HomeMy Public PortalAbout09.23.91 VB Minutes
PLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR MEETING
DATE: SEPTEMBER 23, 1991
AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, M. LAMBERT, J. RAY, W.
SHARP, J. DEMENT, J. GAYLORD. D.
GULLICKSEN WAS ABSENT.
OTHERS PRESENT: D.
V.
J.
P.
D.
J.
H.
VAN VOOREN -- ADMINISTRATOR
KRNAC - VILLAGE CLERK
HARVEY - ATTORNEY
WALDOCK - PLANNER
BENNETT - POLICE CHIEF
DJERF - ENGINEER
COUNTRYMAN -WATER/SEWER DEPARTMENT
At 7:01 Mayor Latta opened the meeting with the pledge to the
flag.
Roll call was taken, D. Gullicksen was absent.
W. Sharp moved to approve the New/Old Business Section of the
Agenda. Seconded by J. Dement. Voice vote. 5 yes, 0 no.
Motion carried.
J. Dement moved to approve the Consent Agenda to include the
minutes of the Public Hearing of August 5, 1991 and Regular
Meetings of August 5th, August 19th and September 9, 1991.
Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion
carried.
Mayor Latta appointed James Sobkoviak as Chairman of the Plan
Commission.
Mayor Latta appointed the Transportation Committee - Michael
Lambert - Chairman, Janet Gaylord, Joseph Ray, Karen Callanan,
Wayne Perry, Marilyn Gehrke, Alan Littwiller, Ken Liles, James
Sobkoviak, Perry Kalantzis, Michael Nott, Mark Fahey and Mary
Alice Lambert.
Mayor Latta reported she spoke to Tom Gargrave of the Illinois
Department of Conservation regarding the planting of parkway
trees. At this paint, he would like the Village to wait to see
if we are going to get any rain. We can plant trees from the
middle to the end of October. The tree planting is on hold at
this time.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1991
PAGE TWO
Planner Waldock spoke in reference to Case No, 319-726912. Owner
- Gary Lichtenwalter. Location ~ Center of the block surrounded
by James Street (on the west). Ottawa Street (on the south), Fox
River Street (on the east) and Chicago Street as extended (on the
north). The subject site is a vacant 34,599 square foot tract
comprised of three (3) lots and a vacated portion of Chicago
Street. Previous to the August 28, 1990 tornado, the site was
fully land locked with occupied lots all around. The owners
purchased Lot #8 of Fairbanks Addition (505 James Street) when it
became available after the tornado, for the drive into the
subdivision. The applicants propose a rezoning from B-3 to
Residence A to provide uniformity of zoning for single-family
development. Variances from lot area requirements and the
subdivision are proposed to achieve this type of development
within the single-family zoning district. Without the variances
and subdivision, the same type of development three (3) single-
family homes on one (1) lot would require multi-family zoning to
accommodate three (3) units on one (1) lot. The overall site
contains 34,599 square feet divided by the three (3) home sites
and a private drive. Lot area ranges from 7,964 square feet to
. 8,738 square feet because of area lots to the private drive
parcel. The Plan Commission recommends the approval of the
rezoning, variations and subdivision plat with the following
stipulation: 1) Comply with all requirements of the Village
Engineer and Plainfield Fire Protection District. They are
proposing a private sanitary sewer six inch (6") PVC; storm
sewers are provided on the plans to drain the private drive; also
a private two inch (2") copper water line to serve the three (3)
Units on the site. The houses will be thirteen hundred (1300)
square feet in area. Mr. George McQuary, Fox River Street, spoke
in reference to the size of lots. He feels the reduction in the
lot size is too much. Ray Testin, Fox River Street, stated he
also feels the reduction in the size of the lots is too much and
he is concerned on who will take care of the drive and
sewer/water lines if they are private lines.
W. Sharp moved to concur with the Plan Commission and approve the
Final Plat for the Lichtenwalter property "Back On James" with
the following stipulations: 1) Compliance with all the
requirements of the Village Engineer and Plainfield Fire
Department; 2) That each of the residential units have their own
buffalo boxes; 3) All EPA Permits will be obtained; 4) Subject
to the approval of the rezoning of the Bw3 property to
Residential A. Seconded by J. Gaylord. Vote by roll call.
Lambert, no; Ray, no; Sharp, yes; Dement, yes; Gaylord, yes. 3
yes, 2 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1991
PAGE THREE
Planner Waldock spoke in reference to Case No. 316-620912.
