HomeMy Public PortalAbout11.04.91 VB Minutes~~ PLAINFIELD VILLAGE BOARD OF TRUSTEES
Regular Meeting
DATE: November 4, 1991 AT: Village Hall
BOARD MEMBERS PRESENT: Ma
M.
J.
,ALSO PRESENT: D.
P.
D.
J.
J.
H.
D.
C.
yor Latta, D. Gullicksen, J. Ray,
Lambert, W. Sharp, J. Dement,
Gaylord.
Van Vooren, Administrator
Waldock, Planner
Bennett, Police Chief
Harvey, Village Attorney
Djerf, Village Engineer
Countryman, Supt. Water Department
Countryman, Street Department
Jania, Deputy Clerk
Mayor Latta opened the meeting .with the pledge to the flag at
7:00 p.m. Roll cal]. was taken. All members were present.
D. Gullicksen moved to approve
Agenda with the addition of an
riot to reconvene:: Seconded by
Motion carried.
J. Gaylord moved to approve th~
W. Sharp. Voice vote. 6 yes,
the New/Old Business Section of the
Executive Session for land acquisition
J. Dement. Voice vote. 6 yes, 0 no.
Consent Agenda. Seconded by
0 no. Motion carried.
Administrator Van Vooren presented Dave Countryman with a plaque
from the Southwest Agency for Risk Management recognizing him far
his performance in the 5th Annual Snow Plow Rodeo held on September 25,
1991.. He ranked 3rd Place, Vehicle Category A, Score of 12-19.
J. Dement moved to adopt Resolution No. 997, A Resolution creating
a Class "F" Liquor License within the Village of Plainfield for
the Fire District's Turkey Raffle on November 23, 1991. Seconded
by D. Gullicksen. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Gaylord, yes. 6 yes, 0 no. Motion carried.
P. Waldock reported on Floodplain Development Regulation Variations
far Calkins Apartment Building. The subject site is located at
the corner of River Lane and James Street. Proposed is a 24-unit
apartment building. A site plan has been prepared and will be
forwarded to the Board soon.
The problem that thzs site has run into relates to its compensatory
storage requirement. This project will have some fill in the
floodplain area to accommodate the type of building proposed. At
issue is the size of the compensatory storage area. They will be
providing a one to one-half ratio which the ordinance requires.
PLAINFIELD BOARD OF TRUSTEES
November 4, 1991
Page Two
The problem is that the ordinance requires that be accomplished
at the same level that it was filled. Applicants have the
opportunity to provide additional storage on adjoining land which
is between their site and the river. The adjoining land is owned
by the Village. Basically, by grading onto the Village property,
after acquisition of an easement from the Village, the applicants
could provide the full storage requirements without variations.'
Mr. Eli Litay, applicant's engineer, briefly described haw they
would fill the area (Village property). He stated additional
topographical survey is needed to determine haw much fill is needed.
P. Waldock stated that in staff's analysis of this project, we see
that the structure is of the highest queality. Tt is a pre-cast
concrete construction 24-unit apartment building. The request
tonight is looking at this as an opportunity to avoid a variation
from our Floodplain Ordinance.
The Board discussed liability. if the Village granted the easement,
would we be liable in case someone drowned, etc. Maintenance of
the site was also discussed.
• J. Djerf, Village Engineer, discussed compensatory storage and
also stated that further engineering is needed to determine if
applicants can provide the storage.
Assuming the applicant agrees to work with the Village on liability
and maintenance, the Board appears to see no problem with going
ahead with the easement. Applicants are to come back with
engineering on the storage area.
The Board directed the Village Attorney to draft an indemnification
agreement relieving the Village of liability for the storage area,
and also, to draft a maintenance agreement for the storage area.
J. Gaylord moved to adapt Ordinance No. 1381, Variation to Zoning
Ordinance No. 674 granting a Variation of Sign Requirements for
property at 400 w. Lockport Street, owned by the First Baptist Church.
Seconded by J. Dement. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Gaylord, yes: 6 yes, 0 no. Motion carried.
W. Sharp moved to adopt Ordinance No. 1382, Variation to Zoning
Ordinance No. 674 granting a Variation of Sign Requirements for
property at 101 S. .Division Street, owned by Steve and Julie Puntney.
Seconded by D. Gullicksen. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, Absent; Sharp, yes;
Dement, Absent; Gaylord, yes. 4 yes, 0 no, 2 absent.
Motion carried.
PLATNFTELD BOARD OF TRUSTEES
November 4, 1991
Page Three
Administrator Van Vooren reported the contract has been completed
on the Wastewater Treatment Plan Lagoon Sludge Removal. The
Village awarded the contract to Metro-Ag Waste in the amount of
$43,848.00. The Village authorized the first payout in the amount
of $41,953.00 at its October 7, 1991 regular meeting. The Village
has also received notification from the Illinois Department of
Labor verifying that the prevailing wage standards do not apply
on this service contract. Based upon this determination, the
Village Engineer has negotiated Change Order No. 1 in the amount
of $1,595.00.
