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Home My Public Portal AboutGolf Commission Packet 08.09.22MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: August 9, 2022 Time: 4:00 PM \\\\omillullflp/ll/!rf ak�RewsTll,' rrfJf//fj!!!!!!wl11111111111tt011\\ Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in -person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream fivestreambrewster-ma_ ov, , orVideo recording (tv.brewster ma woy When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our posted agenda. Meetings may be joined by: 1. Phone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: hhttps://us02web.zoom.us/ /88144078985?fwd=M051( nNsR1R(T2FzZEI kSFZDWUVO Zz09 Passcode: 049087 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. AGENDA • Call to Order • Declaration of a Quorum • Public Comment • Superintendent's Report • Director's Report BitEm i' Jay Packett Director of Operations Colin Walsh Course Superintendent Golf Commission Anne O'Connell Chair Andrea Johnson Vice Chair Rob David John Kissida Wyn Morton Jeff Odell David Valcourt The Captains Golf Course 1000 Freeman Way Brewster, MA 02631 (508) 896-1716 www.CaptainsGolfCourse.com • Course Operations Questions and Concerns i. Update 2nd hydration station/interim substitute • Strategic Planning Updates (Commission) • Discussion Select Board Policy on Remote Meeting Participation (Anne O'Connell) • Golf Commission Calendar (Dave Valcourt) • Update from Capital Planning Meeting (Anne O'Connell) • Questions and Comments from Associations and Liaisons • Review and approve minutes • 7/12 • Future Agenda Items and Meetings (8/23) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: WAGES Full-time Wages Part-time Wages Overtime Longevity SUBTOTAL GENERAL EXPENSES Oil/Grease Diesel Fuel Heating Gasoline 'Electricity Electricity -Irrigation Pump R&M Equipment R&M Irrigation P roffess io na If T ec h n ica I OSHA Training Phones \Alarm ICOffice Supplies Score Cards Maintenance Supplies Range Supplies Computer Supplies Custodial Supplies ,Rubbish Removal/Sanitation Seed & Sod .Tee & Green Landscaping _- Topsoil & Sand Fertilizer Fungicide Insecticides Misc. Wetting Agents/Lime Cart Lease Clubhouse F urn./Rep-air Credit Card Expense Environmental Monitoring Safety Clothing Allowance Mileage -Maintenance Meetingsfrravel Dues and Subscriptions Clothing Allowance-Admin Advertising/Promotions CVEC Administration Charges SUBTOTAL Other Expenses: Transfer to Trust Pro Shop Purchases Capital Indirect Costs Life Insurance Unemployment Health Insurance Medicare Compensated Absences Workers Compensation General Liability Insurance Retirement/Pension Exp. Transfer to General Stabilization SUBTOTAL 'GRAND TOTAL - $ - $ ;$ - $ $ $ $ 58,450.95 $1,021,318.00 $ 962,867.05 BUDGET STATUS rev. 7/31/22 FY 2023 % of Expended thru Budget July Budget Balance Spent WAGES $ 64,665.92 $1,001,971.00 $ 937,305.08 6.5% - - Full-time Wages $ $ 56,700.30 $ 518,540.00 $ 461,839.70 10.9%, Part-time Wages $ 8,320.27 $ 61,184.00 $ 52,863.73 13.6% Overtime $ $ 15,197.00 $ 15,197.00 0.0% Longevity $ - $ - $ Contractual Obligations $ - $ - $ $ 129,686.49 $1,596,892.00 ! $1,467,205.51 8.1% SUBTOTAL Expended thru July FY 2022 Budget % of Budget Balance Spent 50,578.87 $ 857,151.00 $ 806,572.13 57,110.45 $ 554,757.00 $ 497,646.55 6,416.59 $ 50,000.00 $ 43,583.41 115.50 $ 16,560.00 $ 16,444.50 - $ 39,529.00 $ 39,529.00 $ 114,221.41 $ 1,517,997.00 $ 1,403,775.59 5.9% 10.3% 12.8% 0.7% 0.0% 7.5% GENERAL EXPENSES - $ 3,200.00 y $ 3,200.00 1 0.0% OilGrease $ - $ 3,000.00 $ 3,000.00 0.0% - $ 10,500.00 $ 10,500.00 0.0% Diesel Fuel $ - $ 10,000.00 $ 10,000.00 0.0% $ 14,000.00 $ 14,000.00 0.0% Heating $ - $ 14,000.00 $ 14,000.00 0.0% $ $ 9,000.00 $ 9,000.00 0.0% Gasoline $ - ! $ 8,500.00 , $ 8,500.00 0.0% $ 5,493.12 $ 48,760.00 $ 43,266.88 11.3% Electricity $ 5,310.35 $ 46,000.00 $ 40,689.65 11.5% $ 2,545.90 $ 23,320.00 $ 20,774.10 10.9% Electricity -Irrigation Pump $ $ 22,000.00 $ 22,000.00 0.0%. $ 4,132.03 $ 88,000.00 $ 83,867.97 4.7% R&M Equipment $ 1,857.24 $ 80,000.00 $ 78,142.76 2.3%` 37,000.00 $ 37,000.00 0.0% R&M Irrigation $ 10,534.95 $ 35,000.00 $ 24,465.05 30.1% 4,500.00 $ 4,500.00 0.0% ProffessionalTechnical $ - $ 4,500.00 $ 4,500.00 0.0% $ - $ 2,500.00 $ 2,500.00 0.0% OSHA Training $ - $ 2,500.00 $ 2,500.00 0.0% - $ 1,600.00 $ 1,600.00 0.0% Phones $ $ 1,600.00 $ 1,600.00 0.0% $ 987.40 $ 2,200.00 $ 1,212.60 44.9% Alarm $ 963.40 $ 2,200.00 ; $ 1,236.60 43.8% $ 1,303.70 $ 9,500.00 $ 8,196.30 13.7% Office Supplies $ 19.99 $ 9,500.00 $ 9,480.01 0.2% $ - $ 5,000.00 $ 5,000.00 0.0% Score Cards $ $ 4,000.00 $ 4,000.00 0.0%, $ 760.56 ; $ 12,000.00 $ 11,239.44 6.3% Maintenance Supplies $ 1,092.71 $ 12,000.00 $ 10,907.29 9.1% $ 54.64 $ 13,000.00 $ 12,945.36 0.46, Range Supplies $ $ 13,000.00_$,_13,000.00 0.0%' $ 1,340.00 $ 8,000.00 $ 6,660.00 16.8% Computer Supplies $ 594.80 $ 8,000.00 $ 7,405.20 7.4% $ 440.95 $ 22,000.00 $ 21,559.05 2.0% Custodial Supplies $ 216.80 $ 20,000.00 $ 19,783.20 1.1% $ - $ 20,000.00 $ 20,000.00 0.0% Rubbish Removal/Sanitation $ $ 26,000.00 $ 26,000.00 0.0% $ - $ 29,000.00 $ 29,000.00 