Applicant - Ram Communications. Location - Lot #88 of Golden
Meadows Subdivision, West of Route 59 on 135th Street. This item
was brought to the Board in early .August, but was tabled at that
time because the site needed some maintenance work done. The
maintenance work has been completed. The request is for a
special use approval for a Telecommunication Facility in a
Residence A District. Ram Communications is planning to add
another building. to the site, therefore they are in need of
special approval. The first six (6) items of the Plan
Commission's request have been accomplished. The building will
be an 8'x 10' prefab structure.
J. Dement moved to concur with the Zoning Board of Appeals and
approve the Ram Communications structure on Lot #$8 of Golden
Meadows Subdivision with these stipulations: Fence and
landscaping disturbed by construction shall be restored, repaired
or replaced as needed and as determined by the Building
Inspector. Also, that the maintenance of the property will be
cared for in an on going manner. Seconded by M. Lambert. Vote
by roll call. Lambert,. yes; Ray, yes; Sharp, removed himself
from the room; Dement, yes; Gaylord, yes. 4 yes, 0 no. Motion
carried.
Administrator Van Vooren spoke in reference to the Wastewater
Treatment Plant expansion. It is anticipated that the Village
improve the Controlling Building. To that end, Hamilton
Engineering has prepared plans and specifications to expand the
Control Building. I have attached, for your review, the
Engineer's opinion of Probable Construction Costs far the
project. The monies for this project will come from the Capital
Project Fund, 19$8 General Obligation Bond issue, which has an
approximate balance of $315,000, less the expenditures for the
access road and sludge removal. As I stated at the Finance
Workshop on September 16, 1991, this fund upon completion of this
Project Fund has recently transferred to the Water and Sewer Fund
$306,000 of interest earnings, to be used for other projects
which could include the completion of the Control Building.
Staff recommends that the Plainfield Board of Trustees authorize
the advertising and opening of bids for the Control Building.
Upon opening of the bids, the Staff would return to the Board a
recommendation on this project for their consideration.
J. Dement moved to authorize the Staff to advertise for bids for
the Control Building at the Sewer Plant. Seconded by J. Gaylord.
Voice vote. 5 yes, 0 no. Motion carried.
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1991
PAGE FOUR
Administrator Van Vooren spoke in reference to the Sewer Plant
Access Road Easement Agreement with Commonwealth Edison.
W. Sharp moved to authorize the Village President and Village
Clerk to execute the Easement Agreement with Commonwealth Edison.
Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to a letter from Charles Sharp
requesting acceptance of specific subdivision improvements in
Indian Oaks, Units I and VI and all improvements in Unit IV. He
is requesting acceptance of the underground work that has been
completed for Units V and VI for Indian Oaks to this point. He
is also asking that the Village release 100 Surety far Unit TV
which has been completed for over a year. There are two (2) ways
of addressing this: 1) Considering acceptance of underground,
separate from above ground improvements; 2) Require a time frame,
such as all improvements must be completed within a two (2) year
period. It would be most reasonable to have a combination of the
two (2) scenarios to consider. Acceptance of underground
separately from above ground improvements has merit and would not
create an administrative burden. Mayor Latta questioned if the
sidewalks are installed, aren't the developers more careful?
Engineer Djerf stated the sidewalks can be installed by the
original developer. When the vacant lots are built upon, the
Village has Ordinances to require the builder to restore any
damage that is done, for instance, sidewalks or curbings. After
much mare discussion of the streets, sidewalks, curbs and trees,
Mr. William Perry, a representative for Mr. Sharp of Indian Oaks
Subdivision spoke. He stated they would appreciate the Board's
consideration of a two (2) year period prior to the placement of
sidewalks. They do create a problem from a maintenance stand
point. It was the consensus of the Board that sidewalks should
be installed. Planner Waldock stated we can help draft a written
policy for the Board to consider. Attorney Harvey stated an
Ordinance must be drafted because it is amending the Subdivision
Ordinance. This amendment will require a Public Hearing.
Administrator Van Vooren stated that Staff can survey surrounding
communities as to how they deal with the issue of Bonds and
Letter of Credit for improvements in subdivisions. It was the
consensus of the Board that Staff and Attorney Harvey will work
together and bring mare information back to a future meeting.
Also, Indian Oaks Unit 1V acceptance resolution will be on the
next Agenda October 7, 1991.
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PLATNFTELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1991
PAGE FIVE
W. Sharp moved to authorize payment to Harry W. Kuhn, Inc. for
the 1991 Street Maintenance Program, Payout #2/Final, in the
amount of $4,744.14 upon receipt of all Waivers of Liens. (Funds
to came from account #01-08-91-827). Seconded by J. Dement.
Vote by roll call. Lambert, yes; Ray, yes; Sharp, yes; Dement,
yes; Gaylord, yes. 5 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the IMRF Voluntary
Life Insurance Program. IMRF is offering this program under an
open enrollment arrangement between October 1st and November 30,
1991. This program would be 100 funded by the employee through
payroll deduction and would be available to all full time
employees.
