HomeMy Public PortalAbout09.24.91 VB Continuation of 09.23.91 Mtg MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
CON'Y'INUED MEETING OF 'SEPTEMB'ER 23, 1991
DATE: SEPTEMBER 24, 1991 AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, J. RAY, W.
SHARP, J. DEMENT. J. GAYLORD AND D.
GULLICKSEN WERE ABSENT..
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY - ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - POLICE CHIEF
J. DJERF - ENGINEER
At x:00 p.m. Mayor Latta opened the continued meeting from
Monday, September 23, 1991.
Roll call was taken, J. Gaylord and D. Gullicksen were absent.
M. Lambert arrived at 6:45 p.m.
Planner Waldock spoke in reference to Case No. 326-9591SPR.
Applicant - Richard Snyder, Architect and Diocese of Joliet,
Owner. Location - 129 South Division Street. Request - Site
Plan Review for St. Mary's Elementary School. St. Mary's is in
the process of rebuilding the school and church which were
destroyed by the August 28, 1990 tornado. Presently, St. Mary's.
has a new rectory under construction on a newly acquired lot
north of the school./church site and an administrative office in a
converted house south of the proposed development area. St.
Mary's proposes to construct a 47,000 square foot elementary
school. The building has a brick facade and wall be on one (1)
level. The layout includes thirteen (13) classrooms, a library
with a learning resource center, a gymnasium, locker rooms,
storage areas, mechanical area, and various offices. The
building is oriented toward the west where administrative offices
and main entrance is located. The gymnasium and storage is on
the east side of the building along with four (4) classrooms.
The site layout orients the buildings west toward parking areas
and Division Street. This provides maximum usage of parking area
for special events, daily playground and parking uses. The
orientation tends to limit traffic on Frederick Avenue to the
greatest extent practical. In this way, traffic for school will
primarily be buses and delivery vehicles. Other traffic may
utilize Route 59 access. With the proposed layout, the rectory
and convent/administrative buildings are treated as separate
accessory uses. Existing curb cuts on Division Street. are to
remain unchanged (temporarily) until the church can be developed.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 24, 1991
PAGE TWO
At that time, access points on Division Street will be widened to
the north and south ends of the total frontage area to provide
circular traffic flaw through the lot. The Division Street
access is in compliance with site plan review criteria. Access
for the school (to be developed initially) is provided via a curb
cut (and long drive) between the convent and school. A service
access drive is provided at the north end of the building, and
the bus lane will have two (2) access cuts to Frederick Avenue.
In all, the Elementary School will have four (4) curb cuts to
Frederick Avenue. All parking and drive areas are of bituminous.
The church area provides gravel paving, as a temporary surface.
This parking is to be paved upon construction of the church at a
future date. Zoning regulations do not specify a requirement far
the number of parking stalls for this zoning. district or land
use. However, accepted standards would indicate that fifty one
(51) parking spaces will be necessary (based on the size of the
gym and' number of employees). The number of parking stalls
provided is eighty eight (88). Therefore, parking is felt to be
adequate at the site. St Mary's is requesting a time frame
extension for landscaping. They hope to do the landscaping for
. the school in conjunction with the construction of the church.
They hope to complete the church within two (2) to three (3)
years. The Plan Commission recommends approval of the site plan
for St. Mary's Elementary School with stipulations as follows:
1) Compliance with Village Engineers requirements; 2)
Allowance for extended time frame for implementation of
landscaping program of up to five (5) years; 3) Compliance with
Fire District stipulations. Engineer Djerf stated the detention
area is large enough to handle any run off.
W. Sharp moved to approve the Site Plan for St. Mary's School
with stipulations as follows: 1) Compliance with Village
Engineers requirements; 2) Allowance far extended time frame
for ,implementations of landscaping program of up to five (5)
years; 3) Compliance with Fire District stipulations. Seconded
by J. Ray. Vote by roll call. Ray, yes; Sharp, yes; Dement,
yes; Latta, abstain. 3 yes, 1 abstention. Motion carried.
Planner Waldock spoke in reference to Case No. 323-9391SPR.