0.0% Seed & Sod $ 1,618.00. $ 25,000.00 $ 23,382.00 { 6.5% $ - $ 12,000.00 $ 12,000.00 0.0% Tee & Green $ $ 12,000.00 $ 12,000.00 0.0% $ - $ 5,000.00 $ 5,000.00 0.0% Landscaping $ - $ 5,000.00 $ 5,000.00 0.0%, 836.92 $ 31,500.00 $ 30,663.08 2.7% Topsoil & Sand $ $ 30,000.00 $ 30,000.00 0.0% $ 74.00 $ 96,000.00 $ 95,926.00 0.1% Fertilizer $ - $ 80,000.00 $ 80,000.00 0.0% $ - $ 126,000.00 $ 126,000.00 0.0% Fungicide $ 15,993.75 $ 120,000.00 , $ 104,006.25 ; 13.3% $ - $ 16,000.00 $ 16,000.00 0.0% Insecticides $ $ 15,000.00 $ 15,000.00 0.0% $ - $ 58,000.00 $ 58,000.00 0.0% Misc. Wetting Agents/Lime $ 324.00 $ 55,000.00 ! $ 54,676.00 0.6% $ 37,000.00 $ 111,000.00. $ 74,000.00 33.3% Cart Lease $ 37,000.00 $ 111,000.00 i $ 74,000.00 33.3%' $ 801.73 $ 50,000.00 $ 49,198.27 1.6% Clubhouse Furn./Repair $ - $ 35,000.00 , $ 35,000.00 0.0% 15.00 $ 75,000.00 $ 74,985.00 0.0% Credit Card Expense $ $ 57,000.00 $ 57,000.00 0.0%. $ 3,000.00 $ 3,000.00 0.0% Environmental Monitoring $ $ 3,000.00 $ 3,000.00 0.0% - $ 9,000.00 $ 9,000.00 0.0% Safety Clothing Allowance $ - $ 9,000.00 , $ 9,000.00 0.0% 450.00 $ 450.00 0.0% Mileage -Maintenance $ $ 450.00 $ 450.00 0.0% 2,500.00 $ 2,500.00 0.0% Meetin9s/Travel $ - $ 2,500.00 $ 2,500.00 0.0% $ 1,335.00 $ 4,100.00 $ 2,765.00 32.6%; Dues and Subscriptions $ 540.00 $ 4,100.00 $ 3,560.00 13.2% - $ 4,000.00 $ 4,000.00 0.0% Clothing Allowance-Admin $ $ 4,000.00 $ 4,000.00 0.0%- $ 1,330.00 $ 50,000.00 $ 48,670.00 2.7% Advertising/Promotions $ 1,300.00 $ 50,000.00. $ 48,700.00 2.6% $ $ 4,688.00 $ 4,688.00 0.0% $ - $ $ - $ - $ $ $ - $ - $ $ - $ .$ $ $ $ $ - ,$ $ $ - $ - $_ $. - $. - $ $ $ - $ $ $ - $ , $ - $ ..,. .$ , ... SUBTOTAL $ 77,365.99 $ 939,850.00 $ 882,484.01 8.2% i 'OtherExpenses: $ _. _. - i $ 21,000.00 $ 21,000.00 0% Transfer to Trust $ 21,367.33 $ 230,000.00 $ 208,632.67 9%r Pro Shop Purchases $ - $ - $ - l Capital $ $ 205,356.00 $ 205,356.00 0% Indirect Costs $ $ 55.88_ $ 671.00 $ 615.12 8% Life Insurance $ $ - $ 55,080.00 $ 55,080.00 1 0% Unemployment $ $ 21,336.50 y $ 343,608.00 $ 322,271.50 1 6% Health Insurance $ $ $ 23,976.00 $ 23,976.00 0% Medicare $ $ 2,308.00 ! $ 20,000.00 $ 17,692.00. I 12% Compensated Absences $ $ 10,605.00 $ 16,480.00 ' $ 5,875.00 64% Workers Compensation $ $ 68,262.24 $ 81,198.00 $ 12,935.76 84% General Liability Insurance $ $ 238,554.00 $ 238,554.00 $ - i 100% Retirement/Pension Exp. $ $ - $ 400,000.00 $ 400,000.00 0%i $ 362,488.95 $1,635,923.00 $ 873,434.05 22%'SUBTOTAL 550„626.39 $4;254,133.00 53„303,506.61 13% GRAND TOTAL - $ 21,000.00 $ 21,000.00 $ 230,000.00 $ 230,000.00 $ 100,000.00 $ 100,000.00 $ 129,324.00 $ 129,324.00 46.41 $ 632.00 $ 585.59 $ 54,000.00 $ 54,000.00 18,272.50 $ 285,504.00 $ 267,231.50 $ 21,793.00 $ 21,793.00 1,193.00 $ 15,000.00 $ 9,646.00 $ 16,000.00 ' $ 6,354.00 70,511.92 $ 78,834.00 $ 8,322.08 251,300.00 $ 251,300.00 $ - 0%. 0% 0% 0% 7% 0% 6% 0% 8% 60% 89% 100% , 350,969.83 $ 1,203,387.00 ! $ 838,610.17 29% 542,557.23 $ 3,661,234.00 i $ 3,104;869.77 15% CAPTAI S OLF COU ' SE CO PAISO " EPO T J LY Jul -17 Jul -18 Jul -19 Jul -20 Jul -21 Jul -22 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 3,708.00 $ 10,505.00 $ 3,009.00 $ 9,377.00 $ 6,318.00 $ - RESIDENTS - Morning $ 3,092.00 $ (2,385.00) $ 5,010.00 $ (793.00) $ 3,390.00 $ 3,280.00 RESIDENTS -Twilight $ 1,644.00 $ 2,125.00 $ 1,338.00 $ 2,384.00 $ 2,340.00 $ 3,640.00 CHARTER NON-RESIDENTS $ $ $ $ - $ - $ NON-RESIDENTS $ 1,545.00 $ 3,180.00 $ 5,007.00 $ 8,760.00 $ (1,752.00) $ 2,080.00 NON-RESIDENT TWILIGHT $ 1,234.00 $ 1,905.00 $ $ 3,500.00 $ 700.00 $ 2,310.00 AFP COLLEGIATE $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 $ 450.00 AFP JUNIOR $ 540.00 $ 820.00 $ 388.00 $ 496.00 $ 292.00 $ - SUBTOTAL $ 12,278.00 16,890.00 $ 15,697.00 $ 24,945.00 $ 12,509.00 $ 11,760.00 GREEN FEES: 18 HOLE GREEN FEE $ 363,618.63 $ 379,855.97 $ 397,052.87 $ 436,784.92 $ 423,769.98 $ 449,412.00 TWILIGHT GREEN FEES $ 37,429.00 $ 36,184.60 $ 45,900.00 $ 53,312.99 $ 50,793.20 $ 52,789.00 BACK 9 GREEN FEES $ 20,314.00 $ 24,953.01 $ 27,066.00 $ 27,426.00 $ 36,877.00 $ 66,138.01 ADVANCED RESERVATIONS $ 24,065.58 $ 14,884.50 $ 7,727.60 $ 8,169.20 $ 6,163.70 $ 2,374.00 SUBTOTAL $ 445,427.21 $ 455,878.08 $ 477,746.47 $ 525,693.11 $ 517,603.88 $ 570,713.01 CARTS: 18 HOLE CART $ 121,248.45 $ 124,042.32 $ 127,026.10 $ 133,960.38 $ 145,159.30 $ 151,012.70 9 HOLE CART $ 25,833.15 $ _ 28,219.02 $ 31,444.58 $ 29,644.95 $ 31,093.10 $ 36,611.55 SUBTOTAL $ 147,081.60 $ 152,261.34 $ 158,470.68 $ 163,605.33 $ 176,252.40 $ 187,624.25 DRIVING RANGE $ 31,690.00 $ 27,664.00 $ 34,346.00 $ 31,029.00 $ 34,446.00 $ 38,823.00 PULL CARTS $ 2,042.78 $ 1,994.64 $ 1,749.99 $ 2,492.46 $ 1,340.31 $ 1,532.19 SNACK BAR RENT $ 8,500.