $70,000.00 Inspection Fee $0.00 $25,000.00 ($25,000.00) $33,383.00 $300,000.00 ($266,617.00) $300,000.00 $19,425.00 $30,833.33 ($11,408.33) $66,438.00 $370,000.00 ($303,562.00) $370,000.00 Registrations County Business Tax $137.03 $133.33 $3.70 $459.88 $1,600.00 ($1,140.12) $1,600.00 $137.03 $133.33 $3.70 $459.88 $1,600.00 ($1,140.12) $1.600.00 State & County Local Option Fuel Tax R&S $2,747.63 $2,416.66 $330.97 $5,261.58 $29,000.00 ($23,738.42) $29,000.00 FL Revenue Sharing $1,833.58 $1,833.00 $0.58 $5,500.75 $22,000.00 ($16,499.25) $22,000.00 FL Rev Sharing -Alcoholic Bev $0.00 $33.00 ($33.00) $0.00 $400.00 ($400.00) $400.00 Local Government 1/2c Sales Tx $6,699.36 $5,750.00 $949.36 $13,225.34 $69,000.00 ($55,774.66) $69,000.00 Fuel Tax Refund $498.78 $108.00 $390.78 $498.78 $1,300.00 ($801.22) $1,300.00 Recycle Revenue Sharing $0.00 $4.16 ($4.16) $0.00 $50.00 ($50.00) $50.00 $11,779.35 $10,144.82 $1,634.53 $24,486.45 $121,750.00 ($97,263.55) $121,750.00 Interest Interest On Investment $9,517.88 $4,166.66 $5,351.22 $18,764.88 $50,000.00 ($31,235.12) $50,000.00 $9,517.88 $4,166.66 $5,351.22 $18,764.88 $50,000.00 ($31,235.12) $50,000.00 Franchises Franchise Fees -FPL $12,873.06 $9,833.33 $3,039.73 $24,834.45 $118,000.00 ($93,165.55) $118,000.00 Franchise Fees - Gas $1,876.14 $316.66 $1,559.48 $1,876.14 $3,800.00 ($1,923.86) $3,800.00 -4- Current Month YTD Actual Budget Variance Actual Budget Variance 2021 Budget $14,749.20 $10,149.99 $4,599.21 $26,710.59 $121,800.00 ($95,089.41) $121,800.00 Local Communication Svc Tax Communications Services Tax $4,651.10 $4,750.00 ($98.90) $8,818.35 $57,000.00 ($48,181.65) $57,000.00 $4,651.10 $4,750.00 ($98.90) $8,818.35 $57,000.00 ($48,181.65) $57,000.00 Garbage Collection Fees Garbage Collection Fee ($68.06) $13,000.00 ($13,068.06) $26,883.70 $156,000.00 ($129,11630) $156,000.00 ($68.06) $13,000.00 ($13,068.06) $26,883.70 $156,000.00 ($129,116.30) $156,000.00 Utility Service Tax Utility Service Tax - Electric $19,288.83 $16,000.00 $3,288.83 $37,412.33 $192,000.00 ($154,587.67) $192,000.00 Utility Service Tax - Gas $1,006.32 $1,083.00 ($76.68) $1,516.70 $13,000.00 ($11,483.30) $13,000.00 Utility Service Tax - Propane $259.54 $1,083.00 ($823.46) $508.21 $13,000.00 ($12,491.79) $13,000.00 $20,554.69 $18,166.00 $2,388.69 $39,437.24 $218,000.00 ($178,562.76) $218,000.00 Contributions and Donations Contributions - Community $0.00 $1,000.00 ($1,000.00) $0.00 $12,000.00 ($12,000.00) $12,000.00 $0.00 $1,000.00 ($1,000.00) $0.00 $12,000.00 ($12,000.00) $12,000.00 Other Certification, Copies, Misc Ot $525.00 $208.00 $317.00 $1,055.00 $2,500.00 ($1,445.00) $2,500.00 Clerk's Charges & Fees $325.23 $58.00 $267.23 $325.23 $700.00 ($374.77) $700.00 Other Contractual Agreements $0.00 $1,250.00 ($1,250.00) $0.00 $15,000.00 ($15,000.00) $15,000.00 Other Miscellaneous Revenue $0.00 $16.66 ($16.66) $347,850.00 $200.00 $347,650.00 $200.00 Operating Transfer $0.00 $50,000.00 ($50,000.00) $0.00 $600,000.00 ($600,000.00) $600,000.00 $850.23 $51,532.66 ($50,682.43) $349,230.23 $618,400.00 ($269,169.77) $618,400.00 Total Revenues $3,407,008.38 $515,710.53 $2,891,297.85 $4,355,805.15 $6,1881555.00 ($1,832,749.85) $6,188,555.00 Expenditures Admin & General Executive Salaries $9,783.20 $9,945.41 $162.21 $31,959.76 $119,345.00 $87,385.24 $119,345.00 Regular Salaries - Admin $24,864.44 $34,528.25 $9,663.81 $83,296.02 $414,339.00 $331,042.98 $414,339.00 Contingency - Miscellaneous $0.00 $6,250.00 $6,250.00 $0.00 $75,000.00 $75,000.00 $75,000.00 Overtime- Admin $34.32 $416.00 $381.68 $880.80 $5,000.00 $4,119.20 $5,000.00 FICA Taxes $1,990.81 $3,179.16 $1,188.35 $8,176.95 $38,150.00 $29,973.05 $38,150.00 Retirement Contributions $7,248.28 $7,715.75 $467.47 $24,111.47 $92,589.00 $68,477.53 $92,589.00 Life and Health Insurance $5,356.35 $9,532.50 $4,176.15 $33,192.70 $114,390.00 $81,197.30 $114,390.00 Legal Services -Planning Board $0.00 $491.66 $491.66 $0.00 $5,900.00 $5,900.00 $5,900.00 Misc. Prof Svcs.