J. Dement moved to accept Change Order No. 1 in the amount of
$1,595.00 and authorize final payment to Metro-Ag Waste in the
amount of $300.00. Seconded by D. Gullicksen. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Gaylord, yes. 6 yes, 0 no. Motion carried.
Administrator Van Vooren reported on Water Well No. 5 - Payout
Request Nos. 6 and 7, Wehling well works.
Payout No. 6 was requested about a month ago. At that time, the
request was tabled in light of receiving a new updated Certificate
of Insurance for this project from Wehling Well Works. We are now
in receipt of this document and therefore recommend payout of No. 6
in the amount of $22,222.35, and also Payout No. 7 in the amount of
$25,310.00.
D. Gullicksen moved to authorize the payment of Payout No. 6 in the
amount of $22,222.35 and Payout No. 7 in the amount of $25,310.00
to Wehling Well Works, Tnc. Seconded by W. Sharp. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Gaylord, yes. 6 yes, 0 no. Motion carried.'
J. Gaylord moved to pay the bills dated November 4, 1991. Seconded
by W. Sharp. Vote by roll call.
Gullicksen, yes; Ray, yes; Lambert, yes; Sharp, yes; Dement, yes;
Gaylord, yes. 6 yes, 0 no. Motion carried.
D. Gullicksen acknowledged receipt of the Treasurer's Report and
Expenditures and Revenues dated 10/31/91.
Under Committee Reports:
J. Gaylord reported on 30-minute signs that have been posted
downtown; striping has been completed in the lot behind Andreasen's
Travel; on Chicago and DesPlaines there are some bad humps that
have been ground down - as soon as weather permits they will be
repaired. There are two handicap parking spaces in lot behind
Andreasen's. Also, the Street Department is preparing permanent signs
for 135th St. closing. We are currently renting signs.
PLAINFIELD BOARD OF TRUSTEES
November 4, 1991
Page Four
W. Sharp moved to authorize a step increase in salary for
Officer Peter Tyo from $20,400 to $21,420 ($10.30 hourly)
effective 10/21/91. Seconded by J. Dement. Voice vote,.
6 yes, 0 no. Motion carried.
M. Lambert reported the Transportation Committee met in October.
The Committee is scheduled to meet in a week from this Thursday.
Roy Cousins from the County and Larry See, Township Highway
Commissioner will talk to the Committee regarding their plans
that would affect the Plainfield area. Meetings have been scheduled
through January. Minutes of these meetings will be provided to
the Village Trustees.
Chief Bennett briefly discussed the proposed Solicitor's Ordinance.
This will be presented at the next Board meeting.
P. Waldock reported on the Tree City U.S.A. Program. The Village
has an opportunity to became a Tree City. We need to pass several
ordinances. We would be working with Tom Gargrave of the Department
of Conservation. First thing to do would be to pass an ordinance
establishing a Tree Board made up of five members to review
landscaping of individual sites as well. as parkway trees, etc.
Mayor Latta discussed the Tree City U.S.A. application. Mr. Gargrave
will assist in filling out this application.
The Board directed Mr. Waldock to draft a Tree Ordinance for
review at the next Board meeting.
P. Waldock reported he has been invited to take part in a panel
discussion on stormwater management. This relates to a new proposed
statutory change that would allow reconstruction of structures in
the floodway.
Administrator Van Vooren reported that NIPC is having a meeting
on November 13th with regard to a proposed amendment protecting
agricultural land. This meeting is critical to the growth issues of
the Will and Kendall County corridor. D. Van Vooren and P. Waldock
are planning to attend. J. Gaylord and M. Lambert stated they
would like to go also,
Administrator Van Vooren requested the Board conduct a workshop
on November 25th to discuss finances. Board agree.
D. Gullicksen and Administrator Van Vooren will be going to the
Springfield legislative trip sponsored by Will County an Wednesday
and Thursday of this week.
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PLAINFTELD VILLAGE BOARD OF TRUSTEE
November 4, 1991
Page Five
W. Sharp moved to cancel the November 11,.1991 scheduled Board
meeting. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no.
Motion carried.
Mr. Bob Norton who resides at 110 Pratt Lane commented on his
$300 water and sewer bill. He questions the fairness in charging
the sewer rate on actual water consumption.. He strongly objects to
paying the sewer charge this way when water he uses to water his
Lawn does not go into the sewer system. He asked the Board to look
at other billing alternatives.
After some discussion, the Board concurred not to deviate from
current billing procedures at this time.
J. Gaylord moved to adjourn to executive session not to reconvene.
Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried.
8:15 p.m.
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Catherine Jania, Deputy Clerk