Loading...
HomeMy Public PortalAbout10.21.91 VB Minutesn PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: OCTOBER 21, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. DEMENT, J. RAY, J. GAYLORD, D. GULLICKSEN, W. SHARP, M. LAMBERT OTHERS PRESENT: D. V. J. P. D. H. At 7:00 p.m. Mayor Latta ope the flag. VAN VOOREN - ADMINISTRATOR KRNAC -- VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER BENNETT - POLICE CHIEF COUNTRYMAN -WATER/SEWER DEPARTMENT ned the meeting with the pledge to Roll call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business Section of the Agenda. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. D. Gullicksen moved to approve the Consent Agenda to include the Minutes of the Regular Meeting of October 7, 1991.. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. Planner Waldock introduced Sharon Hart as the Village's new Planning Secretary. She started employment with the Village Monday, October. 14, 1991. Planner Waldock spoke in reference to Case No. 331--101591SPR. Applicant - Plainfield School District #202. Location -- 500 Fort Beggs Drive. Request _ Annexation and Site Plan Review for the Plainfield School District Administration building and storage building site. The site is on the south side of Fort Beggs Drive, across from the High School site and is about seventeen (17) acres. The site plan involves two (2) structures and a parking area. The principal structure is an 8480 square foot Administration/Office Building and a Maintenance/Storage Building which was to be 8000 square feet, but has been down graded to 6000 square feet (they illuminated the ,east bay). The parking area is providing far ninety (90) cars and a series of athletic fields. The facade of the principal structure is brick. The storage building is a metal building which should be of earth tone color buffered by landscape planting from the north and east. No landscaping plan has been designed at this time. The District seeks to develop plans over a two (2) year period and PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 21, 1991 PAGE TWO implement approved plans as soon as possible there after. Access is provided off of Fort Beggs Drive. They are providing for ninety (90) parking spaces. Drainage plans are now being devised. Stormwater detention facilities shall be in accordance with Village Engineers report dated September 5, 1991, piping system or Swale system. The location of dumpsters is proposed for the parking lot south of the Administration Building. Exterior lighting plans show lighting fixtures that are focused downward and meets ordinances. The Plan Commission recommends approval of the site plan with six (6) stipulations. D. Gullicksen questioned how the Stormwater would be handled. Mr. Healy stated the School District has committed to meet the requirements of the Village as stated in Engineer Djerf's Report (September 5, 1991). These plans will come back to the Board for approval. W. Sharp moved to concur with the Plan Commission to approve the site plans for Plainfields Schaal District Administration Center with the following stipulations: 1) Approval of Annexation of the seventeen (17) acre site; 2) Provision of an intergovernmental agreement related to site development provision and annexation; 3) Screen and direct all exterior lighting to avoid glare on neighboring residential home sites; 4) Provide trash enclosures as required; 5) Screen and buffer the Maintenance/Storage Building with evergreen planting and shrubs; 6) Utilize a neutral or earth tone color for the exterior of Maintenance/Storage Building. Seconded by D. Gullicksen. Vote by roll call. Dement, yes; Ray, yes; Gaylord, yes; Gullicksen, yes; Sharp, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren questioned when the Stormwater management would be submitted and complied with. The School District stated the Stormwater management would be done in the Fall of 1991 or the Spring of 1992. W. Sharp moved to authorize the Village President to sign and the Village Clerk to attest to the approval of the Intergovernmental Cooperation Agreement Regarding School District #202 Administration Center And Storage Facility Site contingent upon receipt of the: 1) Annexation petition; 2) School Board Resolution; 3) Plat of Annexation. Seconded by J. Gaylord. Vote by roll .call. Dement, yes; Ray, yes; Gaylord, yes; Gullicksen, yes; Sharp, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 332~10159IDP Fox Valley Press plans for reconstruction of 135th Street as a Collector Street. I PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 21, 1991 PAGE THREE J. Dement moved to authorize the Village President and Village Clerk to sign the Dedication Plat for the north forty feet (40') of the right-of-way for 135th Street (filcher Road) after the wording has been changed "dedicate for roadway purposes" - "dedicate far Public or Municipal purposes". Seconded by D. Gullicksen. Vote by roll call. Dement, yes; Ray, yes; Gaylord, yes; Gullicksen, yes; Sharp, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 