- Building Inspections $0.00 $25,000.00 $25,000.00 $33,383.00 $300,000.00 $266,617.00 $300,000.00 Misc Prof Svcs - TH $7,444.50 $4,333.33 ($3,111.17) $15,092.75 $52,000.00 $36,907.25 $52,000.00 Accounting and Auditing Fees $3,535.00 $1,666.66 ($1,868.34) $8,137.68 $20,000.00 $11,862.32 $20,000.00 -5- Current Month YTD Actual Budget Variance Actual Budget Variance 2021 Budget Property Trash Removal/ Mowing $0.00 $250.00 $250.00 $1,909.78 $3,000.00 $1,090.22 $3,000.00 Travel and Per Diem - TH $0.00 $375.00 $375.00 $0.00 $4,500.00 $4,500.00 $4,500.00 Communication -TH $1,002.74 $1,250.00 $247.26 $3,295.98 $15,000.00 $11,704.02 $15,000.00 Postage $0.00 $291.66 $291.66 $171.95 $3,500.00 $3,328.05 $3,500.00 Electric - TH $835.75 $750.00 ($85.75) $2,170.31 $9,000.00 $6,829.69 $9,000.00 Water $88.51 $1,666.66 $1,578.15 $3,437.67 $20,000.00 $16,562.33 $20,000.00 Rental and Lease Expense $379.92 $291.66 ($88.26) $770.53 $3,500.00 $2,729.47 $3,500.00 Insurance - Liab/Prop/WC $52,532.00 $15,416.66 ($37,115.34) $58,610.00 $185,000.00 $126,390.00 $185,000.00 Insurance - Property $0.00 $583.33 $583.33 $6,800.00 $7,000.00 $200.00 $7,000.00 Building Maintenance -TH $3,192.48 $1,666.66 ($1,525.82) $6,677.28 $20,000.00 $13,322.72 $20,000.00 Lawn Maintenance $550.00 $1,000.00 $450.00 $1,600.00 $12,000.00 $10,400.00 $12,000.00 Bird Sanctuary Maintenance $2,500.00 $208.33 ($2,291.67) $2,500.00 $2,500.00 $0.00 $2,500.00 Office Eq/Supp/Computer - TH $425.00 $2,916.00 $2,491.00 $9,538.76 $40,000.00 $30,461.24 $40,000.00 Printing and Binding - TH $99.22 $708.33 $609.11 $189.27 $8,500.00 $8,310.73 $8,500.00 Legal Advertisement & Other $106.92 $416.66 $309.74 $426.84 $5,000.00 $4,573.16 $5,000.00 Office Supplies $312.13 $333.33 $21.20 $2,015.66 $4,000.00 $1,984.34 $4,000.00 Books, Membership, Training - TH $394.00 $916.66 $522.66 $4,057.41 $11,000.00 $6,942.59 $11,000.00 Capital Outlay - TH $0.00 $7,500.00 $7,500.00 $4,927.50 $90,000.00 $85,072.50 $90,000.00 $122,675.57 $139,599.66 $16,924.09 $347,330.07 $1,680,213.00 $1,332,882.93 $1,680,213.00 Fire Fire Control Contract Services $45,676.30 $45,677.16 $0.86 $137,028.90 $548,126.00 $411,097.10 $548,126.00 Misc. Repair and Maintenance $0.00 $83.00 $83.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $45,676.30 $45,760.16 $83.86 $137,028.90 $549,126.00 $412,097.10 $549,126.00 Police Executive Salaries $10,040.00 $10,877.16 $837.16 $33,634.50 $130,526.00 $96,891.50 $130,526.00 Regular Salaries - Police Offs $67,389.68 $79,650.41 $12,260.73 $218,261.93 $955,805.00 $737,543.07 $955,805.00 Overtime - Police $1,134.45 $1,250.00 $115.55 $5,369.54 $15,000.00 $9,630.46 $15,000.00 Incentive Pay $958.44 $1,190.00 $231.56 $3,095.51 $14,280.00 $11,184.49 $14,280.00 FICA Taxes $5,422.49 $6,748.08 $1,325.59 $19,079.82 $80,977.00 $61,897.18 $80,977.00 Retirement Contributions $15,297.56 $17,244.91 $1,947.35 $49,480.90 $206,939.00 $157,458.10 $206,939.00 Life and Health hnsurance $1,986.73 $0.00 ($1,986.73) $37,914.06 $0.00 ($37,914.06) $0.00 Life and Health Insurance $12,211.22 $20,653.75 $8,442.53 $45,189.20 $247,845.00 $202,655.80 $247,845.00 Misc Prof Svcs - PD $50.00 $168.58 $118.58 $585.00 $2,023.00 $1,438.00 $2,023.00 Dispatch Service Contract $0.00 $4,972.16 $4,972.16 $60,242.92 $59,666.00 ($576.92) $59,666.00 Travel and Per Diem - PD $0.00 $150.00 $150.00 $0.00 $1,800.00 $1,800.00 $1,800.00 Communication -PD $557.78 $583.33 $25.55 $1,221.05 $7,000.00 $5,778.95 $7,000.00 Electric - PD $206.87 $250.00 $43.13 $538.99 $3,000.00 $2,461.01 $3,000.00 -6- Current Month YTD Actual Budget Variance Actual Budget Variance 2021 Budget Water-PD $28.60 $20.00 ($8.60) $63.16 $250.00 $186.84 $250.00 Rental and Lease Expense-PD $132.61 $166.66 $34.05 $265.22 $2,000.00 $1,734.78 $2,000.00 Building Maintenance -PD $369.11 $416.00 $46.89 $1,316.48 $10,000.00 $8,683.52 $10,000.00 Vehicle Maintenance $313.90 $833.33 $519.43 $756.91 $10,000.00 $9,243.09 $10,000.00 Office Eq/Supp/Computer- PD $467.50 $1,000.00 $532.50 $1,748.49 $12,000.00 $10,251.51 $12,000.00 Printing and Binding -PD $124.20 $125.00 $0.80 $151.46 $1,500.00 $1,348.54 $1,500.00 Uniform Cleaning $240.79 $321.58 $80.79 $680.45 $3,859.00 $3,178.55 $3,859.00 Office Supplies $0.00 $125.00 $125.00 $360.54 $1,500.00 $1,139.46 $1,500.00 Fuel $2,556.81 $2,916.66 $359.85 $7,082.43 $35,000.00 $27,917.57 $35,000.00 Uniforms & Equipment $259.12 $625.00 $365.88 $1,431.76 $7,500.00 $6,068.24 $7,500.00 Books, Memberships, Training - PD $0.00 $250.00 $250.00 $0.00 $3,000.00 $3,000.00 $3,000.00 Capital Outlay - PD $0.00 $11,083.33 $11,083.33 $0.00 $133,000.00 $133,000.00 $133,000.00 $119,747.86 $161,620.94 $41,873.08 $488,470.32 $1,944,470.00 $1,455,999.68 $1,944,470.00 Streets Regular Salaries - Streets $5,616.00 $6,750.66 $1,134.66 $18,813.60 $81,008.00 $62,194.40 $81,008.00 Overtime -Streets $0.00 $166.66 $166.66 $526.50 $2,000.00 $1,473.50 $2,000.00 FICA Taxes $417.96 $529.25 $111.29 $1,456.20 $6,351.00 $4,894.80 $6,351.00 Retirement Contributions $1,174.86 $1,272.83 $97.97 $3,935.78 $15,274.00 $11,338.22 $15,274.00 Life and Health Insurance $1,338.55 $1,588.75 $250.20 $10,728.15 $19,065.00 $8,336.85 $19,065.00 Misc Prof Svcs - Streets $1,575.00 $0.00 ($1,575.00) $1,575.00 $7,500.00 $5,925.00 $7,500.00 Communication - Streets $40.43 $83.33 $42.90 $80.86 $1,000.00 $919.14 $1,000.00 Electric - Streets $1,877.80 $1,666.66 ($211.14) $4,292.06 $20,000.00 $15,707.94 $20,000.00 Rental and Lease Expense $0.00 $83.33 $83.33 $0.00 $1,000.00 $1,000.00 $1,000.00 Vehicle Maintenance -Streets $361.64 $230.33 ($131.31) $372.32 $2,764.00 $2,391.68 $2,764.00 Misc. Repair and Maintenance $0.00 $1,500.00 $1,500.00 $4,445.78 $18,000.00 $13,554.22 $18,000.00 Misc. Other - NPDES $0.00 $750.00 $750.00 $400.00 $9,000.00 $8,600.00 $9,000.00 Operating Supplies $208.60 $416.66 $208.06 $493.26 $5,000.00 $4,506.74 $5,000.00 Uniforms & Equipment $0.00 $83.00 $83.00 $27.34 $1,000.00 $972.66 $1,000.00 Road Materials and Supplies $0.00 $416.66 $416.66 $551.82 $5,000.00 $4,448.18 $5,000.00 Capital Outlay - Streets $21,516.35 $27,266.25 $5,749.90 $260,146.73 $327,195.00 $67,048.27 $327,195.00 $34,127.19 $42,804.37 $8,677.18 $307,845.40 $521,157.00 $213,311.60 $521,157.00 Legal Regular Salaries - Legal $8,801.02 $9,701.08 $900.06 $29,483.44 $116,413.00 $86,929.56 $116,413.00 FICA Taxes - Legal $673.28 $742.16 $68.88 $2,255.49 $8,906.00 $6,650.51 $8,906.00 Retirement Contributions - Legal $1,841.17 $1,994.66 $153.49 $6,167.94 $23,936.00 $17,768.06 $23,936.00 Life and Health Insurance - Legal $1,338.55 $1,588.75 $250.20 $8,252.56 $19,065.00 $10,812.44 $19,065.00 Contracted Legal Services $77,117.74 $95,833.33 $18,715.59 $113,480.39 $1,150,000.00 $1,036,519.61 $1,150,000.00 -7- Current Month YTD Travel and Per Diem -Legal Communication - Legal Postage- Legal Printing and Binding - Legal Office Supplies - Legal Books, Membership, Training - Legal Total Sanitation Garbage Contract Services Misc. Trash Disposal Total Sanitation Total Expenditures Net Revenue (Deficit) NET SURPLUS/(DEFICIT) Actual Budget Variance Actual Budget $83.33 $0.00 $1,0( Variance 2021 Budget $80.86 $58.33 ($22.53) $121.29 $700.00 $578.71 $0.00 $10.41 $10.41 $0.00 $125.00 $125.00 $0.00 $4.16 $4.16 $0.00 $50.00 $50.00 $0.00 $4.16 $4.16 $1,596.77 $50.00 ($1,546.77) $700.00 $125.00 $50.00 $50.00 $13,346.59 $13,462.00 $115.41 $27,047.14 $161,544.00 $134,496.86 $161,544.00 $0.00 $650.00 $650.00 $0.00 $7,800.00 $7,800.00 $7,800.00 $13,346.59 $14,112.00 $765.41 $27,047.14 $169,344.00 $142,296.86 $169,344.00 $425,640.13 $514,250.83 $88,610.70 $1,469,721.71 $6,188,555.00 $4,718,833.29 $6,188,555.00 $2,981,368.25 $1,459.70 $2,979,908.55 $2,886,083.44 $0.00 $2,886,083.44 $0.00 $2,981,368.25 $1,459.70 $2,979,908.55 $2,886,083.44 $0.00 $2,886,083.44 $0.00 -a- Revenues Water Sales Water Sales Total Water Sales Reserve Fees Reserves Fees Total Reserve Fees Interest Interest On Investment Other Impact Fees -Physical Environm Water Fund Balance Transfer In Backflow Preventer Test - Revenue Backflow Preventer Test Sale Total Total Revenues Expenditures Water Purchased Water Purchased - Commodity Water - Capacity Water Purchased -Meter Charge Backflow Preventer Testing Total Water Purchased Other Expenses Regular Salaries - Water Overtime - Water FICA Taxes Actual Budget Variance Town of Gulf Stream Income Statement Water Fund as of December 31, 2020 Current Month Actual Budget Variance 2021 Budget YTD $0.00 $87,500.00 ($87,500.00) $138,306.45 $1,050,000.00 ($911,693.55) $1,050,000.00 $0.00 $87,500.00 ($87,500.00) $138,306.45 $1,050,000.00 ($911,693.55) $1,050,000.00 $0.00 $11,250.00 ($11,250.00) $22,800.00 $135,000.00 ($112,200.00) $135,000.00 $0.00 $11,250.00 ($11,250.00) $22,800.00 $135,000.00 ($112,200.00) $135,000.00 $2,126.14 $6,843.80 $5,000.00 $1,843.80 $5,000.00 $6,843.80 $5,000.00 $1,843.80 $5,000.00 $0.00 $0.00 $0.00 $1,590.00 $0.00 $1,590.00 $0.00 $0.00 $14,250.00 ($14,250.00) $0.00 $171,000.00 ($171,000.00) $171,000.00 $0.00 $14,250.00 ($14,250.00) $1,590.00 $171,000.00 ($169,410.00) $171,000.00 $0.00 $500.00 ($500.00) $0.00 $6,000.00 ($6,000.00) $6,000.00 $0.00 $500.00 ($500.00) $0.00 $6,000.00 ($6,000.00) $6,000.00 $2,126.14 $113,916.66 ($111,790.52) $169,540.25 $1,367,000.00 ($1,197,459.75) $1,367,000.00 $43,166.52 $2,022.05 $7.36 $53,541.66 $2,500.00 $8.33 $4,070.24 $4,576.08 $47.70 $416.00 $315.03 $382.00 $10,375.14 $94,011.57 $642,500.00 $548,488.43 $642,500.00 $477.95 $4,595.44 $30,000.00 $25,404.56 $30,000.00 $0.97 $16.65 $100.00 $83.35 $100.00 $500.00 $0.00 $6,000.00 $6,000.00 $6,000.00 $11,354.06 $98,623.66 $678,600.00 $579,976.34 $678,600.00 $505.84 $13,635.11 $54,913.00 $41,277.89 $54,913.00 $368.30 $200.33 $5,000.00 $4,799.67 $5,000.00 $66.97 $1,058.45 $4,584.00 $3,525.55 $4,584.00 -9- Retirement Contributions Life and Health Insurance GIS/Mapping Water Sampling & Testing Repair Services Software Maintenance Contract Communication Postage Electric - Chlorinator Rental and Lease Expense Insurance - General Liability Vehicle Maintenance- Water Printing and Binding Provision for Bad Debt Misc. Operating Supplies General Office Supplies Uniforms & Equipment Books, Membership, Training -Water Depreciation Expense Renewal & Replacement Expense Capital Outlay- Water Total Other Expenses Total Expenditures Net Revenue (Deficit) NET SURPLUS/(DEFICIT) Actual $851.50 $1,252.53 $0.00 $105.00 $0.00 $0.00 $74.45 $0.00 $17.11 $0.00 $0.00 $349.66 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $21,516.35 Town of Gulf Stream Income Statement Water Fund as of December 31, 2020 Current Month Budget $922.50 $1,588.75 $416.66 $666.00 $1,125.41 $875.00 $83.33 $83.00 $107.08 $166.66 $3,916.66 $166.66 $16.66 $0.00 $916.66 $41.66 $83.33 $83.33 $5,833.00 $1,333.00 $33,398.16 Variance $71.00 $336.22 $416.66 $561.00 $1,125.41 $875.00 $8.88 $83.00 $89.97 $166.66 $3,916.66 ($183.00) $16.66 $0.00 $916.66 $41.66 $83.33 $83.33 $5,833.00 $1,333.00 $11,881.81 $73,795.50 $113,747.58 $39,952.08 ($71,669.36) $169.08 ($71,838.44) Actual $2,852.47 $6,791.01 $3,600.00 $795.00 $0.00 $1,385.21 $112.93 $140.00 $43.08 $0.00 $47,000.00 $349.66 $0.00 $0.00 $3,959.79 $0.00 $27.34 $0.00 $0.00 ($965.00) $270,779.35 13J 1, io4.1.) $450,388.39 ($280,848.14) YTD Budget Variance $11,070.00 $8,217.53 $19,065.00 $12,273.99 $5,000.00 $1,400.00 $8,000.00 $7,205.00 $13,505.00 $13,505.00 $10,500.00 $9,114.79 $1,000.00 $887.07 $1,000.00 $860.00 $1,285.00 $1,241.92 $2,000.00 $2,000.00 $47,000.00 $0.00 $2,000.00 $1,650.34 $200.00 $200.00 $2,000.00 $2,000.00 $11,000.00 $7,040.21 $500.00 $500.00 $1,000.00 $972.66 $1,000.00 $1,000.00 $70,000.00 $70,000.00 $16,000.00 $16,965.00 $400,778.00 $129,998.65 $688,4UUMU a33b,O3J.G / $1,367,000.00 $916,611.61 2021 Budget $11,070.00 $19,065.00 $5,000.00 $8,000.00 $13,505.00 $10,500.00 $1,000.00 $1,000.00 $1,285.00 $2,000.00 $47,000.00 $2,000.00 $200.00 $2,000.00 $11,000.00 $500.00 $1,000.00 $1,000.00 $70,000.00 $16,000.00 $400,778.00 �b2S2S,4UV.VU $1.367,000.00 $0.00 ($280,848.14) $0.00 ($71,669.36) $169.08 ($71,838.44) ($280,848.14) $0.00 ($280,848.14) $0.00 -10- Town of Gulf Stream Income Statement Undergrounding Fund as of December 31, 2020 Current Month YTD Actual Actual Revenues Non -Ad Velorem Taxes Ad Valorem Taxes - Current $0.00 $0.00 Early Payment Discount -Ad Valo $0.00 $0.00 NAV Taxes - Fees $0.00 $81.30 Total Non- Ad Velorem Taxes $0.00 $81.30 Interest Interest On Investment $4.03 $119.13 $4.03 $119.13 Other Assessment Revenues $115,301.28 $283,741.47 Interest On Investment $4.03 $119.13 Interest Revenue on Assessment $0.00 $405.04 Admin Fee Revenue $0.00 $0.00 Refund Prior Yr Expenditure $0.00 $0.00 Miscellaneous Revenue $0.00 $0.00 $115,305.31 $284,265.64 Total Revenues $115,309.34 $284,466.07 Expenditures All Expenses GIS/Mapping $0.00 $0.00 Engineering Fees $0.00 $0.00 Prof Svcs - Design Survey Work $0.00 $0.00 Prof Svcs - Project Management $0.00 $0.00 Prof Svcs - Const Survey Work $0.00 $0.00 Prof Svcs - Project Admin $0.00 $1,800.00 Prof Svcs - Assessment Consult $0.00 $0.00 Accounting and Auditing Fees- UG $50.00 $30.00 Cont Svcs - FPL Fees $0.00 $0.00 Cont Svcs - Street Light Syste $0.00 $0.00 Cont Svcs - UG Construction $0.00 $1,200.00 Cont Svcs - Pre Const Landscap Cent Svcs - Post Const Landsca Cent Svcs - AT&T Fees Cent Svcs - Comcast Fees Legal Advertisement & Other Discount County Admin Fee Misc. Expenses Debt Service - Principal Debt Service - Interest Total Other Expenses Total Expenditures Net Revenue (Deficit) NET SURPLUS/(DEFICIT) Town of Gulf Stream Income Statement Undergrounding Fund as of December 31, 2020 Current Month Actual $0.00 $0.00 $0.00 $0.00 $0.00 $4,597.89 $1,107.04 $0.00 $0.00 $0.00 $5,754.93 $5,754.93 $109,554.41 YTD Actual $0.00 $0.00 $0.00 $0.00 $0.00 $9,413.76 $979.54 $0.00 $252,917.09 $16,239.84 $282,580.23 $282,580.23 $1,885.84 $109,554.41 $1,885.84 -12- Town of Gulf Stream Income Statement Penny Sales Tax Fund as of December 31, 2020 Actual Revenues Discretionary Infrastructure Tax $10,721.08 Interest