J. Ray moved to authorize Staff to make available to all full-
time employees the Supplemental Life Insurance Program offered by
the Illinois Municipal Retirement Fund. Seconded by W. Sharp.
Voice vote. 5 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the restoration of
a grassy area at the sewer plant. Please recall, that the
Village Board authorized the expansion of the sewer plant. The
majority of the work on the plant expansion has been completed by
the Contractor, J.J. Henderson. A component of this project is
the restoration of the site disturbed by the construction. The
contractor has undertaken the reseeding of the site as required
by the contract. However, Staff has reviewed the construction
area after the reseeding and find one area, west side of the
entrance road, due to the slope of the ground we are having a
difficult time establishing grass. In that this area is a hill
bank, sodding the area is a reasonable solution. Harry
Countryman has determined that the sod cost to cover the area in
question would be approximately $1075. Additionally, Mr.
Countryman also obtained a quote from Jim Phelps Landscaping Inc.
to prepare the area to install the sod at a cast of $1386, plus
tractor time at $62.50 an hour. Staff anticipates that this
project could be completed for less than $3000. Funds for this
project to come from the Water/Sewer Account 02-11-27-0491.
Staff recommends that the Village Board authorize the
installation of approximately thirteen hundred (1300) square
yards of sod at the Sewer Plant.
J. Dement moved to authorize the installation of approximately
thirteen hundred (1300) square yards of sod at the Sewer Plant,
also the Village will hold-up on final payout to J.J. Henderson
until we can come to an equitable agreement on his participation.
Seconded by W. Sharp. Vote by roll call. Lambert, yes; Ray,
yes; Sharp, yes; Dement, yes; Gaylord, no. 4 yes, 1 no. Motion
carried.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1991
PAGE SIX
J. Gaylord moved to adapt Resolution No. 995 Temporarily Closing
A Portion Of U.S. Route 30 In The Village of Plainfield For The
Purpose Of The Plainfield Homecoming Parade To Be Held Saturday,
September 28, 1991. Seconded by M. Lambert. Vote by roll call.
Lambert, yes; Ray, yes; Sharp, yes; Dement, yes; Gaylord, yes. 5
yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to the Lakelands
Corporation Water and Sewer Project. Please recall, that the
Lakelands Corporation, in conjunction with their development, is
installing off-site sewer and water lines on
Naperville/Plainfield Road to service their site. During the
project discussion, the .Village and Lakelands Corporation agreed
to establish an escrow account to assure that the off-site
improvements were completed. It was anticipated that upon
approval of the Village, funds would be released from the escrow
account to pay the contractor whom is installing the lines.
Attached, you will find invoice #617 from Richardson Mueller,
Inc., totalin $261,397.66. This represents work completed on
the project up until September 11, 1991, I have asked Village
Engineer, John Djerf to review the invoice, and his comments will
be available to you at the September 23, 1991 meeting. Engineer
Djerf was in attendance and supplied a letter of approval to the
Board. Administrator Van Vooren stated he believes it would be
in the Village's best interest to establish a procedure to
facilitate the approval of the bill, and suggests the following:
Upon receipt of Invoice and Certification from Lakelands
Engineer, Christian-Roge and Rilando, that said invoice be
forwarded to Hamilton Engineering upon receipt of Hamilton's
review and .acceptance that the Village under my signature,
authorize release of funds. At the next Village Board meeting,
the information will be shared with the Board.
W. Sharp moved to allow the invoices for Lakelands off-site
improvements to be handled administratively. Seconded by M.
Lambert. Voice vote. 5 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to the Lakelands
Engineering/Design Costs for Off-Site Improvements. Total of all
invoices submitted, and Staff has done a detailed review, and has
concluded that $9,424.25 are directly related to design. Staff
recommends that the Lakelands Corporation be reimbursed at this
time for the $9,424.25 itemized in the September 20, 1991 .staff
report.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1991
PAGE SEVEN
W. Sharp moved to authorize the reimbursement to the Lakelands
Corporation in accordance with their Annexation Agreement in the
amount of $9,424.25 for design costs for off-site improvements.
Seconded. by J. Gaylord. Vote by roll call. Lambert, yes; Ray,
yes; Sharp, yes; Dement, yes; Gaylord, yes. 5 yes, 0 no. Motion
carried.
W. Sharp moved that the Board has determined that it is no longer
necessary to protect the public interest or privacy of an
individual to keep the Executive Session minutes of January 7,
1991 and including July 1, 1991 confidential, and the only need
for confidentiality exists as to the minutes of March 25, 1991.
