HomeMy Public PortalAbout11.18.91 VB Minutes
PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: NOVEMBER 18, 1991
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. GAYLORD, W. SHARP, J.
DEMENT, M. LAMBERT, J. RAY. D.
GULLTCKSEN WAS ABSENT.
OTHERS PRESENT:' D.
V.
J.
P.
J.
D.
At 7:03 p.m. Mayor Latta op
the flag.
VAN VOO
KRNAC -
HARVEY
WALDOCK
DJERF -
BENNETT
ened the
REN - ADMINISTRATOR
VILLAGE CLERK
ATTORNEY
- PLANNER
ENGINEER
- POLICE CHIEF
meeting with the pledge to
Roll call was taken, D. Gullicksen was absent.
J. Gaylord moved to approve the New/Old Business Section of the
Agenda by moving #5 Discussion - Tree Ordinance up on Agenda to
#1. Seconded by W. Sharp. Voice vote. 5 yes, 0 no. Motion
carried.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Special Meeting of October 30, 1991 and Regular
Meeting of November 4,.1991. Seconded by W. Sharp. Voice vote.
5 yes, 0 no. Motion carried.
Planner waldock spoke in reference to the proposed Tree
Ordinance. This ordinance is based on a model. supplied by the
Department of Conservation for our use. The ordinance
establishes a Municipal Tree Berard, which has the responsibility
aver all trees, plants, and shrubs located within street right-
of-ways (and other Village awned properties), landscaping
requirements for new subdivisions and other types of development
along public right-of-ways. The regulations include insurance
requirements for working within the right-of-way. The text
includes specifications far trees including species, spacing,
sizes and maintenance. The Tree Board or its designated official
may also have authority by the ordinance to enter an to private
property with the consent of the property owner, to determine for
the purpose of public safety, whether tree or plant condition are
hazardous. This would be in the event that the property is
suspected of infestation, or plants on the site have been damaged
by storms or traffic accidents. Specific enforcement criteria,
including permits, are included in the ordinance. The Park
District is reviewing this ordinance to prepare comments. This
ordinance is one of the qualifying factors for the "Tree City
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1$, 1991
PAGE TWO
U.S.A." Tom Gargrave, a representative from the Department of
Conservation, spoke in reference to this ordinance. He stated by
this ordinance, no homeowner or utility company could trim a tree
in the parkway without a permit, except for fertilizing and
watering ar pruning limbs less than two (2") in diameter. Mayor
Latta stated after the Tree Board is formed, they will decide how
to get the information out to the public and make the permit
process work. Tom Gargrave stated he would be willing to serve
on the Tree Board for one (1) year to train them on the
procedure. Also, the Park District is familiar with procedure.
Attorney Harvey stated if any enforcement needs to be done, he
assumes from a liability point of view, a volunteer board would
not do the enforcement. Tom Gargrave stated the enforcement
could be handled by the Village Board and the Zoning Board of
Appeals. Attorney Harvey stated the ordinance could be changed
to adopt these procedures.
Administrator Van Vooren spoke in reference to the Request Far
Sewer Charge Adjustment, Tornado Homes. Please recall, that at
the September 23, 1991 Regular Meeting of the Plainfield Board of
Trustees, I presented to the Board a request for a sewer
adjustment from certain property owners effected by the August
2$, 1990 tornado. At that meeting the Board requested that I
provide additional information regarding the impact of said
request. Staff has now completed an analysis of the quarterly
sewer bills for the one-hundred twenty three (123) buildings
effected by the tornado. The exhibit provides you with
information as to the addresses of the buildings and their
November 1991, August 1991 and August 1990 quarterly sewer bill,
as well as any credits previously given by the Village Board.