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 GIFT CERTIFICATES $ (5,752.41) $ (6,651.70) $ (6,941.83) $ (5,322.76) $ (6,144.01) $ (5,970.77) CREDIT BOOK $ 517.09 $ (355.76) $ (422.08) $ (261.54) $ 2,417.62 $ 2,515.16 PRO SHOP SALES $ 50,630.59 $ 56,390.63 $ 53,171.65 $ 38,543.80 $ 57,300.88 $ 53,721.90 MISC. SALES $ $ - $ _a $ - $ $ 1,936.00 SUBTOTAL $ 87,628.05 $ 84,041.81 $ 86,903.73 $ 71,480.96 $ 94,360.80 $ 97,557.48 TOTAL REVENUE $ 692,414.86 $ 709,071.23 $ 738,817.88 $ 785,724.40 $ 800,726.08 $ 867,654.74 CAPTAI S GOLF COURSE CO PARISON REPO T CALENDAR YEAR THROUGH JULY ( 7 months ) YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 271,190.00 $ 274,098.85 $ 306,661.00 $ 311,796.02 $ 282,097.00 $ 390,561.00 RESIDENTS - Morning $ 231,953.00 $ 216,681.99 $ 212,836.45 $ 195,061.00 $ 167,045.70 $ 261,186.50 RESIDENTS - Twilight $ 33,023.00 $ 41,475.00 $ 47,088.33 $ 58,804.00 $ 52,183.00 $ 66,316.40 CHARTER NON-RESIDENTS $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ NON-RESIDENTS $ 319,448.00 $ 312,148.00 $ 328,242.00 $ 347,023.00 $ 407,522.00 $ 538,192.87 NON-RESIDENT TW ILIGHT $ 22,212.00 $ 40,425.00 $ 40,691.00 $ 63,341.00 $ 70,948.00 $ 81,951.00 COLLEGIATE $ 4,115.00 $ 4,760.00 $ 7,441.00 $ 20,101.00 $ 19,993.00 $ 19,380.00 JUNIORS SUBTOTAL 3,036.00 $ 2,910.00 $ , 4,442.00 $ 5,960.00 $ 5,172.00 $ 3,917.00 $ 891,633.00 $ 899,393.84 $ 954,641.78 $ 1,008,166.02 $ 1,012,560.70 $ 1,361,504.77 GREEN FEES: 18 HOLE GREEN FEE $ 347,969.96 $ 375,542.00 $ 354,367.52 $ 179,868.94 $ 869,176.44 $ 940,140.24 TWILIGHT GREEN FEES $ 43,375.00 $ 45,351.00 $ 53,171.30 $ 49,771.00 $ 122,751.20 $ 131,693.98 BACK 9 GREEN FEES $ 15,696.85 $ 14,364.00 $ 15,535.95 $ 15,037.00 $ 71,885.00 $ 119,732.14 ADVANCED RESERVATIONS $ 63,845.06 $ 72,233.20, $ 68,882.60 $ 14,202.20 $ 35,849.90 $ 26,079.55 SUBTOTAL $ 470,886.87 $ 507,490.20 $ 491,957.37 $ 258,879.14 $ 1,099,662.54 $ 1,217,645.91 CARTS: 18 HOLE CART 9 HOLE CART SUBTOTAL $ 157,966.48 $ 172,373.08 $ 149,501.12 $ 65,132.91 $ 334,825.57 $ 346,112.57 $ 29,163.74 $ 31,996.30 $ 25,214.96 $ 22,222.57 $ 76,418.92 $ 81,305.48 $ 187,130.22 $ 204,369.38 $ 174,716.08 $ 87,355.48 $ 411,244.49 $ 427,418.05 DRIVING RANGE $ 41,363.00 $ 41,995.80 $ 51,376.00 $ 25,240.00 $ 97,082.00 $ 106,909.00 PULL CARTS $ 1,958.18 $ 2,387.34 $ 2,339.24 $ 1,786.92 $ 3,375.25 $ 2,995.08 SNACK BAR RENT $ 14,500.00 $ 8,500.00 $ 10,451.58 $ - $ 5,000.00 $ 5,000.00 GIFT CERTIFICATES $ 2,394.81 $ 107.08 $ (3,839.22) $ (5,484.28) $ (4,731.99) $ (8,364.90) CREDIT BOOK $ 2,076.20 $ 3,151.16 $ 1,725.01 $ (516.87) $ 6,803.11 $ 5,975.22 PRO SHOP SALES $ 105,978.62 $ 105,836.05 $ 103,384.51 $ 39,175.70 $ 156,887.08 $ 179,538.89 MISC. SALES $ $ - $ $ - $ - $ 5,727.09 SUBTOTAL $ 168,270.81 $ 161,977.43 $ 165,437.12 $ 60,201.47 $ 264,415.45 $ 297,780.38 TOTAL REVENUE $1,717,920.90 $1,773,230.85 $ 1,786,752.35 $ 1,414,602.11 $ 2,787,883.18 $ 3,304,349.11 MONTH: Jul -22 GUEST PLAY MEMBER PLAY GRAND DATE DAY 18 B-9 TWI-CT PP COMP OTHER TOT-GST 18 9-9 TWI-LT TOT-MBR TOTALS CQMMENTSIWEATHER 1. FRI 246 110 ........" 115 ; 5 6 482 178 93 61 332 814 Sunny, Warm, 75 dap 2 SAT 178 64 57 1 - 300 46 24 23 93 393 Rain AM, Cloudy PM, 71 deg 3 SUN 252 46 136 d 1 ! - 439 156 21 ; 46 223 " 662 Sunny, 84 deg _ 4 MON 238 58 47 - 8; - 351 : 180 18 27 225 576 Sunny, Warm, 75 deg_ 5 _ TUE 244 ' 93 76 " .. . .... 4 417 " 127 56 26 . 209 626 Partly Cloudy, 75 dal 6" WED 230 55 " 86 • 8 " 379: 136 48 67 251 630 Sunny, Warm, 78 de95 7 THU 214 77 i 83 , 6 ' - 380 153 47 46 . 246 626 Sunny, 75 deg 8 FRI 228 70 69 : 7 374 162 67 : 27 256 630 Sunny, Nice, 75 deg _• 9= SAT 212 59 54 • 325_2 157 " 24 ! 45 r 226 a 551 Beautiful, 75 de ., 10: SUN 184 43 ; 91 a 8 ! 326 194.4 53 . 44 291 617 Sunny, 75 deg _ _ 11 MON 167. 46 38 " 3 15 - 269 " 214 1 22 80 316 " 585 Sunny, Humid, 75 deg_ 12: TUE 165 34 .. .. . . 41 255 •. 129 3$ 34 201 456 , Sunny, 77 dag 13" WED 171 • 66 19 ; 2 14 - 272...; 162 57 r 67 286: 558 • Hot, 84 doe _ 14 THU 224 53 " 30 : ?_• 10 - 318. 148 I 61 34 243 561 Parity Sunny, 81 15" FRI 167 82 " 39 - 3 - 291: 178 82 : 49 309: 600 - Sunny, Wang 76 deg 16, SAT 193 40 " 66 32 3 - 334 153 1 25 54 ; 232 566 Sunny, Hot, 82 deg 17 SUN 168 58 70 : - ... 9 _ 305 193 19 " 52 " 264 569 Sunk 83 dew 18 MON 127 ; 26 " 25 y 5 i 6 79 268 96 : 37 i- 46 " 179 447 Cloudy, Humid, 78 deg 19 ` TUE 201. 35 39 - 7 - 282 138 - 33 " 50 221 503. Sunny, 90 dew" 20, WED 161 39 56 1 15 - 272 153 29 53 • 235: 507 Hot, 88 dayt 558 22. FRI 217 70 62 : 6 3 . .. _ . .. 358. 132 - 55 : 37 i 224 582 , Cloudy, 74� .. • .. .. 37 233 560 H Humid, g2 dyg 21" THU 163 58 54 3 298 153 " 54 " 53 23 SAT 209 " 43 49 24 6 " 331 107 32 16 155 486 Hot, 93 deg 24 SUN 196 32 63 4 12 " 307 166 - 50 Sum -11_87 dog 25 MON 151 • 44 " 13 - 5 213 • 177 34 45 256 469. Cloudy, Humid, 80 ds1'y 26- TUE 181 54 - 39 - 4 " - 278 143: 45 56 244 522: Sunny, 82 dep 27 WED 180 57 _ 57 - 29 - 323 I 116 38 55 209 532: Perfect, 81 deg 28 THU 189 40 53 5 . ..-.. .., 2871 131 82 " 47 260 547: Sunny, 82 dap 29: FRI . .. .. 237 "" 67 61 3 1 369 ' 133 ' 71 29 233 602 Sunny, Warm, 81 doe 30, SAT 199 63 " 44 - 2 : - 308 1 133: 21 31 185 493 Sunny, Hot, 88 d+ 31 SUN 207 ; . .. .. . 19 74 r - 7 ; 307 r 163 54 ' 54 271 578 Sunny, 80 dog TOTALS 6,119 y 1,701 1,806 94 1 219 79 10,018 ' 4,607 1,390 i 1,391 7,388 .. " 17,406 July -21 6,116 895 1,817 52 1 76 : - 8,956 ' 4,656 ' 1,318 1,558 7,532 16,488. July20 5,991 620 1,894 - 24 , 74 79 8,603 , 4,991 772 1,942 7,705 16,308 . . . . . . . .. . ..... .. . . July -19 5,695 676 1,547 71 162 - 8,171 4,225 994 1,140 6,359 14,530 . . . i July18 5,735_,. 