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PLATNFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: OCTOBER 7, 1991
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, W. SHARP, J.
DEMENT, J. GAYLORD, M. LAMBERT, J.
RAY, D. GULLICKSEN.
OTHERS PRESENT: D.
V.
J.
P.
H.
At 7:00 p.m. Mayor Latta op
the f lag .
VAN VOOREN - ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
HAMILTON - ENGINEER
ened the meeting with the pledge to
Roll call was taken, all members were present.
W. Sharp moved to approve the New/Old Business Section of the
Agenda with the addition of an Executive Session on personnel. and
• land acquisition,. also letters of request to solicit in the
Village to be added prior to Item #1. Seconded by D. Gullicksen.
Voice vote. 6 yes, O no. Motion carried.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Regular Meeting of September 23, 1991 and of the
Continued Meeting of September 23, 1991 to September 24, 1991.
Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion
carried.
Mayor Latta read a request from the Knights of Columbus to
conduct a "Tootsie Roll Day" on October 25th and 26, 1991. Also,
a letter from American Legion Marne Post No. 13 to conduct "Gifts
To Yanks Who Gave" on November 2, 1991. With no objection from
the Board, the Village Clerk was directed to write a letter of
approval.
Mike Hennessy from United Way spoke thanking the Village for the
Proclamation to the United Way, proclaiming the month of
September,, 1991 as United Way Month. He updated the Board and
distributed a summary sheet of the funds that were donated to the
Tornado Special Needs Committee that was, and is still being
distributed to the victims. Sister Mary from Catholic Charities
will continue to work with the tornado victims. She will be
maintaining an office at Sharon United Methodist Church. Mayor
Latta thanked United Way and Mr. Hennessy for all their hard work
to coordinate the Disaster Relief Fund to make it function so
well.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 7, 1991
FAGS TWO
W. Sharp moved to adjourn into Executive Session to reconvene.
Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion
carried.
7:0$
8:08
Mayor Latta introduced Len Crossy from Winding Creek Subdivision.
He stated they are requesting permission to remove the topsoil.
prior to the final engineering approval. .This is the area
nearest to the creek. Administrator Van Vooren spoke stating
Hamilton Engineers have estimated a Letter of Credit in the
amount of $13,500 would be sufficient to secure replacement of
the topsoil if the subdivision does not proceed. This Letter of
Credit could be released when the larger Unit #1 Letter of Credit
is posted. The topsoil will remain an the site anal the property
owner will maintain an erosion control around the topsoil and all
weeds would be addressed in the summer.
D. Gullicksen moved to waive Section 3, 8, and 5 of the
Subdivision Regulations to allow the developers of Winding Creek
to begin the topsoil stripping, subject to the pasting of the
Letter of Credit, in no less than $13,500. Seconded by J.
Gaylord. Voice vote. 6 yes, 0 no. Motion carried.
D. Van Vooren reported the Village .has received a request from
Fire Chief Jahn Eichelberger requesting the Board to consider
allowing Village employees Mark Stofko and Terry Freeman to
respond to certain emergency calls for the Plainfield Fire
Protection District. They are both Engineers, and due to the
district being a volunteer department, sometimes they are short
of manpower. Chief Eichelberger has talked to bath Mark and
Terry and they are willing to make up the absent time if the
Board warrants it. If an important job is pending, he does not
expect them to leave .their job. It was the consensus of the
Board that the Administrator will compile procedure/policy for
this request and bring it back to the Board.
Planner Waldock spoke in reference to a letter of request dated
September 25, 1991 from Deborah and Michael Durando. They are
requesting the Board's approval to build a home on lots #52, #54,
and #55 on Vista Lane. To date, they have not purchased the
property, they would like a response from the Village. Also they
would like an extension of building permit applications from
December 3, 1991 to December 3, 1992.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 7, 1991
PAGE THREE
J. Dement moved to table the request of Deborah Durando as stated
in the September 25, 1991 letter until the last meeting in
November before the December 1, 1991 deadline. Seconded by W.