This list includes all of the buildings that sustained damage as
a result of the tornado. In summary, the total sewer bill for
the quarter ending .August 1991 for all 123 buildings was
$4,226.25 ar $578.30, 15.8 increase, more than the same quarter
in 1990. However, the November 1991 quarterly sewer bill (July,
August & September) is $2,470.80, 67.7 increase, more than the
August 1990 quarterly sewer bill. We are still receiving
inquiries on the matter and we would like some direction from the
Board. J. Dement stated if someone waters their lawn because
they want green grass, they should pay the bill. If it is from
tornado damage and the Village expects these homeowners to put in
sod, seed or plantings, it is almost mandatory that they water to
keep these alive. W. Sharp stated that the tornado was the
biggest disaster we have ever .had, is not a draught a natural
disaster? M. Lambert stated he wishes there were a way to remedy
to satisfy everyone. There is no correlation from one neighbor
to the next. There is no equitable solution to decide who
watered out of necessity or who watered out of desire. W. Sharp
stated he is not in favor of doing anything, there is na way to
judge, no way to be equitable.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 18, 1991
PAGE THREE
The Village Clerk received a petition containing ninety-three
(93) signatures. The petition requested a change in the method
the Village charges for sewer service. Also, they requested an
adjustment on their sewer bills. Several residents from the
audience spoke: Bob Norton, Pratt Lane; James Warmbier,
Commercial Street; and Kevin Meyers., Vista Lane.
W. Sharp moved to deny all requests for tornado relief on sewer
charges for homes affected by the tornado. Seconded by J.
Gaylord. Vote by roll call. Gaylord, yes; Sharp, yes; Dement,
no; Lambert, yes; Ray, no. 3 yes, 2 no. Motion carried.
Planner Waldock spoke in reference to Case No. 330-92791B.
Applicants - Ronald Mentzer, Jr. and Lisa Troha, Contract
Purchasers. Owner - Robert Hastert. Location - 500 Vista Lane,
Lot 56 of Riverview Park Subdivision. Request - Variation from
front yard setback requirements to allow a house to be
constructed at twenty four feet (24') where thirty feet (30') is
required. Variation from side yard setback to allow seven and
one half feet (7.5') where ten feet (10') is required on the
north side, and to allow four and one half feet (4.5') where ten
feet (10') is required on the south side of the structure.
Variation from building size requirements to allow a house of
1,020 .square feet, where 1,300 square feet is required. The
applicants propose to construct a 1,020 square foot house. The
structure is designed with a tuck-under garage. This is intended
to elevate the lowest living floor of the structure above the
one-hundred (100) year base flood elevation. The living area is
designed on a single level above the garage. Future expansion
areas are provided in the attic to accommodate an .additional
bedroom. The structure is designed with a two-car tuck under
garage at grade beneath the living areas. Entrance to the
structure is provided via a flight of stairs and a small porch
along the south facade of the structure. Building design also
includes an eight foot by twenty-four foot (8'x24') deck across
the rear of the structure overlooking the river. Rear setback is
designed at a ten foot (10') dimension. The Zoning Board of
Appeals discussed this case at length. They discussed the issues
of public acquisition of the area. The members were curious as
to the results of last falls acquisition proposal. Although the
Zoning Board of Appeals was unanimous in its support of
acquisition, if this was still possible, the consensus was to
separate that issue from the case at hand. Members noted that
adjoining properties north and west are currently for sale and
are undeveloped. The issue of site expansion was discussed. It
was noted. that there may be opportunity to enlarge the
development site by utilizing neighboring parcels. The Zoning
Board members were closely split when deciding this case. The
. PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 18, 1991
PAGE FOUR
affirmative members felt that the variance provides a reasonable
development of the site under the circumstances. The dissenting
members felt that the lot is simply too small for development,
therefore. a variation was not in the public interest. By a vote
of three (3) to two (2), the honing Board of Appeals recommends
approval of the variations to allow a twenty-four foot (24')
front yard setback, four and one half foot (4.5') south side
setback, .and seven and a half foot (7.5') setback for Ronald
Mentzer Jr. and Lisa Troha at 500 Vista Lane, W. Sharp stated he
is not in favor of anyone building in that area because of the
flooding in the past. M. Lambert stated he is concerned of down-
sizing of lots in the Village. Kevin Meyers stated when he
rebuilt his house, he purchased another lat to try to conform
with ordinances.
J. Ray moved to deny the request of Ronald Mentzer and Lisa
Troha's application for a variation from front yard setback, side
yard setback and variation from building size for 500 Vista Lane.
Seconded by J. Dement. Vote by roll call. Gaylord, yes; Sharp,
yes; Dement, yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion
carried.
