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HomeMy Public PortalAbout10.07.91 VB Minutes• PLATNFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: OCTOBER 7, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, W. SHARP, J. DEMENT, J. GAYLORD, M. LAMBERT, J. RAY, D. GULLICKSEN. OTHERS PRESENT: D. V. J. P. H. At 7:00 p.m. Mayor Latta op the f lag . VAN VOOREN - ADMINISTRATOR KRNAC - VILLAGE CLERK HARVEY - ATTORNEY WALDOCK - PLANNER HAMILTON - ENGINEER ened the meeting with the pledge to Roll call was taken, all members were present. W. Sharp moved to approve the New/Old Business Section of the Agenda with the addition of an Executive Session on personnel. and • land acquisition,. also letters of request to solicit in the Village to be added prior to Item #1. Seconded by D. Gullicksen. Voice vote. 6 yes, O no. Motion carried. J. Dement moved to approve the Consent Agenda to include the minutes of the Regular Meeting of September 23, 1991 and of the Continued Meeting of September 23, 1991 to September 24, 1991. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta read a request from the Knights of Columbus to conduct a "Tootsie Roll Day" on October 25th and 26, 1991. Also, a letter from American Legion Marne Post No. 13 to conduct "Gifts To Yanks Who Gave" on November 2, 1991. With no objection from the Board, the Village Clerk was directed to write a letter of approval. Mike Hennessy from United Way spoke thanking the Village for the Proclamation to the United Way, proclaiming the month of September,, 1991 as United Way Month. He updated the Board and distributed a summary sheet of the funds that were donated to the Tornado Special Needs Committee that was, and is still being distributed to the victims. Sister Mary from Catholic Charities will continue to work with the tornado victims. She will be maintaining an office at Sharon United Methodist Church. Mayor Latta thanked United Way and Mr. Hennessy for all their hard work to coordinate the Disaster Relief Fund to make it function so well. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 7, 1991 FAGS TWO W. Sharp moved to adjourn into Executive Session to reconvene. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. 7:0$ 8:08 Mayor Latta introduced Len Crossy from Winding Creek Subdivision. He stated they are requesting permission to remove the topsoil. prior to the final engineering approval. .This is the area nearest to the creek. Administrator Van Vooren spoke stating Hamilton Engineers have estimated a Letter of Credit in the amount of $13,500 would be sufficient to secure replacement of the topsoil if the subdivision does not proceed. This Letter of Credit could be released when the larger Unit #1 Letter of Credit is posted. The topsoil will remain an the site anal the property owner will maintain an erosion control around the topsoil and all weeds would be addressed in the summer. D. Gullicksen moved to waive Section 3, 8, and 5 of the Subdivision Regulations to allow the developers of Winding Creek to begin the topsoil stripping, subject to the pasting of the Letter of Credit, in no less than $13,500. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. D. Van Vooren reported the Village .has received a request from Fire Chief Jahn Eichelberger requesting the Board to consider allowing Village employees Mark Stofko and Terry Freeman to respond to certain emergency calls for the Plainfield Fire Protection District. They are both Engineers, and due to the district being a volunteer department, sometimes they are short of manpower. Chief Eichelberger has talked to bath Mark and Terry and they are willing to make up the absent time if the Board warrants it. If an important job is pending, he does not expect them to leave .their job. It was the consensus of the Board that the Administrator will compile procedure/policy for this request and bring it back to the Board. Planner Waldock spoke in reference to a letter of request dated September 25, 1991 from Deborah and Michael Durando. They are requesting the Board's approval to build a home on lots #52, #54, and #55 on Vista Lane. To date, they have not purchased the property, they would like a response from the Village. Also they would like an extension of building permit applications from December 3, 1991 to December 3, 1992. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 7, 1991 PAGE THREE J. Dement moved to table the request of Deborah Durando as stated in the September 25, 1991 letter until the last meeting in November before the December 1, 1991 deadline. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen, yes.. 6 yes, 0 no. Motion carried. J. Gaylord moved to adopt Resolution No. 990 Accepting Subdivision Improvements In Indian Oaks Subdivision Unit #4. Seconded by W. Sharp. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. Engineer Hamilton reported Indian Oaks Subdivision Unit #5 is requesting a reduction of the Letter of Credit to $5.2,033. We have no objection to the reduction. W. Sharp moved to reduce the Letter of Credit for Indian Oaks Unit #5 to $52,033 upon the approval of said Letter of Credit by the Village Engineer and Attorney. Seconded by J. Dement, Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. .Administrator Van Vooren stated the Village has received a letter from several property owners affected by the tornado. As a result of the tornado, they had landscaping restoration on their properties. They are requesting a sewer adjustment on their July billing which covered April, May and June 1991 sewer service. We have compiled a listing of the twelve (12) property owners who were on the original request. This listing compares their sewer bills for April, May and June of 1990 and 1991. After investigating, we find there were one hundred .fourteen (114) homes that sustained damage throughout the Village and in addition, forty three (43) homes were listed in the floodway. It was the consensus of the Board that we need a total summary of all the one hundred fifty seven (157') homes damaged in the Tornado of 1990. Mayor Latta reported the 111inois Municipal League will be holding a Dinner .Meeting in Springfield on November 6, 1991. Also, they are having a luncheon at the Illinois Municipal League Conference on Saturday, October 12, 1991 at 12:15 p.m. Wehling Well Works are requesting payout #6. It was the consensus of the Board to table this request because their Certification of Insurance has not been received by the Village. r~ • • PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 7, 1991 PAGE FOUR D. Gullicksen moved to authorize payment to Metro-Ag for $41,953 upon receipt of Waivers of Liens. Seconded by J. Dement. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen, yes. 6 yes, b no. Motion carried. W. Sharp moved to adapt Ordinance No. 1378 Rezoning of property owned by Gary Lichtenwalter located at 505 James Street, from B-3 to Residence A. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert, yes.; Ray, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to adopt Ordinance 1379 Variance To honing Ordinance No. 674, Variance Of Plot Requirements For The Property At 505 James Street. Seconded by J. Gaylord. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert, no; Ray, yes; Gullicksen, yes. 5 yes, 1 no. Motion carried. J. Gaylord moved to adopt Ordinance No. 1380 Authorizing Ram Communications To Install A Telecommunications Structure At The Tower Site On 135th Street On Lot 88 Of Golden Meadows Subdivision, Plainfield, Illinois. Seconded by J. Dement. Vote by roll call. W. Sharp removed himself from the podium; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen yes. 5 yes, 0 no. Motion carried. J. Dement moved to authorize payment of the bills of October 7, 1991. Seconded by D. Gullicksen. Vote by roll call. Sharp, yes; Dement, yes; Gaylord, yes; Lambert, yes; Ray, yes; Gullicksen, yes. 6 yes, 0 no. Motion carried. W. Sharp acknowledged receipt of the Revenue Report September, 1991. J. Gaylord acknowledged receipt of the Expenditure Report September, 1991. J. Gaylord questioned, due to the parallel parking now in the downtown area, are we going to allow trucks to park downtown? Mayor Latta stated the Police Department will be bringing a recommendation to the Board. W. Sharp acknowledged receipt of Police Operations for June, July and August 1991, also reported commendations given to Detective Andrew Vanderlei and Officer James Calliendo for their professional actions on August 4, 1991. in arresting three (3) suspects on burglary charges. PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 7, 1991 PAGE FIVE D. Gullicksen commended the Village Clerk on her minutes. He stated he had missed the last meeting and he was brought up to date, excellent job. Also, he reported he is very upset with the dogs running at large. Administrator Van Vooren reported that the City of Joliet is requesting the Village contact TEPA to amend our FPA. When we received our FPA tentative approval, it included section thirty (30) and this section includes two (2) parcels that are on the Joliet side of Plainfield Boundary Agreement basically the Topps Farm (Caton Farm Inc.) and Bournas property. It was the consensus that the Administrator and Attorney will write a letter to IEPA for Mayor Latta's signature removing these two (2) parcels from our FFA. J. Gaylord moved to hire Sharon Hart at a salary of $$.17 per hour to fulfill the Planning Secretary position, (effective October 14, 1991, pending physical). Seconded by J. Ray. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren reported the Water/Sewer Department Staff has brought to his attention there are a couple of homes in Plainfield that have recently connected to the Village sewer and have not yet connected to water (one on Lynn Street, and one in Plainfield Acres). After some discussion, it was the consensus of the Board that a letter be sent to these people to require them to place a meter on their wells, unless they want to tap-on to the water. Administrator Van Vooren reported he has contacted J. J. Henderson in reference to installing sod at the Sewer Plant. J. J. Henderson will not give us credit for sod, but he will continue to plant seed until it grows. Staff feels it will be difficult to grow grass seed on the slopes. It was the consensus of the Board to let them continue to plant grass. Administrator Van Vooren stated we have been looking at 135th Street. Mr. Clark is moving along on installing off-site sewer and water to the Lakelands project. We have reviewed the Village's comprehensive Sewer Plan. There are parcels in the area of Route 126 that could potentially be served from a main on 135th Street. Mr. Clark is required to install nine hundred feet (900') of ten inch (10") sewer pipe along 135th Street. Engineer Howard Hamilton and I have been investigating 135th Street and we feel if we oversize the pipe to fifteen inch (15"), that we know we can service the vacant property south of 135th Street. We believe that we can eliminate one (1) lift station along 135th Street which would be a potential savings to the Lakelands. The J PLAINFIELD VILLAGE BOARD OF TRUSTEES OCTOBER 7, 1991 PAGE SIX first nine-hundred feet (900') to oversize to a fifteen inch (15") sewer line, it's estimated to be about $5000. Tt is my recommendation to proceed with the first nine-hundred feet (900') to give us more time to analyze the lay of the land and upon that work we can determine the best way to proceed. It was the consensus of the Board to go with. this procedure and negotiate with Clark. He stated he has been in contact with Wegner Water and Sewer, the contractor .that did the. project in Plainfield Acres. They will come out and reseed this week. Their concern is they do not want to have to return in June or July in the event we get an early and hard frost. He will come back in March or April to reseed and they will water if needed. We have received a quote from Jim Phelps to do the project, the cost now will be approximately $7,000. This does not include the watering. It was the consensus of the Board that Wegner Water and Sewer will come back in the Spring, March 1992.. W. Sharp moved to change the Regular Meeting to Workshop on October 14, 1991. Seconded by D. Gullicksen. Voice vote. 6 yes, 0 no. Motion carried. W. Sharp moved to adjourn. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. 9:10 p.m. J ~` ~~ VERA KRNAC VILLAGE CLERK J