Sharp. Vote by roll call. Sharp, yes; Dement, yes; Gaylord,
yes; Lambert, yes; Ray, yes; Gullicksen, yes.. 6 yes, 0 no.
Motion carried.
J. Gaylord moved to adopt Resolution No. 990 Accepting
Subdivision Improvements In Indian Oaks Subdivision Unit #4.
Seconded by W. Sharp. Vote by roll call. Sharp, yes; Dement,
yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen, yes. 6
yes, 0 no. Motion carried.
Engineer Hamilton reported Indian Oaks Subdivision Unit #5 is
requesting a reduction of the Letter of Credit to $5.2,033. We
have no objection to the reduction. W. Sharp moved to reduce the
Letter of Credit for Indian Oaks Unit #5 to $52,033 upon the
approval of said Letter of Credit by the Village Engineer and
Attorney. Seconded by J. Dement, Vote by roll call. Sharp,
yes; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes;
Gullicksen, yes. 6 yes, 0 no. Motion carried.
.Administrator Van Vooren stated the Village has received a letter
from several property owners affected by the tornado. As a
result of the tornado, they had landscaping restoration on their
properties. They are requesting a sewer adjustment on their July
billing which covered April, May and June 1991 sewer service. We
have compiled a listing of the twelve (12) property owners who
were on the original request. This listing compares their sewer
bills for April, May and June of 1990 and 1991. After
investigating, we find there were one hundred .fourteen (114)
homes that sustained damage throughout the Village and in
addition, forty three (43) homes were listed in the floodway. It
was the consensus of the Board that we need a total summary of
all the one hundred fifty seven (157') homes damaged in the
Tornado of 1990.
Mayor Latta reported the 111inois Municipal League will be
holding a Dinner .Meeting in Springfield on November 6, 1991.
Also, they are having a luncheon at the Illinois Municipal League
Conference on Saturday, October 12, 1991 at 12:15 p.m.
Wehling Well Works are requesting payout #6. It was the
consensus of the Board to table this request because their
Certification of Insurance has not been received by the Village.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 7, 1991
PAGE FOUR
D. Gullicksen moved to authorize payment to Metro-Ag for $41,953
upon receipt of Waivers of Liens. Seconded by J. Dement. Vote
by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert,
yes; Ray, yes; Gullicksen, yes. 6 yes, b no. Motion carried.
W. Sharp moved to adapt Ordinance No. 1378 Rezoning of property
owned by Gary Lichtenwalter located at 505 James Street, from B-3
to Residence A. Seconded by J. Gaylord. Vote by roll call.
Sharp, yes; Dement, yes; Gaylord, yes; Lambert, yes.; Ray, yes;
Gullicksen, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to adopt Ordinance 1379 Variance To honing
Ordinance No. 674, Variance Of Plot Requirements For The Property
At 505 James Street. Seconded by J. Gaylord. Vote by roll call.
Sharp, yes; Dement, yes; Gaylord, yes; Lambert, no; Ray, yes;
Gullicksen, yes. 5 yes, 1 no. Motion carried.
J. Gaylord moved to adopt Ordinance No. 1380 Authorizing Ram
Communications To Install A Telecommunications Structure At The
Tower Site On 135th Street On Lot 88 Of Golden Meadows
Subdivision, Plainfield, Illinois. Seconded by J. Dement. Vote
by roll call. W. Sharp removed himself from the podium; Dement,
yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen yes. 5
yes, 0 no. Motion carried.
J. Dement moved to authorize payment of the bills of October 7,
1991. Seconded by D. Gullicksen. Vote by roll call. Sharp,
yes; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes;
Gullicksen, yes. 6 yes, 0 no. Motion carried.
W. Sharp acknowledged receipt of the Revenue Report September,
1991.
J. Gaylord acknowledged receipt of the Expenditure Report
September, 1991.