M. Lambert stated Plainfield has a need for affordable housing
somewhere in the Village. We need to take this into
consideration for the young people.
Planner Waldock spoke in reference to Case No. 329-10791SPR.
Applicant - Robert and Nancy Calkins. Location - 400 N. James
Street. Request - Site Plan Review for twenty-four (24) unit
apartment buildings. The applicants intend to .construct a new
twenty-four (24) unit apartment building to replace two (2)
twelve (12) unit buildings lost to the August 28, 1990 tornado.
The new structure is to be placed across three (3) lots owned by
the Calkins. Previously, each building had been on individual
lots with the third parcel vacant. The 1.9 acre site is now
vacant except for parking lot pavement area left from the
previous buildings, The property is impacted by floodplain. The
boundary of the floodplain crosses the site in a meandering
manner. The new construction will include twenty four (24J
units, three (3) story apartment building. The structure is to
have a twenty-four (24) space parking .garage in the lower level,
and twenty-eight (28) spaces in the rear parking lot. The
building is designed with two (2) wings connected by a three (3)
story atrium. Each wing will include twelve (12) units. These
will include six (6) one (1) bedroom units and eighteen (18) two
(2) bedroom units. The structure is designed with masonry
construction materials. Pre-cast concrete panels are used for
floors, ceilings and walls. In this way, each unit has fire
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 18, 1991
PAGE FIVE
protection above, below and on each side, This type of building
design meets Village building code fire rating standards. Grading
plans call for relocating the floodplain boundary to remove the
building site from the flood fringe. This will require a
floodplain map amendment (a process which is acceptable under
FEMA and NFIP guidelines). The plans call for compensatory
storage of flood waters in a basin created in the west portion of
the site. The ratio of new flood storage area to fill area must
be 1.5:1 according to Village Ordinance. The .facade,
landscaping, access./parking drive areas, lighting, trash
enclosures and screening/buffering are in compliance with Village
ordinances. The only problem is in the drainage/storm-water
control. The development does not have sufficient hard surface
area to require storm-water detention under Village ordinances.
However, due to plans to fill a portion of the flood fringe area
on this site, compensatory storage is required by floodplain
regulations. Development plans call for fill to be used to alter
the floodplain boundary. To compensate for this, a basin has
been. designed in the west portion of the site. Village ordinance
requires 1:1.5 ratio of fill to storage. The applicants have
explored the adjoining Village owned property west of the subject
site. The Village property was not found suitable for
compensatory storage due to excessive casts far removal of buried
structures. For this reason, they have not been able to meet
flood development regulations. Specifically at issue is
compensatory storage between the ten (10) and one-hundred (100)
year flood levels. Village regulations require .96 acre feet of
storage above the ten (10) year level at a storage to fill ratio
of 1.5.1. Plans provide .28 acre feet of storage above the ten
(10) year level. However, total storage provided is 1.31 acre
feet a ratio of 2.05:1 with only twenty-one percent (21~) of the
storage at the proper level. The applicants have verbally
presented mitigating factors as follows: 1) The proposed site
plan increases storage over existing and pre-tornado conditions;
2) The ratio of storage to fill exceeds state and local
standards when using total volume. 3) The plan calls for
replacement of residential units lost to the August 28, 1990
tornado, and' does not expand beyond previous development
densities on ,site; 4) Tornado clean-up activities caused grade
changes increasing the floodplain area on site; 5) The
developers have explored and exhausted all suitable remedies in
meeting ordinance standards; 6) The site drains into the Dupage
River and will have a negligible impact on the overall flood
conditions during a one-hundred (100) year event; 7) The
proposed design exceeds standards far the most frequent rain fall
events. The plans, as provided, .are in substantial compliance
with site development regulations. Fire District concerns
mention water main connection should be made to James Street
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1$, 1991
PAGE SIX
rather than River Lane to facilitate improved water supply
routing. The Plan Commission did not address the Flood Plain
Variance. They were interested in satisfying the Division of
Water Resources policies and concerns. Discussions with the
Division of Water Resources indicate that the Village has the
authority to grant variances, but that they would not normally
grant such requests. The applicants and Staff have worked
diligently in trying every possibility for meeting ordinance
requirements. All attempts however, have failed to achieve flood
storage requirements between the ten (10) and one-hundred (100)
year level as needed. While the Village has authority to grant
variations in this case and the applicants have provided a list
of mitigating factors, Staff views floodplain regulations
strictly. Therefore, Staff cannot recommend approval of
variations in this case. The Plan Commission approved the site
plan without addressing the issues of floodplain regulations.
