HomeMy Public PortalAbout09.09.91 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES
REGULAR. MEETING
DATE: SEPTEMBER 9, 1.991 AT: VILLAGE HALL
MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. GAYLORD, J. DEMENT, W.
SHARP, D. GULLICKSEN, J. RAY, M.
LAMBERT.
OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR
V. KRNAC - VILLAGE CLERK
J. HARVEY _ ATTORNEY
P. WALDOCK - PLANNER
D. BENNETT - FOLICE CHIEF
At 7:00 p.m. Mayor Latta opened the meeting with the pledge to
the flag.
Roll call was taken, all members were present.
D. Gullicksen moved to approve the New/Old Business Section with
an Executive Session on land acquisition after Item #12, to
reconvene and an Executive Session Item #22 on personnel, not to
reconvene. Seconded by W. Sharp. Voice vote. 6 yes, 0 no.
Motion carried.
J. Dement moved to approve the Consent Agenda to include minutes
of the Regular Meetings of June 10th, June 17th and July 1, 1991.
Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion
carried.
Mayor Latta thanked the people who worked on the Memorial
Committee for the fine job' they did. Also, she thanked the
Police Department, Street Department and all the workers who made
the Memorial Service on Wednesday, August 28, 1991 such a moving
success. Trustee Dement stated Mayor Latta should be commended
for her participation in this program, it was very moving.
Mayor Latta read a Proclamation denoting the Village of
Plainfield is proclaiming September 1991 as "United Way Month".
Administrator Van Vooren spoke in reference to the request from
Friendship Baptist Church. Please recall., that the Board
authorized the installation of water and sewer mains in the
general area of Plainfield Acres to assist in the reconstruction
of the homes damaged by the August 28, 1990 tornado. The project
was to be financed by the property owners paying the cost of
installing the mains and the Village waiving tap-on fees. In
establishing the cast, the Village assessed each lot in the area
its pro-rata share of the cast which worked out to be $4,163.95
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 9, 1991
PAGE TWO
for lots receiving sewer and water and $1,684.41 for lots
obtaining sewer only. On July 2, 1991, Mayor Latta received a
letter from the Friendship Baptist Church, which requested an
extension on the July 1, 1991 deadline for participating in the
program. On August 30, 1991, Mayor Latta again received a letter
from the Friendship Baptist Church, which states their desire to
participate. Prior to receiving the letter, I met with Pastor
Nolen informing him that the Church owns three (3) lots and the
fee would be $12,491.85. Pastor Nolen was surprised that there
was to be three (3) lots assessed and has requested a waiver of
the fee for two (2) lots. After same discussion, it was the
consensus of the Board to waive two (2) line charges.
W. Sharp moved to waive two (2) line charges for Friendship
Baptist Church for sewer and water, also, there will be a
recapture agreement that if the property is sold in the future
and the use is changed, the line charges will be paid to the
Village. Seconded by J. Gaylord. Vote by roll call. Gaylord,
yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert,
yes. 6 yes, 0 no. Motion carried.
Planner Waldock spoke in reference to a request from Anna
Stafford to amend the building permit for 403 North Vista Lane.
This building was not constructed according to the building
permit. There were changes made and construction was "red-
tagged" due to zoning concerns related to the site being
constructed as a duplex, when permits were issued for a single-
family structure. The building was not being constructed
according to the approved building permit. Mrs. Stafford's
request relates to changes not noted on building permit. It
affects a window (on the west side, northern end of structure).
She would like to leave the smaller window in this area. The
concern over this site is that it is very close to a two (2)
family use. The Building Inspector is requesting, if this
request is approved by the Village Board, that amended building
plans be provided to the building department for the files.
Attorney Randy Miller, spoke representing Mrs. Stafford,
explaining the reasons for her request for this change. Mayor
Latta stated the header should be removed (for the second door to
the west side of the north end of structure) and we are in hopes
that it has been removed. The door bell should be removed,
(where there is no door). This structure cannot be a duplex.