J. Gaylord questioned, due to the parallel parking now in the
downtown area, are we going to allow trucks to park downtown?
Mayor Latta stated the Police Department will be bringing a
recommendation to the Board.
W. Sharp acknowledged receipt of Police Operations for June, July
and August 1991, also reported commendations given to Detective
Andrew Vanderlei and Officer James Calliendo for their
professional actions on August 4, 1991. in arresting three (3)
suspects on burglary charges.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 7, 1991
PAGE FIVE
D. Gullicksen commended the Village Clerk on her minutes. He
stated he had missed the last meeting and he was brought up to
date, excellent job. Also, he reported he is very upset with the
dogs running at large.
Administrator Van Vooren reported that the City of Joliet is
requesting the Village contact TEPA to amend our FPA. When we
received our FPA tentative approval, it included section thirty
(30) and this section includes two (2) parcels that are on the
Joliet side of Plainfield Boundary Agreement basically the Topps
Farm (Caton Farm Inc.) and Bournas property. It was the
consensus that the Administrator and Attorney will write a letter
to IEPA for Mayor Latta's signature removing these two (2)
parcels from our FFA.
J. Gaylord moved to hire Sharon Hart at a salary of $$.17 per
hour to fulfill the Planning Secretary position, (effective
October 14, 1991, pending physical). Seconded by J. Ray. Voice
vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren reported the Water/Sewer Department
Staff has brought to his attention there are a couple of homes in
Plainfield that have recently connected to the Village sewer and
have not yet connected to water (one on Lynn Street, and one in
Plainfield Acres). After some discussion, it was the consensus
of the Board that a letter be sent to these people to require
them to place a meter on their wells, unless they want to tap-on
to the water.
Administrator Van Vooren reported he has contacted J. J.
Henderson in reference to installing sod at the Sewer Plant. J.
J. Henderson will not give us credit for sod, but he will
continue to plant seed until it grows. Staff feels it will be
difficult to grow grass seed on the slopes. It was the consensus
of the Board to let them continue to plant grass.
Administrator Van Vooren stated we have been looking at 135th
Street. Mr. Clark is moving along on installing off-site sewer
and water to the Lakelands project. We have reviewed the
Village's comprehensive Sewer Plan. There are parcels in the
area of Route 126 that could potentially be served from a main on
135th Street. Mr. Clark is required to install nine hundred feet
(900') of ten inch (10") sewer pipe along 135th Street. Engineer
Howard Hamilton and I have been investigating 135th Street and we
feel if we oversize the pipe to fifteen inch (15"), that we know
we can service the vacant property south of 135th Street. We
believe that we can eliminate one (1) lift station along 135th
Street which would be a potential savings to the Lakelands. The
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
OCTOBER 7, 1991
PAGE SIX
first nine-hundred feet (900') to oversize to a fifteen inch
(15") sewer line, it's estimated to be about $5000. Tt is my
recommendation to proceed with the first nine-hundred feet (900')
to give us more time to analyze the lay of the land and upon that
work we can determine the best way to proceed. It was the
consensus of the Board to go with. this procedure and negotiate
with Clark. He stated he has been in contact with Wegner Water
and Sewer, the contractor .that did the. project in Plainfield
Acres. They will come out and reseed this week. Their concern
is they do not want to have to return in June or July in the
event we get an early and hard frost. He will come back in March
or April to reseed and they will water if needed. We have
received a quote from Jim Phelps to do the project, the cost now
will be approximately $7,000. This does not include the
watering. It was the consensus of the Board that Wegner Water
and Sewer will come back in the Spring, March 1992..
W. Sharp moved to change the Regular Meeting to Workshop on
October 14, 1991. Seconded by D. Gullicksen. Voice vote. 6
yes, 0 no. Motion carried.
W. Sharp moved to adjourn. Seconded by J. Gaylord. Voice vote.
6 yes, 0 no. Motion carried.
9:10 p.m.
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VERA KRNAC VILLAGE CLERK
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