732 1432 , " .. 81 283 106 8,369 4,293 - 1,096 1,217 6,606 14,975 _ . . . 1 July -l7",__ 5,522 522 1,682 "" """ "111 ; 199 206 8,242 4,415 1,072 972 " 6,459 14,701 July t6 5,695 537 •."" 1,748 184 262 131 8,557 i 4,401 1,363 875 " 6,639 " 15,196 . . . . .. "" July -15 6,476. 331 1,439 84 271 204 8,805. 4,428 1,162 1,035 6,625 15,430.. Juty 14 5,825 241 1,273 ' 88 ♦-- 223 92 7,742 4,433 1,048 741 6,222 , 13,964 1 July -13 5,830 280 1,250 j 131+ 179 120 7,790 4128 1,063 579 " 5,770 13,560 July -12 6,336 275 1„267 ; 188 ' 247 171 8,484 4„784: 1,233 363 6,380 14.864 July11-"" 5,964 264 1,276 254 , 228 341 8,327 4,859 1,317 - 368 6,544 , 14,871. ... . . . . . Jul' -10 •" 5,188 206 1,462., 339 - 206 311 7,712 4,663 ; 1,338 490 6,491 14,203 .. 1 1 July -09 5,901 260 1,503 " 375 " 239 240 8,518 4,582 1,260 347 , 6,189 14,707 __.1 July -08 6,113 289 t 1,416 , 464 " 223 565 9,070 4,133 1,373 1 1,280 , 6,786 15,856 July -07 6,412 295, 1,496 398 204 478 9,283 1 5,154 1,302: 477 6,933 16.216 Juty06 5,917, 332 1,326 709 236 359. 8,879 4 5,359 1,339 400 7,098 15,977-. July -05 1,259. 480 1,202_,. 2,265 ' 236 461 8,903 _ 5,538 1,493 601 7,632 16,535 .. July _.. 4,451 428: . . . 1,233 1,747: 257 200. 8,316 5,158 1,475 1 794 7,427 15,743 , JuPy,d#3 4,574 412 - 1,336 1,963 i 222 222 8,731 4,946 1,263 599 6808 15,539 Judy»02 ," 4,909 - 434 1,485 2,399 206 " 56 , 9,086 5,031 1,425. 343 , 6,799. 15,885 July -01 3,015 431 1,315 3,969 159 31 8,920 4,838 1,514 236 6,588 " 15,508 3,107, 7,793 - 4x567 920 ` 541 7 13,831 avg. per dap 561.48 CALENDAR YEAR 2022 PLAY TOTALS January February March April May June July August September October November December - 3 GUEST PLAY 18 hole green Prepaids 40 21 181 - 294 6 1,109 284 2,413 355 3,740 368 6,119 94 Back 9 Twilight w/mbr green 19. 39 71 72 146 302 408 721 301 617 1,035 1,701 1,806 M isc. MEMBER PLAY TOTAL PLAY Guest Back 9 Twilight Member Monthly Play 18 hole play play play Play Totals 80 508 70 73 651 731 3 294 548 119 105 772 1,066 12 530 1,318 313 263 1,894 2,424 90 2,193 2,372 471 630 3,473 5,666 402 4,192 3,762 699 944 5,405 9,597 337 6,097 3,960 989 1,184 6,133. 12,230 298 10,018 4,607 1,390 1,391 7,388 17,406 _ TOTALS 13,896 1,128 3,471 3,767 1,142 23,404 17,075 4,051 4,590 25,716 49,120 2021 26,122 1,201 3,939 8,265 1,376 40,903 34,259 7,995 10,569 52,823 93,726 56%€ 2020 23,830 . 531 i 2,503 8,682. 564 36,110 _ 3,240 4,728 I 11,480 48,648 84,758 , 57%, 2019 22,138 ? 1,769 2,344 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 52%- 2 r 5 2018 22,289 1,888 2,032 6,112 3,932 36,253 25,608 6,171 6,363 14, ; 38 e5 74,395 51% 2017 21,905 I 1,907 1,825 6,534. 2,926 35,097 26,477 I 6,426 5,477 38,380 73,477 52% Member Play% 89%' 72% 78%- 61% 56% 50%' 42% #DIVIO! #DIVIO! #DIVIO! #DIV/0! #DIVlO! 52%' 5,577 40,549. 79,418 51%: 2016 23,902. 2,357 1,809 6,595 4,206 38,869 27,309 ! 7,663 2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48% 2014 23,422 2,405 929 5,885 3,867 1 36,508 26,145 5,975 ; 3,932 36,052 ` 72,560 50%. 2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 49%, 2012 23,523 2,636 1,231 6,161 3,61837,169 28,694 7,121 2,963 38,778 75,947 51% 2011 23,723 3,242 I 843 5,128 3,449 36,385 28,422 6,854 2,678s 37,954 74,339 51% 2010 20,652 3,180 878 6,594 4457 35,761 27,379 6,782 3,442 37,603 73,364 51%` 2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 ,-_ 6,107 3,160 36,196 , 75,017 , 48% 2008 23,524 4,582 ' 1,204 5,837 5,816 40,963 25,997 6,959 I 5,918 38,874 79,837 49% 2007 24,113 4,858 1,177 6,54411 6,577 43,269 29,758 7,470 3,353 40,581 83,850 48% 2006 • 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49% 2005 16,577 11,948 2,162; 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50% 2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 , 82,277. 50% 2003 17,168 12,342 , 1,912 l 4,371 5,397 41,190 28,837 I 6,065 3,800 38,702 79,892 2002 17,705 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 2001 13,280 21,699 1,943 5,034 4,070 46,026 30,163 - 7,039 1,837 2000 14,082 18,987 1,779 3,480 2,382 40,710 28,967 4,375 2,879 36,221 76,931 48% 48% 46% 47%, FY 2023 Projections by month REVENUES: Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous TOTAL REVENUES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS 12,000 $ 6,000 $ 3,886 $ - $ - $ - $ $ 248,047 $ 554,458 $ 393,957 $ 189,663 $ 51,069 5 1,459,100 425,520 $ 425,520 $ 248,220 $ 159,570 5 53,190 $ 17,730 $ 17,730 $ 17,730 $ 35,460 $ 53,190 $ 106,360 $ 212,760 $ 1,773,000 142,313 $ 149,090 $ 101,652 $ 74,545 $ 27,107 $ 6,777 $ 4,744 $ 3,388 5 5,421 $ 27,107 $ 54,214 $ 81,322 $ 677,680 20,803 $ 27,304 $ 18,203 $ 13,002 $ 5,201 $ 1,300 $ 2,600 $ 2,600 $ 2,600 $ 10,402 5 11,702 $ 14,302 $ 130,020 47,000 5 46,000 $ 30,000 $ 25,000 $ 15,000 $ 5,000 $ 10,000 5 2,000 5 202,500000 $ 25,000 $ 30$,000000 5 45,000 $ 300,000 5,000 $ 5,000 $ 5,000 $ 5,000 5 2,500 5 2,000 $ - $ $ 2,500 $ $ ,000 $ 5,000 $ 5,000 $ 42,000 $ - $ $ 5 - $ - $ $ - 5 $ - $ 72,517 $ - $ 72,517 - $ - $ - 5 $ - 5 $ 5 - $ 5 - $ - $ $ - 652,636 $ 658,914 $ 406,961 $ 277,117 $ 102,998 $ 32,807 $ 35,074 $ 273,766 $ 620,440 $ 514,656 $ 469,496 5 409,452 $ 4,454,317 EXPENSES: Wages $ 154,899 $ 154,899 $ 138,930 $ 121,364 $ 111,782 5 102,201 $ 105,395 $ 79,845 5 108,589 $ 118,170 $ 151,705 $ 249,115 $ 1,596,892 Operating Expenses $ 134,505 $ 129,449 $ 105,177 $ 59,668 $ 53,600 $ 36,407 $ 36,407 $ 45,509 $ 71,804 $ 107,200 $ 111,245 $ 120,347 $ 1,011,338 Pro Shop Purchases $ 25,300 $ 23,000 $ 16,100 $ 10,350 5 4,600 $ 5,750 5 $ $ - $ 39,100 $ 52,900 $ 52,900 $ 230,000 Life Insurance $ 671 $ - 5 - 5 - $ - $ - $ - $ - 5 5 $ - $ - $ 671 Unemployment $ $ $ - $ - 5 9,200 $ 9,200 $ 9,200 $ 9,200 $ 9,200 5 9,080 $ - $ - $ 55,080 Health Insurance $ 28,629 5 28,629 $ 28,629 $ 28,629 $ 28,629 $ 28,629 $ JI 5,1$11 $ 28,629 5 28,629 $ 28,629 $ 28,629 $ 28,629 $ 343,548 Medicare $ 23,976 $ $ 5 - 5 - $ - $ $ $ $ $ $ - $ 23,976 Compensated Absences $ 20,000 $ - $ 5 - $ - $ $ - 5 - 5 5 $ $ $ 20,000 Workers Compensation $ 16,480 $ $ $ - $ - $ $ $ $ $ $ $ $ 16,480 Retirement/Pension $ 238,554 $ $ 5 - $ 5 $ $ $ 5 $ 5 5 238,554 Liability & Property Insurance- $ 81,199 $ $ - $ $ - $ $ $ $ 5 $ $ $ 81,199 Transfer to Trost $ 21,000 $ $ $ - $ - 5 5 $ 5 $ $ 5 5 21,000 Contractual obligations $ - $ 5 5 $ $ 5 $ 5 5 $ $ $ Indirect Costs $ 214,006 $ $ $ 5 5 5 - $ $ $ $ 5 - $ 214,006 Transfer to Capital Stabilization $ 400,000 $ $ $ - 5 $ $ $ 5 $ - $ $ - 5 400,000 FY23 Capital $ - $ $ 5 - 5 5 5 $ $ $ 5 - $ - 5 TOTAL EXPENSES 5 1,359,219 $ 335,976 $ 288,836 $ 220,011 $ 207,811 $ 182,188 $ 179,631 $ 163,183 $ 218,221 $ 302,179 $ 344,479 5 450,991 $ 4,252,724 SURPLUS/(DEFICIT) 5 (706,583) $ 322,9388 $ 118,125 $ 57,106 $ (104,813) $ (149,381) $ (144,557) $ 110,583 5 402,219 $ 212,477 $ 125,017 $ (41,539) $ 201,593 REVENUES: Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous Gift Certificates Credit Book TOTAL REVENUES EXPENSES: Wages Operating Expenses Pro Shop Purchases Life Insurance Unemployment Health Insurance Medicare Compensated Absences Workers Compensation Retirement/Pension Liability & Property Insurance Transfer to Trust Indirect Costs Transfer to Capital Stabilization Capital FY23 Capital TOTAL EXPENSES PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROTECTED PROJECTED PROJECTED PROJECTED PROJECTED AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS 5 $ - $ - $ $ $ $ 5 $ $ 5 1710:137760 $ $ - $ $ $ $ $ - $ - $ $ .. $ $70,713 5 $ - $ $ $ $ $ .. 5 5 $ 5 189,156 $ $ $ $ $ 5 $ - 5 $ 5 5 5 38,823 5 $ $ $ $ $ 5 5 $ - $ $ 53,722 5 $ 5 $ 5 $ $ $ 5 - $ - 5 5,000 $ $ - $ .. $ .. $ $ 5 $ $ - 5 $ $ $ - 5 .. $ - 5 $ 5 $ $ - $ - $ 1,936 $ $ - $ $ - $ $ $ $ $ - $ 5 (5,971) $ 5 - 5 - $ - $ $ $ 5 5 $ $ 2,515 $ $ - $ $ - 5 - $ .. $ .. $ $ - $ 5 867,655 - $ $ - $ ,. $ $ $ $ $ $ $ $ 129,686 $ $. - 5 $ $ $ $ $ 5 .. $ $ 56,451 - $ $ 5 5 $ $ $ $ 5 5 $ 21,367 - 5 5 5 $ $ - $ ,. $ $ 5 $ $ 56 - $ $ $ $ $ - $ $ $ $ $ $ - - $ $ $ $ $ $ 5 5 $ $ $ 21,337 - $ $ $ $ 5 $ 5 $ $ - $ $ - - $ $ - $ $ 5 $ $ $ 5 $ $ 2,308 - 5 $ - 5 $ $ $ $ 5 $ - $ $ 10,605 - $ $ 5 $ $ $ $ $ $ $ - 5 238,554 $ $ $ $ $ - $ 5 $ $ - $ $ 68,262 - $ $ $ 5 5 $ $ $ 5 - 5 - $ $ - 5 $ 5 $ 5 5 $ - 5 $ $ - 5 $ - $ 5 $ $ $ $ $ - $ $ - $ $ $ $ .. 5 - $ $ - $ 5 - $ 5 5 - $ 5 - $ $ $ - 5 ,. $ 5 .. $ - 5 $ - $ $ - $ $ $ - $ - 5 $ $ - $ 5 550,626 SURPLUS/(DEFICIT) $ 657,tl28 ' $ - 5 $ 5 $ - $ - $ - $ - $ $ 5 $ 317,028 To n of re ste r 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 REMOTE PARTICIPATION POLICY Office of: Select Board Town Administrator Policy no. 45 Date adopted:12/16/13 Amended: 06/10/22 Minimum Requirements for Remote Participation, (a) Members of a public body who participate remotely and all persons present at the meeting location shall be clearly audible to each other; (b) A quorum of the body, including the chair or, in the chair's absence, the person authorized to chair the meeting, shall be physically present at the meeting location, as required by M.G.L. c. 30A, sec 20(d); (c) Members of public bodies who participate remotely may vote and shall not be deemed absent for the purposes of M.G.L. c. 39, sec. 23D. The All Citizens Access Committee shall be exempt from these provisions. Since Brewster has adopted the provisions of 940 CMR 29.10(2), a member of a public body shall be permitted to participate remotely in a meeting, in accordance with the procedures described in 940 CMR 29.10(7), if the chair or, in the chair's absence, the person chairing the meeting, determines that the member's physical attendance would be unreasonably difficult. The chair shall be responsible for ensuring that a quorum is physically present at the meeting location. Members should not select a chair that regularly expects to participate remotely. Frequencv of Remote Participation (a) Individual members of any public body shall be permitted to participate remotely in meetings but must be physically present for at least 50% of meetings of that public body in a given fiscal year. Members of regulatory boards (Planning Zoning Board of Appeals, Board of Health, Conservation Commission, Historic District Committee, and Select Board) must be physically present for at least 75% of meetings of that public body in a given fiscal