Applicant ~ Plainfield School District #202. Location - Fort
Beggs Drive and James Street. Request - Site Plan Review for
Plainfield High School. Plainfield School District is proposing
to reconstruct the High School facility lost to the August 28,
1990 tornado. The construction is to occupy the previous site of
the High School facility. Orientation of the new structure is
toward Fort Beggs Drive. The facility will access Fort Beggs
Drive via two (2) approach drives of twenty four feet (24') in
width and continue access to James Street at its current location
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 24, 1991
PAGE THREE
north of the football stadium. The tennis courts, track and
football field will remain in their current locations. On-site
driveways circle the building. The majority of parking is
provided north of the school building. Additional parking is
located east of the tennis courts near Fort Beggs Drive. A bus
staging area is located along the west drive. Schaal Drive is to
be shortened to mid-point of site. The 270,000 square foot
building has a brick facade .and will have two (2) floor levels.
Storm detention is provided on site. New parking and drive areas
are paved with bituminous and concrete curb and gutter. Parking
is provided via four hundred forty six (446) new paved spaces.
Additional parking in an existing gravel lot is also provided
north of the athletic field near James Street. Current zoning
ordinance does not specify a parking requirement for this zoning
district. Staff has determined the number of stalls to be
sufficient by comparison with American Planning Association Cade
models for High School parking standards. Plans suggest that the
Fox River Street access is to be abandoned. In this case, the
pavement south of Commercial Street should be removed and the
site restored with grass and black dirt as necessary. A
pedestrian walkway is suggested in place of the street surface.
No landscaping plans have been issued, however the School
District has provided us with a letter addressing that issue
regarding the school sites. They state they are planning to
landscape each of their sites and are seeking time frame
extensions and Staff has no objections. They also stated they
will comply with the Village's landscaping ordinance. The Plan
Commission recommends approval of the site plan for Plainfield
High School, subject to the following stipulations: 1)
Provision of Landscape Plans, with such plans to be implemented
within an appropriate time period. Said plans are to be in
accordance with. Village standards excluding athletic fields from
area calculations; 2) Compliance with requirements of the
Village Engineer; 3) Provide trash enclosures for outdoor
dumpster locations in accordance with Village regulations; 4)
Screen or direct all exterior lighting to avoid glare an
adjoining residences. Attorney Todd Faulkner spoke stating the
schools appreciation of the speed of which the Staff and Plan
Commission have reviewed the School District submittals. Mayor
Latta. questioned if the access to Fox River Street will be
closed? Mr. Stanfield stated the School Board is still
discussing to determine if that entrance will be closed. Planner
Waldock stated if they plan on closing that entrance, the Village
would require them to remove the pavement. Mayor Latta stated
she feels the School District should meet with the Fire District
as to the pros and Cons of an existing exit that could be
eventually removed. Mr. Stanfield stated the entrance will be
removed but we have not determined if we will leave a sidewalk in
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 24, 1991
PAGE FOUR
that area. There will be athletic fields directly south of that
entrance and we have another entrance off of Fort Beggs that we
did not have before. Engineer Djerf spoke in reference to the
storm detention the .site. The entire area is drained to lower
south west corner .and released into an existing twenty four inch
(24") storm sewer on Fart Beggs Drive which leads to the river.
They have provided for detention for all the new improvements of
the building and parking areas. J. Dement questioned if the
parking is comparable to what the school had before? Mr. Healy
stated there should be more parking.
J. Dement moved to concur with the Plan Commission recommendation
and approve the site plan for Plainfield High School subject to
he following stipulations: 1) Provision of Landscape Plans,
with such plans to be implemented within an appropriate time
period. Said plans are to be in accordance with Village
standards excluding athletic fields from area calculations; 2)
Compliance. with requirements of the Village Engineer; 3)
Provide trash enclosures for outdoor dumpster locations in
accordance with Village regulations; 4) Screen or direct all
exterior lighting to avoid glare on adjoining residences. Also,
the letter dated September 24, 1991 from the School District #202
on the High School Site Plan. Seconded by J. Ray. Vote by roll
call. Lambert, yes; Ray, yes; Sharp, yes; Dement, yes. 4 yes, 0
no. Motion carried.
Planner Waldock spoke in reference to Case No. 325-9391SPR.