303-4191V. Applicant - First Baptist Church. Location - 400 west Lockport Street. Request - Sign Variance. This request was brought to the Board on June 3, 1991 and was tabled due to the thirty-two square foot (32') sign being too large for the site. They have reduced the sign to twenty-four square feet (24') (as per Planner Report of October 17, 1991). D. Gullicksen moved to concur with the Zoning Board of Appeals and approve the variance for the First Baptist Church ground site for a twenty-four square foot sign (24') in area, and five feet (5') in height, subject to the following stipulations: 1) The sign must be located so as not to cause an impediment to traffic sight lines. This is to match the south building line of the church; 2) The sign shall be set back two feet (2') from the sidewalk. Seconded by J. Dement. Vote by roll call. Dement, yes; Ray, yes; Gaylord, yes; Gullicksen, yes; Sharp, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to a request from the Plainfield Fire District to allow Village Employees (Volunteer Firefighters)) to respond to certain emergency calls for the Fire District during working hours. Administrator Van Vooren compiled a list of guidelines as the Board requested, which includes six (6) conditions (memo October 16, 1991). J. Dement moved to adopt the Guidelines For Plainfield Village Employees Participation In Plainfield Fire Protection Emergency Calls as outlined in Administrator .Van Vooren's memo of October 16, 1991. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in Plainfield/Naperville Road Sanitary Sewer. is installing a twenty-four inch (24") . Plainfield/Naperville Road., In that this pass several homes, I have asked the Villag the best way to eventually provide service reference to the Lakelands Corporation sanitary sewer along trunk line does not Engineer to evaluate to these homes. Mr. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 21, 1991 PAGE FOUR Howard Hamilton and I recommend the following tap-on procedures for the Plainfield/Naperville Road sewer trunk line; 1) Those properties that have frontage on the sewer line, excluding the Lake Subdivision, could connect directly to the line; 2) Those properties that are on the opposite side of the street in relation to the sewer line discharging into an existing man-hole on the trunk line; 3) The Lake Subdivision would also be serviced by a distribution system discharging into an existing manhole on the trunk line. Based upon the above procedure, there exists approximately twenty (20) lots that could be serviced off a direct connection to the trunk line. Due to the depth of the trunk line, connection to the line .after installation would be significantly more expensive than completing it at installation. Mr. Hamilton has estimated that the cost per service drop would be approximately $325 to $400/Unit for a total of $6,500 to $8,000. The Village could recover these costs. at the time of connection by establishing an additional connection fee for the lots in question. We have same interest from property owners south of St. Mary's Cemetery. He suggested they come from a manhole on the west side of the road and put a manhole (on the east side) and put in a parallel distribution system to service the home in question, (approximately five (5) or six (6) property owners) at their cost and subject to their annexing to the Village. W. Sharp moved to authorize the Administrator to investigate and obtain service drops as outlines in his October 11, 1991 memo, not to exceed a cost of $8,000. Seconded by J. Dement. Voice. vote. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 328-82$91V. Applicants - Steven and Julie Puntney, Business owners. Location - 101 S. Division Street. Request - Sign Variance to allow a forty-two square foot sign (42') where thirty-four square feet (3~') is the maximum allowed by ordinance. Administrator Van Vooren stated he feels this should be discussed because all the wall mounted signs in the strip malls comply with code. After some discussion, Planner Waldock stated the Plan Commission decided the original interpretation was the best, that this sign should be considered as a forty-two square foot (42') sign. If it were to be allowed, a variance would be necessary. The Plan Commission is recommending approval of the variance due to their findings: 1) Traffic speed an Route 59; 2) Added size does not cause negative impacts to surrounding properties; 3) The variance would result in promoting symmetry .and improve aesthetics of the site. This is the first request for a variance for a wall mounted sign. After much more discussion it was the consensus of the Board to allow the variance with stipulations. PLAINFYELD VILLAGE BOARD OF TRUSTEES OCTOBER 21, 1991 PAGE FIVE D. Gullicksen moved to concur with the Zoning Board of Appeals to allow a forty-two square foot sign (42') facing Route 59 where a thirty-four square foot sign (34') is the maximum allowed by ordinance for property on 101 South Division