year. (b) The Town will strive to provide opportunities for both in -person and remote participation at Board and Committee meetings to the greatest extent practicable. (c) All board and committee meetings will be broadcast on BGTV Channel 18 and/or livestreamed on the Town website to the greatest extent practicable. Technology (a) Remote participants shall use video conferencing media (ie. Zoom). (b) When video technology is in use, the remote participant shall be clearly visible to all persons present in the meeting location. (c) The chair or, in the chair's absence, the person chairing the meeting, may decide how to address technical difficulties that arise as a result of utilizing remote participation, but is encouraged, wherever possible, to suspend discussion while reasonable efforts are made to correct any problem that interferes with a remote participant's ability to hear or be heard clearly by all persons present at the meeting location. If technical difficulties result in a remote participant being disconnected from the meeting, that fact and the time at which the disconnection occurred shall be noted in the meeting minutes. Procedures for Remote, Participation (a) Any member of a public body who wishes to participate remotely shall, as soon as reasonably possible prior to a meeting, notify the chair or, in the chair's absence, the person chairing the meeting, of his or her desire to do so and the reason for and facts supporting his or her request. (b) At the start of the meeting, the chair shall announce the name of any member who will be participating remotely. This information shall also be recorded in the meeting minutes. (c) All votes taken during any meeting in which a member participates remotely shall be by roll call vote. (d) A member participating remotely may participate in an executive session, but shall state at the start of any such session that no other person is present and/or able to hear the discussion at the remote location, unless presence of that person is approved by a simple majority vote of the public body. (e) When feasible, the chair or, in the chair's absence, the person chairing the meeting, shall distribute to remote participants, in advance of the meeting, copies of any documents or exhibits that he or she reasonably anticipates will be used during the meeting. If used during the meeting, such documents shall be part of the official record of the meeting, and shall be listed in the meeting minutes and retained in accordance with M.G.L. c. 30A, sec. 22. Approved by the Brewster Select Board on June 13, 2022 David Whitney, Chair Kari Hoffmann, Clerk Cindy Bingham Edevi-- d g GhA..fetam Ned Chatelain, Vice Chair Mary Chaffee Golf Commission Calendar Items (Draft 8/4/221 . Golf Commission Reorganization *. Golf Commission Meeting Dates *. Commissioner Swim Lane Assignment Review *. Strategic Planning Update Meetings *. Budget discussions Budget to Golf Commission Budget to Town Select Board & Finance Committee *. Annual Fee Membership Rate Discussion/Recommendation *. Daily Fee Player Rate Discussion/Recommendation *. Golf Cart/Range Ball/Rental club discussion/Recommendation *. Membership level- Res & Non Res Balance Member Tee Time ratio allocation algorithm review/ recommendation NR Wait List FY target recommendation *. Fall Town Hall Meeting Proposed Capital Projects Golf Specific Articles *. Spring Town Hall Meeting (Same as above) FY Budget/Spending Limit *. Annual Review of Captains Golf Course Web Site *. Review status of Solar Project (condition; payments etc.) Reoccurring/Periodic Calendar Events: . No Show/Member Lock -out Incidence Rate (monthly during peak season) *. Significant Golf Course events (Mass Golf/hi-vis events, "Friends", execution of Capital Projects) *. Commission Communications to Membership/State of The Captains �.��»»uurull nlu7ru�u/iii/ii • q. EA 0 S IT. TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF CO ISSION Minutes of July 12th, 2022 Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John Kissida, Wyn Morton, Jeff Odell and David Valcourt. Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,) Rob Harris (CCMGA), Peggy McEvoy (Friends of Captains), Bill Meehan (Liaison to Finance Committee), Donna Potts (9 -Hole Women's Assn), Sarah Robinson (18 -Hole Women's Assn), and Dave Whitney (Liaison to the Selectboard). THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting may be viewed at: httits://reflect-brewster-maxablecast Ay/Cab' ecast PublicSite/show/61 00?c hannel= 1 Jay Packett called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Declaration of a Quorum - All Commissioners present and accounted for which constitutes a quorum. Commission Reorganization Andrea Johnson nominated Anne O'Connell for the Chair, seconded by John Kissida. No other nominations. Anne O'Connell unanimously appointed Chair of the Golf Commission. John Kissida nominated Andrea Johnson for Vice Chair, seconded by Jeff Odell. No other nominations. Andrea Johnson unanimously appointed Vice Chair. Public Comment - Peggy McEvoy - Friends of Captains thanked Andrea Johnson for her help