On Investment $257.49 PST Balance Transfer In $0.00 Total Revenues $10,978.57 Expenses PST Fund Contingency - Miscellaneous $0.00 Infrastructure Capital Outlay $0.00 Total Expenses $0.00 BEGINNING FUND BALANCE NET SURPLUS/(DEFICfr) ENDING FUND BALANCE YTD Budget $50,000.00 $800.00 $0.00 $50,800.00 $50,800.00 $0.00 $50,800.00 $98,564.53 $0.00 $10,978.57 $0.00 $109,543.10 $0.00 FY 2021 Budget Variance $50,000.00 ($39,278.92) $800.00 ($542.51) $0.00 $0.00 $50,800.00 ($39,821.43) $50,800.00 $50,800.00 $0.00 $0.00 $50,800.00 $50,800.00 $0.00 $98,564.53 $0.00 $10,978.57 $0.00 $109,543.10 -13- F^w RF `�"C Gulf Stream Police Department F`A' Activity Report From 12/1/2020 Through 12/31/2020 Activi1y Count ALARMS 8 ASSIST OTHER DEPARTMENT 17 ASSAULT SIMPLE 1 CRIMINAL MISCHIEF 1 DIRECTED PATROL 129 DISTURBANCE 1 IDENIITY THEFT / FRAUD 1 POLICE SERVICE 11 SUSPICIOUS INCIDENT 3 THEFT (GRAND) 1 TOWN ORDINANCE VIOLATION 11 TRAFFIC COMPLAINT 4 TRAFFIC CONTACTS 84 ��O V C �� S T F L A . 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N � 2�o °c ° -� U)i TC: cn~ ai 3 a)cu ° �. ° `- ° a) X ca ° o � c� 3 0CU c6 o Q- ca O ca -0 a) = cLa - i a cu c �, �. o c cn �cn N Ua) Ua � � a) °m o ac E a) ao aa.CU p= � to E U n E ca � c o ocac -a c2)—On c 7 >+ o-p (Q 0 In L -0 � —O ca N c0 cica) N 0)N CL aa(6 c a) C n u7 O cc Em )co(nn ca°> aQ) E o -0 0- •N v �Oa) �c,Qn� �co� �o y-0 a) , 3 Q5°°>Ec� � U)�a- o aui a� ` za�QCoo a) �c �E C) a)UQ E 3 O =om0cn ° w o ui0 0a)�� �c o a)0a) a)��N�o �c a`� �o oai �ca ° u, -a . coc°o � cU ca O O a) O (0+r a) a a) c6 c L = - C �.� °QccCU Oc0N m Q) E NaN O 0 ON C " L a) Q) o 0 I---0> E Q a) � Cf >O cL �OI aN O "a O a O — n a) n -0 a) O�=a) U Oa) a) 1�0)Qd 49 �Y r cnaL) ° a) -Ca) -cO cOU -5N= E °°O°�0N N L7'� fl 'a C fU) U) a) O O N O Q� Q a) U a) a) O "a a) Cc E � mE 2 E HQO O O O0,°a)0 L m 0 a0 E � ca a- U c ca d U) Mingace Custom Sound, Inc. 1094 NE Jensen Beach Blvd. Jensen Beach, FL 34957 Name / Address Town of Gulf Stream William H Thrasher 100 Sea Road Gulf Stream, FL 33483 Estimate Date Estimate # 11/19/2020 2338 Audio Project Item Description Qty Cost Total SR-FS-SYSTEM-DC-15U Strong® FS Series Rack System with DC Fans - 24" 662.57 662.57T Depth 115U Core I IOf Core I IOf 1 4,400.00 4,400.00T Unified Core with 24 local audio I/O channels, 128x128 network I/O channels, dual LAN ports, POTS and VoIP telephony, 16x16 GPIO, 16 next -generation AEC processors, 1RU. SL-QSE-110-P Q-SYS Core 110 Scripting Engine Software License, 1 334.00 334.00T Perpetual. SL-QUD-110-P Q-SYS Core 110 UCI Deployment Software License, 1 167.00 167.00T Perpetual. TSC-80tw-G2-BK TSC-80tw-G2-BK 8.0" Touch Panel with Table Top 1 1,800.00 1,800.00T mounting accessory included NS-1108P 10-port network switch preconfigured for Q-SYS Audio, 1 1,430.00 1,430.00T Video and Control with 4x PoE+ ports. With advanced QoS and IGMP to also support AES67 and Dante in same VLAN. MX-418 D/C 18 inch, bi-color status indicator, less preamp, Cardio 7 455.00 3,185.00T and Base (combo item) Elite-15PFi One Elite -15 PFi power conditioner w linear Filtering ( 1 799.99 799.99T Not Ultra) Zero Ground contamination OnWall Mini LCR 1.0 SE OnWall Mini LCR 1.0 SE 21.5" 2 1,000.00 2,000.00T LABOR LABOR per man-hour to: 24 90.00 2,160.00T Programming and Configura... 16 150.00 2,400.00T Subtotal $19,338.56 Sales Tax (0.0%) $0.00 Total $19,338.56 Phone # 772-225-3671 [MCS] MINGACE CUSTOM SOUND, INC. • SYSTEM INTEGRATION SPECIALISTS • • 1094 NE Jensen Beach Blvd. • Jensen Beach, FL 34957 • Tel (772) 225-3671 • sales@mingace.com November 17, 2020 Town of Gulstream 100 Sea Rd. Gulfstream, FI 33843 561-276-5116 Rita, Greg, Rene & Rebecca Tew Scope: Install Professional Video designed to be added to the QSC Audio system Behind two Television location Install 4K60 4:4A Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, onboard AV Bridging. In Rack Install 4K60 4:4:4 Network Video Endpoint for the Q-SYS Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, onboard AV Bridging. Install Two PTZ-12x72 Q-SYS PoE camera for AV-to-USB Bridging. 