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HomeMy Public PortalAbout09.09.91 VB MinutesPLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR. MEETING DATE: SEPTEMBER 9, 1.991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. GAYLORD, J. DEMENT, W. SHARP, D. GULLICKSEN, J. RAY, M. LAMBERT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY _ ATTORNEY P. WALDOCK - PLANNER D. BENNETT - FOLICE CHIEF At 7:00 p.m. Mayor Latta opened the meeting with the pledge to the flag. Roll call was taken, all members were present. D. Gullicksen moved to approve the New/Old Business Section with an Executive Session on land acquisition after Item #12, to reconvene and an Executive Session Item #22 on personnel, not to reconvene. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to approve the Consent Agenda to include minutes of the Regular Meetings of June 10th, June 17th and July 1, 1991. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta thanked the people who worked on the Memorial Committee for the fine job' they did. Also, she thanked the Police Department, Street Department and all the workers who made the Memorial Service on Wednesday, August 28, 1991 such a moving success. Trustee Dement stated Mayor Latta should be commended for her participation in this program, it was very moving. Mayor Latta read a Proclamation denoting the Village of Plainfield is proclaiming September 1991 as "United Way Month". Administrator Van Vooren spoke in reference to the request from Friendship Baptist Church. Please recall., that the Board authorized the installation of water and sewer mains in the general area of Plainfield Acres to assist in the reconstruction of the homes damaged by the August 28, 1990 tornado. The project was to be financed by the property owners paying the cost of installing the mains and the Village waiving tap-on fees. In establishing the cast, the Village assessed each lot in the area its pro-rata share of the cast which worked out to be $4,163.95 PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9, 1991 PAGE TWO for lots receiving sewer and water and $1,684.41 for lots obtaining sewer only. On July 2, 1991, Mayor Latta received a letter from the Friendship Baptist Church, which requested an extension on the July 1, 1991 deadline for participating in the program. On August 30, 1991, Mayor Latta again received a letter from the Friendship Baptist Church, which states their desire to participate. Prior to receiving the letter, I met with Pastor Nolen informing him that the Church owns three (3) lots and the fee would be $12,491.85. Pastor Nolen was surprised that there was to be three (3) lots assessed and has requested a waiver of the fee for two (2) lots. After same discussion, it was the consensus of the Board to waive two (2) line charges. W. Sharp moved to waive two (2) line charges for Friendship Baptist Church for sewer and water, also, there will be a recapture agreement that if the property is sold in the future and the use is changed, the line charges will be paid to the Village. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Planner Waldock spoke in reference to a request from Anna Stafford to amend the building permit for 403 North Vista Lane. This building was not constructed according to the building permit. There were changes made and construction was "red- tagged" due to zoning concerns related to the site being constructed as a duplex, when permits were issued for a single- family structure. The building was not being constructed according to the approved building permit. Mrs. Stafford's request relates to changes not noted on building permit. It affects a window (on the west side, northern end of structure). She would like to leave the smaller window in this area. The concern over this site is that it is very close to a two (2) family use. The Building Inspector is requesting, if this request is approved by the Village Board, that amended building plans be provided to the building department for the files. Attorney Randy Miller, spoke representing Mrs. Stafford, explaining the reasons for her request for this change. Mayor Latta stated the header should be removed (for the second door to the west side of the north end of structure) and we are in hopes that it has been removed. The door bell should be removed, (where there is no door). This structure cannot be a duplex. W. Sharp moved to allow the window to remain at 403 Vista Lane, not install a third window, and a covenant must be added to the title stating this property will not be sold as a duplex, subject to receiving amended plans showing the header has been removed and the door bell has been removed (at the west side of the north PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9, 1991 PAGE THREE end of structure, where a door should not exist). Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to reduce the Letter of Credit for Indian Oaks, Unit VI to $83,140.00 upon approval of the Village Engineer and the Village Attorney. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. J. Dement moved to reduce the Letter of Credit for Quail Run, Unit #1 to $175,925 and that the Village Attorney be authorized to draw on the present surety should a time extension or new Letter of Credit not be received by September 12, 1991. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. J. Gaylord moved to reduce the Letter of Credit for Golden Meadows, Unit #II to $110,200 and that the Village Attorney be authorized to draw on the Letters of Credit for Golden Meadows Units #1 and #II and Pilcher Road if a new surety or time extension is not received by September 17, 1991. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to Plainfield Acres water and sewer project. The Board had requested information on annexing the Plainfield Acres area (refer to Administrator's memo dated September 3, 1991 to Village Board). He spoke of roads, if annexed, will be in our jurisdiction; possible funding form FEMA; and a possible special census. It was the consensus of the Board that .they will wait .until they. hear from emergency services monies and FEMA. This will be brought to the Workshop on Monday September 16, 1991. Administrator Van Vooren spoke in reference to the sewer bill for the Open Flame Restaurant. They are receiving only a minimum sewer bill of $11.50 per quarter. The reason is that they currently use their own well water and the Village does not meter their well. After reviewing sewer charges for the other four (4) restaurants in the Village, it is his suggestion to increase the quarterly sewer charge for the Open Flame Restaurant to $197.00 per quarter. An alternative is to require the owners of the restaurant to install a water meter an their well and we could monitor the water used and bill accordingly. He stated he has sent a copy of this memo to bath the owner and manager of the restaurant. C~ PLAINFYELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9, 1991 PAGE FOUR D. Gullicksen moved to set the minimum bill for the Open Flame Restaurant of $197.00 starting the (4th .quarter of this year 1991) unless they install a meter to measure the water used from the well. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. J. Gaylord moved 135th Street In the Soard to rev W. Sharp. Vote yes; Gullicksen, Motion carried. to adopt Ordinance No. 1377 Closing A Portion Of The Village Of Plainfield. Add to Ordinance - iew on no less than an annual basis. Seconded by by roll call. Gaylord, yes; Dement,. yes; Sharp, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Administrator Van Vooren spoke in reference to farming a Transportation Committee (refer to his memo to the Berard, dated August 26, 1991). There is going to be opportunities for the Village as far as IDOT is concerned, to try to make changes in the traffic patterns through Plainfield. Yf the Board were to commission a study and it were accepted by the Board, we could forward the study to IDOT before they have drafted a set of plans for the Village. In most instances, IDOT will work with the Village. It was the consensus of the Soard to direct the Administrator to seek out a consultant firm for the traffic problem in Plainfield. Mayor Latta stated at the next Board meeting she will have a recommendation from the Transportation Committee. D. Gullicksen moved to authorize payment #1 and final to Naal Plumbing in the amount of $24,100, said monies to come from the 1988 General Obligation Bonds. Seconded by J. Dement. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. W. Sharp moved to authorize the payment of Payout #5 in the amount of $32,907.65 upon receipt of the appropriate Waivers of Lien from Wehling Well Works, Inc. funds to Come from Account #02-1091-0599. Seconded by J. Gaylord. Vote by roll call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes, 0 no. Motion carried. Mayor Latta reported the Illinois Municipal League membership dinner will be Thursday, September 12, 1991 at Colonial Restaurant, cocktails at 6:00 p.m., dinner at 7:00 p.m. W. Sharp moved to adjourn into Executive Session, to reconvene. Seconded by J. Gaylord. Voice vote. 6 yes, 0 no. Motion carried. PLAINFIELD VILLAGE BAORD OF TRUSTEES SEPTEMBER 9, 1991 PAGE FIVE 8:35 p.m. 9:03 p.m. W. Sharp moved to authorize payment of the bills for September 9, 1991. Seconded by J. Gaylord. Vote by roll. call. Gaylord, yes; Dement, yes; Sharp, yes; Gullicksen, yes; Ray, yes; Lambert, yes. 6 yes., 0 no. Motion carried. W. Sharp acknowledged receipt of the Revenue Report and Expenditure Report far August, 1991. J. Ray moved to accept the resignation of Arlo Simmons, Chairman of the Plan commission. Seconded by W. Sharp. Voice vote. 6 yes, 0 no. Motion carried. Mayor Latta stated that Arlo Simmons has been with the Village for many years and we do appreciate the great service he has given the Village. Chief Bennett reported the Homecoming Parade will be September 28th at 9:30 a.m. They are going back to the old route - Fort Beggs Drive, west to James Street, north through Downtown, up to Illinois Street, south to Commercial Street, west back to the school property. Administrator Van Vooren will contact IDOT to close the bridge construction (Route 30) for the period of the parade. Also this will necessitate additional manpower for traffic control. Administrator Van Vooren spoke in reference to the Sunshine Circle Drainage Project. The Village Engineer has stated the balance work to be done at the south end of Sunshine Circle will cost from $2,000 to $3,000. It was the consensus of the Board to do this work next summer (1992/93 Budget). Attorney Harvey reported there is some legislation being done regarding the tax caps; some other matters regarding notices that must be used by the Clerk on annexation, appropriation transfers, appointment of the Deputy Clerk, amendment to the Open meetings Act to also allow sale of real estate, filing of Trustee vacancies. These bills are waiting far the Governor to sign. Planner Waldock spoke in reference to Mr. to building a new residence on Lot 5 Subdivision located at 500 Vista Lane. Ron he would like to build a home 25' wide on wide. It would need side yard set-backs of (7 1/2'). The dimensions of the structure Ron Mentzers interest 6 in Riverview Park Mentzer spoke stating the lot which is 40' seven and a half feet would be nine hundred PLAINFIELD VILLAGE BOARD OF TRUSTEES SEPTEMBER 9, 1991 PAGE SIX fifty (950') square feet. He requested that the Village vacate River Lane or at least ten (10') feet of the street right-of-way. Mayor Latta stated she does not think the Board can make a decision on this now. we must be honest, I am not in favor of vacating right--of~-ways. The Board was in concurrence. Planner Waldock spoke in reference to memo from Building Inspector, Gene Tullos, regarding 606 James Street. This house was a site destroyed by the tornado (August 28, 1990). The plans have been submitted and application was. made for construction of a new home on this site. The Building Inspector is looking for a reconfirmation of previous waivers granted for similar sites on James Street,. after the tornado. After some discussion, it was the consensus of the Board to approve and authorize issuing the building permit.. J. Gaylord moved to adjourn into Executive Session, not to reconvene. Seconded by J. Dement. Voice vote. 6 yes, 0 no. Motion carried. 9:2J. p.m. ERA KRNAC - V LAGE CLERK •