with the putting contest. Home on the Range will be the Friends of the Captains next event on July 23rd from 3pm to 5 pm at the driving range. Pat Fannon will be doing a clinic during the event and there will be several golf games for participants. Volunteers are needed and you can sign up on the Friends of Captains website. The little library will be going in by the golf bag drop shortly. Friends of Captains wanted everyone to see the "meet the staff' section in their recent newsletter highlighting Rob Campbell and his service at the course of 37 years. Superintendent's Report - July is the most difficult time of the year - the irrigation system is holding up quite nicely - could use some more rain but irrigation tech John Greene is doing a fantastic job. The 1 course is in great condition for the high volume of play and dry weather. Colin asked for as much help filling divots and replacing them from everyone and appreciates the help. Colin gave big kudos to the staff for keeping the greens alive during the hot afternoons. They have put out a light fertilizer application on the tees to help encourage the filling of the divots. The staff cleaned up a lot of brush behind 8th green on Starboard and are working around the course to limb trees and clean up underbrush. U.S. Senior Amateur Qualifier will be played on the Starboard Course coming up and preparing the course for that day. After the qualifier they will be needle tinning the greens and shouldn't affect the quality of play. The staff will continue to be adding sand to bunkers around the course and continue work to improve those. Maintenance will work to clean up the range for the Friends of Captains Home on the Range event on July 23rd. John Kissida noted he had seen some temporary cart path repair going on and wanted to give kudos to Colin and his staff. Director's Report - Jay Packett gave kudos to Colin and his crew. He noted from July 1st through Thursday July 7th the Captains Course did over 4000 rounds in those seven days alone, so a big thanks to the maintenance crew. Budget Status - 90% use of Fiscal 2022 Budget - there are still 2022 bills being processed and should fall between 92%-94% of budget used. June comparison report - year over year membership revenue is up, greens fees are down slightly, and this is accredited to slightly less play Monday through Thursday afternoons. Though the month of June is slightly down when comparing the calendar year, the course is up almost $450,000 versus last year. Can be accredited to increase in membership fees and greens fees and that the Pro Shop sales are up a little over $25,000. For the fiscal year membership revenue is up $309,000 and the greens fees are slightly down which was anticipated. $48,000 higher in pro shop sales for the fiscal year and a little over $200,000 higher in total revenue. Rounds in the month of June totaled 12,230. A little over 1000 less than last year - however the number of rounds played in June of 2022, you would have to go back to 2005 to find a June with more rounds played. The average rounds per day came to 407 in June, which is a lot of foot traffic for the course. The Captains Course is projecting about a $650,000 increase on our original projection. Jay Packett will be working with the Finance department to certify these numbers and work to present a report to the Golf Commission come August. Membership number update - There are currently 1,137 members and 80 of them are new since last meeting. The course has 128 members less than we had last year yet membership revenue is up $309,000. The non-resident restriction has certainly helped with the tee time allocation process, and he feels we are at a very good spot membership wise. Anne O'Connell echoed Jay's comments. Bill Meehan - congratulated everyone on a job well done at the end of the fiscal year. Saying that it was an impressive job by everyone to follow up a banner year especially with everything going on from management turnover to a worldwide pandemic. 2 Course Operations Questions and Concerns - Dave Valcourt - asked for an update to the Non -Resident waiting list- Jay Packet noted the list is at about 70-75 people when he looked last week. 2nd Hydration Station Update - Jay Packett noted the station is ordered and has a 20 -to -30 day window for delivery. There are two parts that need to be installed, a below ground adapter and the above ground station. The water department is aware the adapter will be delivered first and is a priority for the water department to install as quickly as possible. So that when the filling station arrives it can be immediately installed. A temporary hydration station (water cooler, bladder, etc.) has been ordered and will be placed on the Port turn as soon as it arrives. Restroom Doors - Specifically the Ladies restroom door (Snack Shack Bathrooms) - it has been found that there was termite activity (exterminators have been contacted) and the frame needs to be replaced and a completely new door frame/door etc. is needed. Lou Moreno has taken on the project and hopes to have it completed soon. The door lock