12x Optical Zoom 72' horizontal field of view.. Includes Lan, 3G-SDI and HDMI; includes a PTZ-WMB1 (Wall Mount Bracket). Install Tributaries UHD Pro HDMI ethernet Install One 1/0 USB bridge at Podium for local Computer Connection Stop hassling with the limitations of distributing media over USB. Q-SYSTM 1/0-USB Bridge puts USB access right where you need it, close to every device that needs Q-SYS audio, video, and/or control. The Q-SYS 1/0-USB Bridge allows users to integrate networked Q-SYS conference room camera video alongside industry leading audio processing into soft-codec applications via USB connection, all without installing special drivers. The 1/0-USB Bridge and PTZ-IP conferencing cameras will offer a brand new networked AV paradigm to soft codec AV integration in medium to large meeting room systems. Because Q-SYS is a fully networked platform, the Q-SYS 1/0-USB Bridge can act as an in -rack or Bring Your Own Device (BYOD) endpoint for Q-SYS PTZ=1P conferencing camera feeds and audio processed with Q-SYS acoustic echo cancellation (AEC). Installation is designed to provide Camera Control through the existing QSC infrastructure Installation is included. Network Cabling by others. Custom Program for Connection through Zoom or Teams is included. Certified for Microsoft Teams Cisco works with Q Google Meet GoToMeeting Bluejeans Skype tor'Busines-c Engage your remote workforce Most of the technologies in the Q-SYS Conference experience are designed to elevate the participants on the far end. A combination of professional quality 1080P video via Q-SYS PTZ conference cameras, and enhanced far -end intelligibility from third -generation Q-SYS acoustic echo cancellation, advanced automixers and noise cancellation technology ensure that your remote participants can actively and effectively participate with the near end conference room participants. Your investment is $24880. including design, procurement, and installation add Exempt County tax ($0) for total of $24880. TERMS of AGREEMENT This agreement is between Town of Gulfstream_ hereinafter referred to as "Owner' and Mingace Custom Sound, Inc. hereinafter referred to as "Contractor" and entered into mutually agreeing to the following: All payments shall be made by check or by cash to the Contractor pursuant to the following schedule and due upon receipt of the statement from Contractor. The initial deposit is 60% of the total job, 30% is due after rough -in, and the balance upon substantial completion of job. 1.5% per month interest will accrue on overdue accounts. Any changes created by change orders must be approved by the Owner or by the Owner's representative. Additional charges due from change orders will be billed immediately or at the next draw at the discretion of the Contractor. A 25 percent restocking fee will apply for cancellation by the Owner of merchandise listed in this proposal contract or merchandise listed in change orders. There is a $35 Change Order Fee for each change order document to cover costs of office documentation. Time delays caused by the owner or owner's agents may be invoiced. Change Orders can altar the payment schedule. The Owner or Owner's representative will walk through the job site with the Contractor's representative prior to prewire installation and approve locations for the items in this proposal. If there is any change to any location that requires moving or reinstalling the item after it has been installed at the approved location, then the Contractor may back charge the Owner for the labor costs of moving or reinstalling the item. An existing building will require more labor and may require drywall repair not covered by the Contractor. The Contractor shall not be held liable for discontinuance of services and products that are beyond its control (such as internet, satellite, cable TV, or telephone).. The Contractor reserves the right to install products of equal or similar design and function, and can replace the originally specified appliances and is not responsible for product discontinuations. The Owner hereby indemnifies and holds harmless the Contractor for any inconveniences that may occur due to the lack of consistent power available in the area, breaches to the network for any cause, the time the system may be inoperable, the effects of a generator or backup power system and the design & engineering of the electrical system and/or lighting system. The Owner shall not hold the Contractor liable for any acts of God, i.e. Hurricanes, tornadoes, rain, flooding, wind, lightning, sinkholes and lack of accessibility to property or product. When there is a programmable remote system of any type the Owner agrees to pay for basic programming by the Contractor. The Contractor retains full ownership of the software program created. Contractor will install it on one system for the Owner. Contractor is not responsible for "existing