W. Sharp moved to allow the window to remain at 403 Vista Lane,
not install a third window, and a covenant must be added to the
title stating this property will not be sold as a duplex, subject
to receiving amended plans showing the header has been removed
and the door bell has been removed (at the west side of the north
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 9, 1991
PAGE THREE
end of structure, where a door should not exist). Seconded by J.
Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp,
yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no.
Motion carried.
W. Sharp moved to reduce the Letter of Credit for Indian Oaks,
Unit VI to $83,140.00 upon approval of the Village Engineer and
the Village Attorney. Seconded by J. Dement. Voice vote. 6
yes, 0 no. Motion carried.
J. Dement moved to reduce the Letter of Credit for Quail Run,
Unit #1 to $175,925 and that the Village Attorney be authorized
to draw on the present surety should a time extension or new
Letter of Credit not be received by September 12, 1991. Seconded
by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried.
J. Gaylord moved to reduce the Letter of Credit for Golden
Meadows, Unit #II to $110,200 and that the Village Attorney be
authorized to draw on the Letters of Credit for Golden Meadows
Units #1 and #II and Pilcher Road if a new surety or time
extension is not received by September 17, 1991. Seconded by J.
Dement. Voice vote. 6 yes, 0 no. Motion carried.
Administrator Van Vooren spoke in reference to Plainfield Acres
water and sewer project. The Board had requested information on
annexing the Plainfield Acres area (refer to Administrator's memo
dated September 3, 1991 to Village Board). He spoke of roads, if
annexed, will be in our jurisdiction; possible funding form FEMA;
and a possible special census. It was the consensus of the Board
that .they will wait .until they. hear from emergency services
monies and FEMA. This will be brought to the Workshop on Monday
September 16, 1991.
Administrator Van Vooren spoke in reference to the sewer bill for
the Open Flame Restaurant. They are receiving only a minimum
sewer bill of $11.50 per quarter. The reason is that they
currently use their own well water and the Village does not meter
their well. After reviewing sewer charges for the other four (4)
restaurants in the Village, it is his suggestion to increase the
quarterly sewer charge for the Open Flame Restaurant to $197.00
per quarter. An alternative is to require the owners of the
restaurant to install a water meter an their well and we could
monitor the water used and bill accordingly. He stated he has
sent a copy of this memo to bath the owner and manager of the
restaurant.
C~
PLAINFYELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 9, 1991
PAGE FOUR
D. Gullicksen moved to set the minimum bill for the Open Flame
Restaurant of $197.00 starting the (4th .quarter of this year
1991) unless they install a meter to measure the water used from
the well. Seconded by J. Dement. Vote by roll call. Gaylord,
yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert,
yes. 6 yes, 0 no. Motion carried.
J. Gaylord moved
135th Street In
the Soard to rev
W. Sharp. Vote
yes; Gullicksen,
Motion carried.
to adopt Ordinance No. 1377 Closing A Portion Of
The Village Of Plainfield. Add to Ordinance -
iew on no less than an annual basis. Seconded by
by roll call. Gaylord, yes; Dement,. yes; Sharp,
yes; Ray, yes; Lambert, yes. 6 yes, 0 no.
Administrator Van Vooren spoke in reference to farming a
Transportation Committee (refer to his memo to the Berard, dated
August 26, 1991). There is going to be opportunities for the
Village as far as IDOT is concerned, to try to make changes in
the traffic patterns through Plainfield. Yf the Board were to
commission a study and it were accepted by the Board, we could
forward the study to IDOT before they have drafted a set of plans
for the Village. In most instances, IDOT will work with the
Village. It was the consensus of the Soard to direct the
Administrator to seek out a consultant firm for the traffic
problem in Plainfield. Mayor Latta stated at the next Board
meeting she will have a recommendation from the Transportation
Committee.
