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Home My Public Portal About12.16.91 VB MinutesPLAINFIELD VILLAG BOARD OF TRLTSTHF~ ~~ REGULAR MEETING DATES DECEMBER 16, 1991 ATE VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. GAYLORD, M. LAMBERT, J. RAY, J. DEMENT, W. SHARP. D. GULLICKSEN WAS ABSENT. OTHERS PRESENTS D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT -' POLICE CHIEF H. HAMILTON - ENGINEER Mayor Latta opened the Regular Meeting of December 16, 1991. Ro11 call was taken, D. Gullicksen was absent. J. Gaylord moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on personnel, not to reconvene. Seconded by W. Sharp. Voice vote. 5 yes, Q no. Motion carried. W. Sharp moved to approve the Consent Agenda to include the minutes of the Regular Meeting December 2, 1991 and letters from Congressman Sangmeister (FYI) and Will County Land Use - Status Report (FYI). Seconded by J. Dement. Voice vote. 5 yes, Q no. Motion carried. J. Dement questioned the Municipal Tree Ordinance page 4 - Topping. It was his concern of road visibility for trimming of sides of trees. The last sentence will read - Trees severely damaged by storms or other causes, or trees obstructing or interfering with the visibility and flow of trafFi_e, or certain trees under utility wires or other obstructions and etc. Also Mr. Dement questioned Assessment of Claim. It was the consensus of the Board, second line shall read - The reasonable cost of such abatement may be filed as a lien and etc. It was the consensus that Mayor Latta, David Van Vooren, M. Lambert, P. Waldock and Tom Gargrave will meet to determine a list of trees allowed to be planted and a list not to be allowed to be planted in the Village. W. Sharp moved to adopt Ordinance No. 1.384 with corrections to page #4 Topping and page #5 Assessment of Claim. Seconded by J. Gaylord. Vote by roll call. Gayland, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. I PLAINFIELD VILLAGE BOARD OF TRIISTEEB DECEMBER 16, 1993. PAGE TWO W. Sharp moved to adopt Resolution No. 999 Authorizing And Ratifying The Execution Of A Certain Agreement Between The Village Of Plainfield And Commonwealth Edison Company. Seconded by M. Lambert. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. J. Dement moved to adopt Resolution No. 1000 Authorizing The Village Of Plainfield To Undertake Maintenance Of Driveways, Streets, Watermains, Storm Sewers, Street Lights And Any Other Municipal Public Works Function Within The Right-of-Way Of The State Of Illinois During The Calendar Years 1992-1993. Seconded by J. Ray. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. J. Gaylord moved to adopt Resolution No. 1001 Amending Fees Charged For Plumbing Inspections, (effective immediately). Seconded by J. Ray. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. J. Gaylord moved to adopt Ordinance No. 1385 Amending Chapter 7, Article 5, Section 5-5-1-2 Of The Code Of Ordinance Of The Village Of Plainfield, Commonly Known As The Building Code. Seconded by J. Ray. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. W. Sharp moved to authorize Change Order #1 Final For Wastewater Treatment Plant Access Road for an increase in the amount $1,192.16 for a total of $91,317.16. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes 0 no. Motion carried. W. Sharp moved to approve Payout #1 to P.T. Ferro Construction in the amount of $86,751.30 upon receipt of final waiver of lien for the Wastewater Treatment Plant Access Road. Seconded by M. Lambert. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to an agreement with IDOT for Flood Hazard Mitigation. As you are aware, the Village of Plainfield is pursuing Flood Hazard Mitigation money from IDOT to acquire certain properties along Vista Lane. In an effort to be prepared should IDOT obtain the release of funds, I have asked Jim Harvey to review the draft agreement and provide his comments. I have attached the agreement for your review. IDOT proposes to fund one--hundred percent (100) of all costs to acquire and restore the land while the Village must cover the expenses to administer the project (i.e. cantracts to be let to restore the property or contracts for title search and legal expenses). The agreement I PLAINFIELD VILLAGE BOARD OF TRIISTEES DECEMBER 16, 15191 PAGE THREE have attached was originally prepared after the August 28, 1990 tornado and included all properties along Vista Lane. Due to the redevelopment of the lots on the east side of Vista Lane, certain lots, parcels 11 - 16, should not be considered. This will require that IDOT modify the agreement to exclude these lots. I have discussed with Molly O'Toole, IDOT's Flood Mitigation Manager, the possibility of including the Old Electric Park site to this project. They are currently reviewing this request and will respond in the future. Staff recommends that the President and Board of Trustees take formal action by means of a letter stating their intent to proceed with this project. The Board directed the Administrator to forward a letter of the Village's intent. Administrator Van Vooren spoke in reference to NIPC's Proposed Farmland Preservation Amendment. Recently, Northeastern Illinois Planning Commission (NIPC) has discussed a fast track amendment to their land use plan for the preservation of agriculture land in Will County. Village staff has attended several meetings regarding. this issue and find that NIPC's desire to fast track this amendment without adequate municipal input is disturbing. As a result of this process, President Latta did forward a letter to NIPC, (copy attached) requesting that NIPC allow further review and input by communities affected by this amendment. Several neighboring communities have adopted resolutions stating their opposition to NIPC's policy. I have prepared a resolution, which is attached, requesting that NIPC provide affected communities an opportunity to provide input. Staff recommends that the President and Soard of Trustees approve the resolution entitled "A Resolution Opposing The Farmland Preservation Provisions Of The Northeastern Illinois Planning Commission's Proposed Regional Land Use Policy Plan". J. Gaylord moved to adopt Resolution No. 1002 Opposing The Farmland Preservation Provisions Of The Northeastern Illinois Planning Commission's Proposed Regional Land Use Policy Plan. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to the Combined Dispatch Center. As you are aware, Will County is in the process of implementing E-911 and anticipates a start date of September, 1992. This enhanced emergency response system will require operational changes to all Dispatch Centers in Will County. In an effort to minimize the impact E-911 will have on Plainfield, staff began discussion with the Village of Channahon regarding a joint dispatch agency. This agency would initially provide service to the Village of Plainfield, Shorewood and Channahon with potential expansion. This concept was discussed by Chief Bennett with the Board at its November 11, 1991 Workshop. The Board directed staff ~' PLAINFIELD VILLAGE BOARD OF TRUSTEES DECEMBER 16, 1991 PAGE FOUR to continue further discussions with the agencies and keep them appraised of their activities. At the December 11, 1991 regular meeting of the Village Board of the Village of Channahon, the Channahon Board approved a resolution authorizing further investigation into a joint Dispatch Center. Staff has prepared a similar resolution indicating Plainfield's support of this project. Staff recommends that the President and Board of Trustees approve the attached resolution authorizing further investigation regarding a joint Dispatch Center. W. Sharp moved to adopt Resolution No. 1003 Authorizing Further Investigation And Negotiation With The Villages Of Shorewood And Channahon To Determine The Feasibility Of An Intergovernmental Agreement Between The Villages Of Channahon, Shorewood And Plainfield To Own And Operate A Combined Police Dispatching Center. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, o no. Motion carried. W. Sharp moved to authorize the Payout Request #8 to Wehling Well Works, rnc, in the amount of $17,305.85 upon removal of his equipment on the site. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, yes. 5 yes, 0 no. Motion carried. J. Gaylord moved to approve the Meeting Schedule for 1992 (Regular Board Meetings - 1st and 3rd Monday and Workshop - 2nd Monday of the month),. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. J. Gaylord moved to pay the bills of December 16, 1991. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Lambert, yes; Ray, yes; Dement, yes; Sharp, absent. 4 yes, 0 no. Motion carried. J. Dement acknowledged receipt of the Treasurers Report of November 30, 1991. J. Gaylord acknowledged receipt of the Street Department Report. M. Lambert reported the Transportation Committee Meeting minutes will be in the next Board packet. J. Ray acknowledged receipt of the Police Report for November, 1991. • PLAINFIELD DILLAGE BOARD OF TRIISTEES DECEMBER ifi, 1991 PAGE FIVE Police Chief Bennett requested a commendation be inserted into the personnel file of Police Sergeant Lisa Oliver. This Commendation is for her tremendous skill in arresting three (3) offenders and charged them with Possession with Intent to Deliver over 500 grams of marijuana, a Class II Felony. Also, he reported Officer Jonathan Popp and Detective Andrew Vanderlei have attended the Chicago Police Metropolitan Gang Crime Summit on Gang Crime and Enforcement in Chicago. Officer Popp also successfully completed a forty eight hour (48) Supervisors Course at his expense and on his own time. Tt was commendable of this Officer. Planner Waldock reported that the Will County Plan Commission will meet tomorrow night, December 17, 1991 to consider a zoning request for 1.9 acre property on 135th Street by William Speicher. This is in conflict with the Village's Comprehensive Plan. Mayor Latta directed Planner Waldock to contact the County that these people did not appear before our Plan Commission as they were suppose to and also, this does not conform with our Comprehensive Plan. Planner Waldock reported we have identified an error with a building permit at 727 Main Street. It is a conversion of an office to a residential. We cannot foresee any problem that would cause a substantial impact in the neighborhood. It was the consensus of the Board that it should be rezoned, but all fees will be waived. Administrator Van Vooren reported: 1) SWARM has requested that the Village Police Department no longer conduct a "Ride Along Program" for youths - Plainfield Police Department has eliminated this program, due to the cost of liability insurance; 2) We have received notice from Will County ESDA that Illinois ESDA will be closing several County Coordinator Offices of which Morris will be closed; 3) We are preparing a News Letter on our recycling and will include Christmas Tree Recycling. Township Trustee Gehrke stated the Plainfield Township and Plainfield Park District own a "chipper" and they are recycling trees. Administrator Van Vooren stated he will contact them and get the information in the flyer. W. Sharp moved to adjourn into Executive Session, not to reconvene. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. 8:45 p.m. VERA KRNA - ILLAGE CLERK