Engineer Djerf explained the required storage for the ten (10)
year and one-hundred (100) year storms. Mr. Robert Calkins, Mr.
Keith Calkins, Mr. Chuck Zimmerman and Engineer Latay attempted
to explain their problems due to the alteration of the property
and the river flow from up-stream. Engineer Djerf stated we did
meet with IDOT for ,guidance as to if a variance is in order for
this project. He did not say they would grant a variance, but he
seemed to think the community could grant a variance, if the
evidence of hardship was overwhelming. Planner Waldock stated
they (IDOT) told us to make sure our paper trail is adequate to
justify the reasons for a variation. There was same discussion
by Mr. Calkins, Mr. Zimmerman and the Board in reference to the
removal of some land at the time of the clean-up from the
tornado.
W. Sharp moved to take a break. Seconded by J. Dement. Voice
vote. 5 yes, 0 no. Motion carried.
Mr. Calkins Engineer, Mr. Latty, spoke in reference to the
floodplain/floodway area of this property. Mayor Latta stated
she is satisfied that this development is not going to impact the
property to the north or the south. The concern she has is that
the Department of Water Resources has not granted any variances
and they obviously wish communities would not grant variances.
Therefore, her concern for the Village is, could a variance
issued by the Village jeopardize the Flood Insurance for the
entire community? It was the consensus of the Board that if it
could be determined what the grade was prior to the tornado, we
could justify the variance. It was determined that
representatives from the developer and the Village would meet
with IDOT to determine what type of paper trail is needed to
protect our Flood Insurance. Planner Waldock stated the
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 18, 1991
PAGE SEVEN
applicants also have to do some more calculation/drawings and
approximately their previous placement in the floodway. Mr.
Calkins questioned if he and Village representatives receive a
verbal .approval from IDOT, will that be accepted? Mayor Latta
stated it will be accepted if representatives from the Village
document the approval from IDOT, we need that paper trail. The
applicants will supply the Village with calculations/drawings
depicting the previous structures and approximately their
previous placement in the floodway, prior to the tornado August
28, 1990.
The Board and Attorney Harvey discussed a draft of a Liquor
Ordinance in reference to outdoor sales. It was the consensus of
the Board that this ordinance should state that it is mandatory
that all applications for sale of liquor outdoor, must came to
the Board for approval of the license.
W. Sharp moved to adopt Ordinance No. 1383 for registration and
license of Solicitors. Seconded by J. Ray. Vote by roll call.
Gaylord, yes; Sharp, yes; Dement, yes; Lambert, yes; Ray, yes. 5
yes, 0 no. Motion carried.
Administrator Van Vooren reported he attended a workshop October
22, 1991 on IDOT's Strategic Regional Arterial Report on Route
59. He provided the Board with an outline of the meeting and
stated he has found some deficiencies in IDOT's analysis of
proposed improvements for Route 59. He feels it is most
important for Village employees and Village Board to attend the
Public Hearing concerning Illinois Route 59 between Illinois
Route 72 and Interstate Route 55. This Public Hearing is to be
held on Thursday, November 21, 1991 from 2:00 p.m. to 8:00 p.m.
at Plainfield Congregational Church 24020 Fraser Road at Route
59.
Mayor Latta remarked what a beautiful job IDOT is doing on the
replacement of trees and bushes on Route 126 (Lockport Street).