D. Gullicksen moved to authorize payment #1 and final to Naal
Plumbing in the amount of $24,100, said monies to come from the
1988 General Obligation Bonds. Seconded by J. Dement. Vote by
roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen,
yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried.
W. Sharp moved to authorize the payment of Payout #5 in the
amount of $32,907.65 upon receipt of the appropriate Waivers of
Lien from Wehling Well Works, Inc. funds to Come from Account
#02-1091-0599. Seconded by J. Gaylord. Vote by roll call.
Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes;
Lambert, yes. 6 yes, 0 no. Motion carried.
Mayor Latta reported the Illinois Municipal League membership
dinner will be Thursday, September 12, 1991 at Colonial
Restaurant, cocktails at 6:00 p.m., dinner at 7:00 p.m.
W. Sharp moved to adjourn into Executive Session, to reconvene.
Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion
carried.
PLAINFIELD VILLAGE BAORD OF TRUSTEES
SEPTEMBER 9, 1991
PAGE FIVE
8:35 p.m.
9:03 p.m.
W. Sharp moved to authorize payment of the bills for September 9,
1991. Seconded by J. Gaylord. Vote by roll. call. Gaylord, yes;
Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes.
6 yes., 0 no. Motion carried.
W. Sharp acknowledged receipt of the Revenue Report and
Expenditure Report far August, 1991.
J. Ray moved to accept the resignation of Arlo Simmons, Chairman
of the Plan commission. Seconded by W. Sharp. Voice vote. 6
yes, 0 no. Motion carried.
Mayor Latta stated that Arlo Simmons has been with the Village
for many years and we do appreciate the great service he has
given the Village.
Chief Bennett reported the Homecoming Parade will be September
28th at 9:30 a.m. They are going back to the old route - Fort
Beggs Drive, west to James Street, north through Downtown, up to
Illinois Street, south to Commercial Street, west back to the
school property. Administrator Van Vooren will contact IDOT to
close the bridge construction (Route 30) for the period of the
parade. Also this will necessitate additional manpower for
traffic control.
Administrator Van Vooren spoke in reference to the Sunshine
Circle Drainage Project. The Village Engineer has stated the
balance work to be done at the south end of Sunshine Circle will
cost from $2,000 to $3,000. It was the consensus of the Board to
do this work next summer (1992/93 Budget).
Attorney Harvey reported there is some legislation being done
regarding the tax caps; some other matters regarding notices that
must be used by the Clerk on annexation, appropriation transfers,
appointment of the Deputy Clerk, amendment to the Open meetings
Act to also allow sale of real estate, filing of Trustee
vacancies. These bills are waiting far the Governor to sign.
Planner Waldock spoke in reference to Mr.
to building a new residence on Lot 5
Subdivision located at 500 Vista Lane. Ron
he would like to build a home 25' wide on
wide. It would need side yard set-backs of
(7 1/2'). The dimensions of the structure
Ron Mentzers interest
6 in Riverview Park
Mentzer spoke stating
the lot which is 40'
seven and a half feet
would be nine hundred
PLAINFIELD VILLAGE BOARD OF TRUSTEES
SEPTEMBER 9, 1991
PAGE SIX
fifty (950') square feet. He requested that the Village vacate
River Lane or at least ten (10') feet of the street right-of-way.
Mayor Latta stated she does not think the Board can make a
decision on this now. we must be honest, I am not in favor of
vacating right--of~-ways. The Board was in concurrence.
Planner Waldock spoke in reference to memo from Building
Inspector, Gene Tullos, regarding 606 James Street. This house
was a site destroyed by the tornado (August 28, 1990). The plans
have been submitted and application was. made for construction of
a new home on this site. The Building Inspector is looking for a
reconfirmation of previous waivers granted for similar sites on
James Street,. after the tornado. After some discussion, it was
the consensus of the Board to approve and authorize issuing the
building permit..
J. Gaylord moved to adjourn into Executive Session, not to
reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no.
Motion carried.
9:2J. p.m.
ERA KRNAC - V LAGE CLERK
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