that was once at eye level has been moved much higher and is no longer a hazard. There will be a new door and the padlock will not be necessary with the new door. Jeff Odell - USGA Senior Qualifier coming up and concerned the current range ball situation is not putting our best foot forward. Asked if we could set aside some new range balls for the USGA Senior Qualifier - Jeff Odell offered his assistance. Jay noted we can certainly do that and that he wanted to note that there have been many issues with the current range picking cart including a wheel falling off. Jeff Odell asked if we could talk about the range being considered an essential part of the golf course so that we might be able to use some fertilizer and do some overseeding. Jeff Odell asked that it be thought of in the long term. Strategic Planning Updates - Jeff Odell noted himself and Dave Villandry will be working to get an estimate to reside the Range Building with a more durable material. They have estimated 400 cubic feet of concrete if they were to do the concrete pad (6 feet wide, 200 feet long, 4 inches thick) across the back of the range. That would be approximately a $15,000 project for the concrete pad and hitting matts. No estimates on the netting or the shed yet. Wynn Morton - noted a few email blasts have gone out but nothing new to update. Hopes people will come out to spectate for the USGA Senior AM qualifier Rob David - nothing new to update, asked Jay or Colin if any update on the Maintenance building study? Jay Packett noted it is going through the proper channels to be approved by the town. No date set at this point but noted the Town Hall has a lot of capital plans moving forward and a lot going on and gave a big thanks to Donna Kalinick for help with the ranger picker and must be patient at this time. Jay Packett noted that currently the HVAC system is up and running in all 3 areas, restaurant, hallway, and pavilion. The HVAC system has had many different issues and hopes the system will make it through the rest of the summer. John Kissida asked Colin if Horsley (Spelling?) and Whitten would propose on the pump station protection plan that had gone out. Colin Walsh noted that Mark Nelson had not locked down or had any committed engineers to the project but thought they could get someone for the fall. Golf Commission Calendar Updates (Dave Valcourt) - The golf commission's calendar is an internal document that the commission will use to help anticipate and prioritize commission meeting agenda items. The calendar should include annual systemic decisions, recommendations, actions, and communications that the commission should include as agenda items for our future discussion and action. Ideally the calendar will serve as a tool to help anticipate, prepare, and visualize the coordination of timelines necessary to provide commission inputs to town boards and departments as well as coordinate 3 activities with the director of golf and superintendent. Dave Valcourt volunteered to start the calendar and asked the other commissioners to review past agendas and minutes to capture those systemic events that will have commission action each year. Dave Valcourt asked the golf commissioners to reflect on past actions to send their recommendations by Tuesday the second of August. Asked for the 9th of August meeting for the commission to have a discussion of the calendar with permission of the Chair. Andre Johnson asked how to divide the review of agendas and meeting minutes to not send Dave Valcourt repetitive information. Dave Valcourt noted that a whole review of every minute or agenda is not needed but wanted an overview and yearlong review and was open to any suggestions of how to break it up? Anne O'Connell recommended looking at the past calendar/fiscal years - and for everyone to send to Dave the suggestions. Anne O'Connell thanked the three golf associations for giving up their blocked times during the week of the 4th. Jay Packett echoed those sentiments. Questions and Comments from Associations and Liaisons: Sarah Robinson thanked Jay Packett for staying with the ongoing situation with water on the course and for taking care of the restroom issue by Port, much appreciated. Anne O'Connell welcomed Terry Ivester who is the vice president of the 18 -Hole Association. Review and Approve Minutes 6/14 - Motion to approve as amended by Andrea Johnson, seconded by Jeff Odell - Unanimously approved. 6/28 - Motion to approve as amended by John Kissida, seconded by Andrea Johnson - Unanimously approved. Future Agenda Items and meetings (7/26) Anne O'Connell noted the July 26th meeting will be held in person and that the Selectboard will be looking for input on current and future meeting formats. Matters not anticipated by the Chair: Anne O'Connell shared that during Brewster Conservation Day the Ponds Coalition specifically highlighted the excellent work done by the golf course regarding nitrogen protection. A motion to adjourn was made by Andrea Johnson, seconded by Wyn Morton, to adjourn the meeting. Motion passed unanimously. The Meeting was adjourned at 5:10 pm. 4