The remaining minutes are to be made. available for public
inspection. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no.
Motion carried.
Chief Bennett spoke in reference to the disposal of some old
weapons currently stored in the Pola.ce Department Armory. These
weapons are no longer used and Staff is requesting to trade these
weapons in on the cost of three (3) Smith & Wesson Semi--Automatic
handguns from Ray O'Herron Co. This company will give us a
trade-in of $1,175.00 and new weapons cost 1,.407.00 with a
balance of $232.00,
J. Dement moved to dispose of
to the September 19, 1991 memo
W. Sharp. Voice vote. 5 yes,
W. Sharp moved to authorize
September 30, 1991. Seconded
Lambert, yes; Ray, yes; Sharp,
yes, 0 no. Motion carried.
surplus equipment (guns) according
from Chief Bennett. Seconded by
0 no. Motion carried.
payment of bills for the period of
by J. Gaylord. Vote by roll call.
yes; Dement, yes; Gaylord, yes. 5
W. Sharp acknowledged receipt of the Treasurers report for August
31, 1991.
Mayor Latta stated we would like to table the Site Plan Reviews
for the three (3) schools, items #15, #16 and #17 to a continued
meeting tomorrow, September 24, 1991.
J. Dement acknowledged receipt of the Activity Report from the
Street Department. Also Homecoming Parade will be Saturday,
September 2$, 1991. Also, it would be nice if we entered Village
vehicles and some representatives ride in the parade.
M. Lambert reported the Village has contributed their annual
$1,000 to the Nutrition Center.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 23, 1991
PAGE EIGHT
Administrator Van Vooren spoke in reference to: 1) Closing of
135th Street, we are looking into securing some Class III
barricades with lights and signs for a period of sixty (60) days
at a cost of $441.00, no objection from the Board; 2) Have
requested of Commonwealth Edison to install new street lights at
intersection of 135th Street and Route 59 (west side of Route
59), one at northwest corner of 135th Street and Van Dyke Road
and have requested the removal of a street light at Main Street
and Lockport Street; 3) Administrator Van Vooren reported he
received a letter signed by approximately twelve (12) property
owners complaining of .their sewer bills from watering their
lawns, trees and bushes during the time they were trying to
restore their yards from the August 28, 1990 tornado. They would
like an adjustment on their sewer bills. After some discussion
by the Board it was the consensus that the Board would like more
information on these bills; 4) He received a request from some
individuals to separate the materials on the Lantz property
before burning some things that might not be burnable. It was
the consensus that the Village will donate a backhoe and a driver
to help separate the materials, to clean up the property; 5) We
have had a request for the need to install a drainage ditch along
Route 59 and Renwick Park Estates in conjunction with sewer mains
that went down Renwick Road. After some discussion, the Board
agreed to leave as is until something occurs on the site to
facilitate the need for the drainage ditch; 6) Plainfield Acres
update; the punch list is complete except for reseeding and
restoration. We have written to the contractor. indicating our
desire to complete the punch list and address restoration.
Engineer Djerf stated the contractor has indicated that he is
willing to meet at Plainfield Acres to see what needs to be done.
They will spray and kill the weeds, rake the dirt and reseed. If
the Village does reseed the area, the estimated cost is less than
$10,000 without black dirt. It was .the consensus of the Board to
authorize Staff to complete the project and notify the contractor
that we will use retainage and Bonds to complete the project. If
there are phone calls in reference to the ditches, these calls
are to be directed to the Township.
Mayor Latta questioned if people on Naperville/Plainfield Road
want to tap~on to the water/sewer lines, they are to call the
Administrator. Administrator Van Vooren explained that the lines
are running on the wrong side of the road for those houses on the
east side of Naperville/Plainfield Road. Who ever desires to
connect to the mains, they will have to bring a main across the
street and we will run it parallel. This will not be a service
main, it is a trunk line. Engineer Djerf stated it would be mare
economical for the property owners to get together and share the
cost.
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PLAINFIELD VILLAGE BOARD OF TRUSTEES
5EPTEMBER 23, 1991
PAGE NINE
Mayor Latta announced that Allen Persons has received a
Certificate as a Class I Wastewater Treatment Works Operator.
Administrator Van Vooren stated that at the time our upgraded
plant is approved by the EPA, Allen Persons will be the only
employee who will be able to sign the reports.
J. Dement moved to adjourn tonight, but this will continue
tomorrow evening, September 24, 1991 at 6:00 p.m. Seconded by J.
Gaylord. Voice vote. 5 yes, 0 no. Motion carried.
9:20 p.m,
VERA KRNAC - VI AGE CLERK