Chief Bennett reported Wheatland Township is planning ,to install
a Tornado Siren in Wheatland Plains and they are requesting the
Village of Plainfield activate the siren. He provided the Board
with a draft of an agreement. Attorney Harvey corrected same of
the language in the draft. After some discussion it was the
consensus of the Board that Attorney Harvey, Administrator Van
Vooren and Chief Bennett will contact Wheatland and correct the
agreement to work for both the Village of Plainfield and
Wheatland Township.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 18, 1991
PAGE EIGHT
Administrator Van Vooren spoke in reference to the 1959
Water/Sewer Extension Agreement with Route 73 Industrial
Development Corporation. The law firm of McGrane, Perozzi,
Stelter, Gerardi, Brauer & Ross have contacted us regarding an
agreement with Illinois Flush Door. This agreement provided for
Illinois Flush Door to either install water and sewer lines or
reimburse the Village far installing the lines. They are
requesting a release of this agreement. His recommendation is
not to release this agreement. There does exist the opportunity
in the future to recover some monies for the sewer line that
might be extended in the future. Attorney Harvey will
investigate further.
W. Sharp moved to adopt resolution No. 998 Amending Uniform Rules
And Regulations For Giving And Receiving Police Support Between
Plainfield. And Shorewood. Seconded by M. Lambert. vote by roll
call. Gaylord, yes; Sharp, yes; Dement, yes; Lambert, yes; Ray,
yes. 5 yes, 0 no. Motion carried.
J. Dement moved to authorize payment of bills for November 18,
1991. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes;
Sharp, yes; Dement, yes; Lambert, yes; Ray, yes. 5 yes, 0 no.
Motion carried.
W. Sharp acknowledged receipt of treasurers Report for October,
1991.
W. Sharp acknowledged receipt of the Police Operations Report for
October, 1991.
W. Sharp reported a step increase for Dispatcher C. Adams, D.
Prince and L. Wilson are in effect as of November 1, 1991.
Chief Bennett reported Plainfield Police Department have been
contacted to participate in the Firearms Training System
"F.A.T.S." Although this was not included in our budget, we
would like to solicit your support in funding this program.
W. Sharp moved to approve the expend $2,000.00 for our share of
the "F.A.T.S." Firearms Training System program. Seconded by J.
Gaylord. Vote by roll call. Gaylord, yes; Sharp, yes; Dement,
yes; Lambert, yes; Ray, yes. 5 yes, 0 no. Motion carried.
M. Lambert reported the minutes of the Transportation Committee
are included in our packets and he will bring some ideas to the
Board in the near future.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
NOVEMBER 1$, 1991
PAGE NINE
Planner Waldock spoke in reference to a letter from "Super Wash"
regarding the color of the "Cube Pro" building. They stated
white block with blue trim is the "Cube Pro" color. When the
Site Plan Review was approved they agreed to match or compliment
the color of the "Super Wash" building. Staff suggests that
additional landscape plantings be provided for this deviation
from the approved plan.
J. Gaylord moved to approve the change in color for "Cube Pro"
from their site plan, to soften the color, "Cube Pro" will secure
additional landscape plantings. Seconded by W. Sharp. Voice
vote. 5 yes, 0 no. Motion carried.
Planner Waldock reported the Sales Trailer at Quail Run
Subdivision will be removed and the office will be relocated to
the house directly across the street from sales trailer.
Administrator Van Vooren reported the .Board has received: 1)
Sales tax report; 2) Wastewater treatment plant capacity report;
3) Water pumpage report. Additionally he attached a letter and
a resolution that was sent to the Village February 15, 1991
regarding Will County Solid Waste Management Plan. It was the
consensus of the Board not to adapt this resolution at this time.
The Administrator reported we have received a donation of $500.00
for a larger or an added warning siren, from United Distillers
Production, Inc. This company is working with other corporations
for donations for this purpose.
Previously the extension of water/sewer up Naperville road for
the eighteen (18) homes, it was estimated it would cost the
property owners approximately $300.00 to $500.00 per home to
connect. The price from the contractor for these home owners
was $4,200 per service. We are working with the contractor to
get that price lowered. We are working with Commonwealth Edison
on relocation of utilities on 135th Street to waive the
relocation costs. Also, a street light pole on Illinois Street
in front of the Library, we are working with Commonwealth Edison
to try to eliminate the relocation cost on that light pole.
Chief Bennett reported he has sent notification to the businesses
in reference to reserve parking in the lots.
W. Sharp moved to adjourn. Seconded by J. Gaylord. Voice vote.
5 yes, 0 no. Motion carried.
10:00 p.m.
VERA KRNAC - V CAGE CLERK