Applicant - Plainfield School District #202. Location -
Northwest corner of Route 30 and 135th Street. Request - Site
Flan Review for District #202's new Elementary Schaal. The
Plainfield .Elementary School is located on vacant farm land. The
fifteen (15) acre site has access to 135th Street and U.S. Route
30. Development east of Route 30 includes a cement plant, vacant
farm land and a publishing plant. All other land area is vacant
farm land. Utilities are planned for extension to the site. The
School District proposes to construct a 61,000 square foot
elementary school. The school will have an estimated capacity of
500 students with twenty (20) classrooms. The building has a
brick facade and has one (1) floor level. Drive and parking
areas are paved with bituminous. Driveway systems circle the
building providing access to all sides. Road access is provided
off of 135th Street via two (2) curb cuts. No drives to Route 30
are planned. The building, parking and drive areas occupy the
south six hundred twenty feet (620') of the site. The remaining
site area is planned for athletic fields and play area. The
layout orients the structure toward 135th Street. Building
placement reserves sufficient area for future widening of Route
30 and collector street development of 135th Street. Traffic
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 24, 1991
PAGE FIVE
circulation is well serviced by the on-site driveway systems,
Facade is tastefully designed and will be compatible with
anticipated development of the surrounding area west of U.S.
Route 30. Access meets code provisions as proposed. Two (2)
twenty-four feet (24') wide driveways access 135th Street. They
are separated from each other by aver five hundred feet (500').
The east access is over one hundred feet (100') from U.S. Route
30. Therefore, all access provisions of Village codes are
satisfied. Bituminous parking and driveway areas provide spaces
for eighty (80) cars. Zoning regulations do not specify a
parking requirement for this district or use. However, when
national model requirements are compared to this development,
parking for about seventy (70) cars is warranted based on gym
size and estimated number of employees. Therefore, parking is
felt to be adequate for this site. A significant amount of
additional (uncounted) parking is also available in the rear bus
turnaround area for special events. Exterior lighting details
have been provided. Trash enclosures were identified for a
dumpster location. Landscaping is similar to the plan identified
in Dr. Smith's letter dated September 24, 1991 and it is
acceptable. The Plan Commission recommends approval of the site
plans far Plainfield Elementary School on 135th Street and Route
30 subject to the following stipulations: 1) Compliance with
requirement of the Village Engineer; 2) Direct all lighting to
avoid off-site glare; 3) Provide landscaping plans in
accordance with Village code requirements excluding grassy play
area and athletic field from area calculations. An extended time
period for full compliance may be provided to avoid development
delay and save costs; 4) Compliance with requirements of the
Plainfield Fire Protection District as listed in the review form
dated September 16, 1991. Engineer Djerf explained the storm
detention. His, only concern is if future development of ball
fields in the north open area. There should be some planning
done to preserve the storage that is being provided at this time.
He also stated the Village needs plans for the off-site
improvements plans to the Staff for review by October 1, 1991.
He stated during the Plan Commission meeting, one (1) of the
members .questioned if any of the walls will be reinforced. At
the School Board meeting they did approve a change order in the
amount of $35,000 to reinforce some of the corridor walls as have
been done at the High School and Grand Prairie School.
W. Sharp moved to concur with the Plan Commission and approve the
site plan for the new Plainfield Elementary School on 135th
Street subject to the following stipulations: 1) Compliance
. with requirements of the Village Engineer regarding storm water
management; 2) Direct all lighting to avoid off-site glare; 3)
Provide landscaping plans in accordance with Village code
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 24, 1991
PAGE STX
requirements and with the letter from Dr. Smith dated September
24,.1991 on the new Elementary School plan; 4) Compliance with
requirements of the Plainfield Fire Protection District as listed
in the review form dated September 16, 1991; 5) If the grading
o£ the ball fields changes, the need for compensatory storage
shall be added elsewhere; 6) Approval of the Village Engineer
for the Off-site Sewer and Water plans. Seconded by J. Ray.
Vote by roll call. Lambert, yes; Ray, yes; Sharp, yes; Dement,
yes; Gaylord, yes. 4 yes, 0 no. Motion carried.
J. Dement moved to adjourn.. Seconded by W. Sharp. Voice vote.
4 yes, 0 no. Motion carried.
7:08 p.m.
ERA KRN C - VIL GE CLERK