The URL can be used to link to this page

Home My Public Portal About08.19.91 VB Minutes. PLAINFIELD VILLAGE BOARD OF TRUSTEES REGULAR MEETING DATE: AUGUST 19, 1991 AT: VILLAGE HALL MEMBERS OF BOARD PRESENT: MAYOR LATTA, J. RAY, J. DEMENT, M. LAMBERT, J. GAYLORD, D. GULLICKSEN. W. SHARP WAS ABSENT. OTHERS PRESENT: D. VAN VOOREN - ADMINISTRATOR V. KRNAC - VILLAGE CLERK J. HARVEY - ATTORNEY P. WALDOCK - PLANNER D. BENNETT - POLICE CHIEF R. MILLER - STREET DEPARTMENT Mayor Latta opened the meeting at 7:30 p.m. with the pledge to the flag. Roll call was taken, W. Sharp was absent. J. Dement moved to approve the New/Old Business Section of the Agenda, with the addition of an Executive Session on Land Acquisition, not to reconvene. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved to approve the Consent Agenda to include minutes of the Regular Meetings of May 20, 1991 and June 3, 1991, also Public Hearing of June 3, 1991. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. Frank Laule, Director of Catholic Charities and Sister Mary Lauftis spoke to the Board, He stated, a few months ago Catholic Charities submitted an application to the State of Illinois for the Annual Home Town Award. On the basis of the tremendous out- pouring of voluntary workers and contributions to assist the families affected by the tornado August 28, 1990, the application was accepted and we were awarded first place for communities of our size. The Communities included Plainfield, Crest Hill and Joliet because of the out-pouring of volunteers assistance. Mr. Laule presented Mayor Latta with a plaque awarding Plainfield, the "1991 Governors Home Town Award." Mayor Latta thanked Mr. Laule and Sister Mary Lauftis for the plaque and keeping the distribution center at the former Wieboldts Store operating far the victims of the tornado. Administrator Van Vooren stated we are in the process of ordering the Governors Home Town Award signs, on the direction of the Board. Mayor Latta stated the "Tornado Memorial Committee" has requested that Fort Beggs Drive be closed from Route 59 to James Street for the dedication of the "Tornado Memorial" on August 28, 1991 at 6:00 p.m. It was the consensus of the Board to close the street. • C PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 19, 1991 PAGE TWO Administrator Van Vooren explained the Tax Levy, per his memo to the Board, dated August 14, 1991. J. Dement moved to adopt Ordinance No. 1375 Tax Levy 1991 - 1992. Seconded by D. Gullicksen. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren stated, all Board Members will receive a copy of Senate Bill #1378 for their review in the future. Administrator Van Vooren reported, based on the Board's discussion at the August 5, 1991 meeting, Attorney Harvey has prepared an amendment to the existing garbage contract between the Village and TCD Services. If .approved by the Board, it would accomplish the following: 1) Extend the existing two (2) year contract one (1) additional year at a cost of ten percent (10~) above existing rates. 2) Provide for recycling materials to be picked up via the "blue bag" method, at a cast of $1.50/month. 3) That both parties agree to negotiate the contract to comply with the Will County Solid Waste Agreement. 4) That TCD will remove from the contract, all multi-family residential units greater than two (2) units, as of October 1, 1991. 5) That TCD will pick-up recyclable materials separate from regular garbage. 6) That TCD will provide quarterly reports on the volume of recyclables picked-up (including landscape waste) to the Village. This amendment is consistent with TCD's proposal. Amy Andrews, Representative for TCD Services, spoke in reference to the manufacturer of the blue bags far recycling. This company will not have the blue bags available to the stores in our area by October 1st, but they will be available by November 1, 1991. Mayor Latta stated it would be better for us to get the information out to the public. If it were November 1st, it will give us more time. J. Gaylord moved to authorize the Village Clerk to execute the Agreement For Extension And Revision Of An Agreement Far The Collection And Disposal Of Garbage And Other Materials Between The Village Of Plainfield And T.C.D. Services. Seconded by J. Dement. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried. Administrator Van Vooren stated, Mayor Latta, Amy Andrews and I will meet and put together a campaign for the promotion of the recycling program through a grant we may receive from the County. This would be informational to the residents. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 19, 1991 PAGE THREE Administrator Van Vooren spoke in reference to request from the School District regarding the line charges .along Route 59 & Fort Beggs Drive. Flease recall, that at the May 7, 1990 regularly scheduled meeting the Board approved resolution #965. This Resolution established a recapture fee, in the amount of $1,575.18 per. acre, to recover the cost of installing water and sanitary sewer extension to the benefit area (Southside Water and Sewer Project Phase I). This area did include the parcel the School District has acquired for their Administration Building on Fort Beggs Drive. Therefore, I forwarded a copy of the Resolution #965 to Dr. Smith to give them enough time to respond. On August 6, 1991, T received a formal request to waive the fee. He also stated, previously he had made a request (both letters included in packet). Attorney Todd Faulkner spoke, representing the School District. Mayor Latta questioned if there is sufficient drop on the sewer line to take care of the building? Administrator Van Vooren stated he and Mr. Countryman met with the general contractor on the administrative building (Plainfield Construction) this morning August 19, 19.91. They indicated, based upon the plans, there is sufficient fill to move the sewer from the bottom of the manhole on Pratt Lane, south to their property and then to the building. There was much discussion by the Board. Some members were concerned that the Village residents will be paying for the waiver of these fees. Mr. Healy, Architect for the School District, stated the stormwater management has been designed in accordance with .discussions with Village Engineer John Djerf and Planner Waldock. Administrator Van Vooren stated we would like to see the calculations for storm water management and we would like to have a site plan review. Attorney Faulkner stated we can work these things .out as we proceed with the annexation. J. Dement moved to authorize waiver of the recapture fees of $1575 per acre for the School District, upon the approval of the Annexation Agreement between the Village of Plainfield and the School District. Seconded by J. Ray. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen, no. 4 yes, 1 no. Motion carried. Administrator Van Vooren spoke. in reference to the Plainfield High School Athletic Booster Organization request to connect the recently expanded change room at Indian Trail Junior High School to the Village's water and sewer system, J. Gaylord stated she understands there is a well on that property and it must be capped. A letter from the Health Department of the capping, must . be given to the Village. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 19, X991 PAGE FOUR D. Gullicksen moved to allow the Plainfield Athletic Boosters tc connect water and sewer to the existing facility (change room) at Indian Trail School. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. Attorney Harvey spoke in reference to the Lakelands most recent revision to a proposed document entitled Collateral Assignment of the Annexation Agreement. Basically, this agreement allows the Lakelands to assign their interest to their lender. First Midwest would like the Village to approve the assignment of the Annexation. Agreement. After much discussion., it was the consensus of the Berard that they are uncomfortable with this request. If this document were signed, what responsibility would the Village have? J. Gaylord moved to authorize Village Attorney James Harvey to write a letter to First Midwest Bank of Plainfield, send them a copy of the page of the Agreement with Lakelands, allowing Mr. Clark to assign his rights to anyone. Seconded by J. Ray. Voice vote. 5 yes, 0 no. Motion carried. Planner Waldock spoke in reference to Case No. 316-620912. Applicant - Ram Communications. Location - Lot $$ of Golden Meadows Subdivision, west of Route 59 on 135th Street. Request - Special Approval far a Telecommunication Facility in the Residence A District. The applicants wish to install a pre-fab telecommunication structure at the tower site on 135th Street in Golden Meadows Subdivision. The site currently has a radio tower and two (2) pre-fab buildings. An examination of the site by staff found the property overgrown with weeds. Fencing parcels on the east fence line were about one foot (1') short, leaving the lower portion of the fence unscreened. Several bushes shown on the landscape plan were missing. The site was not sodded or seeded with grass. A twelve foot (12') gravel driveway shown an the previous plans, in reality is oversized and appears to be between thirty feet (30') and forty feet (40`) wide. Parkway improvements to the drive apron are needed since the gravel is now settling. The Zoning Board of Appeals recommends approval with building permits withheld until seven (7) stipulations have been fulfilled. Mayor Latta stated, in her opinion nothing should be approved until this site is cleaned up. J. Gaylord moved to table Case No. 31~-620912 until our next meeting, (September 9, 1991) in hopes the owner of the property fulfills the seven (7) stipulations required. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. • • PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 19, 1991 PAGE FIVE Mayor Latta directed Planner Waldock to write a letter to Mr. Anderson, Telecommunication and copy RAM Communications, stating our requirements. Planner Waldock spoke in reference to 2527 South Mallard Drive, Lot 68 in Pheasant Chase Subdivision, Unit I. This lot was found not to be in compliance with FEMA and National Flood Insurance Program regulations. It was constructed in 1983, which was after the Village became a part of the National Flood Insurance Program. This site meets National Flood Insurance Program regulations, but does not meet our own codes, which are more restrictive. Because it did not comply to our codes in 1983, they are requesting that we grant this site a variance. J. Dement moved to approve a variation (recommended by staff, memo dated August 9, 1991) from Ordinance No. 1039 or Ordinance 1369 as applicable to allow a house with a lowest floor elevation of 612.5' where 614.0' is required. Seconded by J. Ray. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried. J. Dement moved to adopt Ordinance No. 1376 Amending The Ordinance Regulating Development In Special Flood Hazard Areas, Passed June 17, 1991 As Ordinance No. 1369. Seconded by J. Gaylord. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried. Terry Doyle, Representative of the Downtown Business Association, spoke requesting, that a Plainfield Area Transportation Commission be appointed. This committee would involve business people, Plainfield residents, Township representatives and Village Board members. This could be an advisory committee to the Village Board. There was much discussion of this request and the Berard was in full agreement and was very supportive. Mayor Latta stated she and the Board will work together and form a transportation committee (meeting September 16, 1991). J. Gaylord moved to cancel the regular Board meetings of August 26th, September 2nd and September 16th.. A Workshop is scheduled far September 16, 1991. The next regular scheduled meetings will be September 9th and September 23, 1991 at 7:00 p.m. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved $48,445.00, upon rep Wehling Well Works, call. Ray, yes; Gullicksen, yes. 5 to authorize the Payout #4, in the amount of ~eipt of the appropriate. Waivers of Lien from Inc. Seconded by J. Gaylord. Vote by roll Dement, yes; Lambert, yes; Gaylord, yes; yes 0 no. Motion carried. PLAINFIELD VILLAGE BOARD OF TRUSTEES AUGUST 19, 1991 PAGE SIX J. Gaylord moved to authora.ze the purchase of one (1) Hewlett Packard Laserjet IIT with ten (10) foot of cable from Computerland of Joliet, at a price of $1,.555.00 plus $40.00 set- up charge and two (2) IBM 555X computers as quoted from Comark of Glendale Heights at a price of $4,350.00. Seconded by J. Dement. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen, yes. 5 yes, 0 no. Motion carried. J. Gaylord moved to authorize payment on the Sunshine Circle Drainage Project, in the amount of $16,560.24 and return the bid deposit of $1,656.03 to John Green Excavating Company and the money to come from Street Maintenance Account. Seconded by J. Dement. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen. 5 yes, 0 no. Motion carried. Administrator Van Vooren spoke in reference to a request to hire a new employee in the sewer plant. The Board directed the staff to advertise for a new employee. Administrator Van Vooren spoke in reference to Bid Opening of August 5, 1991 for the 1991 - 1992 Snow Plowing for the Village of Plainfield (refer to Administrator memo dated August 13, 199].) . J. Gaylord moved to award the 1991 - 1992 Snow Plowing Bid to John Green Excavating, Tnc. and the money to come from Motor Fuel Tax Fund. Seconded by D. Gullicksen. Voice vote. 5 yes, 0 no. Motion carried. D. Gullicksen moved to pay the bills far the period of August 19, 1991. Seconded by J. Gaylord. Vote by roll call. Ray, yes; Dement, yes; Lambert, yes; Gaylord, yes; Gullicksen, yes. 5 yes, 0, no. Motion carried. J. Gaylord acknowledged receipt of the July, 1991 Treasurers Report. J. Dement acknowledged receipt of the Acta.vity Report for the Street Department. D. Gullicksen stated, he would like a list at the next Board Meeting (September 9, 1991) of the delinquent water/sewer accounts. M. Lambert reported we had a Plainfield Fest rap-up meeting. There will be several changes far 1992 and the Board will be notified of the changes. • L~ C PLA2NFIELD VILLAGE BOARD QF TRUSTEES AUGUST 19, 1991 PAGE SEVEN D. Gullicksen moved to authorize Marking Specialist to do line painting on various streets in the Village at a cost of (not more than) $2,460.00. Seconded by J. Dement. Voice vote. 5 yes, 0 no. Motion caa^ried. Administrator Van Vooren spoke in reference to a request from Capaul Corporation. Their bill was excessive due to a water leak which occurred after the meter. Due to the fact that the water went into the ground and not into the sanitary sewer, they are requesting an adjustment on their sanitary sewer bill (refer to memo dated August 13, 1991). It was the consensus of the Board to direct staff to adjust the sewer bill. Administrator Van Vooren spoke in reference to Per Diem Fund Allowance, (refer to memo dated August 15, 1991). It was the consensus of the Board that the Personnel Manual will be updated (the per diem will be set at that time) at the end of the year. Until that time, the Administrator will use his best judgement as to the appropriate per diem per day, but we will not reimburse without appropriate receipts. J. Dement moved to adjourn into Executive Session not to reconvene. Seconded by J. Gaylord. Voice vote. 5 yes, 0 no. Motion carried. 10:20 p.m. VERA KRNAC - ~ITLLAGE CLERK .J