data" on computers (videos, images, etc.). Labor and Programming is to be billed separately on a time and materials basis. Labor and Programming charges are subject to change. Client cannot recruit integrator staff for "side job" and will pay damages up to 30 percent of technicians annual compensation. The Owner shall reimburse the Contractor for any costs incurred for permits that are required of the Contractor that are specific only to this project, and for any costs incurred by the Contractor for any architectural plans which the Contractor is required to submit to the Owner's builder, Owner's architect, or to the Owner. Contractor may use images of the job for promotional purposes. Prices are subject to change. Good faith resolution must be attempted for any disputes. The Owner agrees to pay any and all attorney fees and/or court costs that may be incurred by the Contractor in order to enforce this agreement. This agreement constitutes the agreement and understanding in whole, this Agreement shall supersede any prior promises, agreements, representations, undertakings or implications whether made orally or in writing between you and us relating to the subject matter of this agreement. Proposal Accepted By: Date: Proposal Approved By: _ Date: Mingace Custom Sound, Inc. 1094 NE Jensen Beach Blvd. Jensen Beach, FL 34957 Name / Address Town of Gulf Stream William H Thrasher 100 Sea Road Gulf Stream, FL 33483 Estimate Date Estimate # 11/19/2020 2339 Video Project Item Description Qty Cost Total NV-32-H 4K60 4:4:4 Network Video Endpoint for the Q-SYS 3 3.175.00 9,525.00T Ecosystem, software configurable as Encoder or Decoder. 3 HDMI 2.0 Inputs, 2 HDMI 2.0 Outputs, onboard AV Bridging. PTZ-1202 PTZ-1202 Q-SYS PoE camera for AV-to-USB 2 4,175.00 8,350.00T Bridging. 12x Optical Zoom 72' horizontal field of view. For small to medium conference rooms. Includes Lan, 3G-SDI and HDMI; includes a PTZ-WMB 1 (Wall Mount Bracket). UHDP-010 UHD Pro 14DMI w/ethernet I 4 80.00 320.00T SPA2-200 1/2 RU 2 Channel ENERGY STAR amplifier / Stereo 1 685.00 685.00T Operation 200 watts into 8? & 4?, Bridged operation 400 watts into 8? & 4?, and 350 watts into 70v and 100v / 100-240 VAC Operation. I/O USB Bridge Q-SYS PoE bridging endpoint for AV-to-USB 1 1.920.00 1,920.00T Bridging. Delivers driverless usb 2.0 connection. Includes dual LAN connections. Job Material. network Cabling by others 0.00 0.00 LABOR LABOR per man-hour to: 12 90.00 1,080.00T Programming and Configura... 20 150.00 3,000.00T S u btota 1 $24, 880.00 Sales Tax (0.0%) $0.00 Total $24,880.00 Phone # 772-225-3671 [Mcel MINGACE CUSTOM SOUND, INC. SYSTEM INTEGRATION SPECIALISTS • • 1094 NE Jensen Beach Blvd. • Jensen Beach, FL 34957 • Tel (772) 225-3671 • sales@mingace.com November 17, 2020 Town of Gulstream 100 Sea Rd. Gulfstream, FI 33843 561-276-5116 Rita, Greg, Rene & Rebecca Tew Scope: Install Professional Audio with Acoustic Echo Cancelling Head End in the front Install Strong Mobile Rack System w caster kit, vented top and base, a tempered glass reversible front door This StrongTm FS Series Rack System ships with many of the most popular accessories preinstalled — including DC fans, vents, shelves, and side panels — so setup is fast and easy on the day of the job. Plus, it's narrow enough to fit in tight spaces. Using an active DC cooling system that features vents in the bottom and high -flow DC fans in the top, this rack keeps your equipment cool and reliable. Our nearly -noiseless DC fans are much quieter than other brands! To top it all off, this rack was created to look beautiful in any space, boasting a smoked glass door and top -to -bottom powder coat finish. Above Install New Thin Triad Speakers In Rack Install Core 110f Unified Core with 24 local audio 1/0 channels, 128x128 network 1/0 Channels, dual LAN ports, POTS and VolP telephony, 16x16 GPIO, 16 next -generation AEC processors, 1 RU. Install Q-SYS Core 110 Scripting Engine Software License, Perpetual. Install Q-SYS Core 110 UCI Deployment Software License, Perpetual. Utilize existing Amplifier Install QSYS Dell Network Appliance Configured for QSYS Audio, Video, and Control Install Furman Elite -15PFi Power Conditioner w linear filtering& Zero ground Contamination Install 8 Inch Touch Panel with Tabletop Mounting Accessory at Rack At Dias Install Seven 18 inch, bi-color status indicator, less preamp, Cardio Microphones and Base with Push button control and feedback Pf�H� Installation is designed