Street, and the sign (in the future) that will face Roberts Street will never be larger than forty-two square feet (42'). Seconded by J. Gaylord. Vote by roll call. J. Dement, removed himself from the room; Ray, yes; Gaylord, yes; Gullicksen, yes; Sharp, yes; Lambert, removed himself from the room. 4"yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Plainfield Facility Plan Area. Approximately six (6) months ago the Village submitted a request to 'the E.P.A.. for approval to amend our Facility Planning Area to include a full section west of our existing FPA from Caton Road to 115th Street. We have been given conditional approval, contingent upon drafting of an Agricultural Preservation Ordinance. We are looking at forty (40) acres as the smallest for Agricultural Preservation. D. Gullicksen moved to employ Kevin Graham as an employee of the Water/Sewer Department, at an annual, salary of $17,500 or $8.42 per hour, upon successful completion of an employee physical. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to approve payment of the bills for October 21, 1991. Seconded by D. Gullicksen. Vote by roll call. Dement, yes; Ray, yes; Gaylord, yes; Gullicksen, yes; Sharp, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Treasurers Report. J. Gaylord acknowledged receipt 1991). J. Dement reported a few years Commonwealth Edison on Lockp~ indicated to Mrs. Gaylord that was the consensus of the Board approved by our ordinance. of aqo art we to the Street Report (September, we had some trees removed by Street. At the time, we could replace the trees. It replace the trees with trees W. Sharp acknowledged receipt of the Police Operations for September, 1991 and Chief Bennett's report on the International Chief's Conference. D. Gullicksen questioned H Countryman stated the road reconstruction of Lockport the bridge today, tomorrow Wednesday they should start Countryman on the access road. H. is complete. He also added that the Street is coming along. They opened they wi1]. oil and sand the street, black topping. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 21, 1991 PAGE SZX M. Lambert acknowledged receipt of Halloween cards for the Nutrition Center from Mayor Latta's Third Graders. Planner Waldock spoke in reference to Lakelands Unit #1 (Revised Plans). Hamilton Engineering has reviewed the revised plans and found them acceptable and consistent with requirements of the approved Final Plat for Unit #31. The sanitary sewer on 135th Street has been revised from ten inches (10") to fifteen inches (15") to provide oversizing, to allow service to additional development in that area. The change. in size and depth allows the future lift station on 135th Street, west of Lily Cache Creek, to be eliminated. Administrator Van Vooren reported that in the packet is a draft of the Recapture Agreement with Friendship Baptist Church regarding Utility Construction Costs. It was the consensus of the Board to send this agreement to the Church for their comments. Administrator Van Vooren stated he received a letter from a resident requesting a waiver from sewer rates during the .draught this last summer. Mayor Latta and the Board agreed if they used the water they have to pay far the sewer. Administrator Van Vooren reported the Street Department has informed him that the old blue dump truck (salt truck) is no longer serviceable and they should junk it and acquire a new hydraulic Z-body spreader for one of the smaller one-ton trucks. The Administrator was directed to look into a spreader. Administrator Van Vooren reported the employee health insurance comes due November 1, 1991. Currently we are with Blue Crass/Blue Shield. They are indicating an increase in premium from November 1, 1991 to October 31, 1992 of 34~. For family coverage it would be $659.00 per month. After some discussion, it was the consensus of the Board that Administrator Van Vooren, Mr. Gullicksen and' Mr. Sharp will meet and try to work something out. before November 1, 1991. W. Sharp moved to cancel the meeting for October 28, 1991 and call a Special Meeting for October 30, 1991 at 6:00 p.m. to discuss Health Insurance. Seconded by J. Gaylord.. Voice vote. 6 yes, 0 no. Motion carried. Attorney Harvey reported Police Chief Bennett received a proposed release from Tri-River Police Training Region, Incorporated wha.ch provides training for Police Officers in our region. They are asking the Village to sign a release executed by the Village as PLATNFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 21, 1991 PAGE SEVEN to any of our employees who were injured while they are receiving their training. After some discussion, it was the consensus of the Board not to sign the document now, wait to see a.f it is necessary. Mayor Latta reported Tom Gargrave will be sending the Village a Tree Ordinance so we can begin the process to apply for an application to become "Tree City U.S.A". J. Gaylord moved to adjourn. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. 9:05 p.m. ERA KRNAC - VIL~+AGE CLERK L J I