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HomeMy Public PortalAbout11.04.91 VB Minutes~~ PLAINFIELD VILLAGE BOARD OF TRUSTEES Regular Meeting DATE: November 4, 1991 AT: Village Hall BOARD MEMBERS PRESENT: Ma M. J. ,ALSO PRESENT: D. P. D. J. J. H. D. C. yor Latta, D. Gullicksen, J. Ray, Lambert, W. Sharp, J. Dement, Gaylord. Van Vooren, Administrator Waldock, Planner Bennett, Police Chief Harvey, Village Attorney Djerf, Village Engineer Countryman, Supt. Water Department Countryman, Street Department Jania, Deputy Clerk Mayor Latta opened the meeting .with the pledge to the flag at 7:00 p.m. Roll cal]. was taken. All members were present. D. Gullicksen moved to approve Agenda with the addition of an riot to reconvene:: Seconded by Motion carried. J. Gaylord moved to approve th~ W. Sharp. Voice vote. 6 yes, the New/Old Business Section of the Executive Session for land acquisition J. Dement. Voice vote. 6 yes, 0 no. Consent Agenda. Seconded by 0 no. Motion carried. Administrator Van Vooren presented Dave Countryman with a plaque from the Southwest Agency for Risk Management recognizing him far his performance in the 5th Annual Snow Plow Rodeo held on September 25, 1991.. He ranked 3rd Place, Vehicle Category A, Score of 12-19. J. Dement moved to adopt Resolution No. 997, A Resolution creating a Class "F" Liquor License within the Village of Plainfield for the Fire District's Turkey Raffle on November 23, 1991. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. P. Waldock reported on Floodplain Development Regulation Variations far Calkins Apartment Building. The subject site is located at the corner of River Lane and James Street. Proposed is a 24-unit apartment building. A site plan has been prepared and will be forwarded to the Board soon. The problem that thzs site has run into relates to its compensatory storage requirement. This project will have some fill in the floodplain area to accommodate the type of building proposed. At issue is the size of the compensatory storage area. They will be providing a one to one-half ratio which the ordinance requires. PLAINFIELD BOARD OF TRUSTEES November 4, 1991 Page Two The problem is that the ordinance requires that be accomplished at the same level that it was filled. Applicants have the opportunity to provide additional storage on adjoining land which is between their site and the river. The adjoining land is owned by the Village. Basically, by grading onto the Village property, after acquisition of an easement from the Village, the applicants could provide the full storage requirements without variations.' Mr. Eli Litay, applicant's engineer, briefly described haw they would fill the area (Village property). He stated additional topographical survey is needed to determine haw much fill is needed. P. Waldock stated that in staff's analysis of this project, we see that the structure is of the highest queality. Tt is a pre-cast concrete construction 24-unit apartment building. The request tonight is looking at this as an opportunity to avoid a variation from our Floodplain Ordinance. The Board discussed liability. if the Village granted the easement, would we be liable in case someone drowned, etc. Maintenance of the site was also discussed. • J. Djerf, Village Engineer, discussed compensatory storage and also stated that further engineering is needed to determine if applicants can provide the storage. Assuming the applicant agrees to work with the Village on liability and maintenance, the Board appears to see no problem with going ahead with the easement. Applicants are to come back with engineering on the storage area. The Board directed the Village Attorney to draft an indemnification agreement relieving the Village of liability for the storage area, and also, to draft a maintenance agreement for the storage area. J. Gaylord moved to adapt Ordinance No. 1381, Variation to Zoning Ordinance No. 674 granting a Variation of Sign Requirements for property at 400 w. Lockport Street, owned by the First Baptist Church. Seconded by J. Dement. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Gaylord, yes: 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance No. 1382, Variation to Zoning Ordinance No. 674 granting a Variation of Sign Requirements for property at 101 S. .Division Street, owned by Steve and Julie Puntney. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, Absent; Sharp, yes; Dement, Absent; Gaylord, yes. 4 yes, 0 no, 2 absent. Motion carried. PLATNFTELD BOARD OF TRUSTEES November 4, 1991 Page Three Administrator Van Vooren reported the contract has been completed on the Wastewater Treatment Plan Lagoon Sludge Removal. The Village awarded the contract to Metro-Ag Waste in the amount of $43,848.00. The Village authorized the first payout in the amount of $41,953.00 at its October 7, 1991 regular meeting. The Village has also received notification from the Illinois Department of Labor verifying that the prevailing wage standards do not apply on this service contract. Based upon this determination, the Village Engineer has negotiated Change Order No. 1 in the amount of $1,595.00. J. Dement moved to accept Change Order No. 1 in the amount of $1,595.00 and authorize final payment to Metro-Ag Waste in the amount of $300.00. Seconded by D. Gullicksen. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren reported on Water Well No. 5 - Payout Request Nos. 6 and 7, Wehling well works. Payout No. 6 was requested about a month ago. At that time, the request was tabled in light of receiving a new updated Certificate of Insurance for this project from Wehling Well Works. We are now in receipt of this document and therefore recommend payout of No. 6 in the amount of $22,222.35, and also Payout No. 7 in the amount of $25,310.00. D. Gullicksen moved to authorize the payment of Payout No. 6 in the amount of $22,222.35 and Payout No. 7 in the amount of $25,310.00 to Wehling Well Works, Tnc. Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried.' J. Gaylord moved to pay the bills dated November 4, 1991. Seconded by W. Sharp. Vote by roll call. Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes; Gaylord, yes. 6 yes, 0 no. Motion carried. D. Gullicksen acknowledged receipt of the Treasurer's Report and Expenditures and Revenues dated 10/31/91. Under Committee Reports: J. Gaylord reported on 30-minute signs that have been posted downtown; striping has been completed in the lot behind Andreasen's Travel; on Chicago and DesPlaines there are some bad humps that have been ground down - as soon as weather permits they will be repaired. There are two handicap parking spaces in lot behind Andreasen's. Also, the Street Department is preparing permanent signs for 135th St. closing. We are currently renting signs. PLAINFIELD BOARD OF TRUSTEES November 4, 1991 Page Four W. Sharp moved to authorize a step increase in salary for Officer Peter Tyo from $20,400 to $21,420 ($10.30 hourly) effective 10/21/91. Seconded by J. Dement. Voice vote,. 6 yes, 0 no. Motion carried. M. Lambert reported the Transportation Committee met in October. The Committee is scheduled to meet in a week from this Thursday. Roy Cousins from the County and Larry See, Township Highway Commissioner will talk to the Committee regarding their plans that would affect the Plainfield area. Meetings have been scheduled through January. Minutes of these meetings will be provided to the Village Trustees. Chief Bennett briefly discussed the proposed Solicitor's Ordinance. This will be presented at the next Board meeting. P. Waldock reported on the Tree City U.S.A. Program. The Village has an opportunity to became a Tree City. We need to pass several ordinances. We would be working with Tom Gargrave of the Department of Conservation. First thing to do would be to pass an ordinance establishing a Tree Board made up of five members to review landscaping of individual sites as well. as parkway trees, etc. Mayor Latta discussed the Tree City U.S.A. application. Mr. Gargrave will assist in filling out this application. The Board directed Mr. Waldock to draft a Tree Ordinance for review at the next Board meeting. P. Waldock reported he has been invited to take part in a panel discussion on stormwater management. This relates to a new proposed statutory change that would allow reconstruction of structures in the floodway. Administrator Van Vooren reported that NIPC is having a meeting on November 13th with regard to a proposed amendment protecting agricultural land. This meeting is critical to the growth issues of the Will and Kendall County corridor. D. Van Vooren and P. Waldock are planning to attend. J. Gaylord and M. Lambert stated they would like to go also, Administrator Van Vooren requested the Board conduct a workshop on November 25th to discuss finances. Board agree. D. Gullicksen and Administrator Van Vooren will be going to the Springfield legislative trip sponsored by Will County an Wednesday and Thursday of this week. • PLAINFTELD VILLAGE BOARD OF TRUSTEE November 4, 1991 Page Five W. Sharp moved to cancel the November 11,.1991 scheduled Board meeting. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. Mr. Bob Norton who resides at 110 Pratt Lane commented on his $300 water and sewer bill. He questions the fairness in charging the sewer rate on actual water consumption.. He strongly objects to paying the sewer charge this way when water he uses to water his Lawn does not go into the sewer system. He asked the Board to look at other billing alternatives. After some discussion, the Board concurred not to deviate from current billing procedures at this time. J. Gaylord moved to adjourn to executive session not to reconvene. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. 8:15 p.m. • /~ Catherine Jania, Deputy Clerk