to provide quality gain before feedback and improve Echo for the Far side. Installation is included. Custom Program for Connection through Voice over Internet Protocol or POTS is included. Your investment is $19338.56 including design, procurement, and installation add Exempt County tax ($0) for total of $19338.56 TERMS of AGREEMENT This agreement is between_ Town of Gulfstream_ hereinafter referred to as "Owner" and Mingace Custom Sound, Inc. hereinafter referred to as "Contractor" and entered into mutually agreeing to the following: All payments shall be made by check or by cash to the Contractor pursuant to the following schedule and due upon receipt of the statement from Contractor. The initial deposit is 60% of the total job, 30% is due after rough -in, and the balance upon substantial completion of job. 1.5% per month interest will accrue on overdue accounts. Any changes created by change orders must be approved by the Owner or by the Owner's representative. Additional charges due from change orders will be billed immediately or at the next draw at the discretion of the Contractor. A 25 percent restocking fee will apply for cancellation by the Owner of merchandise listed in this proposal contract or merchandise listed in change orders. There is a $35 Change Order Fee for each change order document to cover costs of office documentation. Time delays caused by the owner or owner's agents may be invoiced. Change Orders can altar the payment schedule. The Owner or Owner's representative will walk through the job site with the Contractor's representative prior to prewire installation and approve locations for the items in this proposal. If there is any change to any location that requires moving or reinstalling the item after it has been installed at the approved location, then the Contractor may back charge the Owner for the labor costs of moving or reinstalling the item. An existing building will require more labor and may require drywall repair not covered by the Contractor. The Contractor shall not be held liable for discontinuance of services and products that are beyond its control (such as internet, satellite, cable TV, or telephone).. The Contractor reserves the right to install products of equal or similar design and function, and can replace the originally specified appliances and is not responsible for product discontinuations. The Owner hereby indemnifies and holds harmless the Contractor for any inconveniences that may occur due to the lack of consistent power available in the area, breaches to the network for any cause, the time the system may be inoperable, the effects of a generator or backup power system and the design & engineering of the electrical system and/or lighting system. The Owner shall not hold the Contractor liable for any acts of God, i.e. Hurricanes, tornadoes, rain, flooding, wind, lightning, sinkholes and lack of accessibility to property or product. When there is a programmable remote system of any type the Owner agrees to pay for basic programming by the Contractor. The Contractor retains full ownership of the software program created. Contractor will install it on one system for the Owner. Contractor is not responsible for "existing data" on computers (videos, images, etc.). Labor and Programming is to be billed separately on a time and materials basis. Labor and Programming charges are subject to change. Client cannot recruit integrator staff for "side job" and will pay damages up to 30 percent of technicians annual compensation. The Owner shall reimburse the Contractor for any costs incurred for permits that are required of the Contractor that are specific only to this project, and for any costs incurred by the Contractor for any architectural plans which the Contractor is required to submit to the Owner's builder, Owner's architect, or to the Owner. Contractor may use images of the job for promotional purposes. Prices are subject to change. Good faith resolution must be attempted for any disputes. The Owner agrees to pay any and all attorney fees and/or court costs that may be incurred by the Contractor in order to enforce this agreement. This agreement constitutes the agreement and understanding in whole, this Agreement shall supersede any prior promises, agreements, representations, undertakings or implications whether made orally or in writing between you and us relating to the subject matter of this agreement. Proposal Accepted By: Date: Proposal Approved By: _ Date: